RIVER TEES PORT HEALTH AUTHORITY: FRIDAY 2 DECEMBER 2016 … · 2017-12-04 · 22 November 2016. Dear Councillor, RIVER TEES PORT HEALTH AUTHORITY: FRIDAY 2 DECEMBER 2016 . Would

Redcar & Cleveland Borough Council

Corporate Directorate of Corporate Resources Democratic Services

Redcar & Cleveland Leisure and Community Heart Ridley Street

Redcar Yorkshire

TS10 1TD

Telephone: 01642 774774 Website: www.redcar-cleveland.gov.uk

Contact: Mrs S A Fenwick Direct line: (01642) 444413

22 November 2016 Dear Councillor, RIVER TEES PORT HEALTH AUTHORITY: FRIDAY 2 DECEMBER 2016 Would you please note that a meeting of the River Tees Port Health Authority will be held on Friday 2 December 2016 at 10.00 a.m. at Middlesbrough Town Hall.

A G E N D A

Pages 1. Apologies for Absence. 2. Declarations of Interest.

3. To confirm the Minutes of the meeting held on 2 September 2016 3 - 6

4. Update on the business case for a joint South Tees Public Health

Service. Verbal report

5. Reports of the Interin Director Adult Care & Health:

a. Corporate Risk and Opportunity Register b. Update – Port Invasive Mosquito Surveillance c. Health and Safety and Protective Training d. Performance Summary for RTPHA – August to October 2016

7 – 19 20 – 23 24 – 25 26 – 32

To: The Chairman and Members of the River Tees Port Health Authority

ThisThOURCES

http://www.redcar-cleveland.gov.uk/

SF1316

Sticky Note

6. Reports of the Treasurer:

a. 2016/17 Financial Position Update b. River Tees Port Health Authority - Budget 2017/18 & Medium

Term Financial Plan

33 – 39 40 - 42

7. Update - Association of Port Health Authority meeting. To be tabled 8. Any items that the Chair certifies as urgent.

Yours sincerely, S NEWTON CLERK TO THE AUTHORITY

River Tees Port Health Authority

2 September 2016

RIVER TEES PORT HEALTH AUTHORITY

The annual meeting of the River Tees Port Health Authority was held on

Friday 2 September 2016 at Middlesbrough Town Hall.

PRESENT Councillor Thomas (Chair) Councillors Brown, Dean, Mrs Forster, Perry, Purvis and J Walker.

OFFICIALS L Evans, S Fenwick, H Pearce, J Weston and S Ziolkowski (Redcar and Cleveland Borough Council) Anne Halewood – Public Health England

17. APOLOGIES FOR ABSENCE were submitted on behalf of Councillors Davies, O’Donnell, G Jeffery, Lewis and Tempest.

18. MINUTES

RESOLVED that the minutes of the meeting held on 3 June 2016 be confirmed and signed by the Chair as a correct record.

19. PRESENTATION - RISK MANAGEMENT

Members received a presentation from the Risk Management Officer from Redcar and Cleveland Borough Council which gave an awareness of Risk Management and in particular how it was embedded within the work undertaken by the River Tees Port Health Authority. - NOTED

20. CORPORATE RISK AND OPPORTUNITY REGISTER

The Corporate Director of People Services presented the River Tees Port Health Authority Risk Management Strategy and Corporate Risk and Opportunity Register. Members were advised that the Authority must have a Risk Management Strategy and risk register to ensure that risk was managed effectively. This would also ensure that the Authority complied with Regulation 4 of the Accounts and Audit (England) Regulation 2011 which required authorities to provide arrangements for the management of risk.

RESOLVED that the changes to the constitution be accepted and the revised constitution be approved.

AGENDA ITEM 3

Page 3 of 42


2 September 2016

21. RIVER TEES PORT HEALTH AUTHORITY ORDER 2016

The Corporate Director of People Services presented the River Tees Port

Health Authority Order 2016. The Order came into force on 14 June 2016 and constituted the Authority as a legal body and a Port Health Authority. The Order defined its jurisdiction, governance arrangements and its powers. - NOTED

22. PERFORMANCE SUMMARY FOR RIVER TEES PORT HEALTH AUTHORITY MAY TO JULY 2016

The Corporate Director of People Services presented a report which gave a summary of the performance of the River Tees Port Health Authority from May to July 2016. - NOTED

23. UPDATE – PORT INVASIVE MOSQUITO SURVEILLANCE

The Corporate Director of People Services presented a report which reminded Members that the River Tees Port Health Authority had been participating in the Port Invasive Mosquito Surveillance (PIMS) programme since 4 March 2016. The programme was led by Public Health England (PHE), the Association of Port Health Authorities (APHA), and the University of Edge Hill. The purpose of this programme was for port health authorities in England to monitor for invasive mosquitos at points of entry in accordance with the programme criteria. There were five traps located around Tees Dock, two in the steel export terminal, one at ‘five shed’ and two in CAT UK’s former shed. All the traps were checked every two weeks and any insects found were forwarded to the biology department of the University of Edge Hill for identification. Many insects had been collected including an indigenous mosquito. This surveillance would continue indefinitely and the Chartered Institute of Environmental Health National Pest Advisory Panel were establishing a working group to co-ordinate future activity. Anne Halewood from Public Health England gave an update on the Zika virus. Members requested information on climate change and in particular the impact increased temperatures would have on the UK and insects and mosquitoes.

RESOLVED that:-

1. The information in the report be noted; 2. The River Tees Port Health Authority continue to participate in the

Port Invasive Mosquito Surveillance (PIMS) programme; and, 3. Information on increased temperatures in the UK be provided to a

future meeting.

Page 4 of 42


2 September 2016

24. OFFICERS SAFETY ARRANGEMENTS

The Corporate Director of People Services gave a verbal update on lone

working and safety procedures for Officers. Members were advised that Officers were in discussion with the Harbour Police to establish what procedures were in place and whether or not they could be strengthened for the safety of staff. Harbour Police had also agreed to give safety training to all staff.

RESOLVED that:

1. The Corporate Director of People Services submit a further report on revised procedures and safety options available to staff;

2. Harbour Police be invited to give a presentation on safety arrangements for staff at a future meeting.

25. EXTERNAL AUDITORS – REPORT ON 2015-16 ACCOUNTS

The Treasurer presented a report which outlined the external auditors

findings based upon their work on the 2015/16 final accounts for the Authority. This was an indication of the financial robustness of the systems involved and the accuracy or otherwise of the figures disclosed. He advised that the external auditor had raised the following issue that required consideration by Members:

a) The bank balance should be £26,177 as the comparative figures were incorrectly stated last year.

