Ricoh Aficio MP 2550 to 5001 Series

Ricoh Aficio MP 2550 to 5001

Series

Quick Reference User Guide

Compliments of:

IKON Office Solutions

Rogue Community College

Ricoh MP4000/MP5000 Quick Reference Guide

Table of Contents

Copier Functions How To Copy Documents How To Make 2 Sided Copies How To Staple Documents Staple Documents/Sample Copy Function 2 or 3 Hole Punch Option Batch Feed Mode/Auto Duplex Auto Reduce and Enlarge Magnification Image Combination Book Copying Magazine Mode Chapters Adding Covers To Documents Inserting Blank Slip Sheets Bypass Tray – Copying On Transparencies

(OHP) Bypass Tray – Copying On Heavy Paper Copy Job Interrupt


Table of Contents

Document Server Functions Setting the Auto Erase Function Scanning To The Document Server Printing From The Document Server

E-mail Functions User E-Mail Registration Set Up Using E-0mail Registration Changing User E-mail Registration Deleting A User E-mail Registration Group E-mail Registration Set Up Registering E-mail Destinations To Group Using E-mail Group Registration Deleting A Group Registration

User Code Functions User Code Set Up and Activation Using User Codes Printing User Code Values


COPIER FUNCTIONS


How To Copy Documents

Place originals face up, portrait orientation in Document Feeder (ADF)

Enter desired number of sets or copies on the numeric keys

Press START


How To Make 2 Sided Copies

Place originals face up, portrait orientation in Document Feeder (ADF)

Select the 2 sided option Enter desired number of sets or

copies Press START


How To Staple Documents Place originals face up in the

Document Feeder (ADF)

Select the staple position from the Speed Keys on the Keyboard

Enter desired number of copies

Push Start

Staple


Staple Documents/Sample Copy Function

Place originals face up in Document Feeder (ADF) Select any appropriate enhancement modes Select the one of the Stapling position Speed Keys

on screen Press the Sample Copy button (see arrow) Enter number of sets desired Press START Screen message will display:

1 set has been printed If you want to print remaining sets, press

CONTINUE button Press SUSPEND button to change settings

Select the option above you desire


2 or 3 Hole Punch Option

If your system has the punch option, place originals face up in Document Feeder (SADF) or on Glass Platen

Select any appropriate enhancement modes Select punch pattern that matches your

document orientation from the keyboard’s Speed Keys

Enter desired number of copies Press START


Batch Feed Mode/Auto Duplex

Select the 1:2 Duplex Speed Key Touch Sort button Touch Special Original button

Select Batch Touch OK

Select quantity using the numeric pad Place the first batch of documents in the SADF Press Start

Add remaining originals, pressing start after after each new batch

Continue adding originals until all originals are complete

Press the # key after all originals are scanned and the job will begin to print.

R=

R

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Auto Reduce and Enlarge Magnification

These instructions will assist you in placing 8.5x11 image on to a 11x17 sheet

Place the letter size original face up, portrait orientation in the ADF

Select a paper tray containing 11x17 paper Select Auto Reduce/Enlarge button

Press Start Retrieve output


Image Combination

This feature permits users to combine multiple input pages on a single output page

Place documents face up in the ADF Originals can be grouped in order of 2,4,8 Or 16 to a

page Select Dup/Combine/Series button

Select COMBINE button Originals: Select 1 sided or 2 Copy: Select 1 sided or 2 Select the number of input pages per output

page Press OK

Enter number of sets desired Press START


Book Copying

Place Book on Glass Platen Select Dup./Combine/Series button

Select SERIES button Select:

Book to 1 sided for single pages Press OK

OR

Select BOOK button Select BOOK TO 2 SIDED button on the

right of the screen Press OK

Enter desired sets Press Start


Magazine ModeMAGAZINE MODE permits the user to put multiple

input pages in a booklet format

Use of a SADDLESTITCHED FINISHER will staple these pages down the center and fold them

Place all originals face up in ADF in the sequence you want them in your booklet….Cover, inside cover, page 1, etc

Select Dup./Combine/Series button Select Book button

Originals: Select single or double sided Copy: Select Magazine

Touch OK Enter desired number of sets Press Start

Note: Selecting LETTER paper will result with a

half-size booklet Selecting 11 x 17 paper will result with a full

81/2 x 11 booklet


Chapters

Inserting Chapter Sheets in a 2 step process.

