Room Supervisor Manual

Room Supervisor Manual

online TesTing

Grades 3–7

Spring 2013

Special Study

FIELD TEST MANUAL STATEMENT AND SIGNATURE

1. Read the following Statement: I understand ACT owns these test materials, including this Manualand the test questions and responses in the test booklets. By opening this Manual, I agree to keepthe test materials confidential and to use the test materials only in connection with theadministration of the test to authorized examinees. I further agree that I will not share ACTquestions and responses with anyone by any form of communication—other than with authorizedexaminees at test time—and I understand that violating this agreement may result in legal penalties.

2. Sign your name as you would any official document and enter today’s date.

Your Signature Today’s Date

© 2013 by ACT, inc. All rights reserved. 19766

Contents

Contents

1 Overview

1 Policies and Procedures

1 Standardized Procedures

2 Test Security

2 Investigations

2 Equal Treatment

2 Fair Testing Practices

2 ACT’s Data Use Policies

3 Guidelines for Administering the Tests

3 Sample Test Questions

3 Use of Calculators on the ACT AspireSpring Special Studies

3 Scratch Paper

3 Unauthorized Testing Aids

4 Test Format

4 Timing

5 Mistiming

5 Leaving the Room during Testing

5 Electronic Devices

5 Guessing

5 Questions about Items

6 Students Who Become Ill

6 Voiding Tests

6 Prohibited Behavior

7 Reporting Irregularities

8 Test Administration Procedures

8 Verbal Instructions

9 Grades 3–5 English, Mathematics,Reading, and Science

13 Grades 6 and 7 English, Mathematics,Reading, and Science

16 Grades 3–7 Writing

20 After Each Test Session

i

1

overview

OverviewThis manual contains the instructions for administering the subject tests (English, Writing,Mathematics, Reading, and Science) for ACT’s Scaling Study, Equating Study, and ModeComparability Study for students in grades 3–7. It refers to a test supervisor and a roomsupervisor. The test supervisor is the main ACT contact at your school for the study and theperson who makes arrangements for the test administration. You, as the room supervisor, areresponsible for the secure administration of the tests to the students in your room. It isimportant that you become familiar with the procedures and instructions in this manual inadvance of test day to ensure that the tests are administered in a standard manner. This roomsupervisor’s manual is specific to the testing of students in grades 3-7 using the computer-based testing format.

In addition to this manual, all training and test administration resources are availableonline on the FAQ website for your study. These FAQ websites include:

• Scaling Study: http://www.act.org/springstudies/scaling/

• Equating Study: http://www.act.org/springstudies/equating/

• Mode Comparability Study: http://www.act.org/springstudies/modecomp/

Policies and ProceduresThis guide is designed to provide direction in administering the ACT Aspire™ tests,including specific instructions for conducting the timed test. It is important to followthese guidelines to successfully measure examinees’ academic skills.

Standardized ProceduresThroughout this manual, there are detailed directions for selecting facilities and staff, securingtest materials, and administering tests in a standardized manner. To protect both theexaminee and the supervisor from questions of possible conflict of interest, the test supervisorshould not be a relative or guardian of an examinee. All testing personnel, including roomsupervisors and proctors, are required to read the material provided by ACT.

To ensure a secure and valid testing experience, you must understand that, among otherthings, the following actions by you or any other individual violate ACT’s policies andprocedures:

• Accessing or obtaining a test booklet or test questions prior to the test to studyor to allow students to study;

• Photocopying, making an electronic copy, taking pictures or images of the computerscreen or otherwise keeping a personal copy of the test or of any test items;

• Taking notes about test questions or any paraphrase of test questions to aid inpreparing students for testing;

http://www.act.org/springstudies/modecomp/

http://www.act.org/springstudies/equating/

http://www.act.org/springstudies/scaling/

2

Policies and Procedures

• Aiding or assisting a student with a response or answer to a secure test item; • Rephrasing test questions;• Creating an answer key or “crib sheet” of answers to test questions;• Editing or changing student answers after completion of the test, with orwithout the student’s permission;

• Allowing students to test in an unsupervised setting;• Leaving test materials in an unsecured place or unattended;• Failing to properly report and document incidents of prohibited behaviorinvolving students, staff, or others;

• Allowing students to test longer than the permitted time;• Failing to return and account for all testing materials as soon as the testingsession has terminated.

