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Risk MAP Program Management The Role of Accenture 12th Annual NFDA Retreat & Conference Bill Fry, Senior Manager, Accenture. Agenda. Background on Accenture and our Team Program Management Scope - PowerPoint PPT Presentation
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Risk MAP
1Risk MAP
Risk MAP Program ManagementThe Role of Accenture
12th Annual NFDA Retreat & ConferenceBill Fry, Senior Manager, Accenture
Risk MAP
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Agenda
Background on Accenture and our Team Program Management Scope Transition from National Service Provider (NSP) to
Program Manager (PM) and Production and Technical Services Contractors (PTS).
Review of PM Tasks
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Internal Investments $770 million in training $300 million on R&D
Recognition Recognized by IDC as the worldwide leader in
Systems Integration Services Ranked No. 1 in Information Technology Services on
Fortune’s list of most admired companies for 4th straight year
Named No. 1 on the “Global Outsourcing 100” by the International Association of Outsourcing Professionals
Investments and Recognition
186,000 professionals 49 countries
A network of more than 40 delivery centers globally
Serve all 15 Federal cabinet-level agencies
Serve 94 of the Fortune Global 100, two-thirds of the Fortune Global 500
Accenture: Committed to innovation & collaboration
Accenture
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87Eighty-seven legacy US Army systems replaced with single financial system
8 million Eight million New York City residents can connectmore easily withlocal government
50%Fifty percent of the world's mail is processed by Accenture systems
4 out of 5Four out of five taxpayers in Singapore file their tax returns electronically using award-winning system
1One citizen ID card to replace five different forms of identification for Portuguese citizens
98%Ninety-eight percent of all Irish imports and exports processed through online customs system
700Seven hundred business processes reengineered into modern, integrated supply chain at Defense Logistics Agency
24 millionTwenty-four million US students served through grants and loans supported by Accenture systems
116One hundred and sixteen US airports to install 10-print fingerprint solutions to increase homeland security measures
Accenture Public Service – At a glance
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National leader in strategic communications
FEMA Individual Assistance Program
Louisiana Road Home Program HAZUS-MH Workshops
Extensive experience with Map Mod production
Innovative research and services in the field of water science and engineering
Global engineering services provider for UNESCO, the World Bank, and the World Meteorological Organization for flood management programs
Provider of technical expertise to state and federal agencies
Support for FEMA’s Hazard Mitigation Assistance Unified Rule and GAP Analysis Programs
Trotter Consulting
The McCurry Group
Doug Howenstein, PMPProgram Manager
Abe Sachs, PMPProject Director
Bill Fry, P.E.Stakeholder
Working Group Lead
Sarah ArmstrongOutreach Team Lead
Doug Sargent, PMPBusiness Architect
Erin CampbellIntegration Team Lead
Program Management: Accenture
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5 Basic Task Areas
1. Risk MAP general program management services
2. Establish Mutually Beneficial Partnerships
3. Provide Regional Program Management Support
4. Establish National Risk MAP Outreach Strategy
5. Implement Business Architecture for Risk MAP
Program ManagementWhat we do
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Transition of NSP to PM, PTS
•Metrics
•Outreach
•Production
•Technical issues
•Policy issues
•Community issues
•CTPs and IDIQs
•Partnering
•Relations with Regions
National Service Provider
Metrics:Responsible for ensuring regional PTS applies and supplies metrics. Participates in review of metrics.Outreach:Delivers outreach processes, messages and tools to region for use by staff and PTS. Production: Tracks production, cost, and schedule metricsTechnical issues:Oversees and escalates issues of significance to ensure PTS solution is timely and respects policy. Attends key meetings on issues.Policy issues:Directs resolution of policy issues arising within the region..Community issues: Guides contractors on issues of program significance.CTPs and IDIQs:Oversees applications of metrics and outreach. Assists in resolution of non-technical issues.Partnering:Directs actions and efforts to create effective partnerships. Develops coordination and communication tools.Relations with Region:PM responsibility of “keeping the regional happy” through sound execution of their responsibilities and good partnering efforts
PM –TOMORROW PTS - TOMORROW
Metrics:Supplies metrics to MIP and other routes, and “owns the data”.Outreach:Performs most outreach to communities and regional stakeholders. Production:Full map and other products production responsibility. Maintains and delivers metricsTechnical issues:Resolves technical issues through standard chain of command.Policy issues:Supplies necessary information to liaisons for broader communication and coordinationCommunity issues:Deals with virtually all community technical issues.CTPs and IDIQs:Responsible for resolution of technical issues. Reports to RL on results.Partnering:Serves as a good partner under RL directionsRelations with Region:PTS shares responsibility of “keeping the regional happy” through sound execution of their responsibilities and good partnering efforts
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Steady State
Enable People
Knowledge Transfer
PlanTransfer
Manage Communications
Plan Transition
• Define Transition Plan• Governance, quality/metrics approach, and acceptance criteria
• Staff Key Personnel day 1• Integrate employees and contractors
• Integrate best practices gradually
• Assess skills, processes, procedures
Implement Technology and Work Environment• Establish facility, hardware, tools,
network, and security
• Collaborate (documentation, discussions, demonstrations)
• Independent service delivery
Manage Transition Program
Gather Inputs
ShadowKTA • Knowledge Transfer Assessment
• Manage stakeholders and communications channels
• Collect documents
• On-the-job training• Program Management• Enterprise Business Architecture• Outreach and Communications• Partnership Initiatives• Regional PM Liaisons
• Collaboration tools • Logical knowledge storage• Automated progress tracking
Accenture Rapid Transition Suite(Enabler)
Accenture’s holistic transition approach enables rapid mobilization and an efficient transfer of knowledge and infrastructure from the NSP to Accenture
Transition Overview
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Risk MAP Program Management
#1: Accenture will provide services, oversight and reporting for activities across the Risk MAP Program
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#1: General PM Services
Operations Services Reporting Earned Value Management Systems KPIs and Other Metrics Quality Assurance Measures and Oversight Issue and Risk Management General Business Consulting
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Risk MAP Program Management
#2: Accenture will facilitate high levels of cooperation across the Risk MAP program contractors, FEMA, and with other Federal, State, and Local agencies and other partners
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#2: Partnerships
Universal Objective 1:“Provide a high level of cooperation across the Risk
MAP program contractors, ensuring that the Risk MAP program mission overrides the individual contractors preferences.”
