BOARD OF DIRECTORS MEETING - AGENDA

October 23, 2014 Sheraton Sacramento

Sacramento, CA 8 – 11 a.m.

Location: Magnolia (Ballroom level)

Item Attachment

1. Call to order and roll call

2. Announcements

3. Consent Calendar3.01 Minutes of the July 17, 2014 Meeting* 1

4. Approval of additional agenda items*

5. President’s Report

6. Executive Committee Report6.01 2017 Annual Conference* 2, 4 6.02 Meeting Room Policy* 3

7. Staff Report7.01 FY 2013-2014 Annual Audit* 5, 6 7.02 Election Results 7.03 Executive Director Report

8. Treasurer’s Report8.01 MVCAC Financial Statements as of September 30, 2014* 7, 20 8.02 MVCAC PBB as of September 30, 2014* 8 8.03 NPDES Financial Statements as of September 30, 2014* 9 8.04 NPDES PBB as of September 30, 2014* 10 8.05 Investment Matrix as of September 30, 2014* 11

9. Trustee Council Report

10. Committee Reports10.01 Finance 10.02 Information Technology 12 10.03 Integrated Vector Management

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10.04 Lab Technologies 13 10.05 Legislative 14 10.06 Public Relations 15, 16 10.07 Training and Certification 21 10.08 Vector and Vector-Borne Disease

10.08.1 Dead Bird Hotline Funding* 17 10.09 Vector Control Research 10.10 Nominating 10.11 NPDES 10.12 Reeves New Investigator Award 10.13 Regulatory Affairs 18

11. Reports from MVCAC Regions11.01 Southern 11.02 South San Joaquin 11.03 North San Joaquin 11.04 Sacramento Valley 11.05 Coastal

12. Reports from Other Agencies12.01 CVEC 19 12.02 CDPH/VBDS 12.03 VCJPA 12.04 AMCA 12.05 CSDA 12.06 CCDEH 12.07 Mosquito Research Foundation

13. Old Business

14. New Business

15. Additional Approved Agenda Items

16. Adjournment*

*Action item

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BOARD OF DIRECTORS MEETING Embassy Suites Milpitas

July 17, 2014 10 a.m. to 1 p.m.

MINUTES Attendees Craig Downs, Contra Costa MVCD D. Andrew Cox, Tehama County MVCD Kenn Fujioka, San Gabriel Valley MVCD Peter Bonkrude, Shasta MVCD Chindi Peavey, Alameda County MAD David Heft, Turlock MAD Mike Cavanagh, Kings MAD Min-Lee Cheng, West Valley MVCD Doug Walker, Coachella Valley MVCD

Absent Joel Buettner, Placer MVCD

Staff Robert Achermann, Executive Director Kimberly Andosca, Associate Executive Director Rachel Hickerson, Meetings Specialist Ed Manning, Advocate

Craig Downs called the meeting to order at 10 a.m. Roll was called and a quorum was confirmed.

Consent Calendar - Minutes of the May 1, 2014 Meeting

Motion (Bonkrude/Cavanagh): I move we approved the minutes for the May 1, 2014 Board of Directors meeting. Discussion was invited. Motion carried.

Approval of additional agenda items Downs added “UC Consortium on Malaria Support” to the agenda under 5.02.

Motion (Bonkrude/Peavey): I move we approved the agenda as amended. Discussion was invited. Motion carried.

President Report President Downs provided a detailed report/presentation regarding activities of the association since the May meeting that included the topics outlined in his written report. ATTACHMENT 1

Discussion followed several items and questions were addressed.

Executive Committee No additional report.

Attachment 1

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Staff Report Executive Director Achermann gave a brief update on staff activities since the May meeting that included:

o An overview of potential Web site designs: Staff member Andosca shared three “looks”under consideration. Input was given and suggestions were made. Staff will have anupdated look for review by August 1.

o Database conversion/upgrade: It was reported that the MVCAC database is completelyconverted to MemberSuite.

o Communications including Eblasts and Twitter: weekly/daily updates are consistentlybeing provided to all members.

o Dues billings: All dues invoices have been sent and dues are being collected.o CDPH CEU recording: Recorded as received.o Meeting Management: Staff member Hickerson gave an update for each of the

following- Summer meeting hotel clarification 2016 Spring Meeting contract finalization 2017 Annual Meeting RFP dissemination 2015 Annual Meeting securing decorator, working on AV bids, adjusting space

and guestroom issues and preparing the exhibitor prospectus. CE scanning options under evaluation

o Tax return: Completedo Review of Legislative Day activitieso Proceedings collection and coordination: Staff Member Hickerson working closely with

editor to collect and prepare for the publication.o All NPDES funds previously at Bank of American have been transferred to Umpqua Bank.o Annual accounting audit will begin by August 15.

UC Consortium on Malaria Support Craig Downs gave an overview of the request for support. Discussion followed.

Motion (Cavanagh/Bonkrude): I move we support the request and have President Downs prepare the letter of support. Discussion was invited. Motion carried.

Treasurer’s Report David I’Anson reviewed the following statements:

• MVCAC Financial Statements as of July 31, 2014• MVCAC PBB as of July 31, 2014• NPDES Financial Statements as of July 31, 2013• Investment Matrix as of July 31, 2013

Motion (Fujioka/Cheng): I move we approved the MVCAC statements as reviewed and presented by Treasurer I’Anson. Discussion was invited. Motion carried.

Trustee Council Report Trustee Chair Doug Walker introduced the Trustee Council members present. He further reported that the trustees discussed topics in their meeting that included communications, website update, trustee election and program planning for the annual meeting.

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Committee Reports

Finance Chair Mike Alburn led a review of the proposed policy updates provided to the Board for consideration (provided as attachments to the Agenda Packet). Discussion followed and questions were addressed.

Motion (Cavanagh/Heft): I move we approved the amended Appendix B and the new Appendix D as presented. Discussion was invited. Motion failed.

Discussion continued. It was suggested that the amended Appendix B be pulled for further consideration by the Finance Committee as to the appropriate level of reserve funds.

Motion (Cavanagh/Heft): I move we approved Appendix D as presented. Discussion was invited. Motion carried (8 yes; 1 no Cheng).

The committee will resume work on recommendations for issues covered in Appendix B for presentation/consideration at the fall board meeting.

Information Technology (no written report provided) Bonkrude gave a brief update regarding the work of the committee. He indicated that the committee will work to review the new MVCAC site and provide guidance. Also considerations for alternatives to GoToMeetings are under review.

