Rosen College of Hospitality Management and Wyndham

Rosen College of Hospitality Management

and Wyndham Orlando Resort

January 10-11, 2016Orlando, FL

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Table of Contents

WELCOME

CONFERENCE SCHEDULE

KEYNOTE & PANEL SESSIONS

SUNDAY BREAKOUT SESSIONS

MONDAY BREAKOUT SESSIONS

CONFERENCE SPEAKERS

2016 SPONSORS

AEP ADVISORY BOARD

AEP COMMITTEE MEMBERS

SPEED DATING INSTRUCTIONS

SPEED DATING NOTES

NOTES

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Stay Connected with AEP!

@AEPconference

@AEPconf

@AEPconference

Academic Event Professional

Academic Event Professionals

www.aep-edu.com

#AEPCONF

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DearAEP2016Attendees,

ItismypleasuretowelcomeyoutotheAcademicEventProfessional(AEP2016)TenYearAnniversaryConferenceinsunnyOrlando.ItishardtobelievethatwehavereachedalandmarktenyearsofleadingthewayinoutstandingeducationandprofessionaldevelopmenttocampusplannersfromacrosstheUSAandinternationally.

AsmanyAEPalumniwillattest,theAEPconferenceisrecognizedasoneoftheleadingprogramsforspecialized,campus-focusededucation.AEPalsoprovidesaplatformfornetworkingandformingconnectionswithyoureventplanningpeers,providingopportunitiesforyoutolearnfromacademiceventexperts,andhelpingtofinetuneyourplanningskills.AEPwonanISESEspritAwardseveralyearsbackforBestEventIndustryContributiontoEducation,anaccoladewefeelitwelldeserves.

AEP2016ispromisingtobeourmostsuccessfulconferenceyet.Ourremarkablelistofsponsorsenablesustokeepattendancecostslowinacknowledgementofyourinstitutions’professionaldevelopmentbudgets.Pleasetakethetimetovisittheirboothstothankthemfortheirsupport.Andthankstooursponsorshipcommitteefortheworktheyhaveputintosecuringoursponsorsthroughoutthisyear.

IwouldliketogivespecialthankstoourwonderfulAdvisoryBoard,severalofwhohavebeenonboardwithAEPsinceitsformation,ourcommitteemembers,andouresteemedpanelofspeakersfortheirtimeandknowledgeatthisyear’sconference.

GratefulthanksalsototheAEPmanagementteamatTheSpecialEventCompany,ledbyKathyKay,fortheirorganizationoftheprogramfromourofficesinNorthCarolina.

Haveagreatexperience,findoldandnewfriends,andmakeAEP2016theearlyeducationalhighlightofyouryear!

Warmregards,

SallyWebbBerry,CSEPAEP2016Chair

Welcome

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Saturday, January 9, 2016 Location12:00pm-7:00pm AEP Registration Wyndham Orlando Resort

6:00pm-6:30pm AEP Meet-Up for Self-Dining (Optional) Gatorville Bar/Restaurant

Sunday, January 10, 20167:00am AEP Registration Wyndham Orlando Resort

8:15am-8:45am Travel from Wyndham Orlando to Rosen College of Hospitality Management

9:00am-9:05am Conference Welcome and Sponsor RecognitionJim Hooker, AEP Advisory Board; Founder/President of Innovative Protocol

Rosen College, Darden Auditorium

9:05am-9:20am 10 Years of AEP: A Brief OverviewSally Webb Berry, CSEP, AEP Board Chair; CEO, The Special Event Company, andLisa Hurley, Editor, Special Events Magazine

9:20am-9:30am Host School WelcomeDr. Robertico Croes, Associate Dean for Administration & Finance; Interim Chair, Dept. of Tourism, Events, & Attractions, Rosen College of Hospitality Management

9:30am-10:30am Keynote – Planning to Win: How to Build a Champion Event TeamGeni Holmes-Greiner, Executive Director, University Events, Wake Forest University

