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ROSARIA’S HOME DAY CARE
FAMILY HANDBOOK
OF
POLICIES & PROCEDURES
DATE:
TABLE OF CONTENTS:
*ENROLLMENT
*PAYMENTS
*NON-SUFFICIENT FUNDS
*DAY CARE HOURS
*WEEKLY SCHEDULES
*SIGN IN/SIGN OUT BINDER & DAILY REPORTS
*HAND WASHING
*TOILET TRAINING
*CLOTHING
*NO SHOE POLICY
*MEALS
*DISCIPLINE
*EXCLUSION
*PROCEDURE FOR MANAGEMENT OF SHORT TERM ILLNESS
*MEDICATION POLICY
*INJURIES/ILLNESSES REQUIRING MEDICAL OR DENTAL CARE
*DENTAL EMERGENCIES
*PERSONS TO WHOM CHILD MAY BE RELEASED
*POLICY FOR UNAUTHORIZED PERSON SEEKING CUSTODY OF A CHILD
*CHILD CUSTODY AGREEMENTS
*POLICY FOR HANDLING PERSONS UNDER THE APPARENT INFLUENCE OF
DRUGS/ALCOHOL AND PERSONS WHO POSE SAFETY RISKS
*SUSPECTED CHILD ABUSE
*SUNBLOCK
*OUTDOOR PLAY
*PARENT VISITS
*OBSERVATIONS/ASSESSMENTS
*REFERRALS
*SPECIAL NEEDS
*CONFERENCES
*TRANSITIONS
*EXPOSURE TO BLOOD AND OTHER POTENTIALLY INFECTIOUS
MATERIALS
*****************PARENTS/LEGAL GUARDIANS ****************
PLEASE INITIAL AFTER EACH ENTRY TO THE TABLE OF CONTENTS
STATING THAT YOU UNDERSTAND AND AGREE TO FOLLOW EACH POLICY
AND PROCEDURE LISTED IN THE TABLE OF CONTENTS. AFTER
INITIALING PLEASE RETURN THE ORIGINAL TABLE OF CONTENTS TO
ME SO THAT THEY CAN BE PLACED IN YOUR CHILD’S FILE. I WILL
THEN PROVIDE YOU WITH A COPY OF THE INITIALED TABLE OF
CONTENTS FOR YOUR RECORDS.
ENROLLMENT:
PRIOR TO THE CHILD’S ATTENDANCE, A CONFERENCE WITH THE
PARENT/LEGAL GUARDIAN AND THE CHILD IS REQUIRED TO ACQUAINT
EACH NEW FAMILY WITH THE ENVIRONMENT, STAFF, AND SCHEDULE
FOR CHILD CARE. DURING THIS VISIT, THE PARENT/LEGAL GUARDIAN
WILL HAVE A PERSONAL INTERVIEW WITH ROSARIA AND HAVE THE
OPPORTUNITY TO REVIEW THE “FAMILY HANDBOOK” AND OTHER
WRITTEN MATERIALS MAINTAINED AT THE FACILITY. EACH CHILD
WILL SPEND AT LEAST 1 HOUR AT THE PROGRAM WITH A
PARENT/LEGAL GUARDIAN BEFORE REMAINING IN CARE WITHOUT A
FAMILY MEMBER.
THE FOLLOWING FORMS WILL BE COMPLETED AND SUBMITTED TO
ROSARIA PRIOR TO THE CHILD’S FIRST DAY OF ATTENDANCE. THE
INFORMATION IN THESE FORMS WILL REMAIN CONFIDENTIAL AND
WILL BE SHARED WITH OTHER CARE GIVERS ONLY AS REQUIRED TO
MEET THE NEEDS OF THE CHILD:
1. CHILD CARE AGREEMENT COMPLETED BY A PARENT OR LEGAL
GUARDIAN.
2. CHILD CARE EMERGENCY CONTACT INFORMATION SIGNED BY A
PARENT OR LEGAL GUARDIAN FOR EACH CHILD ENROLLED.
3. CHILD HEALTH ASSESSMENT SIGNED BY THE CHILD’S PHYSICIAN
OR CERTIFIED REGISTERED NURSE PRACTITIONER (CRNP).
4. DEVELOPMENTAL HEALTH HISTORY (FOR CHILDREN 1 YR. AND UP)
5. CHILD & ADULT CARE FOOD PROGRAM ENROLLMENT FORM
6. ROSARIA’S HOME DAY CARE PHOTO RELEASE FORM
7. FAMILY SURVEY
8. CHILD MILESTONES CHECKLIST (FOR CHILDREN UP TO AGE 5
ONLY)
9. COMPLETE LETTER OF INTRODUCTION FOR BACK UP CARE
ALL INCOMPLETE FORMS WILL BE RETURNED TO PARENT/LEGAL
GUARDIAN FOR COMPLETION PRIOR TO THE CHILD’S FIRST DAY OF
ATTENDANCE. IF UPON REVIEW OF A CHILD’S HEALTH RECORD IT IS
DETERMINED THAT A SIGNIFICANT HEALTH SERVICE HAS NOT BEEN
DONE, ROSARIA WILL NOTIFY THE PARENT OR LEGAL GUARDIAN. THE
PARENT OR LEGAL GUARDIAN WILL BE GIVEN 6 WEEKS TO OBTAIN THE
REQUIRED HEALTH SERVICES BEFORE THE CHILD IS CONSIDERED FOR
EXCLUSION FROM THE PROGRAM. ALL INFORMATION CONCERNING THE
CHILD AND FAMILY, COMPILED BY THE CHILD CARE FACILITY WILL BE
ACCESSIBLE ONLY TO THE PARENT/LEGAL GUARDIAN AND STAFF.
PAYMENTS:
PARENTS/LEGAL GUARDIANS ARE REQUIRED TO PAY ONE WEEK IN
ADVANCE OF CHILDCARE SERVICES. ADDITIONALLY, PARENTS/LEGAL
GUARDIANS, ARE REQUIRED TO PAY A ONE WEEK NON-
REFUNDABLE DEPOSIT TO BE CREDITED TOWARDS YOUR CHILD’S LAST
WEEK OF CARE. PAYMENTS MAY BE MADE EITHER BY CASH OR CHECK.
