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Risk Assessment
Task/Job Category Re-opening of face to face at Croydon Youth Disability Project- Sept 2020
Assessment date Sept 2020, reviewed regularly
Location Bensham Manor school Review date OngoingAssessor’s Name Paul Funnell No of persons exposed to risk Disability Youth Project attendees
across the week (inclusive of staff)Days are split across Tues, Wed, Thurs, with some staff and all young people attending on a part time basis for up to 9 hrs per week (split across 3 sessions) across the Bensham Manor school site
Assessor’s Job Title Youth Disability Team Manager Any other comments This risk assessment is to address the coronavirus risks to staff and young people who will be working within and attending the Youth Disability Project . Communication with parents/carers will be verbal/sent out prior to opening. It is recognised that staff and young people in attendance belong to family and other work/school/college bubbles.Only existing members youth project members will be permitted to attend in the interim period.
Summary explaining the need to re-open the Croydon Youth Disability project at Waddon Youth Centre and Bensham Manor school (see Bensham RA)
Risk Assessment
Work has been done with The Bensham SLT to ensure a bubble is created within Bensham Manor school for the after school youth clubs to return and operate for 3 early evening sessions per week at the school (tues,wed,thurs)
Only Bensham pupils and young people from other SEND schools will attend the sessions to alleviate the numbers within Waddon youth centre
Croydon’s Youth Disability Project Summary (Bensham Manor School) The Disability Youth Support Project provided youth services to young people who have a disability, are on the autistic spectrum or
who have an emotional/behavioural need. The Project ran 6 weekly clubs for the varying ages and abilities, as well as holiday schemes. The Project is specifically for young people aged 8-25 and operates throughout the year, closing only for bank holidays, and the Christmas holiday period.
The project is funded by 0-25 SEND and CWD/Transitions and the council via the Youth Project have a statutory duty to supply Short Breaks to Croydon’s families
The project works with children and young people who are known to Children With Disabilities (CWD), Transitions, Children who are Looked After, those Leaving Care (CLA), those under a Child Protection Plan (CP) and those who are a Child In Need (CIN). We are also open to self-referrals, referrals from parents, SEND and mainstream schools, colleges and many of our children and young people come into our service from word of mouth and a large number may not be known to other services.
Between the dates of April 2019-March 2020 the Disability Youth Project worked with 319 different children and young people aged 8-25. From that number 129 were known to CWD, Transitions, are CLA, are Leaving Care, under a CP or are a CIN.
The projects aim is to ensure that children and young people have a sense of belonging, wellbeing and self-worth and that they do not become socially isolated from their peers. In addition the Disability Youth Project gives parents/carers a Short Break whilst giving them the awareness that their child is looked after in a diverse, structured and nurturing environment that non-disabled children and young people take for granted.
Early intervention and prevention to higher need services is key to the services provided. It is recognised and acknowledged that those children, young people and families who are not known to CWD, Transitions and other higher needs services may well end up being supported by these teams without the regular intervention of the Disability Youth Project which will have a greater cost implication to the council in the long run.
During the Lockdown period we attempted to stay in contact with a number of our most vulnerable young people via phone calls, what’s app video and group chats. This was challenging given the amount of numbers we work with and the reduced staff team, and feedback informed us that many young people had become socially isolated, where experiencing negative impacts on their mental health through- lack of peer to peer interaction and over exposure to negative social media involvement. Parental feedback also gave us the information that may families were struggling with their young person being at home for prolonged periods and the managing of their behaviour needs. Safe guarding concerns were raised and
Risk Assessment
our team was contacted by a number of colleagues within CWD about when the Youth Project would re-open.
Persons Exposed E = Employees, MOP = Members of public, C = Contractors, Y = Young Persons, P = Pregnant staff, O = Others
Please note: there are implications for young people and families if project remains closed, including breakdown in family relationships, child-on-parent violence, mental and physical health deterioration.