Members were reminded that this Authority did not have its own bank account and that all financial transactions were processed through Redcar and Cleveland Borough Council’s financial systems as lead authority. As such, any bank balance for RTPHA was a notional split of the total for Redcar and Cleveland and not as a separate amount as was suggested by the external audit report. The issue in the 2014/15 comparative figures (and one that was not identified by BDO LLP at the time) related to the inclusion of the general reserves figure as a cashable amount in the totals disclosed. With the authority reducing general reserves from £40,000 to £20,000 as part of the accounts for 2015/16, these amounts had to be shown in the asset and liabilities amounts disclosed in the Income and Expenditure Statement.

Page 5 of 42


2 September 2016

The totals for 2014/15 were not adjusted for this and only the appropriate debtor and creditor entries were included. This was an oversight in the preparation of this and the previous year’s return, as was correctly identified by the external auditor. The return had now been adjusted and signed off by BDO LLP and the Treasurer had put in place arrangements to ensure the correct balance sheet disclosures were made in future. This issue was for the user of the accounts and therefore no formal action was required by this Authority.

RESOLVED that following consideration of the external auditors report on the 2015/16 accounts, Members agreed that:

1) The annual return as the culmination of the relevant accounting period, be approved; and,

2) The issue highlighted by the external auditor and the relevant

explanation from Officers as outlined within the report be noted. 26. 2016-17 FINANCIAL POSITION UPDATE

The Treasurer presented a report which gave an update on the financial position of the Authority as at the end of July 2016 and highlighted any variances against the 2016-17 budget. - NOTED

Page 6 of 42

Member Report RTPHA Risk Management

Public

To:


From:

Corporate Director of People Services

Decision: Executive

Portfolio:


1. To present the RTPHA Corporate Risk and Opportunity Register for approval.

1.1 The Authority must have a risk management strategy and risk register to ensure that

risk is managed effectively.

2. What will this achieve?

2.1

This will ensure that the Authority complies with and the Accounts and Audit Regulations 2015 made by virtue of the Local Audit and Accountability Act 2014 which require authorities to provide arrangements for the management of risk.

3. How will it happen and how will we tell people about it?

3.1

The Authority has a Risk Management Strategy which is reviewed and presented to members on an annual basis. As part of this strategy the Authority has a Corporate Risk and Opportunity Register which is a live document that is under continuous review and is presented to members on a quarterly basis. This arrangement was agreed at the meeting of the joint board in June 2013. Member approval of the strategy and register is to be recorded. The register is provided for review and approval by members of the joint board. Members are informed that there are no changes since the last meeting and the document remains as version 11.

4. What are the risks involved?

4.1

Failure to gain member approval will lead to the absence of a Corporate Risk and Opportunity Register for RTPHA, therefore the Authority will not comply with the relevant provisions of the above regulations and will not be in a position to control and minimise risk.

5. How will it deliver our priorities and improve our performance?

5.1

The register quantifies the potential risks to the Authority and ensures that controls are in place to eliminate or minimise the risks.

6. What will it cost?

6.1 The costs of producing and reviewing the register will be met within the agreed budget

AGENDA ITEM 5A

v1.0 Area Committees 1 Page 7 of 42

for RTPHA. There are no additional costs in developing or producing the strategy and register.

7. Are there any legal considerations?

7.1

Yes. Failure to assess, document, review and effectively manage the risks to the operation of the Authority is a breach of the Accounts and Audit Regulations 2015.

8. Who have we talked to about it?

8.1

Heather Pearce, Assurance Lead (Risk), RCBC. Justin Weston, Deputy Treasurer to RTPHA. Joanne Stokes, Senior Auditor, Tees Valley Audit and Assurance Service. Officers and representatives of the Riparian Authorities.

9. What options have been considered?

9.1

No other options can be considered.

10. Recommendations

10.1 That the Corporate Risk and Opportunity Register be approved by members.

11. Further information

11.1 Appendix A – RTPHA Corporate Risk and Opportunity Register V11 September 2016.

12. Background Papers

12.1 None.

13. Contact Officer

Name: Vikki Bell, Principal Environmental Health Officer (Commercial).

Address: Redcar and Cleveland Borough Council, Belmont House, Rectory Lane, Guisborough, TS14 7FD.

Telephone: 01287 612404.

Email: [email protected]


mailto:[email protected]

Site: Belmont House, Guisborough Directorate: People Services Department: Public Health Service Health Protection and Health Care Quality Function: Port Health in Environmental Health (Commercial) Correspondent Name: Vikki Bell Contact No.: 01287 612404 Current BIA Version: RTPHA/11 Date of Current Version: September 2016

Appendix A RTPHA Corporate Risk Register

CORPORATE RISK REGISTER

Page 9 of 42


CORPORATE RISK AND OPPORTUNITY REGISTER – June 2016 Updated by Vikki Bell, Principal Environmental Health Officer (Commercial)

Impa

ct

RISK Catastrophic 5 Critical 4 Significant 3 Insignificant 2 Negligible 1

Risk Rating Matrix

1 2 3 4 5 Zero to Very

Low Unlikely Likely Very Likely Almost Certain

Likelihood

LOW RISK (< 8) MEDIUM RISK (9 – 15) HIGH RISK (16+) Responsible Officer Key SN Steve Newton EG Erika Grunert VB Vikki Bell JS John Sampson JW Justin Weston

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION

(No controls in place)

RISK RATING Low (L) Medium

(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL

EVALUATION (After existing

controls)

REVISED RISK

RATING Low (L) Medium

(M) High (H)

ADDITIONAL CONTROLS REQUIRED

(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

Page 10 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

1 Failure to comply with the governance requirements of the River Tees Port Health Authority Order leading to the inability to discharge the statutory functions and duties of the Authority. Ineffective governance arrangements resulting in failed external audit, special measures being put in place and reputation damage.

5 4 H Annual appointment of members by each riparian authority. Annual appointment of Chair and Vice-Chair of the joint board. Approval of annual review of the Constitution. Accurate minute taking and review of minutes at any meetings of the joint board. Declarations of interest from members documented and minutes taken. Any conflicts arising are appropriately addressed. Approval of Calendar of Meetings for the year (Annually in June).