Integrated Vector Management Jamesina Scott reviewed the work of the committee and reported: Mosquitofish & Biological Control Organisms subcommittee has been busy. They recently sent out a short survey to you to identify training topics related to mosquito fish, with the goal to hold regional (likely one NorCal + one SoCal) hands-on workshops for mosquitofish-related topics. Paula Macedo is working on updating the Mosquito Resistance Guidelines document. Dino & Adapco organized an excellent resistance testing training and discussion event with Janet McAllister of the CDC. We’ll be building on that discussion.

Lab Technologies Committee Piper Kimball reviewed the work of the committee reporting: The Laboratory Technologies Committee (LTC) set the date, location and topics for the 3rd annual LTC Workshop. It will be held at the San Mateo County Mosquito and Vector Control District laboratory Jan 28-29 immediately following the MVCAC Annual Conference. The Workshop will cover mosquito rearing and mosquito bioassays. All District Managers and Committee chairs were informed of the Workshop and were given the chance to sign up. Space is limited, however, so not all respondents are guaranteed a spot. Please contact Nayer Zahiri if you have any questions. The LTC is also completing a member laboratory testing directory to assist Districts with their testing needs. This will be sent to all District Managers when it is completed in Aug.

Legislative Jeremy Wittie gave an overview of the work of the committee and provided a written report. ATTACHMENT 2

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Public Relations Ada Barros reviewed the work of the committee and provided a written report. ATTACHMENT 3

Training & Certification No oral report provided. The attached written report was provided. ATTACHMENT 4

Vector and Vector-borne Disease Susanne Kluh gave an update regarding the work and concern areas for the committee as provided in the written report. ATTACHMENT 5

Vector Control Research Chair Mary Sorensen gave overview of the attached report regarding the work of the Committee. ATTACHMENT 6

Nominating Andy Cox provided the following report of MVCAC 2014 Nominees:

President, Joe Buettner President-Elect Kenn Fujioka Vice President (2 candidates)

Mike Cavanagh Jamesina Scott

NPDES Gary Goodman reviewed the status of NPDES. No written report was provided.

Reeves New Investigator Award Jamesina Scott gave an update regarding the award: We will be posting the announcement for the 2015 Reeves New Investigator Award next month. The deadline to submit an application is December 1, 2014 (please note that this deadline date is different than the date for the regular MVCAC posters and presentations). Current students and graduates who have received their degrees since no earlier than January 1, 2012) are eligible to complete for the 2015 Reeves Award.

Regulatory Affairs David Heft and Ed Manning gave an overview on the current activities of the Regulatory Affairs Committee and provided a written report. ATTACHMENT 7

Reports from MVCAC Regions

Southern Min-Lee Cheng gave a brief review of the attached report. ATTACHMENT 8

Southern San Joaquin Mike Cavanagh gave a brief overview of the report provided. ATTACHMENT 9

Northern San Joaquin David Heft gave a brief report/update. No written report provided.

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Sacramento Valley Peter Bonkrude gave a brief report/update. No written report provided.

Coastal Chindi Peavey gave a brief report/update. No written report provided.

Reports from Other Agencies

CVEC A CVEC Representative gave an overview of the attached written report. ATTACHMENT 10

CDPH/VBDS Kerry Padgett gave an update. No written report.

VCJPA Jamesina Scott gave an overview of the following report: The VCJPA Board of Directors met June 12, 2014 at BRS in Sacramento. The 2015 Workshop will be March 4-6 at the Walnut Creek Embassy Suites. Litigation Manager Michael Groff said that we are doing a good job notifying them ASAP of potential claims, and reminded us that he is glad to review aerial applicator contracts (remember that our contracted aerial applicators are not covered through VCJPA, so we should make sure that their coverage and insurance certificates and endorsements cover our agencies). The Board reaffirmed VCJPA Conflict of Interest Code and approved Memoranda of Coverage renewals for WC, Pooled Liability, Pooled Property, Auto Physical Damage, BTA, and EAP. The Board approved 2014-15 VCJPA Operating Budget, which is $111k lower than last year, and almost $37k lower than April estimate. The BoD affirmed Officers for 2014-15 (Mike Hearst = President, Jamesina Scott = 2nd VP, Wes Maffei = Treasurer). David Heft (Turlock) will be the new SJ Rep. Re-appointed Tokuo Fukuda for SoCal/SJ Trustee, and Kristie Lawrence as the Alternate Trustee representative. The VCJPA’s management company, Bickmore, was acquired by York Risk Services Group, Inc. on May 1, 2014. The current VCJPA staff will not change outside the ordinary course of business, and the current account strategies, fees, and systems will remain in place. They anticipate that changes in day-to-day operations will be minimal in the short-term.

AMCA No report

CSDA No report.

CCDEH No report.

Mosquito Research Foundation Craig Downs gave a brief update/report.

Old Business None.

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New Business Min-Lee Cheng requested permission to use the MVCAC booth for the Storm Water Conference in the fall. He clarified that the funds needed would not need to be provided by MVCAC. Discussion followed and permission was granted to use MVCAC materials. It was suggested that the PR committee look at the MVCAC logo and other materials.

Motion (Cavanagh/Bonkrude): I move we adjourn the meeting of the MVCAC Board of Directors. Discussion was invited. Motion carried.

Respectfully submitted by,

Robert Achermann Executive Director

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Item 6.01 - 2017 MVCAC Annual Conference

In 2012, MVCAC took action to bid on hosting the 2017 AMCA Annual Conference. At thattime it was also agreed upon to hold the 2017 MVCAC Annual Conference separately (similar to2011 when the MVCAC conference was held in Indian Wells, Jan 30 - Feb 2 and the AMCAconference was held in Anaheim, March 20-24.

AMCA secured San Diego, Feb 12-16 for the 2017 conference. It is felt that holding theMVCAC conference in our usual time frame of late Jan to early Feb would not work.

Options include;

1. Holding one joint AMCA/MVCAC conference2. Moving MVCAC conference to early spring3. Moving MVCAC conference to late fall

Attachment 2

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Item 6.02 - Hotel Room Deposit Policy

Over the years, MVCAC has absorbed unused room block charges due to the practice of somedistricts blocking rooms then releasing them after the room block deadline. As others trying tosecure rooms have been told the block is full, they also have absorbed paying higher prices at thehotel or needing to find lodging at nearby hotels.

It is being proposed to add the following language to future hotel contracts:

Guest Deposits: A deposit equal to one night's stay plus taxes will be charged at the time a guestmakes a room reservation, and upon check-in, will be applied towards the guest's bill. No refundwill be given without the consent of MVCAC.

Attachment 3

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Attachment 5

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Auditor Recommendations In Management Letter to MVCAC Board

The Letter from David Boyce of Brown, Fink Boyce & Astle, the outside auditor in the recently completed audit of the MVCAC financial statement for the fiscal year ending June 30, 2014, contained two recommendations to address deficiencies in the internal controls being employed by AMG staff.