10:30am-10:45am Break and Room Transition

10:45am-12:15pm Speed Dating Breakout, by Institutional Size• Extra Small Institutions (5K or less) – Classroom 103• Small Institutions (6K to 15K) – Classroom 104• Medium Institutions (16K to 25K) – Classroom 105• Large Institutions (26K to 40K) – Classroom 106• Extra Large Institutions (more than 40K) – Darden Auditorium

12:15pm-1:30pm Networking Luncheon Rosen Courtyard Portico

1:30pm-3:00pm BREAKOUT SESSIONS

40 Events in 30 Days? No Problem! An Overview of Centralized Alumni and Donor Event Management (Case Study)Jennifer Welding, Director of University Events, and Matthew S. Helmer, Executive Director, CSU Events and Donor Engagement, Colorado State University

Classroom 103

Conversat Ball – Reviving a Tradition to Celebrate 50 Years (Case Study)Sue L. Bennett, Director of Community Relations, and Claire Alexander, Special Projects Manager, Office of the Vice-President, University of Guelph, Ontario

Classroom 104

Build It So That They Will Come: A Guide to Online Registration LogisticsJim Hodges, Associate Director, and Jeremy Elmore, Assistant Manager, Conference & Event Services, Duke University

Classroom 105

A Practical Approach to Event Planning: How and WhyAllen Clarke, Director of Emergency Preparedness, Office of Risk and Emergency Management, and Melissa Werner, CSEP, Director of University Ceremonies and Protocol Officer, Arizona State University

Classroom 106

3:00pm-3:15pm Break and Room Transition

3:15pm-4:15pm Keynote – Food and Wine Pairing StrategiesDr. Frank Juge, Professor of Hospitality Management and Certified Advanced Level Sommelier, Rosen College of Hospitality Management and Chef Jonathan (Jay) Judy, Chef Instructor, Rosen College of Hospitality Management

Darden Auditorium

4:15pm-4:20pm Day 1 Wrap-up and Housekeeping for Day 2

4:20pm Travel from Rosen College of Hospitality Management to Wyndham Orlando

Conference Schedule

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Conference Schedule (continued)

Sunday, January 10, 2016 (continued) Location5:30pm-6:30pm AEP Attendee Reception @ Wyndham Orlando Resort Clementine/Mandarine/

Tangerine Ballrooms

6:30pm-6:45pm AEP Meet-Up for Self-Dining (Optional) Gatorville Bar/Restaurant

Monday, January 11, 20167:00am-8:00am Visit the Sponsor Tables and Idea Gallery - Continental breakfast will be provided Citrus Foyer & Ballroom

8:00am-8:10am Welcome and Sponsor RecognitionJim Hooker, AEP Advisory Board; Founder/President of Innovative Protocol

Citrus Ballroom

8:10am-9:10am Keynote – The Art and Science of StorytellingBrady Miller, CSEP, Executive Director, Advancement Events, College of William and Mary


9:25am-10:55am BREAKOUT SESSIONS (Group 1)

Incorporating Fresh Ideas into Repeat Events: A Case Study into the University of Michigan’s Football TailgatesAmy McDonald, Senior Events Manager, and Lauren Smott, Associate Director, Office of University and Development Events, University of Michigan

Siesta/Fleming

Introducing a New President: Creating Purposeful Presidential EventsPatty Mullaney, Associate Director of Ceremonial Events, Becca Boss, Senior Events Manager, and Deveny Rosebrock, Senior Events Manager, Office of University and Devel-opment Events, University of Michigan

Biscayne/Sunset

Leveraging Metrics to Improve Advancement EventsLynne M. Wester, Founder and Principal, Donor Relations Guru, LLC

Cedar/Largo


11:10am-12:40pm BREAKOUT SESSIONS (Group 2)

Speaker Series featuring Tom Brady: A Case Study on Managing Expectations, Multi-Faceted Logistics, and External RisksTaylor Dunn, Assistant Director, Advancement Events and Sponsorships, Office of Institutional Advancement, Salem State University