1 2 L VB SN

Page 11 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

2 Failure to discharge statutory functions assigned by the River Tees Port Health Authority Order in relation to public health risks, litigation, public enquiries and inquests which could lead to reputational damage.

5 4 H Statutory appointments of members and effective governance of the Authority. Annual Service Plan reviewed and approved by the joint board. Employment and retention of an adequate number of suitably trained officers.

1 2 L SN

VB

EG VB

Page 12 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

3 Failure to comply with the requirements for relevant authorities as prescribed by the Local Audit and Accountability Act 2104 and the Accounts and Audit Regulations 2015 which could lead to failed external audit resulting in special measures being put in place in relation to financial mismanagement and reputational damage.

4 3 M Annual review and approval of Accounting Statements to ensure financial management is adequate and effective. Approval of annual Internal Audit Report following review of effectiveness. Adequate insurance cover in place via host and riparian authorities. An annual opportunity for the exercise of electors’ rights is provided in accordance with regulatory requirements as the notice of appointment of dates is displayed in two Council buildings and posted on the RTPHA website for the prescribed period of time.

1 1 L JS JW

Page 13 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

4 Inadequacy and non payment of precept which could lead to inadequate reserves, unbudgeted spends, and contingent liability. Salaries: accurate payment and handling. Supply of goods and services: receipt and correct invoicing. VAT: incorrect analysis, charges and claims to HMRC. Consequential loss: due to improper performance and general liability. Inadequate financial record keeping which could result in decisions taken illegally. Fraud: by officers of the authority or the joint board which could lead to insolvency; financial mismanagement; breach of legislation and litigation and a failed external audit resulting in special measures being put in place and reputational damage.

4 4 H Precept agreed annually by joint board as part of the budget-setting process. Receipt from Councils confirmed and monthly budget monitored. Adequacy and liabilities considered at budget setting and reviewed in annual statement of accounts. Salaries, goods and services, VAT and record keeping monitored via monthly budget monitoring process. Payment subject to host Council Financial Regulations and associated processes and subject to internal audit of the Authority. Anti-fraud and corruption policy in place and Authority subject to internal audit.

1 2 L JS JW VB

Page 14 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

5 Internal Audit is effective in undertaking its role in relation to financial mismanagement. Breach of legislation and litigation which could result in a failed external audit resulting in special measures being put in place and damage to reputation.

4 3 M Internal Audit reports are made available to the joint board. The Internal Audit of the Authority is subject to external audit. The Internal Audit is undertaken by the Tees Valley Audit and Assurance Service. Their effectiveness is assessed annually against the Public Sector Internal Audit Standards 2013 and is currently fully compliant.

1 2 L JW EG

Page 15 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

6 Failure to discharge responsibilities as a Category 1 Responder under the Civil Contingencies Act 2004 to be prepared to respond to an emergency event which could lead to a risk to public health; litigation; public enquiries, inquests and result in reputational damage.

4 4 H Included in the full statutory process as a Category 1 responder through Cleveland Emergency Planning Unit. The groups attended are known locally as the Local Resilience Forum (Chief Officer Group) and the Business and Policy Group. Maintain Emergency Response Activation arrangements. A suitable number of appropriately authorised officers available to offer an out of hours response as required. Participation in multi-agency Emergency Preparedness activities. Participation in multi-agency response and recovery activities.

2 2 L Validate plans by training and exercising

EG VB

Page 16 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

7 Failure to discharge responsibilities as a Category 1 responder under the Civil Contingencies Act 2004 to maintain continuity of service due to disruptive events, for example, loss of key Authority staff, failure of utilities, failure of communications and a lack of suitable premises, IT or fuel supply which could lead to a risk to public health; litigation; public enquiries; inquests and reputational damage.

4 4 H Maintain Business Continuity Plans and Arrangements. Undertake periodically a Business Continuity Impact Assessment and design Action Plan. Implement Action Plan. Annually review Business Continuity arrangements. Business Continuity has been addressed via the host Council’s arrangements and is also part of River Tees Port Health Authority.

2 3 L EG VB

Page 17 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

8 Failure to be operationally fit for purpose in complying with specified legislation, for example in relation to the Freedom of Information and Data Protection; Human Rights; Equalities; Employment Law; Health and Safety which could lead to a breach of legislation; litigation resulting in special measures being put in place by external regulators and reputational damage.

4 4 H Maintain compliance via all relevant policies and procedures of the host Council. Training of appropriate officers by host Council in their adopted policies and procedures. The Constitution of the Authority is linked to the host Council policies and procedures. Bespoke health and safety risk assessments in place which consider all the risks to officers of the Authority while carrying out their duties.

2 3 L EG VB

Page 18 of 42

RRNo

DESCRIPTION OF RISK

INITIAL EVALUATION



(M) High (H)

CURRENT CONTROL

MEASURES (Existing)

RESIDUAL


controls)

REVISED RISK


(M) High (H)


(To be implemented)

Res

pons

ible

O

ffice

r

LIKELI-HOOD (1-5)

IMPACT (1-5)

LIKELI-HOOD (1-5)

IMPACT (1-5)

9 Failure to discharge responsibilities as a Port Health Authority under domestic Public Health and International Health Regulations leading to a risk to public health; breach of legislation; litigation; public enquiries; and inquests which may result in special measures being put into place by external regulators and reputational damage.

4 4 H Officers possessing necessary qualifications and competencies to enforce the designated legislation. Adequate staff available to the Authority. Full adherence, consideration and appropriate decision making in relation to the relevant statutory and non-statutory Codes of Practice and guidance. Performance Management arrangements on a team and individual basis. Appropriate Quality Management system in place.

2 2 L EGVB

Page 19 of 42

Member Report Update - Port Invasive Mosquito Surveillance Programme

Public

To:


From:


Decision: Information

Portfolio:


1. To inform members of the Port Invasive Mosquito Surveillance programme.

1.1 1.2

RTPHA has been participating in the Port Invasive Mosquito Surveillance (PIMS) programme since 4th March 2016. The programme is led by Public Health England (PHE), the Association of Port Health Authorities (APHA), and the University of Edge Hill. The purpose of PIMS programme is for port health authorities in England to monitor for invasive mosquitos at points of entry in accordance with the programme criteria. There are five traps located around Tees Dock, two in the steel export terminal, one at ‘five shed’ and two in CAT UK’s former shed. During the spring and summer the traps were checked every two weeks, however during the winter the checks will be carried out every four weeks. The frequency will increase again in April 2017 when new traps will be provided. Any insects found in the traps are forwarded to the biology department of the University of Edge Hill for identification. Many insects have been collected including Culex pipiens (Northern House Mosquito).

