Rolling SAP Out to India - Comprehensive Guide on CIN

© SAP AG 2007, 0

Rolling SAP Out to India: A Comprehensive Guide to SAP Solutions for India Localization

Vipin ShivashankaranSAP Labs India

FI Localization

HCM and Others

India Localization Brief

Logistics Localization

sample for a picture in the title slide

Wrap-up

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© SAP AG 2007, 3

Localization: Brief

The standard SAP program has comprehensive functionality, which covers the business requirements in detail

Like many other countries, India too has certain specific statutory requirements to be met

These statutory requirements have an impact on the business processes of our customers in India:

Excise calculation and accountingCENVAT Accounting and Sales TaxTax Deducted at SourceVAT and Service TaxRosters for Reservation … AND MANY MORE

© SAP AG 2007, 4

Localized Solutions for India

… It is not just about Country India Version (CIN) and Payroll

India Localization inLogistics and Financials

Gross Net• Earnings• Perks

• Income Tax• Prof Tax• PF• Recoveries

Cluster

•RT•CRT

•Statutory Reporting•Monthly•Half yearly•Annual

•Interfaces•FI/CO posting•Bank transfer

•Payment of taxes•Statutory payments

•Third party deductions

India Localization

in HCMLogistics Financials

India localization, while it is an integral part of SAP ERP for India …

© SAP AG 2007, 5

Localized Solutions for India (cont.)

India localized solutions are also available for:

Customer Relationship Management (CRM)

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© SAP AG 2007, 6


India localized solutions are also available for: (cont.)


Supplier Relationship Management (SRM - SUS)

© SAP AG 2007, 7





Treasury and Risk Management (TRM)

© SAP AG 2007, 8






SAP for Utilities

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© SAP AG 2007, 9






SAP for Utilities

SAP for Public Sector (HCM)

© SAP AG 2007, 10






SAP for Utilities


Real Estate Management

© SAP AG 2007, 11






SAP for Utilities


Real Estate Management

and more to come …

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FI Localization

HCM and Others




Wrap-up

Logistics OverviewRelease/Upgrade StrategyProcurement of MaterialsSales from FactorySubcontractingRelease/Consulting Notes Legal Changes


© SAP AG 2007, 14

SAP SCM Vision

Customer

Vendors

SubcontractorGovernment

Excise Bonding

Depot

Manufacturer

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© SAP AG 2007, 15

Logistics Overview

Domestic Vendor Import Vendor Domestic Vendor

Mumbai Plant Chennai Plant

Panvel Depot Pondicherry Depot

Domestic Customer

OverseasCustomer

Subcontractor



© SAP AG 2007, 17

Release/Upgrade Strategy

CIN 2.0C

CIN 2.2B

CIN 2.1B

CIN 3.0 A

06/00 06/01 Q4/02 2007

3.0F

3.1H

4.0B

4.6B

4.6C

4.70 R/3Enterprise

CIN 4.0 A

ERP 5.0

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© SAP AG 2007, 18

Enterprise Localization for India

CIN ceases to exist, it is standard SAP R/3No add-on CDDocumentation part of the standardSingle integrated IMGExcise masters maintenance along with SAP R/3 masters

India is a part of the global rollout (no additional waiting period)

Benefits for global installations:Unicode-compliantTechnical coexistence with other country versions and IS solutions

India-specific Chart of Accounts (CAIN instead of INT)

Tax calculation facilitated for: Internet salesMobile salesBilling engine



© SAP AG 2007, 20

Procurement of Materials

Material Supplier

GR at Factory Gate

Excise Invoice

Capture and Post

Deposit Rs. 160 as Duty to the Govt.

Price: 1000Qty: 10 PCDuty 16%

- 160

Excise Invoice

Excise Stock/Part I Register

ReceiptQty : 10 PC

CENVAT/Part IIRegister

ED Credit: Rs 160

Rs. = Rupee, CENVAT = Central Value Added Tax, GR = Goods Receipt

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© SAP AG 2007, 21

Procurement – Features

Excise duties with breakup Basic Excise Duty (BED), Additional Excise Duty (AED), and Special Excise Duty (SED), Education Cess (ECS), etc.

Quantity and value-based taxes (ad valorem and specific duty and combination)

CENVAT on capital goods (100%)

CENVAT for CVD

Disallowance of CENVAT beyond second stage dealers

Provision for exceptions in rates arising out of trade notifications

Determination of CENVAT status of material, etc.

