PROPERTY MANAGEMENT

VERTICAL SOLUTION FOR SAGE MAS 90 AND MAS 200

PROPERTY MANAGEMENT MODULE FOR SAGE ERP MAS 90 AND 200

ACS Property Management provides fully integrated property, lease and vacancy management for Sage MAS 90 and MAS 200. Integrating directly with the General Ledger, Accounts Receivable and Accounts Payable modules, the system combines professional accounting with the management features and functionalities that property managers and owners need. This system is uniquely equipped to help managers of all types consolidate management and accounting processes into a single, easy-to-use program. The module’s intuitive design and advanced features make it ideal for Residential, Commercial, Retail, Homeowner’s Associations and other lease/asset managers.

In addition to a bevy of standard features and tools, a full suite of add-on modules are available to customize the system to your specific needs:

• Multi-Company handling of Accounts Receivable (billing and receipts) and Accounts Payable allows managers to handle high volumes of transactions quickly and efficiently.

• Multi-Company Field Service allows managers to track the entry and fulfillment of tenant maintenance requests and regularly scheduled site maintenance.

• Multi-Company report printing for all management reports.

ACS Group, Inc. · 4000 Barranca Pkwy · Suite 250 · Irvine, CA 92604 · (888) 323-8800 · www.acsg.com

ACS Group, Inc. · 4000 Barranca Pkwy · Suite 250 · Irvine, CA 92604 · (888) 323-8800 · www.acsg.com

PROPERTY MANAGEMENT

PROPERTY MANAGEMENT HIGHLIGHTED FEATURES

ADVANCED G/L HANDLING AND REPORTING

Property Management’s integration with MAS’ General Ledger provides the power, flexibility and ease-of-use to accurately track and report full financials by company, property and even unit.

• Auto translation of G/L sub-accounts for property and unit based transactions

• Auto-creation of sub-accounts, pre-creation not necessary

• Lost revenue to vacancy postings gross up revenue to reflect full revenue potential on the financials

• FASB 13 deferred rent postings

• Non-financial account postings for occupied and vacant units so occupancy is shown with financials

• Independent Cash and Accrual accounting for Accounts Payable and Accounts Receivable

LEASE MANAGEMENT

• Lease intelligence auto sets lease and tenant status

• Track recurring charges on multiple billing cycles

• Enter pre-scheduled rent changes that take affect automatically based on billing date

• Automated move-out charges fees, applies credits and deposits to outstanding charges, and refunds any negative balance though A/P

• Lease history tracks completed leases while allowing current leases to continue

• Lease renewals can be setup with escalations and automatically take affect.

• Co-tenants can be billed independently of primary

• Future and co-tenants can be setup and billed automatically.

PROPERTY MANAGEMENT

• Track revenue and expenses by property

• Enter, calculate and charge CAM Reimbursement

expenses by property or project (multiple property

groups)

UNIT VACANCY MANAGEMENT

• Date sensitive analysis and disabling units

• Tracks expiring leases, property health, and

vacancies

• Detailed unit occupancy tracking and reporting,

including vacancy and inactive periods.

ACS Group, Inc. · 4000 Barranca Pkwy · Suite 250 · Irvine, CA 92604 · (888) 323-8800 · www.acsg.com

PROPERTY MANAGEMENT HIGHLIGHTED FEATURES

INTEGRATED BILLING AND RECEIPTS

• Automated billing selections by occupancy

• Billing Report allows managers to review billing for completeness before updating

• Bill for pass-thru charges, detailed CAM and other assessments

• Multi-Company add-on bills for multiple companies at once

• Automatic application of cash by pre-designated priorities

• All charges and credits tracked in detail for complete charge/payment history and real time balances due

AUTOMATED RENEWALS AND MOVEOUTS

• Enter renewal information so it can roll-over automatically

• Include lease escalation schedule in renewal

• Completed leases retained in history to make room for new renewal and historical analysis.

• Assess move-out charges and choose to apply deposits and prepayments

• Auto create deposit refund through to Accounts Payable.

PROPERTY MANAGEMENT

ASSESSMENTS AND MANAGEMENT

Property Management provides a multitude of additional helped utilities, assessments and tools to make management easier.

• Late Fee Processing

• Deposit Interest Processing

• Common Area/Reimbursable Charges

• Automatic NSF fee assessment

• Pass-thru reimbursable charges

• Global (multi-company) utilities to review upcoming events

• Multi-Tenant rate change utility

INTEGRATED CAM REIMBURSABLES AND PASS-THRU CHARGES

• Designate CAM and Pass-thru Charges from Accounts Payable entry

• Override accounts allow for special CAM expense and revenue accounts

• Tenant share calculated by lease square footage or override percentage

• Bill on actual expenses as they happen or bill estimates and reconcile at year end

ACS Group, Inc. · 4000 Barranca Pkwy · Suite 250 · Irvine, CA 92604 · (888) 323-8800 · www.acsg.com

PROPERTY MANAGEMENT ADD-ON MODULES

PROPERTY MANAGEMENT

MULTI-COMPANY FIELD SERVICE Multi-Company Field Service for Property Management provides managers with a way to enter, track and fulfill tenant and

owner maintenance requests as well as schedule preventative maintenance work order quickly and easily. True multi-company

processing means never having to change screens or determine if a tenant or unit is in another MAS 90/200 company. Select

from any unit/tenant in any MAS company.

• Track labor rates, material cost and use inventory

• Bill tenants, owners or management

• Track actual CAM service labor, materials and inventory for

properties and projects.

• Write up or write down actual labor costs

• Service and relocate assets and move them in and out of

service.

• Preventative maintenance setup with auto-scheduler

• Budget and productivity analysis

MULTI-COMPANY ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE The multi-company Accounts Payable and Receivable enhancements provide a jump in productivity for managers working with

large numbers of transactions over multiple MAS companies.

• Centralized management great for trust accounting. Record

payables, check payments, lease invoices and cash

receipts through an agent company.

• Due To/Due From accounting detail ensures all amounts

owed to or from another company are tracked.

• Integrates with all pre-existing property management

features like CAM and deposit processing

• Multi-Company updates allow Sales and Cash Receipts

Journals, Invoice and Check Register and Daily

transactions Register updates to happen for all companies.

MULTI-COMPANY REPORTS Property Management provides customizable reports, invoices and letters. Provides complete date sensitive reporting which

allows occupancy, vacancy and revenue information to be viewed for the past, present and future. Most operational reports are

available for multi-company reporting.

• Financial Reporting with Lost Revenues and Occupancy

Counts

• Lease Abstract

• Rent Roll

• Aged Charges Reports

• Transaction History

• Gross Potential Detail

• Rolling Unit Revenue

• Move-in and Move-out

• Unit Turnover

• Periodic Occupancy,/Vacancy

• Vacancy by Unit Type

• Tenant Form Letters

• Lease Expiration

• Lease Deposit

• Insurance Verification

• Wait List

• G/L Distribution

• CAM Reconciliation by Property, Project, and Tenant

• Property/Unit Listings

• Balance Forward Invoice

• Detailed Tenant Statements