Siesta/Fleming

Event Hospitality: Creating an Atmosphere of CaringLiz Atwood, Assistant to the Director of the Reinvention Center, Colorado State University

Biscayne/Sunset

2016 Miss Communications PageantMichele Payne, Assistant Director of Communications for Special Events, Office of Special Events, University of Arkansas School of Law

Cedar/Largo

12:40pm-1:40pm Networking Luncheon Key Ballroom

1:40pm-2:15pm Visit Sponsor Tables and Idea Gallery Citrus Foyer & Ballroom

2:15pm-3:45pm Professional Development Panel – Next Steps: Moving Up and On in Your Career Panel Lead: April Harris, Associate Vice President, University Events, The University of Alabama in Huntsville; Panelists: Jim Hodges, Associate Director, Conference & Event Services, Duke University; Brady Miller, CSEP, Executive Director, Advancement Events, College of William and Mary; Melissa Werner, CSEP, Director of University Ceremonies and Protocol Officer, Arizona State University; Kari Ziblut, CMP, Senior Meeting and Event Planner, Schools of Nursing & Health Professions, University of Kansas Medical Center

Citrus Ballroom

3:45pm-4:15pm Open Forum

4:15pm AEP 2016 Wrap-up

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Keynote & Panel Sessions

University event production is a team sport. Your success depends on the ability to coach a team of reliable, resourceful and responsive campus players. Being able to play to your team’s strengths is key, as is recognizing that there may be times when you need to draft outside assistance. Learn the five questions you need answered to ensure you find the right external team members. The end goal – to build a team who consistently helps you win. In this session you will get to take a peek inside the playbook of an experienced university event director and learn how to build this winning team.

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Notes:

Planning to Win: How to Build a Champion Event TeamGeni Holmes-Greiner, Wake Forest University

Join us to hear from two of Rosen College’s own experts on how to strategically pair food and wine for a noteworthy menu. Dr. Juge, a certified Advanced Level Sommelier, has visited the major wine regions of the world and is an active member of the Society of Wine Educators. Chef Judy earned his culinary credentials as an apprentice at a Michelin Guide rated restaurant before working his way up through the various levels of the professional kitchen. He specializes in fine dining, catering and banquet preparation.

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Notes:

Food and Wine Pairing StrategiesDr. Frank Juge & Chef Jonathan (Jay) Judy, Rosen College

Some events stay etched in minds forever; others are forgotten before attendees reach their cars. But what is that magic element that creates a memorable experience? Based on the research – stories. In this session, discover not only how to use storytelling as a tool for audience engagement but learn the (mad!) science behind why it works. With examples galore, a sprinkling of mind-blowing statistics, and surely a few “well, I should have known that!” moments, this thought-provoking presentation seeks to illuminate not only the elements that define a successful event program but also arm you with both the information and tools to deliver your desired message through (scientifically proven!) meaningful, notable, and memorable methods.*

*Marvin Gaye, plastic bananas, and/or live animals may or may not be included. You've been warned.

Rate Now: 1 2 3 4

Notes:

The Art and Science of StorytellingBrady Miller, CSEP, College of William and Mary

Fill in your personal rating and notes below to useas a reference for our post-event survey.

1 Poor 2 Fair 3 Good 4 Excellent

Join us for a panel session to explore opportunities for training, professional development, certification, and positioning oneself to move up in academia. Between them, our featured panelists have not only achieved successful longevity in an academic organization, but have first-hand knowledge of at least six pertinent professional organizations. They bring with them a combined total of over 100 years of academic event experience, covering a gamut of events from conferences to commencement, protocol to advancement, and everything in between. The panel offers a chance to learn more about taking the next step in your academic event professional career.

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Notes:

Next Steps: Moving Up and On in Your Career (Panel)April Harris, Jim Hodges, Brady Miller, CSEP, Melissa Werner, CSEP, & Kari Ziblut, CMP

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Sunday Breakout Sessions

The CSU Events team, now in its fifth year, has grown from a seed of an idea to a full-time staff of 13. This transformation required a team with vision, creativity, flexibility and dedication to the goal. This session reflects CSU's current environment, where the team's services are so sought after that they are often managing 40 events in 30 days, while consistently providing excellence at each event. Participants will learn how to share the vision of a centralized events team, plus restructuring, reorganizing and recruiting.