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)Poor co-operation & co-ordination with other organisations sharing the site
e.g. Bensham Manor school SLT and caretakers
EMOP
CYPO
2 3 High Project Manager and Bensham that share the space have: copied their risk assessments to each other identified any areas / processes of overlap agreed harmonised procedures where
relevant non-compliance with sharing of risk
assessments will mean Youth Team will not be allowed to use school premises
1 3 Low Project manager to share risk assessments & harmonise arrangements where required
Poor service capacity EM
2 3 High Project Manager has ensured: Assessments undertaken so only those who
1 3 Medium Working with families, schools, staff and
SeverityLikelihood 1 2 3
1 Low Low Medium
2 Low Medium High
3 Medium High High
Likelihood (L): 1= Unlikely Severity (S): 1 = No injuries/Minor injuries
2 = Possible 2 = Specified Injuries i.e. fractures
3 = Probable 3 = Disabling Injury/Disease Fatality/Fatalities
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)CYPO
critically need the service are attending - in line with Government recommendations for young people in receipt of an EHCP
Arrangements for end of day checks to ensure staffing capacity to run safely the following session-include staff/yp daily rota displayed/shared via email with leader in charge of session-updated accordingly
Arrangements to check with Passenger Transport weekly with the next week’s travel updates should this be required-specific links to Passenger Transport team to ensure quick communication routes.
other agencies to ensure those who most need the service are able to attend in safe way.
Pupils and families with COVID symptoms
Tests positive for COVID
EMCYPO
2 3 High Project Manager has ensured: Letters shared on Local Offer to parents &
young people requesting immediate contact to Project Manager should anyone in family show COVID-19 symptoms.
Share positive COVID test results with PH, LCRC and relevant people.
PHA guidance for parents shared Verbal conversations had with parents to
determine if a young person should remain at home.
Parents asked to keep young person at home for 10 days if they have symptoms and 14 days if had contact with anyone with symptoms / tested positive
Household members also need to self-isolate for 14 days
1 3 Medium Project Manager has ensured parents are also reminded to keep any siblings from attending other schools during isolation period.
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)-https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-and-treatment/when-to-self-isolate-and-what-to-do/
Share government publicity about the risks of COVID19 and what to do.
Inform contacts with young people and other adults outside of their school, college, home bubble
Project Manager has: Used national guidance to decide whether
young people must wear face covering taking into account their learning and physical difficulties including their exemptions, either as a “blanket rule” or on a case-by-case basis; and
Use national guidance to decide whether Parents should wear face coverings when entering the premises-wherever possible ensure hand overs of young person is undertaken outside of the building
Guidelines to wearing face coverings and exemption- https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own
Project Manager to decide on face coverings – needs to follow guidance.
Clients who present E 2 3 High Project Manager has established suitable 1 3 Medium Manager to establish
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)with symptoms at the beginning of the day
Clients who develop symptoms whilst on site
MCYPO
arrangements to manage clients who present with symptoms on arrival/developing on site, for example: Staff use infection control procedures Eg PPE if within 2 metres Safe temporary isolation until client is
collected Liaison with health care professionals about
whether admittance to hospital is required & the safest way of achieving this including information in advance for the hospital
Test and tracing arrangements for the staff & other young people who have been in close contact
Decontamination & cleaning arrangements for any areas in which the young person was previously located and dispose of PPE according to- (and also inline with Bensham’s cleaning protocol)-https://www.gov.uk/guidance/coronavirus-covid-19-disposing-of-waste
Information to Bensham Manor caretaking team on the site if the young person was likely to have used any shared / communal areas to allow cleaning.
Information to any organisations that transported the client to the site(Passenger
arrangements to manage the risks should a client present with symptoms
If a client has symptoms or tested positive, isolation is for 10 days.
If the client was part of a support bubble, then those in the bubble must isolate for 14 days, unless a test comes back negative.
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)Transport)
Information to other organisations involved in client’s care and education
Information to client’s next-of-kin Updating Young Person’s care plans
Where manager is notified: about a client with a positive test, notify the
Health Protection Team on 0344-326205 and email [email protected] & [email protected]
about a client being symptomatic & awaiting test results, escalate to senior management
Note: will require a separate COVID risk assessment if projects use their own mini buses.
Young people with SEND, learning disabilities, autism who may not present with typical symptoms or be able to report accurately their symptoms
EMCYPO
2 3 High Project Manager has: Ensured Young People are identified by staff
if they may not be able to report accurately their symptoms
Young people’s temperature will be taken and recorded before they enter the building. Hand sanitizer will be applied.