Test SecurityTo ensure the integrity of your examinees’ ACT Aspire results, testing personnel must protectthe security of test materials as described in this manual. ACT Aspire materials are copyrightedby ACT and cannot be duplicated, copied, resold, or redistributed for commercial or other use.ACT Aspire tests must be administered by school or district personnel.

InvestigationsIn cases of suspected or documented irregularities, all testing personnel are obligated tocooperate fully with ACT in subsequent investigations and respond to ACT’s requests forinformation in a timely manner.

Equal TreatmentAll staff are required to administer and supervise ACT Aspire in a nondiscriminatorymanner and in accordance with all applicable laws, including the Americans withDisabilities Act.

Fair Testing PracticesACT endorses the Code of Fair Testing Practices in Education and the Code of ProfessionalResponsibilities in Educational Measurement, which guide the conduct of those involvedin educational testing. ACT is committed to ensuring that each of its testing programsupholds the guidelines in each Code.

ACT’s Data Use PoliciesStudent scores and other information provided on their answer document sent to ACTmay be used and shared by ACT as described in its data use policies. These policies can bereviewed atwww.actstudent.org/datause.html. You may share this information withstudents and parents if they request it.

www.actstudent.org/datause.html

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guidelines for Administering the Tests

Guidelines for Administering the Tests

Sample Test QuestionsSample test questions will be available on all special study FAQ websites in the form ofItem Samplers covering grades 3–5 and 6–high school. ACT strongly recommends thatstudents review these sample questions before they test so that they may acquaintthemselves with the types of questions that will be presented to them. Generic logincredentials will be provided for students to use to access the Online Item Sampler. Inaddition to viewing the Online Item Sampler, students should use the tutorial toolcalled Learn to Take the ACT Aspire Online Test to become comfortable navigatingthe computer-based test.

Use of Calculators on the ACT Aspire Spring Special StudiesStudents are allowed, but not required, to use an approved calculator on the grades 6–7Mathematics tests. Students taking the grades 3–5 Mathematics tests cannot use acalculator. All problems can be solved without a calculator. The use of calculators is notpermitted on any other subject test.

The TestNav 8 testing platform includes a calculator tool for the grades 6 and 7Mathematics tests. Your school may also provide calculators or each student may bringhis/her calculator to the test. If students bring their own calculator, they are responsiblefor making sure it works properly. Permitted and prohibited calculator models are listedat http://www.actstudent.org/faq/calculator.html. Students may bring a backupcalculator and extra batteries, but they may not have more than one calculator on the deskor in operation at a time. Students are not allowed to share calculators during testing.

Scratch PaperEach student should be given one sheet of scratch paper for use during each testingsession. Instruct students to write their names at the top of their sheets before testingbegins. All scratch paper must be collected at the end of each session and securelydestroyed (e.g., shredded).

Unauthorized Testing AidsThe use of notes or any foreign language or English dictionary is not permitted. Scratchwork is to be done on the scratch paper provided by your school.

http://www.actstudent.org/faq/calculator.html

4


Test FormatThe English test is comprised of multiple choice questions. The Writing test includes oneconstructed response item. The other three subject tests include a combination of multiplechoice and constructed response items.

The number of subject tests your students will take will vary by study and according towhat your school registered students to take. Typically, students will take four to fivesubject tests:

• Equating Study: English, Reading, Mathematics, and Science. • Scaling and Mode Comparability Studies: English, Writing, Reading,Mathematics, and Science.