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Notes:

40 Events in 30 Days? No Problem! An Overview of Centralized Alumni and Donor Event ManagementJennifer Welding & Matthew S. Helmer, Colorado State University



A golden anniversary is a time to reflect on past traditions and look forward to the future. This pivotal event held on alumni weekend involved all seven colleges and many units from across campus to develop venues that appealed to an audience ranging in age from in-class students to octogenarians. Each of the venues had unique décor, entertainment, a complimentary signature drink, savories and sweets. Attendees will learn how this innovative event revived and reinvented a tradition not seen in 40 years at the University of Guelph showcasing the campus buildings, history and future.

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Notes:

Conversat Ball - Reviving a Tradition to Celebrate 50 YearsSue L. Bennett & Claire Alexander, University of Guelph

In this session we will discuss many different registration options and ideas to help collect information you need for managing a successful event. Key points like registration categories, collection of information, report creation and distribution including attendance lists and nametags will be discussed. We will cover these topics to give you a comprehensive list of discussion points you need to go over with your registration site developer.

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Notes:

Build It So That They Will Come: A Guide to Online Registration LogisticsJim Hodges & Jeremy Elmore, Duke University

This session will address “why” we must plan as well as “how” to plan for an event. Presenters will share an easy-to-use template that the department has developed over the past several years in order to effectively, and efficiently, create a simple to understand event action plan. Participants will be encouraged to participate and share experiences that worked or lessons learned that they are willing to share.

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Notes:

A Practical Approach to Event Planning: How and WhyAllen Clarke & Melissa Werner, CSEP, Arizona State University

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Monday Breakout SessionsFill in your personal rating and notes below to useas a reference for our post-event survey.


Rate Now: 1 2 3 4

Notes:For the University of Michigan, all events in the fall revolve around football. During the season, the university hosts 4-5 tailgates and we will use these tailgates as a case study to be applied to a variety of campus events. The focus will be on challenges such as venue, using school colors repeatedly, meeting high donor standards, creating themed events, all while working within a small budget. Our planning team will discuss how to bring fresh ideas, transform unconventional spaces, and share how we handled challenges.

GROUP 1: Incorporating Fresh Ideas into Repeat Events: A Case Study into the University of Michigan’s Football TailgatesAmy McDonald & Lauren Smott, University of Michigan

Rate Now: 1 2 3 4

Notes:Attendees will learn about creating widespread enthusiasm when transitioning from one president to another and providing platforms for the president to lay the foundation for effective relationships with the campus, surrounding community, and far-away donors/constituents. The session will include a breakdown of behind the scenes logistics and challenges involved in a full day of inaugural events, a global tour of regional introductions event and a dramatic increase in activities at the President residence.

GROUP 1: Introducing a New President: Creating Purposeful Presidential EventsPatty Mullaney, Becca Boss, & Deveny Rosebrock, University of Michigan

Rate Now: 1 2 3 4

Notes:Your shop executes numerous events for your alumni and donors every year, but do you objectively evaluate the success of each one? Learn how to comprehensively assess the success of your events and develop criteria for successful ones. Our expert instructor will suggest a model where 40% of your attendees should be “new” attendees, and provide insights on how to collect data before, during, and after the event to comprehensively evaluate its success.

GROUP 1: Leveraging Metrics to Improve Advancement Events Lynne M. Wester, Donor Relations Guru, LLC

Rate Now: 1 2 3 4

Notes:

In 2015, the Salem State Series hosted New England Patriots' quarterback Tom Brady, whose ‘Deflate Gate’ involvement reached the public only 30 hours before he was scheduled to appear at the University. This case study session will outline the approach to successfully execute a nationally recognized event in only seven weeks. Participants will learn tips for securing a speaker, places to start a celebrity event program, and tips to maximize media exposure and avoid public relations nightmares.