2. What will this achieve?

2.1

The value of this project could be particularly significant given increased risks identified in terms of climate change and the ability of the mosquito to adapt to colder climates. The programme will also identify any need for control measures and make recommendations which could be critical to protecting public health.


3.1

The traps are in place at the above locations and are currently being monitored every four weeks. Monthly updates are provided to PHE who report to the Cabinet Office as the programme is relevant to the UK’s response and preparedness for Zika virus. The joint board will be provided with updates of the findings and outcomes of the project.

AGENDA ITEM 5B



4.1

There are no specific risks to the Authority by being involved in this programme. It is led by national agencies and the findings of the surveillance will be evaluated. Port health officers have been given specific instruction on the handling and emptying of the traps. The health and safety of the officers managing the traps has been considered as part of RTPHA’s risk assessment process.


5.1

Participation in the project delivers our priorities in terms of complying with the requirements of the International Health Regulations 2005 and protecting public health.


6.1

There are no actual costs to participate in this project other than officer time. Monitoring the traps is incorporated into the routine delivery of port health services.


7.1

Participation in the project ensures that the Authority is complying with the International Health Regulations 2005 and there are no other specific considerations.


8.1

Alexander Vaux and Jolyon Medlock, Medical Entomology, Public Health England, Porton Down, Salisbury, SP4 0JG. Thom Dallimore and Clare Strode, Edge Hill University, Biology Department, Edge Hill University, St. Helens Road, Ormskirk, Lancashire, L39 4QP. Lynette Crossley, Manchester Port Health Authority. Officers and representatives of the Riparian Authorities.


9.1

The Authority could choose not to participate in this project however it is in the Authority’s best interest to be involved in programmes which ensure legal compliance and protect public health.

10. Recommendations

10.1 That the Authority continues to participates in the PIMS programme.


11.1 Appendix C Map of the port and location of traps.



12.1 http://ecdc.europa.eu/en/healthtopics/vectors/mosquitoes/Pages/aedes-albopictus.aspx

13. Contact Officer


Address: Redcar and Cleveland Borough Council, Belmont House, Rectory Lane, Guisborough, TS14 7FD.

Telephone: 01287 612404.



http://ecdc.europa.eu/en/healthtopics/vectors/mosquitoes/Pages/aedes-albopictus.aspx

http://ecdc.europa.eu/en/healthtopics/vectors/mosquitoes/Pages/aedes-albopictus.aspx


Appendix C Map of Tees Dock and location of traps

1 - Steel export terminal – P Reception 2 - Steel export terminal – B Reception 3 - Five shed 4 - CAT UK former shed – West fire exit 5 - CAT UK former shed – East fire exit


Member Report Health and Safety and Protective Training

Public

To:

River Tees Port Health Authority (RTPHA)

From:



Portfolio:


1. What is the purpose of this report?

1.1 To provide members with an update on the training activities planned for officers

of River Tees Port Health Authority (RTPHA) and officers of the riparian authorities.

2 What will this achieve?

2.1

Officers will attend protective training which will be delivered by the Cleveland Police. This will ensure that officers have the appropriate protective behaviour skills if placed a difficult situation where their personal safety maybe compromised.


3.1

The first training session will take place on 7th December 2016 for RTPHA officers and officers in the Environmental Health (Commercial) Team at Redcar and Cleveland Borough Council. A second session will be arranged for authorised officers of the riparian authorities, Middlesbrough, Stockton and Hartlepool Borough Councils.


4.1

The majority of work carried out by officers of the Authority involves lone working and as such officers could be placed in vulnerable positions. The training will include recognising situations where personal safety maybe compromised, de-escalation techniques and practical protective behaviours.


5.1

It will provide the officers with skills to protective themselves when carrying out the duties of the Authority. It will ensure that the Authority fulfils it responsibilities in terms of ensuring the health, safety and welfare of its employees. The Authority has an agreement with the riparian authorities which is included in the Memorandum of Understanding between RTPHA and the riparian authorities that training will be provided to officers of the riparian authorities on an annual basis. This training will fulfil that commitment.

AGENDA ITEM 5C



6.1

The Authority’s budget includes provision for training its officers and those of the riparian authorities. The cost of this training is within the agreed budget of RTPHA.


7.1

Yes, that the Authority fulfils its obligation under health and safety law to ensure the health, safety and welfare of its employees and others acting on its behalf. The Authority has a duty to assess the risks to its employees, those acting on its behalf and any others affected by its activities. The Authority’s risk assessments are reviewed annually and consider the risks of lone working and how these risks are minimised.


8.1

Chief Port Health Inspector, Hull and Goole Port Health Authority. Harbour Police force, ports of Tees and Hartlepool. Cleveland Police Senior officers of the riparian authorities.


9.1

There are no options.

10. Recommendations

That members note the information and recommendations in the report.


None.


None.

13. Contact Officer


Address: Environmental Health (Commercial), Redcar and Cleveland Borough Council, Belmont House, Rectory, Lane, Guisborough, TS14 7FD.

Telephone: 01287 612404




Member Report Performance summary for RTPHA August 2016 to October 2016

Public

To:


From:

Director of Public Health


Portfolio:


1

What is the purpose of the report?

1.1 To provide a summary of the performance of RTPHA from August 2016 to October 2016.

1.2 The performance summary provides a breakdown of the number of ships entering each riparian authority area and details of controls for imported food, feed and relevant products.

2.

Background Papers

1. Report for August 2016 2. Report for September 2016 3. Report for October 2016

3. Contact Officer


Address: Environmental Health (Commercial), Belmont House, Rectory, Lane, Guisborough, TS14 7FD.