A RECEIPT WILL BE GIVEN FOR EACH DAY CARE PAYMENT. PLEASE KEEP
THESE FOR YOUR RECORDS/TAX PURPOSES.
***PLEASE NOTE*** : I WILL BE UNABLE TO PROVIDE DAYCARE
SERVICES UNLESS ALL DAYCARE PAYMENTS ARE CURRENT. PAYMENTS
MADE AFTER 5:30 PM ON FRIDAY ARE CONSIDERED LATE AND ARE
SUBJECT TO A $5.00 PER DAY LATE PAYMENT FEE, UP TO 3 DAYS. IF
AFTER THE 3RD DAY, PAYMENTS ARE NOT MADE CURRENT I WILL
TERMINATE THE CHILD CARE CONTRACT. EXCEPTIONS ARE MADE ON A
CASE BY CASE BASIS AND ARE DEPENDENT ON YOUR PAST PAYMENT
HISTORY.
NON-SUFFICIENT FUNDS:
PARENTS/LEGAL GUARDIANS WILL BE REQUIRED TO PAY ANY BANK
FEES INCURRED FOR A CHECK RETURNED FOR NON-SUFFICIENT FUNDS.
FURTHER, PARENTS SHOULD BE AWARE THAT IF A CHECK IS RETURNED
FOR NON-SUFFICIENT FUNDS PARENTS/LEGAL GUARDIANS WILL ALSO
BE SUBJECT TO A LATE PAYMENT FEE OF $5.00 PER DAY BECAUSE THAT
PAYMENT WILL BE CONSIDERED LATE. AFTER THE SECOND TIME A
CHECK IS RETURNED FOR NON-SUFFICIENT FUNDS IT WILL BE
NECESSARY TO MAKE FUTURE PAYMENTS IN CASH.
WEEKLY SCHEDULES:
PARENTS/LEGAL GUARDIANS WILL BE REQUIRED TO PROVIDE A
WEEKLY SCHEDULE EACH WEEK. THEY WILL NEED TO INCLUDE THE
DROP-OFF AS WELL AS THE PICK-UP TIME. IN ORDER TO BE SURE
THAT I CAN ACCOMMODATE ANY SCHEDULE CHANGES PLEASE ALLOW 24
HOURS NOTICE. THIS WILL ALLOW YOU AMPLE TIME TO MAKE
ALTERNATIVE ARRANGEMENTS IF I AM UNABLE TO ACCOMMODATE THE
SCHEDULE CHANGE. I REALIZE THAT THER MAY BE TIMES WHEN 24
HOURS NOTICE IS NOT POSSIBLE AND THAT SITUATIONS DO CHANGE.
IN THIS CASE PLEASE KNOW THAT I WILL ACCOMMODATE CHANGES IF
MY PERSONAL SCHEDULE PERMITS AND IF THERE IS DAY CARE SPACE
AVAILABLE FOR THE DESIRED TIME/DAY. IN CASES WHERE I AM
UNABLE TO ACCOMMODATE A CHANGE WITH LESS THAN 24 HOURS
NOTICE THE PARENT WILL BE RESPONSIBLE FOR MAKING OTHER
ARRANGEMENTS. PLEASE DO NOT CHANGE YOUR ARRIVAL/PICKUP TIMES
WITHOUT PRIOR APPROVAL. ALL CHANGES NEED TO BE APPROVED BY
ME IN ADVANCE. THIS IS ESPECIALLY IMPORTANT IN ORDER FOR ME
TO BE ABLE TO COMPLY WITH DPW REGULATIONS REGARDING RATIOS.
IT IS ALSO IMPORTANT FOR MEAL PLANNING PURPOSES. IF YOU JUST
SHOW UP WITHOUT PRIOR APPROVAL TO A SCHEDULE CHANGE WITHIN
½ HOUR OF A SCHEDULED MEAL TIME YOU WILL BE RESPONSIBLE FOR
PROVIDING THAT MEAL TO YOUR CHILD/CHILDREN. (IF YOUR
CHILDREN ARE PART TIME OR IF YOU HAVE A CHANGING SCHEDULE
THEN IT WILL NEED TO BE PROVIDED MONTHLY IN ADVANCE OR I MAY
BE UNABLE TO ACCOMMODATE THE DAYS AND TIMES THAT YOU NEED
CARE)
DAYCARE HOURS:
PLEASE NOTE THAT THE DAYCARE HOURS OF OPERATION ARE FROM
7:30 AM-5:30 PM, MONDAY THROUGH FRIDAY. OTHER HOURS ARE
AVAILABLE WITH PRIOR AUTHORIZATION AND FOR AN ADDITIONAL
FEE. HOWEVER, PLEASE NOTE THAT I BASE THE START OF MY DAY
AND END OF MY DAY ON THE FIRST SCHEDULED DROP-OFF AND THE
LAST SCHEDULED PICK-UP TIME OF THE CHILDREN’S WEEKLY
SCHEDULES. IF YOU NEED TO CONTACT ME AFTER HOURS PLEASE
LEAVE A MESSAGE ON MY CELL PHONE. IF IT IS REGARDING DROP-OFF
THE FOLLOWING DAY AND IF TIME PERMITS I WILL RETURN YOUR CALL
AT MY EARLIEST CONVEINENCE. IF IT IS REGARDING PICK-UP THE
FOLLOWING DAY I WILL DISCUSS THE CHANGE AT YOUR SCHEDULED
DROP-OFF TIME. I DEVOTE A LOT OF TIME AND EFFORT TO THE DAY
CARE; HOWEVER, EVENINGS/WEEKENDS ARE FAMILY TIME FOR ME AND
I USUALLY DO NOT TAKE DAY CARE CALLS DURING THESE TIMES.