Trained the staff, and agency workers, on the softer signs of being unwell: Loss of sense of smell or taste Cough, being short of breath Not being alert Change in normal behaviour
1 3 Medium Manager/Senior staff to establish ongoing monitoring arrangements for young people
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan) Having new onset confusion Going off food Having reduced fluid intake Having diarrhoea or vomiting Delirium from infection
Note: If temperature checks are to be made, there must be infection control and decontamination arrangements for those taking the tests and the equipment.
Young people with SEND, learning disabilities or autism not understanding the need for social distancing & hand hygiene or becoming very anxious
EMCYPO
2 3 High Project Manager has: Identified the safe maximum number of
young people allowed at the centre at any one time, allowing for social distancing and staff absences and the level of personal care and support required by each client, where achievable due to young people’s sensory / personal care / visually support / mobility needs.
Taken into account the safe capacities of any shared communal areas which Bensham Manor occupy
Ensure staff can identify which young people are most likely to struggle with the concepts of social distancing and hand hygiene
Ensured adequate staff: young people ratios Briefed all staff, including agency workers,
on the need to closely monitor & support
1 3 Medium An initial estimate on safe numbers has been established and will be reviewed on a regular basis or following changes to government guidance
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)those young people who are likely to breach social distancing & hand hygiene rules or become confused & anxious.
Provided to young people Makaton /communication in print signage to depict COVID information, importance of washing hands, etc.
Bensham school also have signs depicting COVID stay safe that is user friendly for young people with SEND
Where required sent the same information to young people’s homes so parents can share social stories regularly with their young person.
Planned arrangements to work on grounds rules with young people upon returning to ensure Covid safety arrangements are followed
Clinically extremely vulnerable staff or clinically vulnerable staff coming to the premises
EPO
3 3 High Project Manager has ensured: Staff with clinically vulnerable family
members are allowed to work provided the workplace is COVID secure
Clinically extremely vulnerable and clinically vulnerable staff will be permitted to come into the premises provided the workplace is COVID secure.
An individual risk assessment including training on COVID prevention measures will
1 3 Medium Manager to ensure all staff complete individual risk assessments
Sharing relevant
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)be completed for all staff working in the premises and / or undertaking face-to-face work.
Consideration is given to clinically vulnerable staff not working at Bensham site and if achievable to work from home (this wouldn’t be considered at Bensham session due to the face to face needs)
Consideration is given to only staff fit and healthy/without underlying health conditions/including family members are working in a face to face capacity
Note: shielding has been paused. Project Manager to keep up-to-date with & follow any subsequent Government guidance related to local lockdowns and shielding requirements.
Gov.Uk links with staff- https://www.gov.uk/government/publications/wuhan-novel-coronavirus-infection-prevention-and-control
Staff coming into premises with symptoms
ECPO
2 3 High Staff should not be attending the location with symptoms, as detailed below. Staff are aware of symptoms and when to stay at home.
Project Manager has ensured: Non-frontline staff to work at home if
possible. Consideration is given to clinically
vulnerable staff working in premises, provided the premises is COVID secure.
Staff instructed to self-isolate for 10 days if they have either a persistent cough, loss of
1 3 Medium
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)taste/or smell or a fever and to inform their manager as per the Council’s sickness procedure and seek a test a via NHS Staff instructed to self-isolate for 14 days should any of their household have compatible symptoms in line iwht government guidance.
Staff are asked to arrange for tests where appropriate
Staff follow Test and Trace requirements Service & Managers to consider the
feasibility and effectiveness of temperature checks on staff before being allowed on duty
Senior staff to decide on safe working staff ratios should a staff member go off with symptoms at the last minute
Note: If staff feel unwell, they must stay at home and if they have symptoms of Covid 19, they must arrange to be tested.
Staff becoming unwell with COVID19 symptoms e.g. fever/cough loss of sense of smell / taste
ECPO
2 3 High Project Manager has ensured: Staff remove themselves from the building
as soon as possible. Staff arrange someone to collect them and
take them home by private vehicle where possible.