Telephone: 01287 612404


AGENDA ITEM 5d



To: Chair and Members of the Joint Board Report for the month of: August 2016 1. ACTIVITY SUMMARY - SHIPS

LOCAL AUTHORITY

NO OF SHIPS ENTERING THE PORT

SHIP SANITATION CONTROL

SHIP SANITATION EXEMPTION

ROUTINE SHIP INSPECTIONS

Hartlepool 0 0 0 0

Middlesbrough 11 0 0 0

Redcar 158 0 5 0

Stockton 152 0 4 0

Total 321 0 9 0

2. SAMPLING Number of water samples taken and submitted for examination: 31 3. INFECTIOUS DISEASE NOTIFICATIONS / INCIDENTS Number of infectious disease notifications: 0 Number of service requests: 0 4. THIRD COUNTRY IMPORT CONTROLS FOOD FEED PLASTIC

KITCHENWARE NON-FOOD OR FEED VERIFICATION

Manifests Checked

100% 100% 100% 100%

Consignments 77 2 3 29 Documentary Checks

0 0 3 0

Identity Checks 0 0 1 0 Physical Checks

0 0 1 0

Samples 0 0 1 0 Notices Served 0 0 0 0

Total manifests checked: 73

2 Page 27 of 42

5. THIRD COUNTRY FOOD, FEED AND RELEVANT PRODUCTS ENTERING TEESPORT FOOD COUNTRY OF ORIGIN Vodka Russia Tea Kenya, Rwanda, Tanzania, India,

Mosambique Rum Guyana Wine Chile, South Africa, Australia Coffee Colombia, Nicaragua, Brazil,

Honduras, Rwanda, Djibouti Citric Acid China FEED COUNTRY OF ORIGIN Safflower Seeds Russia Soybean meal pellets Brazil NON-FOOD OR FEED VERIFICATION

COUNTRY OF ORIGIN

Used Cooking Oil Dubai, Singapore, China, Australia, Malaysia, South Africa, Qatar, Indonesia, United Arab Emirates

Cashew Nut Shell Brazil PLASTIC KITCHENWARE COUNTRY OF ORIGIN Plastic Kitchenware including trays, turners, mashers etc.

China and Hong Kong

3 Page 28 of 42


To: Chair and Members of the Joint Board Report for the month of: September 2016 1. ACTIVITY SUMMARY - SHIPS

LOCAL AUTHORITY





Hartlepool 0 0 0 0


Redcar 143 1 3 0

Stockton 155 0 6 1

Total 310 1 9 1

2. SAMPLING Number of water samples taken and submitted for examination: 16 3. INFECTIOUS DISEASE NOTIFICATIONS / INCIDENTS Number of infectious disease notifications: 0 Number of service requests: 1 4. THIRD COUNTRY IMPORT CONTROLS FOOD FEED PLASTIC


Manifests Checked

100% 100% 100% 100%


0 0 2 0


0 0 0 0



4 Page 29 of 42

5. THIRD COUNTRY FOOD, FEED AND RELEVANT PRODUCTS ENTERING TEESPORT FOOD COUNTRY OF ORIGIN Vodka Russia Tea Kenya, Tanzania, India, Mozambique Coffee Rwanda, Colombia, Nicaragua,

Brazil, Djibouti, Indonesia, Guatemala, Peru, India

Citric Acid China Palm Oil Dubai Wine Australia, Chile, South Africa, USA Tomato Paste China FEED COUNTRY OF ORIGIN None NON-FOOD OR FEED VERIFICATION

COUNTRY OF ORIGIN

Used Oils Singapore, Malaysia, Dubai, South Africa, Qatar, Kuwait, Indonesia, Australia, Hong Kong, Saudi Arabia

Cashew Nut Shell Brazil PLASTIC KITCHENWARE COUNTRY OF ORIGIN Plastic Kitchen ware including trays, turners, mashers etc.

China and Hong Kong

5 Page 30 of 42


To: Chair and Members of the Joint Board Report for the month of: October 2016 1. ACTIVITY SUMMARY - SHIPS

LOCAL AUTHORITY





Hartlepool 1 0 0 0


Redcar 157 1 1 0

Stockton 152 0 5 0

Total 322 1 6 1

2. SAMPLING Number of water samples taken and submitted for examination: 10 3. INFECTIOUS DISEASE NOTIFICATIONS/ INCIDENTS Number of infectious disease notifications: 0 Number of service requests: 0 4. THIRD COUNTRY IMPORT CONTROLS FOOD FEED PLASTIC


Manifests Checked

100% 100% 100% 100%


0 2 4 50


0 0 0 0



6 Page 31 of 42

5. THIRD COUNTRY FOOD, FEED AND RELEVANT PRODUCTS ENTERING TEESPORT FOOD COUNTRY OF ORIGIN Tea Rwanda, Kenya, Mozambique,

Djibouti, India, Indonesia Vodka Russia Palm Oil Australia, China Wine South Africa, New Zealand, Australia,

USA, Chile Citric Acid China Coffee Rwanda. China, Tanzania, Colombia,

Djibouti, Kenya, India, Brazil Tomato Paste China FEED COUNTRY OF ORIGIN Safflower Russia Clinoptilolite Turkey NON-FOOD OR FEED VERIFICATION

COUNTRY OF ORIGIN

Used Cooking Oil Singapore, Malaysia, Australia, Indonesia, United Arab Emirates, Saudi Arabia, Singapore, Kuwait, South Africa, Oman, Hong Kong, Brazil, Qatar, Dubai, Egypt

PLASTIC KITCHENWARE COUNTRY OF ORIGIN Plastic Kitchen ware including trays, turners, mashers etc.

China and Hong Kong

7 Page 32 of 42

River Tees Port Health Authority 2016-17 Financial Position Update

Public

To:

RTPHA Date: 2 December 2016

From:

Deputy Treasurer Decision: Committee

Portfolio:

Health & Social Well Being

Outcome: Business Improvement 1 What is the purpose of this report?

1.1 To update Members on the financial position of the Authority at the end of October

2016 (Period 7) and to highlight any variances against the 2016-17 approved budget.

2 What is the background to this report?

2.1 At its meeting on 4 December 2015 the Authority approved a net budget position of £104,750 funded by the following contributions from the riparian councils of: Middlesbrough £15,712 Stockton £32,473 Redcar & Cleveland £54,470 Hartlepool £2,095

2.2 The Authority’s budget for 2016/17 was set based upon the service delivery plan for

River Tees Port Health Authority which was approved by the joint board in December 2015 It has been influenced by Redcar and Cleveland Borough Council’s Shaping Our Future project, which reviews all service delivery and partnership arrangements in the Council for value for money. Redcar and Cleveland Borough Council manage the delivery of the port health service on behalf of the riparian authorities. The net budget has reduced from £112,675 for the previous year to £104,750 at the start of 2016/17 as a result of the Shaping our Future review in 2014, and the need for contributing authorities to make budget savings within the medium term.