TimingSubject tests may be administered in one session, or subject tests may be spread outduring the testing window, but the subject tests must be individually timed using thetable below. Your test supervisor will inform you whether you will be administering theentire battery of subject tests in one session or if you will be administering one or moreindividual subject tests.

If two or more tests will be administered in one sitting, you will need to take a breakbetween each test to collect authorization tickets for the test completed. Newauthorization tickets must be provided before the administration of the subsequent test.A single subject test should be completed within one session. Under no circumstancesshould students be allowed to have access to test materials between testing sessions. Thetiming of each subject test varies by subject and grade and is as follows:

Grades 3–5 Grades 6–7

The online testing system will display a countdown timer set to the appropriateamount of time for the subject test the student is taking. The timer will begin as soonas the student clicks the “Start Test Now” button beside the test name displayed on thescreen. When five minutes are remaining on the test, an orange message will briefly bedisplayed in the upper right-hand corner, next to the timer.

English 20 minutes

Writing 30 minutes

Mathematics 40 minutes

Reading 45 minutes

Science 40 minutes

General Administration Activities (varies)

15 minutes

Total for tests, break, and administrative time

190 minutes

English 25 minutes

Writing 30 minutes

Mathematics 45 minutes

Reading 45 minutes

Science 40 minutes

General Administration Activities (varies)

15 minutes

Total for tests, break, and administrative time

200 minutes

5


The subject test does not automatically shut down when time runs out. It isimportant for staff in the room to pay attention to the time remaining on each student’stest and ensure they stop working when their time has expired. The Verbal Instructionsinclude more detailed information about ending a test.

Mistiming If a mistiming occurs, allow the students to make up a shortage of time before beingdismissed. If a shortage on a previous test is discovered after students have begun workon another test, that mistiming cannot be corrected. Report any mistiming, including atiming overage, that could not be corrected in the irregularity reporting tool in the ACTAspire Portal. See the task “Record Irregularities and Accommodations Using the ACTAspire Portal” in the user guide, Learn to Administer the ACT Aspire Online Test.

Leaving the Room during TestingStudents may be allowed to go to the restroom during the timed portion of the tests, but itis best not to make a general announcement to that effect. Only one student may leave thetesting room at a time without being accompanied by a proctor. Collect the test bookletand answer document before the student leaves the room and return the materials whenthe student returns. Students who leave the room during the timed portion of the test maynot make up lost time. Such absences should be recorded in the irregularity reporting toolin the ACT Aspire Portal. Do not leave a testing room unsupervised at any time.

Electronic DevicesExaminees are not allowed to have cell phones, pagers, or any electronic communicationdevices on their person. Preferably they should not bring them into the testing room; ifthey do, these devices should be turned off and placed under their desks. Beeper alarmson watches, pagers, or cell phones can distract examinees. A warning to examinees toNOT set watch or cell phone alarms is included in the verbal instructions.

GuessingSpecific instructions about guessing are included in the directions for each test. Ifstudents ask you about guessing, refer them to these instructions. Do not comment on or add to the printed directions in any way.

Questions about ItemsDo not answer questions regarding individual test items. You may respond to questionswith, “Do the best you can.”

If students note typographical errors or ambiguities in particular test items, instruct themto do the best that they can and then include an explanation of the questions or commentsusing the irregularity reporting tool in the ACT Aspire Portal.

6


Students Who Become IllIf a student becomes ill and cannot continue testing, dismiss the student from the testroom, end their session, and record the incident using the irregularity reporting tool inthe ACT Aspire Portal.

Voiding TestsIf a student becomes ill or engages in prohibited behavior, you must dismiss them fromthe test room and void their test by ending their session in the testing platform. Thestudent should be informed that their test is voided, and a note should be made using theirregularity reporting tool in the ACT Aspire Portal.

