Role of Surveyor. 2 Role of Classification Societies ► The mission of Classification Societies is to contribute to the development and implementation

Role of Surveyor

2Role of Surveyor

Role of Classification Societies

► The mission of Classification Societies is to contribute to the development and implementation of technical standards for the protection of life, property and the environment

► Classification Societies establish and apply technical requirements for the design, construction and survey of ships and offshore units

► The classification process consists of :

Technical review of the designed plans and related documents

Attendance at the construction of the vessel in the shipyard to verify that the vessel is constructed in accordance with the relevant rules and regulations

Attendance at the production facilities that provide key components such as steel, engine, generators, castings, etc

Periodical surveys of ships in service throughout the ship's life cycle, to verify that the ship continues to meet the relevant requirements of classification rules and international conventions and codes, as applicable

3Role of Surveyor

Role of NS Surveyor - Generalities

► The role of NS Surveyor is to confirm that the condition of the hull, machinery, equipment and appliances continue to comply with the applicable classification rules and international conventions

► The surveys are to be carried out in accordance with relevant class and statutory requirements, based on visual examination that normally consists of :

An overall examination of the items for survey

Detailed checks of selected parts

Witnessing tests, measurements and trials where applicable

► When the surveyor identifies corrosion, structural defects or damage to hull, machinery and/or any piece of equipment which affects the ship's class, remedial measures are to be immediately required

Immediate and permanent repairs or replacement of defective equipment

Exceptionally, provisional repairs may be accepted and relevant recommendation for permanent repairs/replacement endorsed

Remember, recommendations must remain exceptional. The objective is that the ship fully complies with applicable rules at the end of the survey.Remember, recommendations must remain exceptional. The objective is that the ship fully complies with applicable rules at the end of the survey.

4Role of Surveyor

► Responsibilities & Authorities of Ships in Service Surveyors are defined in PNS 002 2.16 + Annex 3

► Surveyor must know the Rules and International Regulations, and the safe practices, and must keep up-to-date with technology

► Surveyor performs the surveys he is authorized for, in accordance with the surveyor’s certificate

► The surveyor must remain impartial during surveys and report on facts

Role of NS Surveyor - Generalities

5Role of Surveyor

► Prepare for the survey Review the ship’s file, the last survey reports and the ship’s

damage and repair history

Check the ship’s class and statutory position to determine all surveys to be performed

Check BV recognition for statutory surveys and any specific instructions from Flag Authorities

Read the rules and applicable procedures to determine the scope of each survey

► Prior starting survey onboard Check all certificates and confirm the ship’s class and statutory

position

Explain to owners representative the scope and schedule of surveys

Role of NS Surveyor - Surveys

6Role of Surveyor

► Fill-in the “Request for Survey” form, specifying : Date of the request

Name and title of the person making the request

Ship’s name and Register number

Place and date of survey

List of surveys to be performed

Invoicing address

Any other relevant information


The "Request for Survey" form is available in ASMS LogbookThe "Request for Survey" form is available in ASMS Logbook

7Role of Surveyor

► Different types of surveys Maintenance of class

• Periodical and occasional surveys

• Voyage repairs and surveys at sea

Ship sales / Change of Owners

Statutory

• Change of flag

Ships classed with another register

CAC surveys


8Role of Surveyor

► Performing the surveys

Exercise due care and attention

Make notes and use the ASMS check-lists

Make sure the survey scope is entirely covered

Record any defects and findings

Extend the survey scope, if necessary

Issue a written repair list, if repairs are required, especially for long duration surveys

Require the necessary repairs to be carried out immediately


9Role of Surveyor

► Performing surveys

Harmonisation of the surveys

Survey position before and after the survey

Postponements

Overdue surveys & recommendations

Due surveys & recommendations

Long duration surveys


10Role of Surveyor

► After the surveys

Issue or endorse class certificates and annexes

• Notes / Memoranda

• Visas

• Recommendations

Issue or endorse statutory certificates

• Check recognitions and authorizations granted and any specific instruction from Flag Authorities

Complete the “Request for Survey” form with details on time spent and get it signed by the owner’s representative


11Role of Surveyor

► Endorsement of certificates

Notes / Memoranda

• Give precision on :

• Particular limits & scope of classification notations & related surveys

• Defects or deficiencies which do not affect the maintenance of class

• Any other information deemed noteworthy for the Society’s convenience

Visas

• Description of surveys carried out, recommendations dealt with, postponement of surveys

Recommendations

• Any defect and/or deficiency affecting the class that could not be immediately repaired and to be dealt with within a specific period of time


12Role of Surveyor

► Recommendations

Class recommendation

• Following periodical surveys

• Following occasional surveys

• Postponement of recommendations

Statutory recommendations

• Minor items

• Numerous items

• Major items


Remember, recommendations must remain exceptional. Remember, recommendations must remain exceptional.