Provision for separate assessable value for materials, if different from sales price

Maintain vendor status (such as SSI, limits, etc.)

Option to maintain excise tariff percentages across plants and for specific material, vendor/customer, excise movement

Option to capture excise invoice and vary the credit during excise invoice verification

© SAP AG 2007, 22

Procurement – Features (cont.)

Integration of Excise Process with Goods Movement

Excise Invoice Capture & Post

Excise Invoice Capture

GoodsReceipt

GoodsIssue

Excise Invoice Create & Post

Excise Invoice Create

PLANT

DEPOT

RG23D Entry for Excise Invoice

RG23D Selection & Post

© SAP AG 2007, 23

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© SAP AG 2007, 24

Excise invoice capture and CENVAT posting in single step

Excise invoice capture for multiple purchase orders

Open schedule quantity from scheduling agreement defaulted

Accounting Document simulation during CENVAT posting

Stock transfer invoices through GRPO route

Rejection Code functionality

Procurement of Materials

© SAP AG 2007, 25

Excise Invoice Capture and CENVAT Posting in Single Step

Excise Invoice Capture for Multiple Purchase Order

Open Schedule Quantity from Scheduling Agreement defaulted

Accounting Document Simulation during CENVAT posting

Stock Transfer Invoices through GRPO route

Rejection Code Functionality

Material type at line item level

Split of nondeductible taxes available

Authorizations at Excise Group now

Single screen transaction for all incoming excise invoices

Excise Capture possible during Goods Receipt (MIGO)

Screen-based pop-up at GR with additional validations

Authorization for Part 1 entry at GR

Procurement of Materials (cont.)

© SAP AG 2007, 26

Excise Invoice Capture and CENVAT Posting in Single Step

Excise Invoice Capture for Multiple Purchase Order

Open Schedule Quantity from Scheduling Agreement defaulted

Accounting Document Simulation during CENVAT posting

Stock Transfer Invoices through GRPO route

Rejection Code Functionality

Material Type at line item level

Spilt of Non-deductible taxes available

Authorizations at Excise Group now

Single Screen transaction for all Incoming Excise Invoices

Solution in MIGO available through Note

Screen Based popup at GR with additional Validations

Excise Invoice Default at Excise Pop-up and quantity at GR

Authorization for Part1 Entry at GR

Procurement of Materials (cont.)

Small Scale Industry (SSI) vendor functionality extended

Alternate tax base at excise duty and sales tax

Quantity-based AED and SED added

Separate exchange rate type for CVD

Part 1 creation at GR for block stocks

Sub-transaction type introduced for alternate accounts

One plant can have both Factory and Depot

Maximum Retail Price (MRP) purchase items supported

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© SAP AG 2007, 28

Sale from Factory

Supplying Plant


+ 160

Excise InvoiceDispatch

Fortnightly utilization

CENVAT/Part II RegisterPLA Register (Personal Ledger Account)

Debit:Rs. 160

Excise Duty

Payable A/C

© SAP AG 2007, 29

Export Sale

Supplying Plant


+ 160

Invoice

Dispatch

Update Excise database

Under Bond

Debit:Rs. 160

Excise Duty

Payable A/C

No Bond

Fortnightly utilization

CENVAT/Part II Register PLA Register

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© SAP AG 2007, 30

Receipt and Sale at Depot

Depot


+ 160

RG23D Register

Debit: Rs. 160Reduce qty by 10

Invoice

DispatchSupplying Plant


+ 160

Credit: Rs. 160Increase qty by 10

RG23D Register

© SAP AG 2007, 31

Sales – Features

Excise rate determination for the finished goods based on criteria such as chapter ID, rate, customer status, concessional forms received, etc.