Prohibited BehaviorThe following behaviors are prohibited during administration of the ACT Aspire tests:

• Looking at someone else’s test booklet or answer document.• Giving or receiving assistance.• Disturbing other examinees.• Using notes, or dictionaries.• Using a calculator on any test other than the Mathematics test.• Sharing a calculator with another examinee.• Using any device to share or exchange information at any time during thetests, during break, or after testing (All electronic communication devices,including cell phones, must be turned off from the time the examinee isadmitted to test until dismissal after testing concludes).

• Attempting to remove or send test questions or answers from the test room byany means.

• Exhibiting confrontational, threatening, or unruly behavior.• Creating a disturbance or allowing an alarm or phone to sound in the test room.• Responding to questions after time has been called.If you SUSPECT a student is engaged in any of the prohibited activities, discreetly warnthe student that these actions are prohibited and continue close observation. Documentyour suspicions and actions using the irregularity reporting tool in the ACT Aspire Portal.

If you OBSERVE any of these behaviors, terminate the student’s session. Advise thestudent that their responses will not be scored. Enter a note using the irregularityreporting tool in the ACT Aspire Portal.

7


Reporting IrregularitiesThe irregularity reporting tool in the ACT Aspire Portal is intended for use by schoolpersonnel to record any test administration irregularities that may affect student scoresor the analysis of ACT Aspire results. Instructions for using this tool can be found in“Recording Irregularities and Accommodations Using the ACT Aspire Portal” found in theuser guide, Learn to Administer the ACT Aspire Online Test. Room supervisors should usethe tool to report any of the following occurrences during administration of the tests:

• A student becomes ill or leaves the room during testing.• A student fails to follow instructions (marks responses randomly, obviouslydoes not read questions prior to responding, or refuses to mark responses).

• A student exhibits behavior that disrupts other students.• Giving or receiving assistance or responding to questions after time is called.See page 6 for instructions on voiding one or more tests.

• A student is observed using unauthorized testing aids. See page 6 forinstructions on voiding one or more tests.

• A test is mistimed.• A disturbance or distraction occurs which could affect one or more students’ results.• A student questions the accuracy or validity of an item.• A student has a technical issue that interrupts testing.• A student is observed using a cell phone, pager, or any electroniccommunications device.

• A student engages in, or attempts to engage in, any prohibited behavior.When documenting any of the above irregularities, enter the following information intothe text box within the online testing system:

• Your name.• Test subject (English, Writing, Mathematics, Reading or Science).• Test grade level.• Test date.• Room number/name.• Student name if an individual irregularity occurred.• Number of students in room if a group irregularity occurred.• Time when irregularity occurred.• Type of irregularity (e.g., illness or unauthorized calculator use).• Explanation of the irregularity.Notify your test supervisor of any irregularities after testing.

8

Test Administration Procedures

Test Administration Procedures Before students are admitted to the testing room, the following set up activities should be completed. Instructions for completing these tasks will be provided by your testsupervisor and are also available in the user guide, Learn to Administer the ACT AspireOnline Test.

• All computers to be used for testing should be turned on and the TestNav 8URL should be launched so that the student login screen is visible.

• Print the student authorization tickets for each subject test to beadministered—see the task, “Generate test authorizations for students usingthe ACT Aspire Portal.” Keep these authorization tickets secure at all times.

• If any students are testing with accommodations, understand thoseaccommodations that will be administered.

Students should not have access to his or her login credentials (authorizationtickets) before testing.No one except the students should have access to the contents ofthe tests. Count your authorization tickets before distributing them to students. Countthem when you collect them after testing to ensure you have collected all authorizationtickets.

If your room is administering a Mathematics test for grades 6–7, please check students’calculators before testing to verify they meet the requirements outlined on page 3 of this manual. Students will also have access to a calculator built into the online testingsystem.

The time allowed to complete different subject tests varies by grade and subject. Tominimize distractions during testing, all students in a room must take subject tests withthe same time limits.