Those two deficiencies were as follows:

(1) “There should be a more active review and approval process in place over the coding and recording of invoices. The coding for invoices for payment is currently being performed without these review procedures over the coding, other than monthly financial statement review. This allows for errors in the coding which can go undetected during the high-level review of the monthly financial statement information.

Accounting Procedure Change- All MVCAC invoices or bills received will be coded with the appropriate General Ledger Code by Kim Andosca prior to posting to the Quick Books accounting software by Nito Goolan. Current practice already has staff provide the accounts payable list and back-up bills or invoices scanned and e-mailed to the MVCAC Treasurer. Upon approval by the Treasurer the checks are issued. The Check register accompanies the checks as they are signed by Bob Achermann as one of the two signatures on all checks. The Treasurers signature is an E- signature.

(2) Bank reconciliations appear to be reviewed each month by the Treasurer. However, an in-house review of the bank reconciliations should also be performed, including a review of stale-dated checks. Instances were noted in which individual bank reconciliations were done incorrectly due to reconciling to the wrong balance on the bank and investment statements or using a different month’ s statement. Also, certain expenses were recorded twice during the year due to a review of stale-dated checks not being performed as part of the bank reconciliation process.

Accounting Procedure Change- All bank reconciliations are now and will be done by another AMG accounting staff member other than Nito Goolan.

Attachment 6

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10/08/14 Accrual Basis

MVCAC Profit & Loss - Monthly

July through September 2014

Page 1 of 3

Jul 14 Aug 14 Sep 14 TOTAL

Ordinary Income/Expense

Income

110.00 · Annual Meeting Income

110.02 · Sponsorships 0.00 2,500.00 4,500.00 7,000.00

110.03 · Exhibitors 0.00 0.00 4,300.00 4,300.00

110.05 · Annual Mtg Advertising 0.00 0.00 300.00 300.00

Total 110.00 · Annual Meeting Income 0.00 2,500.00 9,100.00 11,600.00

120.00 · Publications Income

120.03 · Postage 5.35 0.00 0.00 5.35

120.06 · Yearbook 10.00 0.00 0.00 10.00

Total 120.00 · Publications Income 15.35 0.00 0.00 15.35

130.00 · Dues Income

130.01 · Corporate Members 153,689.69 147,951.56 38,051.29 339,692.54

130.02 · Sustaining Members 12,300.00 0.00 0.00 12,300.00

130.03 · Associate Members 850.00 -28.72 0.00 821.28

130.04 · Affiliate Members 850.00 200.00 100.00 1,150.00

Total 130.00 · Dues Income 167,689.69 148,122.84 38,151.29 353,963.82

150.00 · Miscellaneous Income

150.01 · Interest 1,133.07 1,144.91 -467.89 1,810.09

Total 150.00 · Miscellaneous Income 1,133.07 1,144.91 -467.89 1,810.09

Total Income 168,838.11 151,767.75 46,783.40 367,389.26

Gross Profit 168,838.11 151,767.75 46,783.40 367,389.26

Expense

210.00 · Annual Meeting Expense

210.02 · Supplies,shipping,printi 0.00 0.00 755.02 755.02

Total 210.00 · Annual Meeting Expense 0.00 0.00 755.02 755.02

300.00 · Legal Expense

300.01 · Requested Counsel 0.00 880.70 875.00 1,755.70

300.02 · NPDES Permit 0.00 62.50 0.00 62.50

Total 300.00 · Legal Expense 0.00 943.20 875.00 1,818.20

400.00 · Legislative Program Expense

400.01 · Advocate Contract 10,000.00 10,000.00 10,000.00 30,000.00

400.05 · Printing, Awards, Misc 0.00 0.00 3,098.40 3,098.40

Total 400.00 · Legislative Program Expense 10,000.00 10,000.00 13,098.40 33,098.40