Staff to inform their manager/senior worker
1 3 Medium Manager/Senior worker to monitor staff’s health
If a member of staff has symptoms or tested positive,
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)as soon as possible who should then inform other teams and Bensham SLT
Staff to arrange a test as soon as possible. Staff to report test results to manager upon
receipt. Managers will assess which other staff need
to be informed about any test result and possibly self-isolate.
Area used by any person with a positive result will be deep cleaned -https://www.gov.uk/guidance/coronavirus-covid-19-disposing-of-waste
Arrangements are in place to check in with staff on a regular basis via phone, text, email to check health and wellbeing
Note: if staff develop these symptoms outside of the workplace they must self-isolate and request a test/ inform workplace as soon as possible so alternative arrangements can be made for service users affected
isolation is for 10 days.
If a member of staff was part of a support bubble, then those in the bubble must isolate for 14 days unless a test comes back negative.
Visitors showing symptom of Virus –including upon arrival and developing whilst on site.
Health professionals,
EMCYPO
2 3 High Project Manager has Restricted Visitors to Parents / Passenger
Transport / Bensham team / cleaners/caretakers operatives
established procedures should a visitor show signs of the Virus whilst on the premises, for example:
Safe temporary isolation until visitor is
1 3 Low Manager to establish arrangements should a visitor become ill with symptoms of the virus
Track and trace document created, visitors temperatures
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)contractors, next-of-kin
collected / taken to hospital Clarification sought about exactly what parts
of the centre have been used / what clients seen
Information to those collecting / taking to hospital
Isolation of clients (& their families) or staff, including agency workers, who have been in close contact
Test and tracing arrangements for the staff & clients who have been in close contact
Decontamination & cleaning arrangements for any areas in which the client was previously located
Information to other organisations on the site if the visitor was likely to have used any shared / communal areas
Escalate / notify senior management
to be recorded when entering premises.
Poor Induction arrangements
Visits from healthcare professionals, social workers, contractors, clients’ next-of-kin etc.
EMCYPO
2 3 High Project Manager has established a system by which to identify, and trace back, all visitors, for example: Encourage the same visitor/parent for each
client Checking each visitor on arrival and asking
for their name and address or job title and works location
Project Manager has considered the benefits of time slots for visitors to minimise total numbers
1 3 Low Manager to consider the feasibility & effectiveness of temperature checks on visitors before allowing them onto the premises.
External PA’s who work with young
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)in the centre at any one time
Project Manager has established suitable induction arrangements for all visitors covering: Their health status before entering the
premises Wearing of PPE / face coverings Arrangements for hand washing Any one way routes Use of communal areas and lifts
Project manager has briefed all staff, including agency workers, to monitor the behaviour of visitors including the wearing of PPE
people will need to follow the guidelines implemented by the project and be informed of procedures prior to coming on site at the various clubs
COVID prevention measures
EMCYPO
2 3 High Project Manager has established suitable working arrangements for staff to, wherever possible: Keep 2 metre gap between themselves &
young people / visitors- Where 2m cannot be maintianed then mitigation measures such as face coverings , PPE, visors or screens should be used where achievable
face away from each other or work side to side , not face-to-face
young person & their support worker (observing safe guarding procedures) to work in appropriate social distancing environment, where possible.
Consider room ventilation
1 3 Medium Project Manager to review working practices and training for workers.
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan) Visible signage of social distancing measures Use sports hall area to break up the group
sizes and allow for greater social distancing Use outside areas for activities wherever
possible, for example: o School playgrounds and MUGA’so Adventure Park –-assessment
covering hand sanitizer, anti bac wipes, etc.
Hand over and collection of young people to be outside the building
Staff encouraged to change clothes immediately upon returning home and place working clothes in a pillow case before transporting straight to washing machine
Wear suitable face coverings when in close contact with young people and during personal care.