GROUP 2: Speaker Series featuring Tom Brady: A Case Study on Managing Expectations, Multi-Faceted Logistics, and External RisksTaylor Dunn, Salem State University

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1 Poor 2 Fair 3 Good 4 ExcellentMonday Breakout Sessions

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Notes:This breakout will be a rapid idea sharing session for demonstrating hospitality in all aspects of event planning. We will share ideas related to speaker/entertainer hospitality, donor appreciation, welcoming the public, caring for difficult guests, and providing excellent experiences for all academic and university constituencies. Attendees will learn strategies for working with a variety of different audiences and constituents, best practices and creative ideas for demonstrating hospitality and creating an atmosphere of caring.

GROUP 2: Event Hospitality: Creating an Atmosphere of CaringLiz Atwood, Colorado State University

Conference Speakers

Claire Alexander

Special Projects ManagerOffice of the PresidentUniversity of Guelph (Ontario, Canada)

Session: Conversat Ball - Reviving a Tradition to Celebrate 50 Years

Liz Atwood

Events & Donor RelationsThe Reinvention CenterColorado State University

Session: Event Hospitality: Creating an Atmosphere of Caring

Sue L. Bennett

Director of Community RelationsUniversity of Guelph (Ontario, Canada)

Session: Conversat Ball - Reviving a Tradition to Celebrate 50 Years

Becca Boss

Senior Events ManagerOffice of University & Development EventsUniversity of Michigan

Session: Introducing a New President: Creaing Purposeful Presidential Events

Allen Clarke

Director of Emergency PreparednessOffice of Risk and Emergency ManagementArizona State University

Session: A Practical Approach to Event Planning: How and Why

Dr. Robertico CroesAssoc. Dean for Administration & Finance; Interim Chair, Dept. of Tourism, Events & Attractions, Rosen College of Hospitality Management

Session: Host School Welcome

Rate Now: 1 2 3 4

Notes:Do you often find yourself problem solving issues that could have been avoided if only the communication had been better? No amount of planning can remedy all communication problems in the life cycle of an event but being proactive, thinking outside the box, and working closely with your campus partners can take you from runner-up to winner! "Contestants" (topics) will include Miss Calculate, Miss Comprehend, Miss Interpret, Miss Print and Miss Stake.

GROUP 2: 2016 Miss Communications PageantMichele Payne, University of Arkansas School of Law

Please visit www.aep-edu.com for the full biographies of our 2016 speakers.

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Conference Speakers (continued)

Taylor Dunn

Assistant DirectorAdvancement Events & SponsorshipsSalem State University

Session: Speaker Series featuring Tom Brady: A Case Study on Managing Expectations, Multi-Faceted Logistics, and External Risks

Jeremy Elmore

Assistant ManagerConference & Event Services Duke University

Session: Build It So That They Will Come: A Guide to Online Registration Logistics

Matthew Helmer

Executive DirectorCSU Events and Donor Engagement Colorado State University

Session: 40 Events in 30 Days? No Problem! An Overview of Centralized Alumni and Donor Event Management

Jim Hodges

Associate DirectorConference & Events Services Duke University

Session: Build It So That They Will Come: A Guide to Online Registration Logistics; Professional Development Panelist

Geni Holmes-Greiner

Executive DirectorUniversity EventsWake Forest University

Session: Planning to Win: How to Build a Champion Event Team

Jim Hooker

Founder and PresidentInnovative Protocol

Session: AEP Conference Master of Ceremonies

Lisa Hurley

EditorSpecial Events Magazine

Session: 10 Years of AEP: A Brief Overview

Chef Jonathan (Jay) Judy

Chef InstructorRosen College of Hospitality Management

Session: Food and Wine Pairing Strategies

Dr. Frank Juge

Professor of Hospitality ManagementCertified Advanced Level Sommelier Rosen College of Hospitality Management