2.3 Appendix 1 provides a detailed comparison of the operating budget for the Authority, which is analysed by individual type of spending against the actual to date expenditure and income.

Agenda Item 6a

GOVERNMENT PROTECTIVE MARKING SCHEME V 5.3 Page 33 of 42

2.4 A summary of the financial position is set out in the table below: PERIOD 7 ACTUAL AND PROJECTED OUTTURN 2016/17 Original Actual as at Projected Variance Budget Period 07 Outturn Budget

2016/17 31/07/2016 2016/17 to Outturn

Expenditure Employee Costs 86,300 49,481 87,610 1,310 Other operating Costs 48,450 6,936 44,510 (3,940) Total Costs 134,750 56,417 132,120 (2,630) Income (30,000) (19,861) (30,000) 0 Net Expenditure 104,750 36,556 102,120 (2,630) Funding Redcar & Cleveland BC 54,470 19,009 53,103 (1,367) Stockton BC 32,473 11,332 31,657 (816) Middlesbrough BC 15,712 5,484 15,318 (394) Hartlepool 2,095 731 2,042 (53) Total Funding 104,750 36,556 102,120 (2,630) Net 0 0 0 0

2.5 2.6 2.7 2.8 2.9

Key Issues The major variances expected between the projected outturn position for 2016/17 and the original budget approved in December 2015 are as follows: Staff Costs: Overspent by £1.3k – Staffing numbers are as budgeted. The overspend reflects an underestimation in the calculated budget for National Insurance Contributions. This should have been increased at more than the pay award to reflect changes on NI due to the ‘contracting out’ of the additional state pension ending. Other operating costs: Underspent by £3.9k – This is a result of a review of professional fees, computer software and training expenses, resulting in a projected saving of £3.9k. The Service Level Agreement for 2016/17 between Redcar & Cleveland Borough Council and the Authority is the major part of the non-pay area and was originally budgeted for at £33,440. However the actual costs have now been reviewed and the total cost chargeable under the agreement has been revised to £35,042 (see APPENDIX 2). The resulting difference of £1,602 is due to an increase in the recharge for the Principal Environmental Health Officer which has been underestimated in the SLA. This is due to the National Insurance issue mentioned above and some small changes on the basis of allocation for some of the other central services incurred by RCBC.


2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17

It is proper accounting practice for any recharges between bodies to be made at total cost. Given the expected underspend on non-pay budgets the Authority could fund this additional cost from the current year’s budget. It is recommended that Members approve this switch in resources to absorb the revised SLA charge. All other areas of the non-pay expenditure budget are in line with the original assumptions set. Income: On Budget – Although income to date is above the budget profile for the second quarter, at this stage of the financial year it is prudent to leave the forecast outturn in line with the original budget assumptions. A decision as to whether to increase the forecast outturn will be taken at the meeting in March, when the period 10 position will be reported and the actual income will be closer to budget . In line with the previous briefings to Members on Fees & Charges, additional analysis of income is detailed below in order to assist with Members understanding the budget and year to date position. A summary breakdown of the income received up to the end of October for 2016/17, is provided below and a detailed breakdown is available in APPENDIX 1:

Account Description Type of Service

2014/15 Full Year

Income £

2015/16 Full Year

Income £

2016/17 Period 07

YTD Income

£

R9305

Fees - Environmental Health & Pest

control

Sanitation Certificates 27,390 18,808 11,510

Other Fees & Charges 16,526 10,961 8,351

Total Income 43,916 29,769 19,861 Debt Write Off The Authority issues debtor invoices to external companies for Fees & Charges payable, mainly on ship sanitation certificates. A monthly aged debt report is used to monitor this invoiced income to ensure that it is being recovered promptly. Most companies pay promptly. However, there is currently one item for £108 which has been outstanding for more than 365 days. This charge was for a sanitation certificate from January 2014. This was prior to Redcar and Cleveland transferring to the Agresso system and this item was carried over from the old system. Despite repeated attempts to resolve this outstanding item, we have been unable to trace the payment and so we asking the Authority for formal approval that the item be written off in this financial year. This cost will be chargeable against the current year’s budget. Although debt write offs are a rare occurrence for the Authority, it may be worth considering asking shipping agents that regularly use the services of the port health authority pay in advance each financial year. This would protect the Authority from loss of non-payment and mitigate the need for any debt write offs. Further work will be undertaken on this with the RTPHA team.


2.18

Overall Financial Position – Based on the projected outturn figures set out above, the Authority would have a small underspend of £2.6k. If both the SLA amendment and write off are approved, the under spent position will become £0.9k. Although this is closer to a balanced budget than in recent years, the favourable position on income mentioned above and the holding of general reserves will mean that no additional call will need to be made to riparian authorities for additional resources.

3 Who will this benefit and how?

3.1 Timely, accurate and up to date financial information is a key characteristic of good

corporate governance. Members need to have these details and be aware of any issues against the agreed budget when making decisions on service delivery, staffing, training and other regulatory matters.

3.2 Additionally a well-managed and responsive service which uses its financial assets properly will create and maintain a better relationship with external stakeholders.

4 Who have we consulted?

4.1 4.2

The original budget was set in consultation with Members, the Treasurer and Clerk for the Authority and the Environmental Health (Commercial) team at Redcar and Cleveland Borough Council. The financial position and any issues in year have been discussed between senior officers of the riparian authorities and finance staff as required. There are no pressing financial issues or problems as a result of this report. Any key issues would be discussed and consulted with the Chair and Vice Chair as appropriate.

5 How will it deliver our priorities and improve our performance?

5.1 The budget ensures that RTPHA is able to discharge its functions on behalf of the riparian authorities.

5.2 Finance is an integral element in delivering quality services and improving performance.

6 What are the resource implications (financial, human resources)?

6.1 The resource implications are outlined in the main body of the report.

7 What will be the impact on equality and diversity?

7.1 There are no equality and diversity issues as part of this report.

8 What will be the impact on our carbon footprint?

8.1 There is no direct impact on the carbon footprint as a result of this report.

9 Are there any legal considerations?

9.1 There are no specific legal issues to consider as a result of this report.

10 What are the risks involved?

10.1 The information in the report acts as a management control to ensure that the


financial activities of the Authority are being managed properly and resources used effectively. Without setting a budget and providing monitoring information the Authority would not be able to ensure that value for money is secured in pursuit of its objectives. Also decisions made may be poorly informed or wrong decision made without accurate and up to date information.