PLEASE KEEP IN MIND THAT JUST LIKE DIRECTORS/TEACHERS IN A
FORMAL DAY CARE SETTING, I AM NOT “ON CALL.” IF YOU ARE
CALLING DURING NORMAL HOURS OF DAY CARE OPERATION AND I AM
UNABLE TO TAKE YOUR CALL, PLEASE LEAVE ME A MESSAGE. I WILL
RETURN YOUR CALL AS SOON AS I AM ABLE. (PLEASE NOTE THAT
SOMETIMES THIS MAY NOT BE UNTIL NAP TIME)
SIGN IN/SIGN OUT BINDER & DAILY REPORTS
PARENTS/LEGAL GUARDIANS OR PERSONS AUTHORIZED TO DROP-
OFF/PICK-UP CHILDREN WILL NEED TO SIGN IN/SIGN OUT THEIR
CHILDREN UPON DROP-OFF/PICK-UP. IN ADDITION, PARENTS/LEGAL
GUARDIANS WILL NEED TO FILL OUT THE PARENT SECTION OF THE
DAILY REPORT EVERY DAY UPON DROP-OFF. I WILL FILL OUT THE
CAREGIVER SECTION AFTER SNACK TIME. ANY OTHER IMPORTANT
PAPERS THAT WE NEED TO SHARE WITH EACH OTHER CAN BE PAPER
CLIPPED TO THE DAILY REPORT. THIS WILL HELP US TO PASS
IMPORTANT INFORMATION DAILY.
HAND WASHING:
IN ORDER TO CUT DOWN ON THE SPREAD OF GERMS, I ASK THAT
PARENTS HAVE THEIR CHILDREN WASH THEIR HANDS ON ARRIVAL. I
WILL IN TURN BE SURE THAT CHILDREN WASH HANDS AFTER
DIAPERING/TOILETING, AFTER WIPING NOSES, BEFORE/AFTER EATING,
AFTER HANDLING PETS AND WHEN HANDS ARE DIRTY.
TOILET TRAINING:
WHEN A CHILD IS READY TO BE POTTY TRAINED I WILL MAKE
EVERY EFFORT TO COOPERATE WITH THE PARENT/LEGAL GUARDIAN’S
METHODS. PLEASE NOTE IF YOUR CHILD DOES NOT LIKE A SEAT
ADAPTER THAT IS USED ON THE REGULAR TOILET THEN YOU WILL
NEED TO PROVIDE A POTTY CHAIR THAT CAN BE LEFT AT DAY CARE. I
WILL BE RESPONSIBLE TO SANITIZE THE POTTY AFTER EVERY USE.
***PLEASE KEEP TOILETING IN MIND WHEN DRESSING YOUR CHILD FOR
THE DAY. SNAPS, BUTTONS, ZIPPERS AND OVERALLS ARE DIFFICULT
FOR A CHILD TO MANIPULATE. DRESSING YOUR CHILD IN CLOTHES
THAT ARE EASY FOR HIM/HER TO MANIPULATE NOT ONLY FOSTERS A
SENSE OF INDEPENDENCE AND SELF HELP SKILLS, BUT ALSO ALLOWS
THE CHILD TO FEEL SUCCESSFUL. ALTHOUGH I AM ALWAYS AVAILABLE
TO HELP, A CHILD MAY NEED TO WAIT AND WHEN POTTY TRAINING
THAT IS NOT ALWAYS POSSIBLE.
CLOTHING:
PLEASE PROVIDE A FULL CHANGE OF CLOTHING APPROPRIATE TO
THE SEASON TO BE LEFT AT DAY CARE. THIS SHOULD INCLUDE
UNDERGARMENTS AND SOCKS. PLEASE MAKE SURE ALL CLOTHING IS
LABELED WITH YOUR CHILD’S NAME.
NO SHOE POLICY:
PLEASE PROVIDE YOUR CHILD WITH SLIPPERS OR SLIPPER SOCKS TO
WEAR WHILE THEY ARE INSIDE THE DAY CARE. FOR SAFETY THESE
SHOULD HAVE NON-SKID SOLES.
MEALS:
MEALS ARE PROVIDED THROUGH THE CHILD AND ADULT CARE FOOD
PROGRAM. THEY ARE SERVED ACCORDING TO THE FOOD PYRAMID
GUIDELINES THAT ARE SET FOR CHILDREN. PLEASE NOTE THAT ALL
OF THE FOOD THAT IS LISTED ON THE MENU DAILY FOR EACH MEAL
NEEDS TO BE SERVED REGARDLESS OF WHETHER OR NOT THE CHILD
LIKES OR EATS IT. A CHILD IS ENCOURAGED TO TRY THE FOOD THAT
THEY ARE SERVED BUT THEY ARE NOT FORCED TO EAT THE FOOD THAT
IS SERVED. THEY ARE REMINDED THOUGH WHEN THE NEXT MEAL TIME
IS. THE ONLY TIME SUBSTITUTIONS ARE MADE IS FOR FOOD
ALLERGIES. IN THIS CASE A WRITTEN NOTE FROM THE CHILD’S
DOCTOR IS REQUIRED.
THE FOLLOWING ARE MY MEAL TIMES:
BREAKFAST 8:00 AM-8:30 AM, LUNCH 11:00 AM-12:00 PM, PM SNACK
3:00 PM-3:30 PM & 3:30 PM-4:00 PM (SCHOOL AGE), DINNER 5:00 PM-
6:00PM AND EVENING SNACK 8:00 PM-8:30 PM. (INFANTS ARE FED ON
DEMAND UNTIL THEY HAVE A REGULAR SCHEDULE, THEN THEY ARE FED
ACCORDING TO THEIR REGULAR SCHEDULE, WHICH MAY OR MAY NOT
COINCIDE WITH MY SCHEDULED MEAL TIMES).
THIS IS THE TIME FRAME THAT I MUST FOLLOW WHEN SERVING MY
MEALS, THE CHILDREN DO NOT NEED TO BE FINISHED EATING WITHIN
THIS TIME FRAME.