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#2: Partnerships
Program Management OBJECTIVE 4FOSTER MUTUALLY BENEFICIAL PARTNERSHIPS: Strengthen
beneficial partnerships in order to … further the goals of Risk MAP.
1. Design, implement, and maintain a framework that collects information on the effectiveness of partnerships.
2. Ensure that the Risk MAP products resulting from partnerships are complementary, not duplicative.
3. Collaborate with partners to improve the understanding and use of risk information at all levels and encourage action.
4. Verify requirements for enhancements to proven methods or development of new methods that provide support to partners to include policies, procedures, guidelines, and training for Risk MAP.
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Risk MAP Program Management
#3: Accenture will improve efficiencies and assist the regional mitigation leadership operate the Risk MAP program and resolve issues across PTS, CTP, and IDIQ contractors
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Regional Liaison: To support Regional Mitigation Directorate program management in delivering real products and achieving goals of the Risk MAP program
Currently one PM Regional Liaison is authorized for each region.
Regional Liaisons hold a variety of skills to form a unique group to support each region yet provide synergy and improvement nationwide
Programmed to be co-located with region.
#3: Regional Assistance
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Enhance coordination and communication between the FEMA Regions, FEMA Headquarters, and the contractor Regional Support Center (RSCs)
Leverage and share Risk MAP product, process, and policy best practices across Regions, while tailoring to each Region’s unique requirements
Assist in the identification and resolution of technical & programmatic conflicts utilizing knowledge and experience based on national exposure to similar issues
Implement metrics systems and results, including risk analysis at regional level
#3: Regional Assistance
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Support outreach teams to deliver outreach tools, training, and analysis
Support the utilization of MIP, MHIP, and other Production and Planning tools
Enhance the partnership of all Risk MAP stakeholders Support of CTPs, IDIQ contractors, and other Risk MAP
service providers and their products with non-technical needs
Assist with identification, inclusion, and integration of multi-hazards into Risk MAP
Support RMC to RSC transition
#3: Regional Assistance
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#4:Risk Communications/Outreach for the Risk MAP Program
Risk MAP Program Management
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Reviews• Existing Qualitative and Quantitative Research• Literature• Media
Knowledge Transfer • Baker/Map Mod Background
New Research• Qualitative and Quantitative
Internal Communication• Planning
#4: Outreach and Communications
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Regional Dialogues• Interviews
Planning• Using all
elements • National &
Regional Strategies
#4: Outreach and Communications
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#4: Outreach and Communications
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#4: Outreach and Communications State and local
representatives General Public Lenders Insurance Agents Realtors, Homebuilders Environmental Groups Engineers Surveyors
Planners Flood Insurance Policy
Holders Other Federal Agencies Congress OMB
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#4: Outreach and CommunicationsReaching Stakeholders Conferences Media Relations Community Meetings Partnerships Web 2.0 Other
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Risk MAP Program Management
#5: Implement Business Architecture• Keep the Risk MAP program focused on achieving the end
goal• Guide the development of IT systems and products, manage
needs, and assist in prioritizing, planning, and sequencing program activities
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#5: Business Architecture
Risk MAP requires a well structured, clearly understood framework that:
• Ensures appropriate levels of accountability and responsibility• Helps people know where they ‘fit in’ within the program• Provides processes, systems and tools to allow for escalation of
risks, issues, and decisions to appropriate levels of accountability within the organization
In order for FEMA HQ, FEMA regions, and Risk MAP contractors to be successful, we are clearly defining the following:
• Roles and responsibilities• Decision making processes • Interactions/communications mechanisms to clarify who interacts
with who, when, why, and how
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#5: Business Architecture
Regional DivisionDirectors†
Regions
Regional Branch Chiefs†
Regional Staff
Directorate & Division Leadership
Risk AnalysisLeadership
Program Managers
Senior Leadership
FEMA HQ Contractors
Project Executives
Program Support
Governance Structures
•Executive Steering Group*
•Risk MAP Executive Board•JPR*•Contractor Coordination*
•Program Council•Contract Council•IPTs*
•Stakeholder Working Group*•Partnership Framework*Communities, Partners & Stakeholders
* Includes Regional participation† A subset of this group
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Timeline
Risk MAP CDS Operations
Risk MAP PM OperationsPM Transition
CDS Transition
PTS Mobilization
Regional PM Deployment
Jan 2
009
Feb 2
009
Mar 20
09
Apr 20
09
May 20
09
Jun 2
009
Jul 2
009
Aug 20
09
Sep 20
09
: Contract Award Date
PTS Transition Risk MAP PTS Operations
: Transition Complete
Solution Definition
Capability Development and Deployment
Dec 20
08
Core Services Transition
Multi-Year Planning
Initial Enterprise Architecture Complete
Baking the Risk MAP Solution Complete
Risk MAP Multi-Hazard Identification Plan Released
TRANSITION
SOLUTION DEFINITION AND IMPLEMENTATION
MULTI-YEAR PLANNINGSubmit MIP Sequencing Tool Business Rules
Transition Complete
Transition Complete
Transition Complete
Transition Complete
RMC Transition
09 Production Ordering