Ronco, Inc Company Intranet Project

ProposalPresented by:

Dave Kellas, Laura Schneider , Anahita Zamani

R

Agenda

Project goal, problem / opportunity definition and proposed solution

Content Management System research and selection

Proposed site layout

Cost / Benefit analysis and proposed budget

Proposed schedule and work breakdown structure

Overview

Questions

Project Goal

Design, Build and Deploy a Company

Intranet called RoncoWeb

Problem / Opportunity Definition

Employees do not have enough access to informationInformation is spread outPeople in different branchesToo much time and effort spent on

searching for informationDepartment heads spend time

answering FAQs

Proposed Solution

Create a company intranet called RoncoWebCentralize location for all employees

to get informationIncrease efficiency and productivityBuild company unityMinimal costsDisseminate company information

quickly

Content Management System Evaluation

CMS systems researchedBig AceCMS MasterDrupalJawsMambo Silver Stripe

CMS Evaluation Results

Drupal 6.8 Open Source Under active

development Many add-ons available Cross platform Security Performance Flexibility Winner of the ‘Best

Open Source CMS’ award

Proposed Site Layout

CMS

Cost/Benefit Analysis

Increased Efficiency Increased Productivity

Tangible Benefits

Intangible BenefitsFaster access to informationUp-to-date informationIncreased sense of team

Proposed Budget

Description CostInternal Labor $8125External Costs $710Hardware and Software

$3099

Training $2295Total $11,934

Business Requirements

Faster communication, wider distribution and greater efficiency for the rapidly growing company.

Accessibility to the resources for all employees regardless of their physical locations.

Easy to maintain intranet for departmental content contributors to edit and add content.

Potential Obstacles

Difficulty changing traditional approach to company communication

Frequent changes from departments

Risks and Mitigation

Risks MitigationsLack of web development resources

Request resources early

Department content mgrs may lack commitment

Demonstration and presentation of benefits

Drupal may be harder to use than we expect

Budget for training

Major Project Activities

Purchasing

Configure Hardware

Configure Drupal

Finalize layout

Design site

Gather departmental requirements

Find dept content

editors

Develop and test site

Training

Define and add users

Deploy and announce site

Ongoing site administration

Proposed Schedule

Activity DateInstall power / cabeling

January 16. 2009

Purchase and install hardware

January 23, 2009

Install and configure system

February 13. 2009

Develop site / site layout

March 6, 2009

Training March 13, 2009Deploy site March 27, 2009

Work Breakdown Structure

Overview

Design, build and deploy RoncoWeb to create a central location where all employees can access information

Employees spend too much time searching for information that will now be found on RoncoWeb

Drupal is a feature rich, open source CMS which is easy to implement, easy to use and easy to maintain

RoncoWeb will have pages for each department with content added by department managers

Low cost project - $12,000

Completed by March 27

Thank You!Questions?