500.00 · Regulatory Program Expense

Attachment 7

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10/08/14 Accrual Basis

MVCAC Profit & Loss - Monthly

July through September 2014

Page 2 of 3

Jul 14 Aug 14 Sep 14 TOTAL

500.01 · Regulatory Contract 5,000.00 5,000.00 5,000.00 15,000.00

Total 500.00 · Regulatory Program Expense 5,000.00 5,000.00 5,000.00 15,000.00

600.00 · Mgmt Services & Admin Exp

600.015 · Communications & Public Relatio 4,000.00 4,000.00 4,000.00 12,000.00

600.22 · Professional Services 0.00 226.69 0.00 226.69

600.01 · Management Contract 10,000.00 10,000.00 10,000.00 30,000.00

600.03 · CC Trans./Bank Fees 23.22 21.65 18.00 62.87

600.05 · Telephone,Fax,& Internet 78.15 74.15 73.55 225.85

600.06 · Photocopies 45.35 78.25 70.35 193.95

600.14 · Staff Travel 2,024.77 123.17 70.39 2,218.33

600.15 · Membership/Website 1,500.00 9.50 3,509.50 5,019.00

600.16 · Postage 79.13 194.95 88.74 362.82

600.17 · Supplies 0.00 0.00 27.49 27.49

600.19 · Affiniscape, bank & Credit Card 426.10 589.34 479.74 1,495.18

600.20 · Miscellaneous 9.50 0.00 0.00 9.50

600.21 · Storage 165.84 167.44 181.24 514.52

Total 600.00 · Mgmt Services & Admin Exp 18,352.06 15,485.14 18,519.00 52,356.20

800.00 · Board Meeting&Workshop Exp

800.01 · Summer Mtg

800.014 · Staff Travel 0.00 404.96 0.00 404.96

Total 800.01 · Summer Mtg 0.00 404.96 0.00 404.96

800.02 · Fall Mtg

800.022 · Hotel (Room Rental and F&B) 0.00 1,735.00 0.00 1,735.00

Total 800.02 · Fall Mtg 0.00 1,735.00 0.00 1,735.00

800.07 · Committee Expenses 0.00 0.00 155.40 155.40

Total 800.00 · Board Meeting&Workshop Exp 0.00 2,139.96 155.40 2,295.36

Total Expense 33,352.06 33,568.30 38,402.82 105,323.18

Net Ordinary Income 135,486.05 118,199.45 8,380.58 262,066.08

Other Income/Expense

Other Income

170.00 · Surveillance Income

170.01 · Mosquito Pool Tests 113,588.00 0.00 9,540.00 123,128.00

Total 170.00 · Surveillance Income 113,588.00 0.00 9,540.00 123,128.00

Total Other Income 113,588.00 0.00 9,540.00 123,128.00

Other Expense

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10/08/14 Accrual Basis

MVCAC Profit & Loss - Monthly

July through September 2014

Page 3 of 3

Jul 14 Aug 14 Sep 14 TOTAL

270.00 · Surveillance Expense

270.01 · UC Davis - Pools 0.00 0.00 152,140.00 152,140.00

Total 270.00 · Surveillance Expense 0.00 0.00 152,140.00 152,140.00

Total Other Expense 0.00 0.00 152,140.00 152,140.00

Net Other Income 113,588.00 0.00 -142,600.00 -29,012.00

Net Income 249,074.05 118,199.45 -134,219.42 233,054.08

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10/08/14 Accrual Basis

MVCAC Balance Sheet

As of September 30, 2014

Page 1 of 2

Sep 30, 14

ASSETS

Current Assets

Checking/Savings

1005 · Money Market (Umpqua Bank) 20,001.70

1004 · Checking (Umpqua Bank) 305,613.76

1000 · Checking (Bank of America) 20,812.13

RESERVES (UBS)

1003.01 · Operating Fund 193,742.05

1003.02 · Emergency Fund 85,958.75

1003.03 · Legal and Regulatory Fund 286,529.18

1003.04 · Environmental/Research Fund 236,529.18

Total RESERVES (UBS) 802,759.16

Total Checking/Savings 1,149,186.75

Accounts Receivable

1100 · Accounts Receivable 5,000.00

Total Accounts Receivable 5,000.00

Other Current Assets

1150 · Prepaid Expenses-General 11,737.50

Total Other Current Assets 11,737.50

Total Current Assets 1,165,924.25

TOTAL ASSETS 1,165,924.25

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

2000 · Accounts Payable 209,201.15

Total Accounts Payable 209,201.15

Other Current Liabilities

2201 · Sales Tax Payable 20.12

Total Other Current Liabilities 20.12

Total Current Liabilities 209,221.27

Total Liabilities 209,221.27

Equity

3000 · Opening Bal Equity 383,568.08

Attachment 8

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10/08/14 Accrual Basis

MVCAC Balance Sheet

As of September 30, 2014

Page 2 of 2

Sep 30, 14

3900 · Retained Earnings 340,080.82

Net Income 233,054.08

Total Equity 956,702.98

TOTAL LIABILITIES & EQUITY 1,165,924.25

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10/08/14 Accrual Basis

MVCAC NPDES Coalition Profit & Loss

July through September 2014

Page 1 of 1

Jul - Sep 14

Ordinary Income/Expense

Expense

600.00 · Mgmt Services & Admin

600.013 · NPDES Admin Services 30.00

Total 600.00 · Mgmt Services & Admin 30.00

900.00 · Special Projects

900.04 · URS Expenses 592.80

Total 900.00 · Special Projects 592.80

Total Expense 622.80

Net Ordinary Income -622.80

Net Income -622.80

Attachment 9

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10/08/14 Accrual Basis

MVCAC NPDES Coalition Balance Sheet

As of September 30, 2014

Page 1 of 1

Sep 30, 14

ASSETS

Current Assets

Checking/Savings

1005 · Umpqua Bank (Checking) 418,817.25

Total Checking/Savings 418,817.25

Total Current Assets 418,817.25

TOTAL ASSETS 418,817.25

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

2000 · Accounts Payable 592.80

Total Accounts Payable 592.80

Total Current Liabilities 592.80

Total Liabilities 592.80

Equity

3900 · Retained Earnings 418,847.25

Net Income -622.80

Total Equity 418,224.45

TOTAL LIABILITIES & EQUITY 418,817.25

Attachment 10

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MVCAC Investment Matrix 093014

Page 1 of 1

Investment MatrixAs of Date: 9/30/2014

Institution Amount Rate MaturityYears Held

Matures in Years Annual Yield

Yield through Maturity

UBS - Cash 337,502$ 0.01% NA 0 NA 12.73$ $0UBS - Accrued Interest 2,093$ 0.00% NA 0 NA -$ $0World Financial -$ 3.25% 9/30/2014 5 0.91 3,315.00$ $16,575BMW Bank 60,262$ 1.71% 1/14/2015 4 1.20 1,041.34$ $4,165GE Money Bank 50,709$ 2.45% 7/2/2015 5 1.67 1,257.21$ $6,286Ally Bank 50,670$ 1.60% 11/16/2015 4 2.04 814.21$ $3,257First Bank 100,720$ 1.60% 11/16/2015 4 2.04 1,607.84$ $6,431GE Capitol Finance Bank 100,581$ 1.35% 10/26/2016 4 2.99 1,350.20$ $5,401Goldman Sachs Bank 100,223$ 1.51% 10/31/2017 5 4.00 1,495.53$ $7,478Totals 802,760$ 49,593$ Yield through Maturity 49,593$ Future Total 852,353$

Attachment 11

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Information Technology Committee Conf Call / Webinar Minutes Monday 9/29 2014

Minutes of Spring 2014 Quarterly Meeting - Click to view here

Participants: Brian Reisinger, Dan Fisher, Ervic Aquino, Bruce Eldridge

Fall Agenda

● PART Update○ Jodi

● MVCAC Website and card scan updates○ testing at annual?

● IE 11 and MVCAC website compatibility○ need to enable compatibility mode in browser - should fix issues

● MVCAC Annual meeting - Needed volunteers?

● Comments/Concerns from Committee

● Audience Comments

Attachment 12

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Previous Minutes from Conf. Call 7/2/2014

PART

● trac.calsurv.org/gateway● Latest update from Jody? Form usable by districuts without existing databases● Focus group should be organized by IT for small/large districts● Invite Jody to fall quarterly to give workshop 30 minute demo and questions/feedback

Association update

● Update from Sarah on membersuite website, gold card, dropboxes, etc on Monday 7/7/14, askabout Phase 1 of website RFP

● GoToMeeting accounts not all used, maybe dropping for 2015.New technologies

● Dan meeting with CDPH for standardizing on collaboration services - webinars and shared docs● MVCAC box of USB drives for webinars, and hosting the rest on Youtube with private links from

member website for streaming. Managed by AMG and updated by Training com etc?● Edward - QGIS free and open source. Positives - FREE. Negatives - No support, community

support but not for end-users. Can edit shapefiles feature classes, etc. Suggestion to provide highlevel overview at next quarterly. Add to list of open source / low cost software as resource forsmaller districts.http://www.qgis.org/en/site/

Other updates

● Purchase agreement from ESRI - too small for agreement, Nathan McConnel, NorthwestMosquito was going to check, no udpate.