11 What options have been considered?

11.1 The report is predominantly for information purposes although there are always options as to whether or not to use resources for a particular purpose.

12 Recommendations

12.1 It is recommended that:

1) Members discuss the financial position of the Authority as set out in Appendix

1 and question any variances from the original budget as appropriate; 2) Approve the increase in the budgeted Service Level Agreement charge as set

out in paragraphs 2.8 – 2.10 and Appendix 2; and 3) Approve the write off of the outstanding debt of £108 as set out in paragraphs

2.15 – 2.17.

13 Appendices and further information

13.1 Appendix 1 – Budget detail and Projected Outturn position for 2016/17. Appendix 2 – Analysis of Central Support Service Charges.

14 Background papers

14.1 Budget Report 2016/17 & Medium Term Financial Plan – submitted to meeting on 23/11/2015.

15 Contact officer Name: Justin Weston, Deputy Treasurer to RTPHA Address: Financial Services, Redcar & Cleveland Borough Council

Kirkleatham Street, Redcar, TS10 1RT Telephone: (01642) 444306 Email: [email protected]




Appendix 1

BUDGET MONITORING POSITION 2016/17 POSITION AT END OF OCTOBER 2016

Budget 2016/17

Actual 2016/17

Projected Outturn 2016/17

Variance

R1000 Basic Pay 66,200 38,624 66,200 0 R1001 NI Contributions 5,000 3,960 6,800 1,800 R1003 Overtime 600 325 600 0 R1006 Superannuation Contributions 10,000 5,904 10,100 100 R1063 Other Allowances 2,500 0 2,500 0 R3300 Public Transport 0 10 10 10 R3400 Car Allowances 2,000 659 1,400 -600

86,300 49,481 87,610 1,310

R4000 Tools & Equipment Purchase 500 254 450 -50 R1650 Training Expenses 1,500 0 1,000 -500 R4200 Clothing, Uniforms & Laundry 250 0 250 0 R4300 Printing & Stationery 200 2 200 0 R4305 Photocopier Usage 50 0 50 0 R4400 Services - Professional Fees 40,000 2,113 37,000 -3,000 R4507 Mobile Phones 300 210 360 60 R4531 Computer Software 4,000 2,642 3,500 -500 R4610 Subsistence 0 66 50 50 R4701 Subscriptions 1,000 1,000 1,000 0 R4960 Public Liability Insurance 650 650 650 0

48,450 6,936 44,510 -3,940

R9305 Fees - Environmental Health & Pest Control B0376 Sanitation Certificates 18,900 11,510 18,900 0 B0377 High Risk Products Imports 600 0 0 -600 B0378 Organic Certificates 300 270 400 100 B0379 RTPHA Permits (annual fee) 1,500 2,217 2,200 700 B0380 Plastic Declaration 6,000 2,322 4,000 -2,000 B0381 Water Sampling 2,700 3,542 4,500 1,800

30,000 19,861 30,000 0

Total Payable 104750 36556 99720 -2630

R9102 Other Grants & Contributions - Other Organisations

B0382 RTPHA - Middlesbrough Council 15,712 15,712 15,712 0 B0383 RTPHA - Stockton Council 32,473 32,473 32,473 0 B0384 RTPHA - Hartlepool Council 2,095 2,095 2,095 0 B0385 RTPHA - Redcar & Cleveland Council 54,470 54,470 54,470 0

Total Due from Riparian Authorities 104750 104750 104750 0

Total for Cost Centre 0 -68194 -2630 -2630 Contributions required based on agreed amounts as per Board meeting 23/11/2015

Budget 2016/17

Actual as at

31/10/16

Projected Outturn 2016/17

Variance

Middlesbrough 15% 15,712 5,483 15,318 -394 Stockton 31% 32,473 11,332 31,657 -816 Hartlepool 2% 2,095 731 2,042 -53 Redcar & Cleveland 52% 54,470 19,010 53,103 -1,367

104,750 36,556 102,120 -2,630


APPENDIX 2

River Tees Port Health Authority Analysis of Central Support Service Charges

The recharge for Services provided by Redcar & Cleveland Borough Council for each financial year is as follows:

Service Provided Basis of

Calculation Budgeted

Cost £

Actual costs £

Difference £

Accountancy - budget setting; budget monitoring; preparation of reports; attendance at meetings; annual returns.

Justin Weston 5 days (37 hours) 1,150.00 1,264.00 114.00

Karen Gilmore 8 days (60 hours) 1,405.00 1,469.00 64.00

2,555.00 2,733.00 178.00 Democratic Services - agenda collation, preparation, production and distribution; attendance at meetings; production and distribution of minutes; member services.

Sue Fenwick 18 days (135 hours) 2,400.00 3,170.00 770.00

Principal Environmental Health Officer - management of operational requirements of the service; preparation of reports; provision of training to members and officers; attendance at meetings.

Vikki Bell 40% 17,170.00 19,072.00 1,902.00

Payroll - Preparation and processing of monthly payroll.

2 employees 255.00 0.00 -255.00

AR/AP - payment and processing of both debtors and creditors invoices

Invoice based 2,500.00 1,567.00 -933.00

HR & Payroll - recruitment; contract maintenance; system maintenance; absence monitoring etc.

2 employees 2,500.00 1,215.00 -1,285.00

LSP - general support services eg. mail sorting, collection and distribution; reception facilities; caretaking services.

2 employees 360.00 235.00 -125.00

Admin Buildings - heating; lighting; water; rates; cleaning etc.

2 employees 9.1sq.m 5,700.00 4,950.00 -750.00

IT - IT support 2 employees 1,800.00 1,800.00 Internal Audit - Signing off of annual review before submission to BDO

300.00 300.00

33,440.00 35,042.00 1,602.00


To:

River Tees Port Health Authority Date: 23 November 2016

From:

Justin Weston, Deputy Treasurer

Ref:

1.0 Background

1.1 Normally the December meeting of the Authority is used to set the budget for the next

financial year and to give Members information relating to the three subsequent financial years thereafter. This quarterly meeting is used because it is before the four individual local authority budgets are finalised and allows final contributions levels to be used in their budget setting processes.