Step 1: Telling the machine from which drawer the chapter sheets will be drawn from

Select USER TOOLS/COUNTER button Select SYSTEMS SETTING box

Select PAPER TRAY SETTING tab Select NEXT button to go to the 2nd screen Press: Cover Sheet Tray box

Select the tray from which the Chapter Sheets will be drawn Tray1, Tray2, etc

Select Method Of Duplex: Single or Double sided

Display Time = At Mode Selected Press OK, EXIT, EXIT to return to the main

screen


Chapters

Step 2 is instructing the Unit where you want the Chapter Pages inserted

Press the COVER/SLIPSHEET tab on the bottom of the touch screen

Press the CHAPTER button Complete the boxes shown on the screen by

entering the sheet number the chapter sheet is to be inserted in the output

Use the # key after each entry Press OK to return to the main screen

Place documents face up in the document feeder

Select the number of sets desired Strongly recommend a SAMPLE COPY to

assure all in their proper sequence.


Adding Covers To Documents

The purpose of this function is to add either pre-printed front and back covers, or other covers, to any document.

Like Chapters, this is a 2 step function

Step 1: Telling the unit which paper tray the covers will be drawn from

Press USER TOOLS/COUNTER button Press SYSTEM SETTINGS button

Press PAPER TRAY SETTINGS tab Press NEXT to go to Screen 2 Select COVER SHEET TRAY

Select tray from which covers drawn Select single or double sided covers Display Time: At Mode Selected

Press OK, EXIT, EXIT to return to home screen


Adding Covers To Documents

STEP 2 Place the cover stock in the tray selected in

Step 1 Place documents face up in the document

feeder Select any and all finishing options for the

job Press the Cover/Slip Sheet Tab on the

touch screen Select FRONT COVER options

Copy= first page in document feeder will be copied onto the cover

Blank=preprinted cover, first page in the document feeder will appear AFTER the cover

Select BACK COVER options Same as FRONT COVER above

Press OK Strongly recommend a Sample Set


Inserting Blank Slip Sheets

The purpose of this function is to insert slip sheets into any document.

Like Chapters and Covers, this is a 2 step function

Step 1: Telling the unit which paper tray the slip sheets will be drawn from

Press USER TOOLS/COUNTER button Press SYSTEM SETTINGS button

Press PAPER TRAY SETTINGS tab Press NEXT to go to Screen 2 Select SLIP SHEET TRAY

Select tray from which slip sheets will be drawn

Select single or double sided sheets Display Time: At Mode Selected

Press OK, EXIT, EXIT to return to home screen


Inserting Blank Slip Sheets

STEP 2 Place the ship sheets in the tray selected

in Step 1 Place documents face up in the document

feeder Select any and all finishing options for the

job Press the Cover/Slip Sheet Tab on the

touch screen Select SLIP SHEET options

Blank=Blank Slip Sheets will be inserted where told by the following screen

Select DESIGNATE/CHAPTER Complete the boxes by showing before

which input page the blank Slip Sheet is to be inserted.

Press OK Strongly recommend a Sample Set


Bypass Tray - Copying On OHP

Place originals in the ARDF or on glass platen

Place Transparencies in bypass tray Press the # button on key pad Select OHP Press OK Press Start

Transparencies must be of Laser Copier type to withstand the heat of the laser engine. Failure to adhere will result in engine jams

Note: If you select OHP Transparencies, Labels, or Thick Paper in Special Paper, you cannot have copies delivered face down - -they will JAM