Action Items

● Dan meeting with CDPH about collab/meeting tech and will report back next week, inviting Jodyto fall quarterly mtg for 30 min PART demo/questions, focus group at quarterly meetings / emaillist

● Brian talking with AMG about website, ownership of dropbox/email lists/etc, gold card,Summer MVCAC MEETING - Written / oral report to submit to Board

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On Aug 11, 2014, the Laboratory Technologies Committee held a conference call to discuss progress on LTC projects. Dr. Nayer Zahiri gave a status report on the LTC workshop to be held on Jan 28-29 following the MVCAC annual meeting. The topics of the workshop will be Rearing high quality mosquitoes and the basic methods of larva bioassays. Twenty one participants have enrolled with 3 participants on the waitlist. San Mateo Vector Control District has reserved a block of rooms at The Doubletree Hotel. Transportation from Monterey to the workshop will be provided by the San Mateo Mosquito and Vector Control District.

The LTC completed a Laboratory Directory for all districts. The directory contains all of the MVCAC laboratories, contact information, tests performed and instruments used. This directory serves as a valuable resource for all Districts to use to determine the resources available for their diagnostic needs.

Lastly, the LTC discussed quality assurance goals for member labs. A short review on quality assurance was delivered via webinar, and members agreed to work towards a unified quality assurance policy and manual that all laboratories could use. Subsequently, a quality assurance policy statement was circulated throughout all laboratories for editing and approval. The policy to be voted on reads:

As a MVCAC member laboratory we are committed to protecting public health by performing high quality vector-borne disease diagnostic tests that adhere to rigorous scientific principles and quality control standards. Our commitment to stakeholders includes returning results in a timely manner, using verified reagents, maintaining proper documentation and performing proficiency tests on a regular basis. Staff shall be trained in test procedures and follow all applicable safety practices. Managers are dedicated to ensuring safe work environments and sufficient resources to support cost-effective laboratory operations that best serve public health.

Attachment 13

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MVCAC Legislative Committee Agenda

Fall 2014 Quarterly Meeting Sheraton Sacramento

Thursday – October 23, 2014 @ 2:25-3:25 PM Bataglieri

1. Greetings, introductions and updates– Jeremy Wittie (10 min)a. Goals 2014b. Leg Visits in the District Update –Bob Achermann, Ed Manningc. MVCAC Policies ; Chapter 6 Legislative Procedures- Jeremy Wittie

2. Review of MVCAC Sponsored and Watched Bills 2014 – Ed Manning (15 min)

3. Legislative Interests for 2015 (20 min)a. Discussion on KP process of identifying bills of interest for MVCAC 2015 – Ed Manning and Committee

b. KP Priorities for 2015 – Ed Manningi. State research funding for mosquito research

ii. Fish & Wildlife implementation of AB 896 and BMP fundingiii. Legislative oversight on mosquito and vector health risks

c. MVCAC Leg Day 2015 and Awareness Resolutioni. When

ii. Focus and Strategyiii. Attendance incentives?

1. MVCAC Leg Day Statsa. 44 attendees from 21 Districtsb. Assembly Districts Covered – 50; Not Covered 30c. Senate Districts Covered – 29; Not Covered -

i. Why and how important?iv. Sponsor and Date for resolution?

d. Committee Legislative Suggestionsi. Health and Safety Code Section 2030 – Trustee Compensation – Tamara Davis

ii. Cemetery IVM – Paul Bindingiii. MVCAC Drone Position Paper / Manned Wetland Vehicles Paper – Paul Binding

4. Roundtable (5 min)a. What’s working? What needs work in 2015?

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Attachment 14

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Public Relations Committee

Proposal to Formally Adopt the MVCAC Logo

Background: Purpose: This proposal seeks action from the Executive Board to adopt the Association logo.

Details: The need to update the Association’s logo has been discussed within the Public Relations (PR) Committee for several years. Consensus within the committee was that the existing logo was outdated and did not reflect the image of a dynamic organization that keeps current with new and developing science and technology. The PR Committee believes adopting a consistent Association logo at this time, before we gain more visibility through our proactive outreach efforts, is an essential component in our outreach strategy.

In 2013, the PR Committee collaborated with the Legislative Committee and Smith Moore and Associates to develop a new “look” for legislative materials provided to our State representatives and senators. The PR Committee was presented several options for a new Association logo, and the attached logo was the one selected. The content and “look” legislative materials were well-received by the legislators, as well as members Districts, and the logo has since been used for other Association materials, such as conference programs, committee agendas and minutes, etc.

Outcomes and Benefits: The adoption of the logo will keep all Association materials, internal and external, consistent, and will help us maintain an updated and more recognizable brand. With formal adoption of the logo, development of outreach supplies and materials will be able to proceed.

Fiscal Impact: The cost for developing the new logo has already been paid out of the 2012-2013 FY budget.

Committee Recommendation: The PR Committee recommends that the Association formally adopt the MVCAC logo.

Attachment 15

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Attachment 16

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Action Item

MVCAC funding for staffed WNV and dead bird hotline in 2015 In 2014, MVCAC provided $44,000 to staff the statewide West Nile virus (WNV) dead bird hotline housed at the California Department of Public Health (CDPH). CDPH provided oversight and infrastructure. The hotline was staffed from April through mid-October, six days/week. Approximately 50% of dead birds were reported via the hotline, and the remaining reported via the internet http://westnile.ca.gov. Hotline operators reviewed the information from the caller, determined the bird species, and evaluated whether a bird met the criteria to be picked up by the local agency for testing. Information was entered directly into Gateway. Instructions were provided to the caller for pick-up by the local agency or on safe disposal. Local agencies were notified immediately of the report or pick-up; dead bird reports were faxed to the agency. Reports submitted on-line were also reviewed by the hotline operators and local agencies were notified of birds suitable for testing; in many instances, the submitter was contacted via phone or email for additional information. CDPH and the hotline operators were responsive to requests from local agencies to close zip codes or limit collection to certain bird species. Hotline operators also answered general questions about WNV.

In 2013, there were approximately 15,000 dead bird reports; 36% of the reports were submitted on-line. Through August 2014, about 13,000 reports had been received.

Options for 2015 Plan A. Fund a staffed hotline using the $44,000 currently earmarked for this purpose. The hotline would be housed at CDPH pending management approval, or at UCD as an alternative.

Plan B: Do not fund a staffed hotline. The hotline number would still be functional, but callers would receive a message to either report the dead bird via the WNV website or enter their zip code to obtain the phone number of their local vector control agency. The caller would need to hang up and call the local agency directly due to the cost of transferring calls. Local agencies would need to triage the calls and enter the information into Gateway to generate a dead bird submission number. Reports entered on-line would be automatically forwarded to the local agency for evaluation and follow-up.