***IF YOU ARE GOING TO BE ARRIVING LATER THAN YOUR SCHEDULED
DROP OFF TIME AND IT IS WITHIN 30 MINUTES OF A SCHEDULED
MEAL TIME THAN YOU WILL NEED TO CALL ME AND TELL ME THAT
YOUR CHILD WILL BE HERE FOR THAT MEAL. IF YOU DO NOT CALL AND
LET ME KNOW THAT YOUR CHILD WILL BE ARRIVING FOR THE MEAL I
WILL NOT PREPARE A MEAL FOR YOUR CHILD. YOU WILL BE
RESPONSIBLE FOR PROVIDING THE MISSED MEAL TO YOUR CHILD.
ALSO, IF YOU ARRIVE WITHIN ½ HOUR OF A SCHEDULED MEAL TIME
AND YOU HAVE A SCHEDULE CHANGE THAT HAS NOT BEEN APPROVED
IN ADVANCE BY ME THEN YOU WILL BE RESPONSIBLE FOR PROVIDING
THAT MEAL TO YOUR CHILD/CHILDREN.
DISCIPLINE:
THE GOAL OF DISCIPLINE IS TO HELP CHILDREN LEARN TO MANAGE
THEIR OWN BEHAVIOR. TIME-OUT IS USED AS A LAST RESORT AND
IS BASED ON ONE MINUTE PER YEAR OF AGE. YOUR CHILD WILL BE
GIVEN A SAFE AND FUN ENVIRONMENT WITH MATERIALS SUITED TO
HIS OR HER AGE AND ABILITIES. HE OR SHE WILL BE EXPECTED TO
FOLLOW A FEW SIMPLE RULES FOR THE SAFETY AND WELL-BEING OF
ALL THE CHILDREN.
TWO HOUSE RULES ARE:
1. WE ARE KIND AND DO NOT HURT EACH OTHER.
2. WE USE THE TOYS THE RIGHT WAY AND CLEAN UP THE TOYS WE
ARE USING BEFORE TAKING NEW ONES OUT.
CARE GIVERS WILL USE POSITIVE GUIDANCE, REDIRECTION AND
THE SETTING OF CLEAR-CUT LIMITS THAT FOSTER THE CHILD’S OWN
ABILITY TO BECOME SELF-DISCIPLINED. CARE GIVERS WILL
ENCOURAGE CHILDREN TO RESPECT OTHER PEOPLE, TO BE FAIR,
RESPECT PROPERTY AND LEARN TO BE RESPONSIBLE FOR THEIR
ACTIONS. DISCIPLINE INVOLVES TEACHING CHARACTER AND SELF-
CONTROL. BECAUSE PEOPLE DIFFER IN HOW THEY APPROACH
DISCIPLINE, FAMILIES AND CARE GIVERS MUST DISCUSS THE GOALS
OF DISCIPLINE AND THE METHODS THAT WILL BEST ACHIEVE THE
GOALS FOR THE CHILD. HOWEVER, CARE GIVERS WILL NOT USE
PHYSICAL PUNISHMENT OR ABUSIVE LANGUAGE, AS THESE APPROACHES
TEACH CHILDREN TO RESPOND IN THE SAME MANNER. IN TURN I ASK
THAT PARENTS/GUARDIANS TO NOT USE THESE FORMS OF
PUNISHMENT IN THE DAY CARE SETTING.
CAREGIVERS WILL GUIDE CHILDREN TO DEVELOP SELF-CONTROL
AND ORDERLY CONDUCT IN RELATIONSHIP TO PEERS AND ADULTS.
AGGRESSIVE PHYSICAL BEHAVIOR TOWARD STAFF AND CHILDREN IS
UNACCEPTABLE. CARE GIVERS WILL INTERVENE IMMEDIATELY WHEN A
CHLD BECOMES PHYSICALLY AGGRESSIVE TO PROTECT ALL OF THE
CHILDREN AND ENCOURAGE MORE ACCEPTABLE BEHAVIOR. TO THIS
END, CARE GIVERS WILL SHOW CHILDREN POSITIVE ALTERNATIVES,
RATHER THAN JUST TELLING CHILDREN “NO.” GOOD BEHAVIOR WILL
BE ENCOURAGED AND PRAISED.
CARE GIVERS WILL USE DISCIPLINE THAT IS CONSISTENT, CLEAR
AND UNDERSTANDABLE TO THE CHILD. WHERE CHILD UNDERSTANDS
WORDS, DISCIPLINE WILL BE EXPLAINED TO THE CHILD BEFORE AND
AT THE TIME OF ANY DISCIPLINARY ACTION.
EXCLUSION:
THE DECISION TO EXCLUDE A CHILD FROM CARE WILL BE BASED ON
WHETHER I AM ABLE TO MEET THE NEEDS OF BOTH THE ILL CHILD AND
THE OTHER CHILDREN IN THE GROUP. THE CHILD CARE PROVIDER AND
NOT THE CHILD’S FAMILY MAKES THE FINAL DETERMINATION ABOUT
WHETHER THE ACUTELY ILL CHILD CAN RECEIVE CARE IN THE CHILD
CARE PROGRAM.
CHILDREN WILL BE EXCLUDED IF:
1. THE CHILD’S ILLNESS PREVENTS THE CHILD FROM
PARTICIPATIONG IN ACTIVITIES THAT THE FACILITY
ROUTINELY OFFERS FOR WELL CHILDREN OR MILDY ILL
CHILDREN.
2. THE ILLNESS REQUIRES MORE CARE THAN THE CHILD CARE
STAFF ARE ABLE TO PROVIDE WITHOUT COMPROMISING THE
NEEDS OF THE OTHER CHILDREN IN THE GROUP.
3. KEEPING THE CHILD IN CARE POSES AN INCREASED RISK TO THE
CHILD OR TO OTHER CHILDREN OR ADULTS WITH WHOM THE
CHILD WILL COME IN CONTACT.
IF I AM UNCERTAIN ABOUT WHETHER THE CHILD’S ILLNESS POSES
AN INCREASED RISK TO OTHERS, THE CHILD WILL BE EXCLUDED UNTIL
A PHYSICIAN OR NURSE PRACTITIONER NOTIFIES THE CHILD CARE
PROGRAM THAT THE CHILD MAY ATTEND.