Verbal InstructionsStudy these instructions before the test day.Multiple versions of the verbalinstructions are provided to accommodate the timing differences by grade level as well asdifferent calculator policies. It is important that you follow the appropriate instructionsfor the subject test being administered in your room. It may be helpful to mark orhighlight the appropriate set of instructions in this manual before the test day. Thefollowing pages contain four sets of verbal instructions for:

• Grades 3–5 English, Mathematics, Reading, and Science, beginning on page 9• Grades 6 and 7 English, Mathematics, Reading, and Science, beginning on page 13

• Grades 3–7 Writing (for the Mode Comparability Study), beginning on page 16

9

Verbal instructions

Grades 3–5 English, Mathematics, Reading, and ScienceBefore the test, read aloud all instructions enclosed in the shaded boxes; do not departfrom this text. Where a series of dots appears, pause to let students follow the instructions.

When all students have been admitted and seated and everyone has a pencil, greet thestudents and say:

You are about to take a test related to your coursework. Yourperformance will not affect your school record in any way, but youshould try your best and do your own work. Your scores will becompared to those of other students from across the country taking thesame test. Please clear your desks of everything except your pencils…

i’m going to hand out your authorization ticket and scratch paper now.Write your name at the top of the scratch paper when you receive it.These materials must be returned before you are dismissed.

Hand each student his or her authorization tickets individually. Do not allow studentsto pass authorization tickets back or across aisles. Keep an exact count of the numberof authorization tickets distributed. When everyone has the correct authorizationticket, say:

Please look at the tickets that i (we) just passed out. The top of yourticket should say [name of the subject test]. Your name and gradeshould be listed below the test name. Raise your hand if your name and[name of the subject test] are not listed on the ticket…

Below your name and grade is a statement. Read this statement. Afteryou have done this, look up…

When everyone has had enough time to read the Statement and follow the instructions,say:

Raise your hand if you need more time to read the statement…

10

Verbal instructions

When everyone is ready, say:

Find the username and password printed on your authorization ticketand type them into the boxes on your screen. After you type thisinformation into the boxes, click the blue sign in to Testnav button. This will take you to a screen that lists your name in the upper right-hand corner and says [name of the subject test]. Do not click onanything on this screen until i tell you to. Raise your hand if you needhelp logging in or if your name and [name of the subject test] are notlisted on your screen…

Testing staff should circulate around the room to confirm that students have logged intothe correct test and help those students who are having difficulty logging in.

After everyone has logged into the correct test, say:

Read the Directions on your screen. After you have done this, look up.

When everyone has had enough time to read the Directions, say:

Raise your hand if you need more time to read the Directions….


We are almost ready to begin testing. The use of notes, foreignlanguage or other dictionaries, any electronic device, or an alarm on awristwatch or cell phone is not permitted. scratch work should be doneon the scratch paper i (we) handed out.

11

Verbal instructions

Now read the instructions that apply to the subject test you are administering:

Each student’s test will be individually timed by the TestNav 8. When time expires on atest, students will still have the ability to respond to questions. It is important that youalso monitor the time and begin to watch for the expiration of time toward the end of theallowed time. To help you know when testing is about to end, set your stopwatch orinterval timer for the exact time of the test. As you begin the testing session, log both thestart and stop time, and the five minute remaining time.

___________________ ___________________ ___________________ START 5 minutes remaining STOP

Grades 3–5English

Grades 3–5Reading

Grades 3–5Math and Science

Your screen will show onemultiple choice question at a time.Click the circle next to the bestanswer. You will have 20 minutesto work on this test. There will bea timer counting down in theupper right-hand corner of yourscreen. When there are fiveminutes remaining on the test, anorange message box will appearfor a short time next to the timer.You can close the message if itbothers you. When the test isover, a red message box willappear. no matter where you arein the test, click the small arrownext to your name. Then click“logout” and then click the greenbutton that says “submit FinalAnswers.” if you need help endingyour test, raise your hand. i (we)will come over and help you closeyour test.