Session: Food and Wine Pairing Strategies

Amy McDonald

Senior Events ManagerUniversity & Development Events University of Michigan

Session: Incorporating Fresh Ideas into Repeat Events: A Case Study into the University of Michigan’s Football Tailgates

Brady Miller, CSEP

Executive DirectorAdvancement Events College of William and Mary

Session: The Art and Science of Storytelling; Professional Development Panelist

April Harris

Associate Vice PresidentUniversity EventsThe University of Alabama in Huntsville

Session: Professional Development Panel - Next Steps: Moving Up and On in Your Career, Panel Lead

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Patty Mullaney

Associate DirectorOffice of University & Development EventsUniversity of Michigan

Session: Introducing a New President: Creating Purposeful Presidential Events

Michele Payne

Assistant Director of CommunicationOffice of Special Events University of Arkansas Law School

Session: 2016 Miss Communications Pageant

Deveny Rosebrock

Senior Events ManagerOffice of University & Development EventsUniversity of Michigan

Session: Introducing a New President: Creating Purposeful Presidential Events

Lauren Smott

Assist. Director, Guest Relations & SupportOffice of University & Development Events University of Michigan

Session: Incorporating Fresh Ideas into Repeat Events: A Case Study into the University of Michigan’s Football Tailgates

Sally Webb Berry, CSEP

AEP Board ChairChief Executive OfficerThe Special Event Company

Session: 10 Years of AEP: A Brief Overview

Jennifer Welding

Director of University Events CSU Events and Donor Engagement Colorado State University

Session: 40 Events in 30 Days? No Problem! An Overview of Centralized Alumni and Donor Event Management

Melissa Werner, CSEP

Director of University CeremoniesProtocol Officer Arizona State University

Session: A Practical Approach to Event Planning: How and Why; Professional Development Panelist

Kari Ziblut, CMP

Senior Meeting and Event Planner Schools of Nursing & Health ProfessionsUniversity of Kansas Medical Center

Session: Professional Development Panelist

Conference Speakers (continued)

Lynne M. Wester

Founder and PrincipalDonor Relations Guru, LLC

Session: Leveraging Metrics to Improve Advancement Events

A SpecialThank You to

for supporting our conference for ten years.

Mark your calendars:The Special Event ShowJanuary 10-12, 2017

www.thespecialeventshow.com

Award-winning, creaave events and meeangs since 1986

Planning | Logisacs | Producaon | A/V | Creaave Services | DecorRegistraaon | Speaker Management | Sponsorship | Collateral

1223 Walnut St | Cary, NC 27511 | 919.459.8777 | www.specialeventco.com

Silver SPONSOR FOR AEP 2015Stop by our booth to learn about our Revenue Sharing Program with your department!

Choose Graduation Announcements, Invitations and Stationery That Will Represent Your School With Prestige.

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2016 Sponsors

Partner Sponsors

Founding Sponsor

AEP Advisory BoardChair: Sally Webb Berry, CSEP | Chief Executive OfficerThe Special Event Company

Kathy Kay | AEP Program ManagerThe Special Event Company

Carolyn Ent | Director of EventsPresident's Office, Elon University

Jim Hooker | Founder and PresidentInnovative Protocol

Jenny Jones | Executive Director of Alumni AffairsUniveristy of North Carolina, Charlotte

Rita Manning | Special Assistant to the Vice PresidentDevelopment and Alumni Relations, University of Georgia

Brady Miller, CSEP | Exec. Director, Advancement Events College of William and Mary

Jill Townsend | Deputy Director, Special Events and ProtocolUniversity of California, San Diego

Melissa Werner, CSEP | Director, University Ceremonies Arizona State University

Steve Whyte | Director of University EventsUniversity of the Pacific

Debbie Wood | Director of Special EventsThe University of Texas at Tyler

Kathy Wright, CPCE | Senior Assist. Director, Special EventsOffice of University Development, Duke University

Mobilize Your Staff & Volunteers

In itLive

Supporting Sponsors

Production Sponsor

Generous Donations From

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AEP Committee MembersSpeakers and Programming CommitteeCo-chairs – Board Members: Carolyn Ent, Rita Manning, and Melissa Werner, CSEP