Attachment 17

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MVCAC Regulatory Affairs Committee

2014 Fall Meeting Report Thursday – September 25

Committee Members: David Heft, Turlock Mosquito Abatement District, (Chair) Jon Blegen, Solano County Mosquito Abatement District Peter Bonkrude, Shasta County Mosquito and Vector Control District Michael Hearst, Orange County Vector Control District Leonard Irby, Madera County Mosquito and Vector Control District Renjie Hu, CDPH/VBDS, Ontario Mark Novak, CDPH/VBDS, Elk Grove Mike Cavanagh, Kings County Mosquito Abatement District (Board Liaison) Associates: Craig Downs, Ed Manning, Ada Barros, Amber Semrow, Ed Manning, Jaime Scott, Joel Buettner, Michael Alburn

A summary report was sent out to RAC members and associates for comment leading up to the MVCAC Fall 2014 Quarterly Meeting. The report summarized current regulatory issues, status, and solicited comments for future direction.

The following are items set as goals for 2014 last year during the Planning Session:

1. California NPDES Permita. Nothing but positive results in 2014 in terms of relaxing monitoring requirements and adding new

products to the permit.b. Updated permit has been accepted and is in effect.

2. Vector BMP’s Added to CEQAa. MVCAC was notified that the political climate was against adding vector bmp’s (or anything really) to the

CEQA checklist, but;b. We received support to put together a CEQA White Paper which has been distributed and we’re ready

to take the next step in following through with promoting the white paper and bmp’s to identifiedstakeholders (meetings, conferences, etc.)

c. Next step may be the development of a Technical Advisory document3. Stormwater Regulations & Vector Control

a. This works very closely with the CEQA White Paper – mainly re-establishing contact and dialogue withthe stormwater community, many who were not around when Marco Metzger from CDPH spent somuch time and energy promoting BMP’s and working with stormwater engineers

b. Provided last minute comments on NPDES Utility Vault Permit, signatory by individual districts4. State Wildlife Action Plan

a. Suggested edits have been reviewed and ready for CDFW reviewb. KP has a scheduled meeting 10/06 with CDFW to review MVCAC comments to SWAP

5. Vector control activities on Federal lands/refugesa. Supporting role to AMCA

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Attachment 18

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MVCAC Regulatory Affairs Committee

6. Mosquito Research Foundationa. What synergistic role can the MRF and the MVCAC further develop to encourage more research in areas

currently topical from a regulatory/legislative standpoint?

Amber Semrow commented that the CASQA Stormwater Conference was a success. Orange County VCD and Greater LA VCD shared the costs of the booth; while Orange County, Greater LA and West Valley provided staffing. Marco Metzger (CDPH) also attended considering his experience with mosquito control bmp’s and stormwater issues. Important contacts were made with vendors, utilities, stormwater engineers, and municipal program managers throughout the state. OCVCD presented a poster at the conference and Amber has followed up with a speaking engagement at a local stormwater group.

As was discussed during the 2014 Summer meeting, it is recommended that the Association prioritize identifying and attending these types of events in the future.

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BERKELEY ● DAVIS ● IRVINE ● LOS ANGELES ● MERCED ● RIVERSIDE ● SAN DIEGO ● SAN FRANCISCO SANTA BARBARA ● SANTA CRUZ

CENTER FOR VECTORBORNE DISEASES (530) 752-0151 EMAIL: cmbarker@ucdavis.edu

OLD DAVIS ROAD DAVIS, CALIFORNIA 95616-8686

October 2014

Dear Ms. Andosca:

Below are CVEC activities that may be of interest to MVCAC:

1. West Nile virus surveillance. Through the end of Sep, CVEC had tested 13,925 mosquito pools in2014, which is about 1,400 pools less than the same period last year, due in part to in-house testing and also lower numbers of Culex tarsalis associated with the drought. Oral swab samples collected on RNASound Cards and tested by qRT-PCR seemed to work well, and the total number of dead bird samples tested at CVEC through the end of Sep was 4,299, an increase of about 800 birds compared to last year.

2. Pesticide Applications and Resistance Testing (PART). Both the pesticide applications andresistance modules are now in place for PART on the sandbox version of the Gateway (http://sandbox.calsurv.org; see tabs for “Application” and “Resistance”), although internal testing and tweaking is continuing. We will be moving both modules over to the live Gateway website ahead of the fall quarterly meeting, which will allow districts to begin using the data entry forms for permanent data storage. Web services have been established for automatic import/export of pesticide application data from districts’ in-house software, and interested agencies should ask their software developer to contact Jody Simpson (jksimpson@ucdavis.edu) for more information. Chris Barker and Jody Simpson will demonstrate the capabilities of PART as part of the IT committee meeting Thu afternoon.

3. Vector Index calculator now available on the Gateway. We have released a third calculator on theCalSurv Gateway (http://gateway.calsurv.org/arthro/ppf/vector_index_calc) that computes the vector index, which unifies abundance and infection rates as the product of the average collection rate in mosquito traps and the infection rate from mosquito pools in the same area. The resulting vector index is an estimate of the abundance of infected mosquitoes in the chosen area and provides a single number that can be compared to human disease occurrence or other outcomes to determine thresholds for control response.

As with earlier calculators, Gateway users can choose the time period (months, half-months, disease weeks, or custom ranges) and spatial areas for the calculations, as well as the usual choices of mosquito species and trap types. The calculator returns estimates for the current year and the preceding 5 years for comparison, and all results are presented as graphs for visualization of trends.

I look forward to seeing you at the meeting.

Sincerely,

Christopher M. Barker, Ph.D. Assistant Adjunct Professor Center for Vectorborne Diseases UC Davis

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Mosquito and Vector Control Association of CaliforniaPerformance Based Budget