Stock transfers

Depot sales

Sales return

Export

Delinking of billing document and excise invoice

Multiple excise invoices per dispatch

Default accounts and preferences (RG23A/RG23C, PLA) for debit of excise

Partial debit to accounts (RG23A/RG23C, PLA)

Excise invoice printing



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© SAP AG 2007, 33

Subcontracting

Input

Annexure IVAnnexure V

Output

Challan

FACTORYSubcontractor

© SAP AG 2007, 34

Subcontracting – Features

Provision to create 57F4 challan based on a subcontracting orderChallan is a legal document (called the 54F4 Challan) — on the lines of an Excise Invoice for Subcontracting

Option to receive the materials from subcontractor in piecemeal

Provision to calculate the expected date of return, controls to check receipt of materials before the return date, option to change the expected date of return

When we get extension from excise department

Mark 57F4 challan as completed and reverse the pro-rata debit

Option to pass appropriate adjustment entries for 57F4 non-completion

Print the 57F4 challan



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© SAP AG 2007, 36

Consulting and Release Notes

Installation Queries:

SAP Note 899086

CIN Master note for MM FAQs:

SAP Note 950976

CIN Master note for SD FAQs:

SAP Note 950977

General Clarifications for CIN – SD: SAP Note 952441

General Clarifications for CIN – MM: SAP Note 952290

General clarifications for Tax Procedure TAXINN: SAP Note 952289

General Clarifications for RG1 Goods: SAP Note 951955

FAQ: Country Version India (CIN) General SD queries: SAP Note 535616

FAQ: Country Version India (CIN) General MM queries: SAP Note 542862 FAQ: CIN Upgrade

and Objects: SAP Note 544471

Functionality not supported in Country Version India: SAP Note 952287

FAQ: CIN Budget/Legal Change: SAP Note 604695

FAQ: CIN Data and Authorizations: SAP Note 544472

FAQ: CIN Installation and SPs: SAP Note 532596



© SAP AG 2007, 38

Legal Changes Usually Follow Murphy’s Law

They come unplanned

They come at short notice

They are a must

They are often tricky

Existing resources are busy

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© SAP AG 2007, 39

Legal Change Handling: Readiness

Association with legal counsel

Advanced preparation

24/7 support for major legal change

Customer involvement

© SAP AG 2007, 40

Legal Change Handling: Customer Involvement

Legal changes are announced on Feb 28th every year as part of the Finance Budget

Applicable mostly from March 1st

Customers should immediately contact their product management for India Localization to know the plan of action

Scan SAP Service Marketplace for SAP Notes and communication from SAP

Consult legal counsel to understand the implications of the legal changes to your business

Consult SAP when in doubt

FI Localization

HCM and Others




Wrap-up

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© SAP AG 2007, 42

Legal Needs

FI-AP

MM

FI-AR

TDS

Scope of Financials Localization

© SAP AG 2007, 43

Legal Overview – Tax Deducted at Source (TDS)

Under Income Tax Act, 1961, tax is required to be deducted on:Payments to contractors and subcontractors (Sec 194C)

Insurance commission (Sec 194D)

Rent (Sec 194I)

Fees for professional or technical services (Sec 194J)

Interest other than interest on securities (Sec 194A)

TDS to be deducted in the following stages:Advance (down payment) to vendors

Accounting of vendor invoice (invoice booking)

Provisions for outstanding liability made in financial statements

Credits to any suspense account on account of vendor dues

Time limit for deposit of TDS is determined by section and recipient type

Lega

l Ove

rvie

w …

© SAP AG 2007, 44

Requirements relating to the following differ under each TDS section:

Taxable amount/threshold limit

Categories of vendor covered

Rate of tax

Time of deduction

Time limit for remitting tax deducted into the treasury

Time limit for issue of Tax Deduction Certificate

Format of Tax Deduction Certificate

Time limit for filing annual return

Format of annual return

Applicable rates specified for each section in the Income Tax Act

Withholding possible at reduced rates (and valid for specified period/per vendor)

Lega

l Ove

rvie

w…

Legal Overview – Tax Deducted at Source (TDS) (cont.)

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© SAP AG 2007, 45

COMPANY

IDES

Mumbai plant

Vendor

Advance

Invoice

Services

Payment/Challan

CertificateClearing Advance Against Invoice

Vendor Payment

BANKIncome Tax Office

Annual Returns

Business Processes – Vendor TDS

© SAP AG 2007, 46

COMPANY

IDES

Mumbai plant

Customer


Certificate

Calculate Interest

Advance

500000

500000

Interest Payment

75000

7500

67500

Payment/Challan

7500

7500

Annual Returns

Business Processes – Customer Interest TDS

© SAP AG 2007, 47


COMPANY

IDES

Mumbai plant

Customer

Challan

Certificate

110

110

Payment

5000

4890

110

Business Processes – Customer Certificate Tracking

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© SAP AG 2007, 48

COMPANY

IDES

Mumbai plant

Vendor

Purchase Order

Invoice verification

Service Receipt

15000

15000

Provision

300

300

Annual Returns

300

300Utilize Provisions


Certificate

Business Processes – TDS on Provision

FI Localization

HCM and Others




Wrap-up

© SAP AG 2007, 50

Localized Solutions for India: SAP ERP HCM

Company Contribution

Retirals

Loans/Advances

Bonus/Off-cycle

Computations

Retroactive Processing

Taxation

Earnings (Reimbursement/

perks/ CTC)