Bypass Tray – Copying On Heavy Stock

Place original in the ARDF or on glass platen

Place Stock Paper in bypass tray Press the # button on key pad

Select Heavy Press OK Enter desired number of sets

Press Start

Note: If you select OHP Transparencies Labels, or Thick Paper in Special Paper, you cannot have copies delivered face down -they will JAM

Media type must be within the Copier paper specifications to avoid damaging the engine


Copy Job Interrupt While a current COPY job is running

Press Interrupt key on the touch screen

Place NEW originals in the ARDF or on glass platen

Press START

After copies have been made, remove originals and copies

Press Interrupt Key again to resume original job

No job setting may be used with copy Interrupt


DOCUMENT SERVER FUNCTIONS


Setting Up The Automatic Erase

When documents are scanned into the Document Server, each is date and time stamped. A unit shipped from the factory is set for an automatic 3 day erase of all documents.

The Automatic Erase Function can be user adjusted anywhere from 1 day to 180, or it may be turned off entirely.

Setting The Automatic Erase Parameter Press USER TOOLS/COUNTER button Press SYSTEMS SETTINGS button Press ADMINISTRATOR TOOLS tab

Press NEXT to go to Screen 2 Press AUTO DELETE FILE IN DOCUMENT

SERVER button Enter the desired time to auto delete with the numeric

keys Press # key when through Pressing the OFF button means the automatic erase

has been turned off Exit User Tools/Counter


Scanning To Document Server Press Document Server button (see arrow) The originals to be scanned into the Document Server are

placed face up in the ADF or on the glass platen

Press SCAN ORIGINAL button Press USER NAME button

Press MANUAL ENTRY button and type in your name.

Press OK Press FILE NAME button and type in the name of the

file to be scanned. Press OK

Optional PASSWORD: Using numeric keys enter a 4 digit password. System will ask you t confirm it.

Press OK Press START

New File will show in Document Server list To continue Scanning Additional Documents, repeat

steps above


Print From Document Server Press Document Server (see arrow)

Finding the document you wish to print Enter your USER NAME in its

OR Enter the FILE NAME in its box you wish Touch the document you wish to print

If password protected, enter the numeric password

Touch To PRINT SCREEN PAGE button Select print options (2 sided, staple) Press START button


E-MAIL FUNCTIONS


User E-mail Registration Set-Up

Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management

Press New Program Press Change next to User Destination/Name Press Change next to Key Display to change Select Title - to File e.g Smith select (RST) Press E-mail, enter User’s E-mail address Register as a Sender - ON Senders Password - ON*

*Prevents other users from using your e-mail

Enter Password - Type in your Password

(numeric Only) Press OK

To enter additional E-mails, continue from step six above

Press Exit repeatedly to Exit set-up


Place originals in document feeder on on glass platen

Press Scanner Press Manual Input Enter Recipient's E-mail destination Press OK

Repeat steps to add additional addresses Press Attach Senders Name

Press your registered named box If stored with Password, enter password

To attached a Subject Header Press Attach Subject Header

Use pre- stored headers or press Manual input to attach a new subject header.

Press OK Select File Type to change scanning file type Press Scan Settings to change options

Copy type, density, resolution size, etc. Press OK Press Start to Scan/E-mail documents

Using E-mail Registration



List appears

Select the User E-mail you wish to change

Press the E-mail Address key Press Change next to User Name Enter the new E-mail information Press OK

To Change Password Press Change at Right of Password Enter New Password Press OK Press Exit repeatedly to Exit set-up

Changing User E-mail Registration


Deleting A User E-mail Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management

List appears To Clear only the E-mail Address Select the User E-mail user to clear Press the E-mail Address key Press Change next to User Name Press the Delete All key Press OK

To Clear all information for user Press the Delete Key Select the user to Delete Press the Key or enter the registered # Press the YES key Press the Exit key to Exit set-up