Cough or sneeze into tissues or crooks of their elbows
Ensure, where possible that eating or drinking is undertaken within social distancing practices
Discard used tissues in suitable waste bags Hand sanitise before supporting each client
& before eating, drinking, smoking, applying make-up or adjusting contact lenses
Correct technique for putting on and taking
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)off PPE, and safe disposal of used PPE
Break times implemented throughout the session with constant cleaning occurring where needed
Staff and young people not being able to maintain social distancing
ECPO
2 3 High Project Manager has: Decided on the maximum number of staff &
clients at any one time allowing for social distancing
Instructed staff to keep a safe recommended distance apart whenever possible.
Where possible, used visual aids e.g. floor markings, portable barriers etc to mark out the social distancing rule.
Removed furniture / reviewed layouts to try to achieve social distancing.
Where possible, Implemented a one-way system that is congruous with any other one-way systems in communal areas or the wider premises
Staff to actively support colleagues to follow safety procedures.
Developed arrangements to mitigate the risks where staff cannot keep safe distance apart, for example: Reviewed tasks & decluttered spaces Issued & made the rule for face
1 3 Medium
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)coverings, where achievable
For personal care, we’ve identified the type of PPE that must be worn and that these are stocked up accordingly. All staff are aware of disposal arrangements
Established “keep left and single file only” arrangements in corridors
Contact with desks, computers, pens, tables, chairs, telephone equipment, etc.
EO
2 3 High Project Manager has ensured: IT devices, tablets & phones, are cleaned
after use with anti-bacterial spray or wipes Surfaces, door handles, key pads, tables &
work tops are cleaned with anti-bacterial sprays regularly. Cleaner concentrating on these areas daily and after session’s finished
Daily cleaner in building during non-operational hours to deep clean floors, surfaces & facilities
Additional cleaning provided by staff during peak times such as before and after snacks and at the end of sessions.
For communal chairs and tables, the Bensham SLT has limited their use by removing or taping off those not required. For the remainder, the leader in charge has placed them on a suitable cleaning regime.
Disinfectant wipes/sprays to be provided
1 3 Medium Manager to liaise with outside groups using Waddon about cleaning regimes.
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)Note: Manager to identify all common touch points e.g. door handles, medicine cabinets, “arms” of chairs, disabled toilet support bars, emergency chords and buttons, door entry systems, lift or hoist buttons, hoist slings, etc
Using photocopiers EO
2 2 Medium Project leader regularly reminds staff: to keep use of photocopiers to a minimum to consider offering to copy documents for
young people/ next-of-kin to limit too many people using the machine
to use wipes to wipe down buttons and other areas before and after use.
Managing waste disposal Social distancing signage around the
photocopier
1 3 Low
Cash handling
Payments
EPO
2 3 High Project Manager has: As far as possible, ensured contactless
payments systems are used, including phone call payments
Where this is not possible, Manager has instructed staff to clean hands before / after cash handling and where possible use gloves
Consider face masks if within 1 meter of money exchange
1 3 Low Manager to consider contactless payments system and continue with debit card payments over the phone
Contact with returned equipment
EP
2 3 High In our context equipment is not taken offsite and equipment used by yp on site is cleaned
1 3 Low Manager to decide on suitable arrangements
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)
E.g. tablets, computers, music equipment.
O appropriately. Therefore Project Manager has: Arranged for staff to clean equipment after
each time it’s used and then wash their hands.
In line with national guidance equipment will
be thoroughly cleaned before reuse
for returned equipment
Staff bringing in own food and personal items
ECPO
2 2 Medium Project Manager has ensured: Staff to bring in own food. Everyone assigned their own plate & cutlery Staff to keep all food, packaging and
personal items in their own space i.e.in their locker/bags.
Staff not to share food or personal items. Staff to eat and drink in the main area at
safe social distancing rules Staff to take responsibility to clean surfaces
after use
1 2 Low
Insufficient hand washing and hand sanitising stations
ECPO
2 3 High Project Manager has ensured: Personal hand sanitiser & washing facilities
have been provided throughout the building Posters in place to remind staff on hand
washing practices. Arrangements are in place to ensure young
people & staff are washing hands for 20 seconds on a regular basis including:
1 3 Low
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan) entering the building toileting/personal care after being outside and activities.