2012-2013 Actual

2013-2014 Actual

2013-2014 Budget

% Change 2014-2015 Current Year to

Date Actual Sep 30, 2014

2014-2015 Budget

% Change 2015-2016 Proposed Budget

Revenues110.00 Annual Meeting Sacramento San Diego San Diego Monterey Monterey Sacramento 110.01 Registrations 86,093 94,280 70,000 135% - 75,000 0% 86,000 110.02 Sponsorships 20,550 23,100 22,000 105% 7,000 25,000 28% 25,000 110.03 Exhibitors 5,775 8,785 4,950 177% 4,300 7,500 57% 7,500 110.04 Miscellaneous - - 0% - 0% 110.05 Advertising 1,900 1,600 2,000 80% 300 2,000 15% 2,000 Subtotal Annual Meeting 114,318 127,765 98,950 129% 11,600 109,500 11% 120,500 120.00 Publications 120.01 Pamphlets/Brochures 398 469 250 188% - 250 0% 250 120.02 Royalties 500 100% - 0% 120.03 Postage and Handling 147 80 50 160% 5 50 11% 50 120.04 Sales Tax - 48 50 96% - 50 0% 50 120.05 Proceedings 750 216 500 43% - 500 0% 500 120.06 Yearbook 220 290 150 193% 10 150 7% 150 Subtotal Publications 1,515 1,603 1,000 160% 15 1,000 2% 1,000 130.00 Membership Dues 130.01 Corporate 383,156 385,462 375,000 103% 339,693 383,495 89% 383,495 130.02 Sustaining 26,275 23,275 25,000 93% 12,300 27,775 44% 27,775 130.03 Associate 1,850 1,450 2,000 73% 821 2,000 41% 2,000 130.04 Affiliate 900 1,750 200 875% 1,150 1,000 115% 1,000 Subtotal Membership Dues 412,181 411,937 402,200 102% 353,964 414,270 85% 414,270 140.00 Advertising 140.01 Yearbook 1,400 250 1,000 25% - 1,000 0% 1,000 140.02 Newsletter 3,000 1,000 2,000 50% - 2,000 0% 2,000

140.03 Proceedings 0 0% - 0% Subtotal Advertising 4,400 1,250 3,000 42% - 3,000 0% 3,000 150.01 Investment Income 9,499 9,771 13,000 75% 1,810 10,000 18% 10,000 150.02 HB Munns Memorial Fund 1,000 1,000 1,000 100% - 1,000 0% 1,000 150.03 AMCA Funds 0% 0%150.04 Miscellaneous Income - 0% 0%150.05 Credit Card Convenience Fee Income - 5,000 0% - 0% -

Total Revenues 542,912 553,326 524,150 106% 367,389 538,770 68% 549,770

MVCAC Financial and Budget Fiscal Year 2014‐15 1 of 4

ATTACHMENT 20

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Mosquito and Vector Control Association of CaliforniaPerformance Based Budget

2012-2013 Actual

2013-2014 Actual

2013-2014 Budget

% Change 2014-2015 Current Year to

Date Actual Sep 30, 2014

2014-2015 Budget

% Change 2015-2016 Proposed Budget

Expenses210.00 Annual Meeting Sacramento San Diego  San Diego  Monterey Monterey Sacramento 210.01 Hotel (catering, A/V) 70,210 66,822 72,500 92% - 72,500 0% 70,000 210.02 Supplies, Shipping, Printing 5,074 6,697 5,000 134% 755 5,500 14% 5,500 210.03 Reeves Award 1,500 1,000 1,750 57% - 1,750 0% 1,750 210.04 Program Printing 7,582 3,672 6,000 61% - 6,000 0% 6,000 210.05 Awards and Prizes 387 441 1,000 44% - 500 0% 500 210.06 Banquet Program 500 600 1,000 60% - 1,000 0% 1,000 210.07 Photography 0% - - 0% - 210.08 Speaker Expenses 859 452 1,000 45% - 1,000 0% 1,000 210.09 Tournament 0% - - 0% - 210.10 Refunds & Cancellations 4,692 100% - - 0% - 210.11 Exhibit Hall 1,775 6,223 5,000 124% - 10,000 0% 10,000 210.12 Trustee Training 500 0% - 500 0% 500 210.13 Staff Travel 334 2,344 1,500 156% - 500 0% 200 Subtotal Annual Meeting 88,220 92,943 95,250 98% 755 99,250 1% 96,450 220.00 Continuing Education 220.01 Production Costs 3,494 1,579 4,000 39% - 1,000 0% 1,000 220.02 Web Hosting/FTP - 2,415 500 483% - 750 0% 750 220.03 Shipping and Postage 200 0% - 0% - 220.04 Supplies 200 0% 750 0% - Subtotal Continuing Education 3,494 3,994 4,900 82% - 2,500 0% 1,750 300.00 Legal Services 300.01 Requested Counsel 23,474 19,730 30,000 66% 1,756 30,000 6% 30,000

300.02 NPDES Permit 757 100% 63 100% Subtotal Legal Services 23,474 20,487 30,000 68% 1,818 30,000 6% 30,000 400.00 Legislative Program 400.01 Advocate Contract 63,000 91,500 65,000 141% 30,000 120,000 25% 120,000 400.02 Management Contract 12,000 6,000 13,530 44% - 0% 400.04 Legislative Pocket Directories 1,051 - 1,500 0% - 1,000 0% 1,000 400.05 Printing, Awards, Misc. 2,499 40 2,500 2% 3,098 2,000 155% 2,000

400.07 Legislative Day 7,283 3,032 7,500 40% - 6,000 0% 6,000 400.08 Legislative Outreach - 2,000 0% - 2,000 0% 2,000 400.09 FPPC Filing Fee - 0 0% - 1,000 0% 1,000

Subtotal Legislative Program 85,833 100,572 92,030 109% 33,098 132,000 25% 132,000 500.00 Regulatory Program 500.01 Regulatory Contract 112,758 45,367 120,000 38% 15,000 60,000 25% 60,000 Subtotal Legislative Program 112,758 45,367 120,000 38% 15,000 60,000 25% 60,000

MVCAC Financial and Budget Fiscal Year 2014‐15 2 of 4Page 42

Mosquito and Vector Control Association of CaliforniaPerformance Based Budget

2012-2013 Actual

2013-2014 Actual

2013-2014 Budget

% Change 2014-2015 Current Year to

Date Actual Sep 30, 2014

2014-2015 Budget

% Change 2015-2016 Proposed Budget

600.00 Administration 600.01 Management Contract 98,216 111,210 100,671 110% 30,000 120,000 25% 120,000 600.013 NPDES Related Services - 0% - 0% 600.014 MVCAC COLA 2,492 - 2,855 0% - 0% 600.015 Communications & Public Relations 24,019 12,000 48,000 48,000 600.02 Insurance 4,095 4,075 4,200 97% - 4,400 0% 4,400 600.03 Merchant/Bank Fees 5,478 4,836 5,000 97% 1,558 5,000 31% 5,000 600.04 Audit/Financial Review 6,979 7,145 7,100 101% 227 7,300 3% 7,500 600.05 Telephone/Internet 1,972 2,238 2,500 90% 226 1,000 23% 1,250 600.06 Photocopies 355 520 500 104% 194 700 28% 700 600.07 AMCA Annual Meeting - 3,000 0% - 3,000 0% 3,000 600.08 AMCA Legislative Day DC - 2,000 0% - 2,000 0% 2,000 600.10 AMCA Sustaining Membership 500 - 500 0% - 500 0% 500