Angela Bojorquez-Rojas, CMPEvents Manager, Special Events and ProtocolUniversity of California, San Diego

Sharon Gabriel, CSEPDirector of Special EventsEastern Virginia Medical School

Jill HallVice President, Student and Alumni OutreachThe University of Arizona Alumni Association

Deveny RosebrockEvents Manager, Office of University and Development EventsUniversity of Michigan

Kari Ziblut, CMPSenior Meeting & Event Planner, Office of the Sr. Vice ChancellorUniversity of Kansas Medical Center

Marketing & Attendee Recruitment CommitteeChair – Board Member: Jill Townshend

Elizabth BeckettExecutive Officer, Office of Special EventsUniversity of Georgia

Gia HellwigEvents Manager, School of LawUniversity of California, Davis

Susan HopkinsOffice of Special EventsCalifornia State University, Bakersfield

Kim YoderAssociate Director, Special EventsCalifornia State University, Bakersfield

Sponsorship CommitteeCo-chairs – Board Members: Steve Whyte and Kathy Kay

Terry WiesehanDirector of Alumni Relations and Campus EventsIndiana University East

Collateral & Onsite Materials CommitteeCo-chairs – Board Members: Kathy Wright and Debbie Wood

Jonathon ClarkUniversity Events CoordinatorJohnson & Wales University

Allyson JohnsonCoordinator for Special Events, Office of the PresidentIdaho State University

Miquel RamirezSpecial Events, Office of AdvancementBroward College

Jessica Sneed OlsonSpecial Events CoordinatorDavidson College

Social Media CommitteeChair – Board Members: Jenny Jones and Brady Miller, CSEP

Mandi CrispDirector of Special Events, McIntire School of CommerceUniversity of Virginia

Shannon O'DonoghueAssistant Director, UCF Constituent RelationsUniversity of Central Florida

Stephanie QuinteroSenior Event and Alumni Relations CoordinatorSchool of Sustainability, Arizone State University

Tyler WesselAlumni Events CoordinatorUniversity of North Carolina, Charlotte

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DON’T FORGET YOUR BUSINESS CARDS!

Speed Dating is back! Admit it, often the most valuable interactions and learning takes place during breaks, meals, and receptions. Extending these unstructured networking periods with a speed dating session will give you a unique opportunity to meet colleagues from similar size institutions.

Speed dating is a fantastic and fast-paced communication tool for creating networking conversations and gaining useful information to take back to your campuses. These brief one-on-one sessions provide interactive opportunities to form new professional relationships that can last long after the conference concludes.

How this will work

• You will move to the designated room that matches your institution/school size indicated by the colored dot on your name tag.

• Once in your designated room, the moderator will divide everyone into 'Move' and 'Stay' groups:

- 'Move' group members will be the ones to move around in the room from person to person.

- 'Stay' group members remain where they are so that a 'Move' person can approach them each time to begin a new "dating" scenario.

• There will be five 8-minute opportunities to meet someone new. The room moderator will let everyone know when it is time for the 'Movers' to move and when it is time to start your "date".

• Space has been provided on the following pages to take notes.

To help jumpstart the “dating” process, here are a couple of break-the-ice sample questions to consider:

• How do you get your creative ideas?

• What event are you most proud of?

• If you could change one thing at work – what would it be?

• What professional organizations do you belong to?

• What is the best piece of advice you have received in your career?

To add speed to the “speed dating” process, make sure to bring your business cards for a quicker exchange of basic information.

We hope you take advantage of this opportunity to find out what colleagues at similarly-sized institutions are doing and to create some new network connections. Enjoy!

Speed Dating Instructions & Sample Questions

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Speed Dating NotesName: ___________________________________________________________________________________________

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Size (circle one): XS (5K or less) S (6K to 15K) M (16K-25K) LG (25K-40K) XL (more than 40K)

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Notes

Documents

Rosen College of Hospitality Management and Wyndham