(PLEASE REFER TO THE CRITERIA FOR EXCLUDING AN ILL OR INFECTED
CHILD FROM AN EARLY CHILDHOOD PROGRAM.)
PROCEDURE FOR MANAGEMENT OF SHORT TERM ILLNESS:
ROSARIA WILL DECIDE WHETHER A CHILD WHO IS ILL WILL BE
PERMITTED TO COME FOR THE DAY OR REMAIN IN THE PROGRAM.
IF THE CHILD BECOMES ILL DURING THE TIME THE CHILD IS IN CARE:
1. ROSARIA WILL NOTIFY THE PARENT OR LEGAL GUARDIAN AND
COMPLETE THE SYMPTOM RECORD.
2. THE SYMPTOM RECORD WILL BE GIVEN TO THE PARENT OR LEGAL
GUARDIAN SO THAT THE PARENT OR LEGAL GUARDIAN HAS THE
INFORMATION NEEDED TO CONTINUE THE CHILD’S CARE AND IF
NECESSARY, TO CONSULT THE CHILD’S HEALTH CARE PROVIDER
FOR MANAGEMENT OF THE CHILD’S ILLNESS.
3. IF THE CHILD IS TOO ILL TO STAY IN CHILD CARE, THE CHILD
WILL BE PROVIDED A PLACE TO REST UNTIL THE PARENT, LEGAL
GUARDIAN OR DESIGNATED PERSON ARRIVES. THE CHILD WILL
BE SUPERVISED AT ALL TIMES.
MEDICATION POLICY:
BECAUSE ADMINISTRATION OF MEDICATION POSES AN EXTRA
BURDEN FOR STAFF AND HAVING MEDICATION IN THE FACILITY IS A
SAFETY HAZARD, FAMILIES SHOULD CHECK WITH THE CHILD’S
PHYSICIAN TO SEE IF A DOSE SCHEDULE CAN BE ARRANGED THAT DOES
NOT INVOLVE THE HOURS THE HOURS THE CHILD IS IN THE CHILD
CARE FACILITY. WHENEVER POSSIBLE, THE FIRST DOSE OF
MEDICATION SHOULD BE GIVEN AT HOME TO SEE IF THE CHILD HAS
ANY TYPE OF REACTION. PARENTS OR LEGAL GUARDIANS MAY
ADMINISTER MEDICATION TO THEIR OWN CHILD DURING THE CHILD
CARE DAY.
STAFF WILL ADMINISTER MEDICATION ONLY IF THE PARENT OR
LEGAL GUARDIAN HAS WRITTEN CONSENT, THE MEDICATION IS
AVAILABLE IN AN APPROPRIATELY LABELED AND STORED CONTAINER
AND THE FACILITY HAS ON FILE THE WRITTEN INSTRUCTIONS OF A
LICENSED PHYSICIAN TO ADMINISTER THE SPECIFIC MEDICATION.
1. FOR PRESCRIPTION MEDICATIONS, PARENTS OR LEGAL
GUARDIANS WILL PROVIDE CAREGIVERS WITH THE MEDICATION
IN THE ORIGINAL, CHILD RESISTANT CONTAINER THAT IS
LABELED BY A PHARMACIST WITH THE CHILD’S NAME, THE NAME
OF THE MEDICATION, THE DATE THE PRESCRIPTION WAS
FILLED, THE NAME OF THE HEALTH CARE PROVIDER WHO WROTE
THE PRESCRIPTION, THE MEDICATION’S EXPIRATION DATE AND
ADMINISTRATION, STORAGE AND DISPOSAL INSTRUCTIONS.
FOR OVER-THE-COUNTER MEDICATIONS, PARENTS OR LEGAL
GUARDIANS WILL PROVIDE THE MEDICATION IN A CHILD
RESISTANT CONTAINER. THE MEDICATION WILL BE LABELED
WITH THE CHILD’S FIRST AND LAST NAMES: SPECIFIC, LEGIBLE
INSTRUCTIONS FOR ADMINISTRATION AND STORAGE SUPPLIED
BY THE MANUFACTURER; AND THE NAME OF THE HEALTH CARE
PROVIDER WHO RECOMMENDED THE MEDICATION FOR THE
CHILD.
2. INSTRUCTIONS FOR THE DOSE, FREQUENCY, METHOD TO BE
USED AND DURATION OF ADMINISTRATION WILL BE PROVIDED
TO THE CHILD CARE STAFF IN WRITING. THIS REQUIREMENT
APPLIES BOTH TO PRESCRIPTION AND OVER-THE-COUNTER
MEDICATIONS.
3. A PHYSICIAN MAY STATE THAT A CERTAIN MEDICATION MAY
BE GIVEN FOR A RECURRING PROBLEM, EMERGENCY SITUATION
OR CHRONIC CONDITION. THE INSTRUCTIONS SHOULD INCLUDE
THE CHILD’S NAME, THE NAME OF THE MEDICATION, THE DOSE
OF THE MEDICATION, HOW OFTEN THE MEDICATION MAY BE
GIVEN, THE CONDITIONS FOR USE AND ANY PRECAUTIONS TO
FOLLOW.
4. MEDICATIONS WILL BE KEPT AT THE TEMPERATURE
RECOMMENDED FOR THAT TYPE OF MEDICATION, IN A STURDY,
CHILD RESISTANT, CLOSED CONTAINER THAT IS INACCESSIBLE
TO CHILDREN AND PREVENTS SPILLAGE.
5. MEDICATION WILL NOT BE USED BEYOND THE DATE OF
EXPIRATION ON THE CONTAINER OR BEYOND ANY EXPIRATION
OF THE INSTRUCTIONS PROVIDED BY THE PHYSICIAN OR OTHER
PERSON LEGALLY PERMITTED TO PRESCRIBE MEDICATION.