Registering E-mail Destinations to Group Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access page 2/3 Press Address Book Management Press User(s) destination key that you want to

register in a group Press Group key Select a group to which you want to register the

e-mail destinations Press OK

To Display an E-mail Destination Press Address Book: Program /Change

/Delete Group Select the Group where the data you want to

confirm is registered Press Programmed Users (all user e-mail

destination will show) Press OK To enter additional Groups, repeat the

above steps


User E-mail Registration Set-Up


Press New Program Press Change next to User Destination/Name Press Change next to Key Display to change Select Title - to File e.g Smith select (RST) Press E-mail, enter User’s E-mail address Register as a Sender - ON Senders Password - ON*

*Prevents other users from using your e-mail

Enter Password - Type in your Password

(numeric Only) Press OK

To enter additional E-mails, continue from step six above

Press Exit repeatedly to Exit set-up


Place originals in document feeder on on glass platen

Press Scanner Press Manual Input Enter Recipient's E-mail destination Press OK

Repeat steps to add additional addresses Press Attach Senders Name






Using E-mail Registration



List appears

Select the User E-mail you wish to change

Press the E-mail Address key Press Change next to User Name Enter the new E-mail information Press OK

To Change Password Press Change at Right of Password Enter New Password Press OK Press Exit repeatedly to Exit set-up

Changing User E-mail Registration


Deleting A User E-mail Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management




Group E-mail Registration Set-Up Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access second screen

2/3 Press Address Book: Program

/Change/Delete Group Press New Program Press Change next to Key Display to

group name Enter Group name Press Key Display Change to change

name Press Select Title - to sort groups e.g

Smith select (RST) or other sort modes Press OK

To enter additional Groups, continue from step six above


Registering E-mail Destinations to Group Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access page 2/3 Press Address Book Management Press User(s) destination key that you want to

register in a group Press Group key Select a group to which you want to register the

e-mail destinations Press OK

To Display an E-mail Destination Press Address Book: Program /Change

/Delete Group Select the Group where the data you want to

confirm is registered Press Programmed Users (all user e-mail

destination will show) Press OK To enter additional Groups, repeat the

above steps


Using E-mail Group Registration Place originals in document feeder on on

glass platen Press Scanner Press Manual Input Select Recipient's Group E-mail destination Press OK Press Attach Senders Name







Deleting A Group Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management




USER CODE FUNCTIONS


Turning ON/OFF User Code Function Select USER TOOLS/COUNTER

Select SYSTEM SETTINGS

Select ADMINISTRATOR TOOLS Scroll to Screen 2 Select USER AUTHENTIFICATION

MANAGEMENT Press USER CODE AUTH button

Select Copier Options codes will apply to Scroll to Screen 2

Select Printer options codes will apply to Select Other Functions codes will apply to

Press OK

Scroll to Screen 1 See next page to enter individual codes and the functions those codes will engage.


User Code Set Up And ActivationEntering Individual User Codes

You now are at Screen 1 of 5 under ADMINISTRATOR TOOLS

Scroll to page 2/5 using the down arrows Select Address Book Management

Select New Program Select Change next to Name

• Enter Name using the keyboard Select OK

Select Auth Info Type in the User Code (8 nbrs max) Press # Key after entering

Press NEXT button Confirm from the list of Available Functions

Copy: FULL COLOR, ETC Print: COLOR Other: Document Server or Scanner

Select OK

To enter more individual codes, start at the top of this page

Press EXIT three times to return to main copier screen


Using User Codes

When you walk up to the Copier and the panel requests your user code

At system Prompt _ _ _ _ _ _ Enter your User Code Press the # sign

System is now ready for use

After completing your task Press the Yellow & Orange buttons

together This will Reset the pass code

The next user will need to input their own user code to access system


Printing User Codes/Counters

Select USER TOOLS/COUNTER


Select ADMINISTRATOR TOOLS Select DISPLAY/CLEAR/PRINT

COUNTER Select PRINT COUNTER

Press START button

Press Exit 3 times


Deleting Individual Users

Select USER TOOLS/COUNTER


Select ADMINISTRATOR TOOLS Scroll to Screen 2 Select ADDRESS BOOK

MANAGEMENT Press the DELETE button Press the individual you wish to

delete Confirm you wish to delete:

Yes or NO

Press Exit 3 times