1.2 However this year is different in that Redcar & Cleveland Borough Council (the lead authority for Port Health in the Tees Valley) is undertaking the next stage of its austerity programme, Shaping our Future 3. As the proposals for the RCBC review of the public health function are in draft only at this stage and are not being approved until 6th December 2016, it is considered appropriate for the Authority to defer its budget setting meeting until March. By that point there should be greater clarity on the plans and any impact this may have for RTPHA and its ability to set a robust budget.

1.3 This advice was discussed and agreed with the Chair and Vice Chair of the Authority at the pre-Board meeting on 17th November.

1.4 At the meeting on the 2nd December, the aim will be to give Members an outline of the draft proposals for the service review and whether this will affect the Authority and how the service is provided by RCBC.

2.0 Revenue Budget & MTFP – latest costings

2.1 In order to give Members some information on next year’s budget, we have done some initial costings for the period 2017/18 to 2020/21. This is based on the service provided by RCBC being left unaffected by their SOF 3 plans for Public Health. These indicative budgets are set out in Appendix 1.

2.2 Financial Assumptions The MTFP for the Authority for the planning period over the next four financial years has been developed around a number of core assumptions: Staffing costs are based on the structure recommended as part of the SOF 2 -

Healthy Lifestyles review for RCBC;

No new legislation is introduced or the scope of the service extended over this time period. If this did happen the staffing budget would need to be revisited;

Briefing Note River Tees Port Health Authority - Budget 2017/18 & Medium Term Financial Plan

Agenda item 6b

GOVERNMENT PROTECTIVE MARKING SCHEME Page 40 of 42

Non-pay budgets remain at current levels and there is no further demand on

RCBC professional service, ICT resources, supplies and services, training etc.; Income levels remain at budgeted levels over the planning period; Local authorities can maintain the proposed level of contribution for 2017/18

and marginally increase this over the MTFP period to reflect expected increases in staffing costs due to national pay agreements; and

There will be no call on earmarked reserves over the MTFP period. Any

increases or decreases to this position will need formal ratification by Members and an annual review will be undertaken by the Treasurer regarding the level that is deemed prudent.

3.0 Conclusion

3.1 Members to note the Shaping our Future 3 review of the Public Health function at

Redcar & Cleveland Borough Council.

3.2 Members to note the details set out at Appendix 1 in relation to expected future level of expenditure and local authority contributions.

3.3 Members to note the treasurer’s advice to defer the formal setting of the 2017/18 budget and consideration of the Medium Term Financial Plan for the Authority until their meeting on 3rd March 2017.

4.0 Further Information

Justin Weston – Chief Accountant, RCBC & Deputy Treasurer RTPHA 01642 444306 [email protected]


APPENDIX 1

River Tees Port Health Authority - 16/17 Budget, 17/18 Draft Budget plus 3 year planNew Code 16/17 Draft 17/18 18/19 19/20 20/21

Budget Budget Budget Budget Budget R1000 Salaries - Basic Pay 66,200 66,850 67,550 68,200 68,900R1001 Salaries - National Insurance 5,000 7,000 7,050 7,150 7,200R1003 Salaries - Overtime 600 650 700 700 700R1006 Salaries - Superannuation 10,000 10,750 10,850 11,000 11,100R1063 Other Allowances 2,500 2,500 2,500 2,500 2,550R3400 Car Allowances 2,000 1,400 1,400 1,400 1,400

86,300 89,150 90,050 90,950 91,850

R1650 External Training 1,500 1,500 1,500 1,500 1,500R4000 General Equipment 500 300 300 300 300R4200 Clothing & Uniforms 250 200 200 200 200R4300 Printing & Stationery 200 100 100 100 100R4305 MFD Recharge (Printing) 50 50 50 50 50R4317 Advertising 0 0 0 0 0R4400 Analysts Fees 6,160 4,200 4,200 4,200 4,200R4400 External Audit Fees 400 400 400 400 400R4400 Publicity 0 0 0 0 0R4400 Court Evidence Costs 0 0 0 0 0R4400 SLA Agreement 33,440 35,390 35,743 36,197 36,551R4503 Postage 0 0 0 0 0R4507 Mobile Phones 300 360 360 360 360R4531 Computer Software 4,000 4,000 4,000 4,000 4,000R4610 Subsistence 0 0 0 0 0R4611 Conference - Members 0 0 0 0 0R4611 Officers Conference 0 0 0 0 0R4701 Subscriptions 1,000 1,000 1,000 1,000 1,000R4960 Insurance 650 650 650 650 700R4980 Misc Expenses 0 0 0 0 0

48,450 48,150 48,503 48,957 49,361

R9305 Fees - Environmental Health & Pest controlB0376 Sanitation Certificates 18,900 18,900 18,900 18,900 18,900B0377 High Risk Products Imports 600 600 600 600 600B0378 Organic Certificates 300 300 300 300 300B0379 RTPHA Permits (annual fee) 1,500 1,500 1,500 1,500 1,500B0380 Plastic Declaration 6,000 4,000 4,000 4,000 4,000B0381 Water Sampling 2,700 4,700 4,700 4,700 4,700

30,000 30,000 30,000 30,000 30,000

Contribution to Reserves 0 0 0 0 0

104,750 107,300 108,553 109,907 111,211

Amount held in Reserves 20,000 20,000 20,000 20,000 20,000

Contributions required based on agreed 16/17 Draft 17/18 18/19 19/20 20/21Option 2c) as per Board meeting 26/3/2010Middlesbrough 15% 15,713 16,095 16,283 16,486 16,682Stockton 31% 32,473 33,263 33,651 34,071 34,475Hartlepool 2% 2,095 2,146 2,171 2,198 2,224Redcar & Cleveland Borough Council 52% 54,470 55,796 56,448 57,152 57,830

104,750 107,300 108,553 109,907 111,211


Documents

RIVER TEES PORT HEALTH AUTHORITY: FRIDAY 2 DECEMBER 2016 … · 2017-12-04 · 22 November 2016. Dear Councillor, RIVER TEES PORT HEALTH AUTHORITY: FRIDAY 2 DECEMBER 2016 . Would