INSTRUCTIONS, WHICH STATE THE MEDICATION MAY BE USED
WHENEVER NEEDED WILL BE RENEWED BY THE PHYSICIAN AT
LEAST ANNUALLY.
6. A MEDICATION LOG WILL BE MAINTAINED BY THE FACILITY
STAFF TO RECORD THE INSTRUCTIONS FOR GIVING THE
MEDICATION, CONSENT OBTAINED FROM THE PARENT OR LEGAL
GUARDIAN, AMOUNT, THE TIME OF ADMINISTRATION AND THE
PERSON WHO ADMININISTERED EACH DOSE OF MEDICATION.
SPILLS, REACTIONS AND REFUSAL TO TAKE MEDICATION WILL
BE NOTED ON THIS LOG.
INJURIES/ILLNESSES REQUIRING MEDICAL OR DENTAL CARE:
1. THE CARE GIVER WHO IS WITH THE CHILD AND WHO HAS HAD
PEDIATRIC FIRST AID TRAINING WILL PROVIDE FIRST AID.
2. STAFF WILL ACTIVATE THE EMERGENCY MEDICAL SERVICES (EMS)
SYSTEM BY DIALING 911 WHEN IMMEDIATE MEDICAL HELP IS
REQUIRED. STAFF WILL CONTACT A PARENT/LEGAL GUARDIAN
OR IF THE PARENT/LEGAL GUARDIAN CANNOT BE REACHED, THE
ALTERNATE EMERGENCY CONTACT PERSON.
3. A STAFF MEMBER WILL ACCOMPANY THE CHILD AND REMAIN
WITH THE CHILD UNTIL THE PARENT/LEGAL GUARDIAN ASSUMES
RESPONSIBILITY FOR THE CHILD.
4. STAFF WILL COMPLETE AN INCIDENT REPORT FORM AS SOON
AFTER THE INCIDENT AS POSSIBLE. THE FORM WILL B E
SIGNED BY THE PARENT/LEGAL GUARDIAN. COPIES WILL BE
DISTRIBUTED TO THE PARENT/LEGAL GUARDIAN, THE CHILD’S
RECORD AT THE FACILITY AND THE FACILITY’S INJURY LOG.
DENTAL EMERGENCIES:
DENTAL INJURIES WILL BE GIVEN FIRST AID AS IN NUMBER 1 ABOVE.
IF EMERGENCY DENTAL CARE IS REQUIRED, A STAFF MEMBER WILL
REMAIN WITH THE CHILD UNTIL THE PARENT/LEGAL GUARDIAN
ASSUMES RESPONSIBILITY FOR THE CHILD.
PERSONS TO WHOM CHILD MAY BE RELEASED:
PLEASE BE SURE THAT THE PERSONS TO WHOM YOUR CHILD/CHILDREN
MAY BE RELEASED KNOW HOW TO PROPERLY INSTALL YOUR
CHILD’S/CHILDREN'S CARSEAT/BOOSTER SEAT. ALSO, BE SURE THAT
THE PERSON ALSO KNOWS HOW TO PROPERLY BUCKLE YOUR
CHILD/CHILDREN INTO HIS/HER CARSEAT/BOOSTER SEAT. DUE TO
LIABILITY REASONS AND THE SAFETY OF THE OTHER CHILDREN IN
CARE, I WILL BE UNABLE TO ASSIST THEM.
POLICY FOR HANDLING AN UNAUTHORIZED PERSON SEEKING CUSTODY:
1. STAFF WILL CONTACT THE CUSTODIAL PARENT/LEGAL
GUARDIAN.
2. TELEPHONE AUTHORIZATION TO RELEASE A CHILD TO
SOMEONE WHO DOES NOT USUALLY PICK UP THE CHILD WILL BE
ACCEPTED ONLY IN CONCERT WITH PRIOR WRITTEN
AUTHORIZATION FROM THE CUSTODIAL PARENT OR LEGAL
GUARDIAN FOR SUCH AN EXCEPTIONAL RELEASE. THE STAFF
PERSON WHO ACCEPTS SUCH AUTHORIZATION WILL DOCUMENT
IN THE CHILD’S RECORD, THE TIME AND TO WHOM THE
CUSTODIAL PARENT OR LEGAL GAVE TELEPHONE AUTHORIZATION
FOR RELEASE OF THE CHILD.
3. NO CHILD WILL BE RELEASED WITHOUT THE PRESENCE OR
PERMISSION OF THE CUSTODIAL PARENT OR LEGAL GUARDIAN.
4. ANY AUTHORIZED PERSON WHO IS NOT RECOGNIZED BY THE
STAFF WILL BE REQUIRED TO PROVIDE PHOTO IDENTIFICATION
SUCH AS A DRIVER’S LICENSE, WORK OR SCHOOL ID BEFORE THE
CHILD IS RELEASED. THE CUSTODIAL PARENT OR LEGAL
GUARDIAN MAY PROVIDE A PHOTOGRAPH OF AUTHORIZED
PERSONS FOR PICK UP OF THE CHILD WHICH WILL BE KEPT IN
THE CHILD’S RECORD AT THE FACILITY.
5. STAFF WILL NOTIFY THE POLICE IF AN UNAUTHORIZED
PERSON SEEKS CUSTODY OF THE CHILD.
CHILD CUSTODY AGREEMENTS:
IN ORDER FOR ME TO FOLLOW COURT ORDERED
CHILD/CUSTODY/VISITATION AGREEMENTS I WILL NEED TO HAVE
A CERTIFIED COPY (WITH THE COURT HOUSE SEAL) OF SUCH
AGREEMENTS IN THE CHILD’S FILE. FURTHER, PLEASE NOTE THAT
I CANNOT WITH HOLD A CHILD FROM A PARENT IF I DO NOT HAVE
A COURT ORDER STATING SUCH.
POLICY FOR HANDLING PERSONS UNDER THE APPARENT INFLUENCE OF
DRUGS/ALCOHOL AND PERSONS WHO POSE SAFETY RISKS:
(INCLUDES: ABUSIVE PARENTS/LEGAL GUARDIANS AND ANY
ADULTS, WHO CANNOT TAKE THE CHILD SAFELY FROM THE
FACILITY.)