if you finish before i say the testis over, you should check youranswers and then submit yourtest.

now, click on the blue start Testbutton and begin working…

Your screen will show onequestion at a time. For multiplechoice questions, click the circlenext to the best answer. somequestions may ask you to write ananswer. Click in the box and typeyour answer there. You will have45 minutes to work on this test.There will be a timer countingdown in the upper right-handcorner of your screen. When thereare five minutes remaining on thetest, an orange message box willappear for a short time next to thetimer. When the test is over, a redmessage box will appear. nomatter where you are in the test,click the small arrow next to yourname. Then click “logout” andthen click the green button thatsays “submit Final Answers.” ifyou need help ending your test,raise your hand. i (we) will comeover and help you close your test.



Your screen will show onequestion at a time. For multiplechoice questions, click the circlenext to the best answer. somequestions may ask you to write ananswer. Click in the box and typeyour answer there. You will have40 minutes to work on this test.There will be a timer countingdown in the upper right-handcorner of your screen. When thereare five minutes remaining on thetest, an orange message box willappear for a short time next to thetimer. When the test is over, a redmessage box will appear. nomatter where you are in the test,click the small arrow next to yourname. Then click “logout” andthen click the green button thatsays “submit Final Answers.” ifyou need help ending your test,raise your hand. i (we) will comeover and help you close your test.

if you finish before i say the test isover, you should check youranswers and then submit your test.


12

Verbal instructions

When time expires on each student’s test, you may need to help them end and submit thetest. To do this, click the small arrow next to the student’s name, click “Logout,” and thenclick the green “Submit Final Answers” button.

i (we) will now collect your authorization tickets and scratch paper.Please remain quietly in your seats until i dismiss you.

Collect the authorization tickets and scratch paper from each student. Do not allow theauthorization tickets or the scratch paper to be passed to the front, side, or back of therow. Do not dismiss the students before you have again counted the authorization ticketsand scratch paper to verify that the number collected matches the number distributed.

If you are going to administer another test make sure that every computer has beennavigated back to the student login page. For the next test being administered, locate theverbal instructions for the appropriate subject and grade level. A list of verbal instructionscan be found on page 8.

13

Verbal instructions

Grades 6 and 7 English, Mathematics, Reading, and ScienceBefore the test, read aloud all instructions enclosed in the shaded boxes; do not departfrom this text. Where a series of dots appears, pause to let students follow theinstructions.



If a Mathematics test is being administered, instruct students to also get out theircalculators, if they wish to use a physical calculator. Remind students that acalculator will be available within the online testing system.


Hand each student his or her authorization tickets individually. Do not allow students topass authorization tickets back or across aisles. Keep an exact count of the number ofauthorization tickets distributed. When everyone has the correct authorization ticket, say:

Please look at the tickets that i (we) just passed out. The top of yourticket should say [name of the subject test]. Your name and gradeshould be listed below the test name. Raise your hand if your name and [name of the subject test] are not listed on the ticket…

Below your name and grade is a statement. Read this statement. After you have done this, look up. . .

14

Verbal instructions

When everyone has had enough time to read the Statement and follow the instructions, say:

Raise your hand if you need more time to read the statement….

Find the username and password printed on your authorization ticketand type them into the boxes on your screen. After you type thisinformation into the boxes, click the blue sign in to Testnav button. Thiswill take you to a screen that lists your name in the upper right-handcorner and says [name of the subject test]. Do not click on anything onthis screen until i tell you to. Raise your hand if you need help logging inor if your name and [name of the subject test] are not listed on yourscreen…

Testing staff should circulate around the room to confirm that students are logged intothe correct test and help those students who are having difficulty logging in.