13Role of Surveyor

► Class recommendations following periodical surveys

Survey is incomplete

• Recommendation must clearly identify the outstanding items

• Such recommendations must be dealt with before the end of the periodical survey window

Repairs are required

• Urgent repairs affecting the safety of the vessel must be carried out promptly and thoroughly, before ship sails

• Less urgent repairs shall be done preferably before the end of the survey window, or later if technically justified

Remember, safety of the vessel is paramountRemember, safety of the vessel is paramount


14Role of Surveyor

► Class recommendations following occasional surveys

Repairs as required due to collision, grounding, engine damage, etc.

Temporary repairs may be required

• For voyage to dry dock

• For a limited period (till next periodic docking)

• Awaiting spares, anchors, chain cable etc.

Remember, safety of the vessel is paramountRemember, safety of the vessel is paramount


15Role of Surveyor

► Postponement of recommendations

Recommendations must remain exceptional. Postponement of recommendations are even more exceptional

Surveyors do not have the authority to postpone recommendations

• First postponement of a recommendation for less than 30 days – The SSOM takes the decision

• First postponement of a recommendation for more than 30 days – The CM takes the decision

• Any other postponement of a recommendation – The CM takes the decision

Refer to the table of operational authority, PNS 002 Annex 3Refer to the table of operational authority, PNS 002 Annex 3


16Role of Surveyor

► Statutory recommendations

Minor deficiencies

• Recommendations can be endorsed in exceptional circumstances

• A limited number of minor items

• Maximum two months (not automatically)

• A conditional certificate to be issued

Major deficiencies

• Must be corrected immediately. In exceptional circumstances, where immediate repairs are not possible :

• Flag agreement MUST be obtained. We do not have the authority to take this decision.

• Flag will issue necessary instructions / authorizations


17Role of Surveyor

► After the surveys

Send to HO all certificates issued, immediately after issue

• Send only certificates effectively delivered to the owner

Complete and send to HO the Neptune Provisional Survey Statement (NPSS) for updating of Neptune database, immediately after end of survey

Complete and send to HO the survey report without delay

Survey report must be consistent with the surveys carried out and the recommendations eventually endorsed

Certificates, NPSS and Survey Reports are transmitted through the ASMS system to all concerned parties (HO, CM, CD) and

through VeriSTAR Info to ship owners and flag authorities

Certificates, NPSS and Survey Reports are transmitted through the ASMS system to all concerned parties (HO, CM, CD) and

through VeriSTAR Info to ship owners and flag authorities

Role of NS Surveyor - Documentation

18Role of Surveyor

► Relationships

Owners & Managers

Flag Authorities

Port State Control inspectors

Underwritters

P & I Clubs

Role of NS Surveyor - Behaviour

19Role of Surveyor

► By conducting a correct and efficient survey, you :

Contribute to avoid substandard ships operating in our register

Enhance our reputation

Improve the chances for new NC / CAC

► Remember, your actions can :

Prevent an accident

Prevent a detention

Avoid complaints and litigation

Demonstrate efficiency and give a good impression of BV

Role of NS Surveyor - Conclusion

20Role of Surveyor

► Rules: Chapter 1 of Part A

► PNS 002: Organization and Responsibilities in Ships in Service activities

► PNS 007: Ships-in-service personnel Qualification and Certification Scheme

► PNS 011: Invoicing

► PNS 032: C.A.C procedures

► PNS 072: ASMS system for Ships in Service activities

► TNS 01: General Administrative Instructions

► TNS 11A: Occasional and Miscellaneous Surveys (Class & Statutory)

► TNS 11B Occasional and Miscellaneous Surveys (Outside Class & Statutory)

References to Rules, PNS, TNS

Documents

Role of Surveyor. 2 Role of Classification Societies ► The mission of Classification Societies is to contribute to the development and implementation