600.12 State Filing Fees & Taxes 1,455 160 2,000 8% - 2,000 0% 2,000 600.13 Advertising 210 500 42% - 500 0% 500

600.14 Staff Travel 734 249 1,500 17% 2,218 500 444% 500 600.15 Membership Database/Website 6,379 8,119 6,500 125% 5,019 8,500 59% 3,500 600.16 Postage 1,733 3,325 2,000 166% 363 2,000 18% 2,000 600.17 Supplies 212 888 500 178% 27 500 5% 500 600.20 Miscellaneous 555 179 300 60% 10 300 3% 300 600.21 Storage 683 988 1,200 82% 515 1200 43% 500 600.99 Bad Debt/Prior Year Adj. (2,732) 160 2,500 6% - 500 0% 500 Subtotal Administration 129,105 168,321 145,326 116% 52,356 207,900 25% 202,650 700.00 Publications 700.01 Annual Conference Proceedings 6,214 8,737 7,500 116% - 9,000 0% 9,000 700.02 Yearbook 3,635 7,423 4,000 186% - 4,250 0% 4,250 700.03 Pamphlets/Brochures 235 1,000 24% - 1,000 0% 1,000 700.04 Newsletter 1,682 - 2,500 0% - 2,500 0% 2,500 700.05 Sales Tax - - 50 0% - 50 0% 50 700.06 Editor's Fee 3,000 3,200 3,200 100% - 3,200 0% 3,500 700.07 Postage 790 746 200 373% - 1,000 0% 1,000 Subtotal Publications 15,320 20,341 18,450 110% - 21,000 0% 21,300 800.00 Board of Directors

800.01 Summer Board MeetingBurbank 7/19/12

Santa Ana     7/18/2013

Santa Ana     7/18/2013 Milpitas

 Milipitas      7/17/14 

 No Cal 

800.011 AV 535 333 450  405 450  450 800.012 Hotel (Room Rental and F&B) 1,417 711 1,500  - 1,500  1,500 800.013 Speakers - 800.014 Staff Travel 456 36 850  - 850  850 800.015 Printing 266 200  - 200  200 

Subtotal Summer Meeting 2,408 1,346 3,000 45% 405 3,000 13% 3,000

MVCAC Financial and Budget Fiscal Year 2014‐15 3 of 4Page 43

Mosquito and Vector Control Association of CaliforniaPerformance Based Budget

2012-2013 Actual

2013-2014 Actual

2013-2014 Budget

% Change 2014-2015 Current Year to

Date Actual Sep 30, 2014

2014-2015 Budget

% Change 2015-2016 Proposed Budget

800.02 Fall Board MeetingSanta Ana

10/24-26/2012

Monterey     10/23‐25/2013

Monterey     10/23‐25/2013 Sacrament

Sacramento      10/22‐24/2014   So Cal 

800.021 AV 5,590 2,850  2,850  2,850 800.022 Hotel (Room Rental and F&B) 2,849 11,265 4,500  1,735 4,500  4,500 800.023 Speakers 135 750 500  - 500  500 800.024 Staff Travel 1,202 605 950  - 950  950 800.025 Printing 95 1,161 200  - 200  200 

Subtotal Fall Meeting 9,871 13,781 9,000 153% 1,735 9,000 19% 9,000

800.04 Spring Board MeetingOntario

5/1-3/13 Santa Rosa     

4/30‐5/2/2014Santa Rosa     

4/30‐5/2/2014 No CalNo Cal           

5/6‐8/2015   So Cal 800.041 AV 3,110 2,200  3,000  3,000 800.042 Hotel (Room Rental and F&B) 3,231 6,050 4,250  - 5,000  5,000 800.043 Speakers 2,213 - 500  - 500  500 800.044 Staff Travel 1,102 537 850  - 850  850 800.045 Printing 105 200  - 200  200 

Subtotal Spring Meeting 9,656 6,692 8,000 84% - 9,550 0% 9,550

800.05 Board Planning SessionMilpitas

12/6-7/12 Sacramento    12/5‐6/13

Sacramento    12/5‐6/13 Ontario

Ontario          12/4‐5/2014   Coast 

800.051 AV 2,579 - 500  - 500  500 800.052 Hotel (Room Rental and F&B) 2,523 3,411 2,800  - 2,500  2,500 800.053 Speakers 284 832 - 800.054 Staff Travel 785 327 250  - 850  850 800.055 Printing 77 - 200  - 200  200 

Subtotal Planning Session 6,248 4,570 3,750 122% - 4,050 0% 4,050 800.06 Executive Committee - - 0 0% - - 0% -

800.07 Committee Expenses 217 400 54% 155 400 39% 400 800.08 Other BoD Expenses 1,762 3,000 0% 2,000 0% 2,000 Subtotal Board of Directors 29,944 26,607 27,150 98% 28,000 0% 28,000

900.00 Special Projects900.01 AMCA Legal/Legislative Costs 0% 0%900.02 MRF Foundation 0% 0%900.03 AMCA Marketing 0% 0%900.04 URS 0% 0%900.05 PART 27,672 65,728 65,728 100% 0%900.06 PR Committee Booth 3,000 0% 0%900.07 CDPH Deadbird Line 44,000 900.99 Unallocated 44,000 100% 0%

Subtotal Contingency Fund 27,672 109,728 68,728 160% - 44,000 0% -

Total Expenses 515,821 588,360 601,834 98% 105,323 624,650 17% 572,150

Net Income (Loss) 27,091 (35,034) (77,684) 45% 262,066 (85,880) -305% (22,380)

MVCAC Financial and Budget Fiscal Year 2014‐15 4 of 4Page 44

Mosquito and Vector Control Association of California Spring Quarterly Meeting

Sheraton, Sacramento, California

AGENDA FOR THE TRAINING AND CERTIFICATION COMMITTEE

Thursday, October 23, 2014 3:45-4:45 pm

1. Welcome, roll call and announcements (C. Smith)

2. Certification and Continuing Education Program Update (M. Niemela)a. Comments pertaining to review sessions and upcoming exams

b. Updating of training materials

3. CEU Acquisition for 2013-15 Cycles (C. Smith)a. Spread sheets of approved programs and future needs

b. Solicitation, scheduling, documentation, and reminders

c. Links on MVCAC web site

d. Links on CDPH CE database

4. MVCAC Training and Certification Web Pages (J. Oviatt, C. Smith)a. Suggested content

b. Approval process

5. Other Topics (All Members)a. Webinar hosting

b. Facilitating and Improving Training and Certification

c. Using a card scanner to facilitate attendance verification

d. Anything else

ATTACHMENT 21

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