15

Verbal instructions


Each student’s test will be timed individually by the TestNav 8 testing platform. Whentime expires on a test, students will still have the ability to respond to questions. It isimportant that you also monitor the time and begin to watch for the expiration of timetoward the end of the allowed time. To help you know when testing is about to end, setyour stopwatch or interval timer for the exact time of the test. As you begin the testingsession, log both the start and stop time, and the five minute remaining time.

___________________ ___________________ ___________________ START 5 minutes remaining STOP

Grades 6 and 7 English

Grades 6 and 7Math and Reading

Grades 6 and 7Science

Your screen will show onemultiple choice question at a time.Click the circle next to the bestanswer. You will have 25 minutesto work on this test. There will bea timer counting down in theupper right-hand corner of yourscreen. When there are fiveminutes remaining on the test, anorange message box will appearfor a short time next to the timer.You can close the message if itbothers you. When the test isover, a red message box willappear. no matter where you arein the test, click the small arrownext to your name. Then click“logout” and then click the green“submit Final Answers” button. ifyou need help ending your test,raise your hand. i (we) will comeover and help you close your test.



Your screen will show onequestion at a time. For multiplechoice questions, click the circlenext to the best answer. somequestions may ask you to write ananswer. Click in the box and typeyour answer there. You will have45 minutes to work on this test.There will be a timer countingdown in the upper right-handcorner of your screen. When thereare five minutes remaining on thetest, an orange message box willappear for a short time next to thetimer. When the test is over, a redmessage box will appear. nomatter where you are in the test,click the small arrow next to yourname. Then click “logout” andthen click the green “submit FinalAnswers” button. if you need helpending your test, raise your hand. i (we) will come over and help youclose your test.



Your screen will show onequestion at a time. For multiplechoice questions, click the circlenext to the best answer. somequestions may ask you to write ananswer. Click in the box and typeyour answer there. You will have40 minutes to work on this test.There will be a timer countingdown in the upper right-handcorner of your screen. When thereare five minutes remaining on thetest, an orange message box willappear for a short time next to thetimer. When the test is over, a redmessage box will appear. nomatter where you are in the test,click the small arrow next to yourname. Then click “logout” andthen click the green “submit FinalAnswers” button. if you need helpending your test, raise your hand. i (we) will come over and help youclose your test.



16

Verbal instructions


i (we) will now collect your authorization ticket and scratch paper. Pleaseremain quietly in your seats until i dismiss you.

Collect the authorization tickets and scratch paper from each student. Do not allow theauthorization tickets or the scratch paper to be passed to the front, side, or back of therow. Do not dismiss the students before you have again counted the authorization ticketsand scratch paper to verify that the number collected matches the number distributed.Make certain that students do not have access to the test materials as they leave the room.

If you are going to administer another test make sure that every computer has beennavigated back to the student login page. For the next test being administered, locate theverbal instructions for the appropriate subject and grade level. A list of verbal instructionscan be found on page 8.

Grades 3–7 Writing (for the Scaling and Mode Comparability Studies only)Before the test, read aloud all instructions enclosed in the shaded boxes; do not depart from this text. Where a series of dots appears, pause to let students follow theinstructions.




17

Verbal instructions

Hand each student his or her authorization tickets individually. Do not allow students topass authorization tickets back or across aisles. Keep an exact count of the number ofauthorization tickets distributed. When everyone has the correct authorization ticket, say:

Please look at the tickets that i (we) just passed out. The top of yourticket should say [name of the subject test]. Your name and gradeshould be listed below the test name. Raise your hand if your name and [name of the subject test] are not listed on the ticket…

Below your name and grade is a statement. Read this statement. After you have done this, look up….

When everyone has had enough time to read the Statement and follow the instructions,say:

Raise your hand if you need more time to read the statement….

Find the username and password printed on your authorization ticket andtype them into the boxes on your screen. After you type this informationinto the boxes, click the blue sign in to Tesnav button. This will take youto a screen that lists your name in the upper right-hand corner and says[name of the subject test]. Do not click on anything on this screen until itell you to. Raise your hand if you need help logging in or if your nameand [name of the subject test] are not listed on your screen…

Testing staff should circulate around the room to confirm that students are logged intothe correct test and help those students who are having difficulty logging in.