Staff, including agency workers, cleaners , allowed to work in different locations and across different sites
EMCYPO
2 3 High Project Service has: Where achievable reduced job and location
rotation - including assigning employees to specific young people for a day/session period
where this is not possible, kept movement across sites limited to only a few sites per manager or staff member / agency worker
Project Managers have considered: the feasibility of limiting how many clients
individual staff members support; and Keeping the same staff member supporting
the same clients; and Keeping staff and clients in specific areas of
the school, where possible and as agreed by Bensham SLT.
Note: to help with Test and Trace should a client become unwell with the virus
1 3 Medium Service to keep accurate records of managers, staff or agency workers that are required to move across sites.
Breach of PPE when working in close proximity to clients-including personal
EMCY
2 3 High Project Manager has arrangements to ensure a separate risk assessment is conducted if there is a breach of PPE whilst a workers is supporting / in close proximity to a client, covering the
1 3 Medium
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)care, feeding a young person and 1:1 work.
PO
following risk factors: Whether the client is showing any signs of
the virus Severity of clients symptoms Length of exposure Proximity to client Activities near client e.g. generating aerosols Whether worker has eyes, nose, mouth
exposed
Note: If the assessment concludes there was a significant breach, the worker should remain off work for Government guidelines time for isolation
Access to the building by staff
EPO
2 2 Medium Project Manager has agreed with other Bensham team sharing the site: Which entrances and exits should be used in
line with any one-way systems that may have been developed for the site as a whole
Project Manager has determined the safe maximum number of staff on duty at any one time
Disabled access is acceptable and premise we use is on ground floor –only ground floor used for youth club activities - all one level only and hall, MUGA, playgrounds used during activities.
1 2 Low
Fire E 2 2 Medium Project Manager has: 1 2 Low Manager to liaise with
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)CPO
Liaised with Bensham SLT sharing the site about any changed arrangements for fire evacuation and / or arrangements at assembly points
Briefed workers on those changes arrangements if applicable
Focused on fire prevention (e.g. unplugging unnecessary electrical equipment & at the end of the day, good housekeeping), and fire evacuation arrangements (e.g. clear routes & procedures)
Fire procedures and fire-fighting equipment are in place to evacuate the building.
Where possible staff with a personal emergency evacuation plan (PEEP) should be encouraged to work from home, although this premise use is on the ground floor.
other Bensham SLT about any changed fire evacuation arrangements and any changed arrangements at assembly points
Building not sufficiently “aired through”
ECPO
2 2 Medium Project Manager has: Where possible, arranged for windows to be
opened and the building “aired through” at the start / end of each day or following incidents in which people have been taken unwell with suspected coronavirus.
Note: The opening of windows must not put clients health at risk from temperature drops or cold draughts
1 2 Low Project leader to remind staff to close windows at the end of the day and to clean touch points.Caretaker also has daily routine to ensure windows are closed at end of the day.
Lack of first aid E 2 2 Medium As far as possible, Project Manager has ensured: 1 2 Low Manager to monitor
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)CPO
there are first aiders amongst the reduced staff on duty
all first aiders have PPE to enable them to them to provide first aid.
first aid cover
Staff and other users not aware of the requirements when using the building
ECPO
2 3 High Project Manager has: explained & made available this risk
assessment to staff and agency workers explained any changes of use of the building
or emergency procedures resulting from the assessment e.g. one-way systems, entry / exits doors, assembly points
controlled staff attendance to the building
1 3 Medium
Staff using different desks each day
EPO
2 3 High Project Manager has: Asked staff to use the same back office
desks where possible. Reminded staff to adjust each workstation
as best they can in line with DSE guidance. Instructed staff to wipe down seat arms and
levers if adjustments have been made. Instructed staff to wipe down desk and
telephones before use and at the end of the day and when moving desks during the session
1 3 Medium
Risk Assessment
Hazard Persons Exposed L S Risk
RatingControl Measures
(please refer to Council guidance) L SResidual
Risk Rating
Further action required and by whom
(see action plan)
Staff using public transport
ECPO
2 3 High Project Manager has: Encouraged staff to walk or cycle to work
where possible. Reminded staff to wear face coverings on
public transport and private cars if carpooling.
1 3 Medium
Poor PPE & Infection Control
ECPO
2 3 High Project Manager has considered best practice standards when: considering the range and type of PPE for
staff and relevant scenarios Infection Control –Hands, Face, Space
Note: please see links at end of document.