Deductions

Eligibility Computations

Time Related Payments/ Penalties

Run Payroll

Reporting

Posting to

Accounts

Payment

Mid-year Go-Live

Payroll EvaluationSchema

Payslip

Authorization

CTC = Cost To Company

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© SAP AG 2007, 51

Localized Solutions for India: SAP CRM

Create customer inquiry

7

4

2 3

56

Monitor status of order

Create sales order*

Create quotation

Create invoice*

Create delivery, pick, pack, and post goods

issue**

Analyze sales processes

1

* Red: localized CRM** Purple: localized ERP

© SAP AG 2007, 52

Localized Solutions for India: SRM Supplier Self-Services (SUS)

SAP ERP SupplierSRM SUS

PO, Delivery agreement

Sales OrderOrder/ Change Order

Order Response

ASN & Excise Invoice*

ASN

ASN

Invoice Invoice

MRP, PR, Schedule agreement

GR & Excise Posting*

With price and tax conditions

info

With excise invoice details: vendor excise

invoice number and date

Payment Account Status

GR notification

*SRM-SUS India Localization features

OR

© SAP AG 2007, 53

Localized Solutions for India: Treasury and Risk Management

Functionalities released:Provision of TDS postings through customer as well as G/L account Provision of TDS rate change during an instrument lifeTDS amounts seen in cash managementTDS on interest accrualTDS computation through manual debit postings

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© SAP AG 2007, 54

Localized Solutions for India: SAP for Utilities

Functionalities released:ECS mandateLate payment chargesPrompt payment incentiveInterest on overdue itemsSecurity deposit enhancementsProrated clearing optionsSeal management

Functionalities under development:Energy auditRetrospective change in taxTDS on security deposit

© SAP AG 2007, 55

Localized Solutions for India: SAP for Public Sector (HCM)

Functionalities Supported:Rosters for ReservationEmployee Self-Services for:– Reimbursements (claims)– Loans– Leave encashment

Increment processingCorrespondence

© SAP AG 2007, 56

Localized Solutions for India: SAP Real Estate Management

Real estate object

PartnersPartners

Term ConditionsNotice/renewalKey dates and diaryfunctionsDistributionAdjustment rulesService chargesDocument management

Term ConditionsNotice/renewalKey dates and diaryfunctionsDistributionAdjustment rulesService chargesDocument management

LeaseLease

Signature Date

• Debit position• Payment• Open item management • Dunning• Real estate controlling

• Debit position• Payment• Open item management • Dunning• Real estate controlling

ProcessesProcesses

ACTIVATEACTIVATE

Correspondence

Localization Features:• TDS computation and deduction

• Updation into FI for Legal Reporting

Localization Features:• TDS computation and deduction

• Updation into FI for Legal Reporting

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FI Localization

HCM and Others




Wrap-up

© SAP AG 2007, 58

7 Key Points to Take Home

SAP offers ready-made solutions to address country-specific reporting, tax, and legal requirements for customers deploying SAP to India

Statutory requirements have an impact on the business processes of customers in India

India localization is not just about Country India Version (CIN) and payroll

CIN can exist with other add-ons; however, before you implement CIN with other add-ons, make sure you test the business procedures in the SAP system to ensure that they are compatible

Legal changes are announced every year as part of the Finance Budget Consult legal counsel to understand the implications of the legal changes to your business

There are many localized solutions for India, and more to come!

Refer to the SAP Service Marketplace for SAP Notes and communications on SAP’s localized solution for India

© SAP AG 2007, 59

THANK YOU FOR YOURATTENTION!

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© SAP AG 2007, 60

Copyright 2007 SAP AG. All Rights Reserved

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.

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SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG.

This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP® product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice.

SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

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The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages.

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Rolling SAP Out to India - Comprehensive Guide on CIN