18

Verbal instructions


Your screen will show one essay question. There will be a place to typeyour response next to the question. You will have 30 minutes to work onthis test. There will be a timer counting down in the upper right-handcorner of your screen.

During the test, i will give you instructions to save your work—onceevery ten minutes. You will be able to continue writing after saving yourwork.

When there are five minutes remaining on the test, an orange messagebox will appear for a short time next to the timer. When the test is over, ared message box will appear. no matter where you are in the test, clickthe small arrow next to your name. Then click “logout” and then thegreen button that says “submit Final Answers.” if you need help endingyour test, raise your hand. i (we) will come over and help you close yourtest.

if you finish before i say the test is over, you should check your essayand then submit your test.

now, click on the blue start Test button and begin working…

Each student’s test will be timed individually by the TestNav 8 platform. When timeexpires on a test, students will still have the ability to respond to questions. It is importantthat you also monitor the time and begin to watch for the expiration of time toward theend of the allowed time. To help you know when testing is about to end, set yourstopwatch or interval timer for the exact time of the test. As you begin the testing session,log the following times.

___________________ ___________________START STOP

_________________ _________________ _________________10 minutes in 20 minutes in 5 minutes remaining

19

Verbal instructions

After about 10 minutes of testing has elapsed, say:

We will now pause briefly to save your work. Click on the Review buttonat the top of your screen and look up…

now click the blue Return to Question button and continue writing youressay.

Circulate around the room to help students as needed.

After about 20 minutes of testing has elapsed, say:

We will now pause again to save your work. Click on the Review buttonat the top of your screen and look up…

now click the blue Return to Question button and continue writing youressay.

Circulate around the room to help students as needed.


i (we) will now collect your authorization tickets and scratch paper.Please remain quietly in your seats until i dismiss you.

Collect the scratch paper. Next, collect the authorization tickets. Do not allow theauthorization tickets or the scratch paper to be passed to the front, side, or back of therow. Do not dismiss the students before you have again counted the authorization ticketsand scratch paper to verify that the number collected matches the number distributed.Make certain that students do not have access to the test materials as they leave the room.

If you are going to administer another test make sure that every computer has beennavigated back to the student login page. Locate the verbal instructions for theappropriate subject and grade level. A list of verbal instructions can be found on page 8.

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After each Test session

After Each Test SessionA description of every task that needs to be performed in Test Nav8 can be found in theuser guide, Learn to Administer the ACT Aspire Online Test.

1. Collect all authorization tickets and scratch paper from students. Count theauthorization tickets and sheets of scratch paper before allowing students toleave the testing room. If the numbers collected do not equal the number ofstudents, use the names on the tickets and sheets to determine who did notreturn the authorization tickets or scratch paper. Investigate as necessary toretrieve all the materials that were distributed; the security of the testquestions is of utmost importance.

2. Suspend the test session. This is important because some students may haveclicked “Save and Return Later” instead of “Submit Final Answers.” This willsubmit the test on their behalf. See “Suspend and Resume a Running TestSession Using The ACT Aspire Portal” in the online user guide, Learn toAdminister the ACT Aspire Online Test.

3. Record any testing irregularities in the ACT Aspire Portal. See “RecordingIrregularities and Accommodations Using the ACT Aspire Portal” in the onlineuser guide, Learn to Administer the ACT Aspire Online Test.

4. Note any students who tested with accommodations in the ACT Aspire Portal.See “Recording Irregularities and Accommodations Using the ACT AspirePortal” in the online user guide, Learn to Administer the ACT Aspire OnlineTest.

5. Ensure that all computers used for testing are logged out of TestNav 8.

6. Return all authorization tickets and used scratch paper to your test supervisor.

Documents

Room Supervisor Manual