1 3 Medium
Staff not understanding or complying with COVID-19 infection control guidance
EP
2 3 HigH Manager has established a return to work induction and signing to ensure safe working methods are understood, covering: Social distancing Hand and respiratory hygiene Frequent cleaning of surfaces Following Isolation advice and getting tested
as soon as have symptoms and sharing contacts for NHS test and trace
1 3 Low Manager to monitor compliance
Action PlanHazard Action required Responsible Target Date Date Completed
Risk Assessment
Person Poor co-operation & co-ordination with other organisations sharing the site
PF to ensure the sharing of RA’s between Youth project and Bensham prior to using site.
PF Prior to use the Youth Project using site
Ongoing –after Silver/Gold sign off
Poor communication to parents, carers
Letter to be sent to parents, and to be included in the Local Offer information for the Youth Club, to include information about H&S procedures in place at Bensham and links to Government COVID information in relation to staying at home when ill. To also include symbols and social stories for the YP in relation to following good hygiene procedures (e.g. washing hands), so that the YP are familiar with our procedures.
PF 22/09/20 Prior to clubs opening in Sept/Oct
Lack of PPE Ensure PPE equipment in available to staff, including masks, gloves and aprons to wear when supporting the YP with personal care, masks to wear when out in the community or using public transport, and masks which staff can wear possible and wear appropriate .
PF 22/09/20 Prior to clubs opening in Sept/Oct
Lack of temperature control measures
A log to be produced and printed out in which we record staff and YP’s temperature as they enter the building. Also, a track and trace log for visitors to the site, to include name and contact details.
WS 11/09/20 Completed
Lack of cleaning protocol from youth staff team
A daily cleaning record to be produced and printed out to record the cleaning of door handles, tablets, tables and furniture, toilets, etc. and training given
WS 11/09/20 Training still needed for Bensham staff
Lack of PPE when undertaking personal care
Ensure that all staff are aware that full PPE needs to be worn (masks, gloves and aprons) when supporting YP with personal care. YPs support notes to be updated accordingly.
PF 11/09/20 Complete
Lack of cleaning products available for staff to undertake cleaning procedures at key points of the day.
Ensure that we have enough cleaning products to maintain good levels of cleanliness before the YP start in the new term.
Cleaning undertaken in the AM/PM by Bensham team
PF 11/09/20 Worked with FM/Council to ensure enough cleaning products can be supplied and stored and stored safely at
Risk Assessment
Bensham siteLack of training/awareness for staff and PA’s who attend with young people.
A document to be produced outlining the key measures in place to reduce risk (i.e., hand washing, cleaning of equipment, etc), to be read and signed by visitors to the site (e.g. external support workers) in order to ensure that they are aware of Hygiene procedures.
WS 11/09/20 Complete
We can confirm that Bensham premises has been inspected and the above control measures are in place
Signed Premises ManagerLocal Trade Unions Health & Safety Representative, where relevant
Note: Project Manager and staff should refer to any in-house guidance developed around the management of Coronavirus risks. In addition, the following best practice guidance can be used as a reference.
Best Practice Guidance
Risk Assessment
Covid 19 – Supporting children and young people
https://www.gov.uk/government/publications/covid-19-guidance-on-supporting-children-and-young-peoples-mental-health-and-wellbeing/guidance-for-parents-and-carers-on-supporting-children-and-young-peoples-mental-health-and-wellbeing-during-the-coronavirus-covid-19-outbreak
Putting on PPE – Visual Guide
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/881004/Putting_on_PPE_Care_Homes.pdf
Taking Off PPE – Visual Guide
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/881005/Taking_off_PPE_Care_Homes.pdf
Best Practice: Hand Washing – Visual Guide
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/886217/Best_practice_hand_wash.pdf
Best Practice: Management of Blood and Body Fluid Spillages – Flow Chart
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/886218/Best_practice_management_of_blood_body_fluid_spillages.pdf
On-line Training: Skills for Care
https://www.skillsforcare.org.uk/About/News/COVID-19-Essential-training.aspx
Risk Assessment