1. THE CHILD WILL NOT BE RELEASED TO ANYONE WHO
CANNOT SAFELY CARE FOR THE CHILD.
2. STAFF WILL NOTIFY POLICE BY CALLING (717)-664-1180 TO
MANAGE AN ADULT UNDER THE APPARENT INFLUENCE OF
DRUGS/ALCOHOL OR AN INDIVIDUAL WHO POSES A SAFETY
RISK.
3. STAFF WILL CONTACT THE EMERGENCY CONTACT PERSON
TO MAKE ARRANGEMENTS FOR THE CHILD’S TRANSPORT TO A
PLACE OF SAFETY.
SUSPECTED CHILD ABUSE:
ALL OBSERVATIONS OR SUSPICIONS OF CHILD ABUSE OR NEGLECT
WILL BE IMMEDIATELY REPORTED TO THE CHILD PROTECTIVE SERVICES
AGENCY NO MATTER WHERE THE ABUSE MIGHT HAVE OCCURRED. I
WILL CALL LANCASTER CHILDREN AND YOUTH AGENCY AT 717-299-7925
TO REPORT SUSPECTED ABUSE OR NEGLECT, I WILL FOLLOW THE
DIRECTION OF THE CHILD PROTECTIVE SERVICES AGENCY REGARDING
COMPLETION OF WRITTEN REPORTS. IF THE PARENT OR LEGAL
GUARDIAN OF THE CHILD IS SUSPECTED OF ABUSE, I WILL FOLLOW
THE GUIDANCE OF THE CHILD PROTECTIVE AGENCY REGARDING
NOTIFICATION OF THE PARENT OR LEGAL GUARDIAN. AS A MANDATED
REPORTER IN THE STATE OF PENNSYLVANIA I AM REQUIRED BY LAW
TO FOLLOW THIS PROTOCOL.
SUNBLOCK:
IF YOU WOULD LIKE YOUR CHILD TO USE SUNBLOCK WHILE THEY
ARE OUTDOORS PLEASE APPLY THE FIRST APPLICATION AT HOME OR
UPON ARRIVAL. I WILL REAPPLY THE SUNBLOCK AS NEEDED TO
CHILDREN WHO HAVE PERMISSION ON FILE FOR ME TO DO SO. AS
WITH PRESCRIPTION AND NON-PRESCRIPTION MEDICATION THE
SUNBLOCK MUST BE PROVIDED IN AN ORIGINAL CONTAINER, LABELED
WITH THE CHILD'S NAME, AND WRITTEN PERMISSION MUST BE GIVEN
WITH INSTRUCTIONS ON THE SUNBLOCK LOG.
PERMISSION/INSTRUCTIONS FOR SUNBLOCK ONLY NEEDS TO BE FILLED
OUT ONE TIME PER YEAR.
OUTDOOR PLAY:
CHILDREN WILL BE TAKEN OUTDOORS DAILY FOR A MINIMUM OF 1
HOUR WHEN THE FORECAST TEMPERATURE/WIND CHILL ARE ABOVE 25
DEGREES OR THE FORECAST TEMPERATURE/HEAT INDEX IS LESS THAN
90 DEGREES AND THERE IS NO CURRENT AIR QUALITY ALERT. THIS
CRITERION WILL BE FOLLOWED UNLESS THERE IS PRECIPITATION.
PLEASE BE SURE TO DRESS YOUR CHILDREN APPROPRIATELY FOR THE
WEATHER.
HEALTH AND SAFETY CHECKS:
THIS FACILITY DOES WRITTEN HEALTH AND SAFETY CHECKS
TWICE A YEAR, ONCE IN THE BEGINNING OF SPRING AND AGAIN IN
THE BEGINNING OF FALL.
PARENT VISITS:
I WILL MEET REGULARLY WITH YOU TO TALK ABOUT YOUR CHILD’S
PROGRESS AND GROWTH BOTH AT DROP-OFF & PICK-UP TIMES. YOU
MAY REQUEST OTHER CONFERENCES AT ANY TIME. HOWEVER, IN THE
BEST INTEREST OF ALL THE CHILDREN IN CARE, PLEASE TRY TO KEEP
UNEXPECTED VISITS TO TIMES WHEN CHILDREN ARE NOT EATING OR
SLEEPING. IT IS DISRUPTIVE TO ALL OF THE CHILDREN’S DAILY
ROUTINES WHEN VISITORS ARE PRESENT WHILE THEY ARE EATING OR
NAPPING. FURTHER, DURING EXPECTED/UNEXPECTED VISITS, I WILL
CONTINUE TO GIVE THE CHILDREN MY UNDIVIDED ATTENTION. IF
YOU FEEL THE NEED TO TALK AT LENGTH PLEASE SET UP A CONFERENCE
TIME WITH ME.
OBSERVATIONS/ASSESSMENTS:
OBSERVATIONS/ASSESSMENTS ARE DONE WITHIN 45 DAYS OF
ENROLLMENT AND TWICE A YEAR. I INCORPORATE THE NEEDS OF
EACH CHILD IN OUR DAILY ACTIVITIES BASED ON THESE
OBSERVATIONS/ASSESSMENTS.
REFERRALS:
IF I NOTICE A NEED FOR SOCIAL, MENTAL HEALTH, EDUCATIONAL
OR MEDICAL SERVICES I WILL REFER YOU TO THE APPROPRIATE
AGENCY. ALL INFORMATION WILL BE KEPT CONFIDENTIAL AND WILL
NOT BE SHARED WITHOUT WRITTEN PARENT/GUARDIAN APPROVAL.
SPECIAL NEEDS:
IF YOUR CHILD HAS SPECIAL NEEDS AND HAS EITHER AN IFSP OR
AN IEP IT IS IMPORTANT THAT YOU SHARE A COPY WITH ROSARIA’S
HOME DAYCARE. BY DOING THIS YOU WILL BE ALLOWING ME TO
INCORPORATE YOUR CHILD’S NEEDS INTO MY DAILY PLANNING.
CONFERENCES:
I WILL HOLD PARENT CONFERENCES TWICE A YEAR. THIS IS SO
WE CAN DISCUSS YOUR CHILD’S DEVELOPMENTAL PROGRESS. SIGN UP
SHEETS WILL BE POSTED IN THE SPRING AND FALL.
TRANSITIONS:
AS YOUR CHILD BEGINS TO TRANSITION, EITHER TO ANOTHER
DAYCARE SETTING OR TO FORMAL SCHOOL, I WOULD LIKE TO MAKE
THE TRANSITION AS SMOOTH AS POSSIBLE. IN ORDER TO HELP MAKE
THE PROCESS GO SMOOTHLY, I WILL BE PROVIDING YOU WITH YOUR
CHILD’S PORTFOLIO. THIS PORTFOLIO CONTAINS WORK SAMPLES
FROM YOUR CHILD, AS WELL AS OBSERVATIONS AND ASSESSMENTS.
THIS INFORMATION HAS BEEN GATHERED SINCE YOUR CHILD HAS
ATTENDED ROSARIA’S HOME DAYCARE. IT WILL BE HELPFUL FOR YOUR
CHILD’S NEW TEACHER/CAREGIVER TO HAVE THIS INFORMATION, SO
THAT HE/SHE CAN UNDERSTAND HOW YOUR CHILD HAS PROGRESSED
OVER TIME.
PLEASE NOTE THAT I WILL NOT BE ABLE TO PROVIDE YOU WITH
YOUR CHILD’S PORTFOLIO IF YOU HAVE NOT KEPT CURRENT YOUR
DAYCARE PAYMENTS. UPON SATISFACTION OF ANY OUTSTANDING
BALANCES YOU WILL BE PROVIDED THIS INFORMATION.
THE FOLLOWING WEBSITES WILL PROVIDE YOU WITH
INFORMATION FOR THE REGISTRATION PROCESS/REQUIREMENTS FOR
SEVERAL OF THE LOCAL SCHOOL DISTRICTS.
WWW.HEMPFIELDSD.ORG
WWW.DONEGAL.K12.PA.US
WWW.COLUMBIA.K12.PA.US
IF YOU HAVE ANY QUESTIONS OR IF I CAN ASSIST YOU FURTHER IN
THE TRANSITION PROCESS, PLEASE DO NOT HESITATE TO ASK.
EXPOSURE TO BLOOD AND OTHER POTENTIALLY INFECTIOUS
MATERIALS:
1. STAFF WILL FOLLOW THE UNIVERSAL PRECAUTIONS
RECOMMENDED BY THE CENTERS FOR DISEASE CONTROL AND
PREVENTION IN HANDLING ANY FLUID THAT MIGHT CONTAIN
BLOOD OR OTHER BODY FLUIDS THAT MAY CONTAIN BLOOD OR
BLOOD PRODUCTS AS POTENTIALLY INFECTIOUS. THE
INSTRUCTIONS FOR IMPLEMENTING UNIVERSAL PRECAUSTIONS
FROM THE CENTER FOR DISEASE CONTROL ARE:
*SPILLS OF BODY FLUIDS, FECES, NASAL AND EYE DISCHARGES,
SALIVA, URINE AND VOMIT SHOULD BE CLEANED UP IMMEDIATELY.
*WEAR NONPOROUS GLOVES (E.G., LATEX OR VINYL) UNLESS THE
FLUID CAN BE EASILY CONTAINED BY THE MATERIAL BEING USED
TO CLEAN IT UP.
*BE CAREFUL NOT TO GET ANY OF THE FLUID YOU ARE HANDLING
IN YOUR EYES, NOSE, MOUTH OR ANY OPEN SORES YOU MAY HAVE.
*CLEAN AND DISINFECT ANY SURFACES, SUCH AS COUNTER TOPS
AND FLOORS, ONTO WHICH BODY FLUIDS HAVE BEEN SPILLED.
*DISCARD FLUID CONTAMINATED MATERIAL IN A PLASTIC BAG
THAT HAS BEEN SECURELY SEALED.
*MOPS USED TO CLEAN UP BODY FLUIDS SHOULD BE CLEANED,
RINSED WITH A DISINFECTING SOLUTION, WRUNG AS DRY AS
POSSIBLE AND HUNG TO DRY COMPLETELY.
*BE SURE TO WASH YOUR HANDS AFTER CLEANING ANY SPILL
2. ROSARIA IS RESPONSIBLE FOR: DEVELOPING THE BLOOD-BORNE
PATHOGENS EXPOSURE PLAN (REQUIRED BY THE UNITED STATES
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) FOR
ANY FACILITIES WITH EMPLOYEES), ENSURING ALL STAFF
MEMBERS ARE TRAINED IN WAYS TO PROTECT THEMSELVES AND
ENSURING THAT THE FACILITY FOLLOWS THE RECOMMENDATIONS
FOR IMMUNIZATION AGAINST HEPATITIS B FOR THOSE WHOSE
JOB INCLUDES THE RISK OF EXPOSURE TO BLOOD. THE FACILITY’S
BLOODBORNE PATHOGENS EXPOSURE PLAN WILL CONFORM TO THE
REQUIREMENTS REFLECTED IN THE MODEL PLAN PROVIDED BY
OSHA.
I HAVE RECEIVED AND UNDERSTAND THE POLICIES AND PROCEDURES
IN THE FAMILY HANDBOOK FOR ROSARIA’S HOME DAY CARE.
__________________________________ ____________
PARENT/LEGAL GUARDIAN SIGNATURE DATE
__________________________________ ____________
PARENT/LEGAL GUARDIAN SIGNATURE DATE
PARENTS/LEGAL GUARDIANS AFTER SIGNING THE ABOVE STATEMENT A
COPY OF THE ABOVE STATEMENT WILL BE GIVEN TO YOU FOR YOUR
RECORDS. WHILE THE ORIGINAL COPY IS PLACED IN YOUR CHILD’S
FILE.