Ricoh Aficio Color 5560 Users Manual 274512

7/24/2019 Ricoh Aficio Color 5560 Users Manual 274512

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Operating Instructions

General Settings Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in this manual before using the machine.

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)Troubleshooting

Remarks

Entering Text

Specifications


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Manuals for This Machine

The following manuals describe the operational procedures oparticular functions, see the relevant parts of the manual.

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader / Adobe Reader is necessary to via PDF file.

Two CD-ROMs are provided: CD-ROM 1 Operating Instructions

CD-ROM 2 Scanner Driver and Document Manageme

General Settings Guide (this manual)Provides an overview of the machine and describes SystemTray Paper Settings), Document Server functions, and trou

Security ReferenceThis manual is for administrators of this machine. It descrtions that the administrators can use to protect data from bprevent the machine from unauthorized use.Also refer to this manual for the procedures for registeringwell as setting user and administrator authentication.

Network Guide (PDF file - CD-ROM1)Provides information about configuring and operating thwork environment or using software.This manual covers all models, and therefore contains funthat may not be available for your model. Images, illustratisupported operating systems may differ from those of you

Copy ReferenceDescribes operations, functions, and troubleshooting for thfunction.

Printer Reference


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Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROMDriver and Document Management Utility.

DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2Describes installation of, and the operating environmBinder Lite in detail. This guide can be displayed from when DeskTopBinder Lite is installed.

DeskTopBinder Introduction Guide (PDF file - CD-ROMDescribes operations of DeskTopBinder Lite and providits functions. This guide is added to the [Start]menu wh

Lite is installed. Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document DeskTopBinder Lite. This guide is added to the [Start]TopBinder Lite is installed.

Other manuals

PS3 Supplement (PDF file - CD-ROM1)

Unix Supplement (Available from an authorized dealerour Web site.)


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What You Can Do with This Mach

The following introduces the functions of this machine, and tals containing detailed information about them.

Products marked with * are optional. For details about optip.165 Options, or contact your local dealer.

Copier, Printer, and Scanner

Functions

This machine provides copier, print-er* and scanner* functions.

You can make copies of originals.With a finisher*, you can sort andstaple copies. See Copy Reference.

You can print documents createdusing applications. See Printer Ref-erence.

You can scan originals and sendthe scan file to a computer. SeeScanner Reference.

Utilizing Stored

You can store scanned by thissent from otherthe hard disk ofcan print the stowell as change print multiple dment Server). SDocument Serve

With DeskTopBsional*, you caprint, and deleteusing your compretrieve stored d

AFU015S


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Connecting Two Machines forCopying

You can connect two machines to-gether with Copy Connector*. When

you set up a copy job on one machine(the main machine), data is trans-ferred to the other (the sub-machine)so that copies can be made on bothmachines simultaneously (ConnectCopy).

You can complete large volume

copy runs in shorter time. See CopyReference.

Even if one machine runs out ofpaper, or stops because of a paper

jam, the other machine can stillcontinue to finish the job. See CopyReference.

Using the ScanNetwork Enviro

You can send sc

to other networe-mail (Sendinge-mail). See Scan

With the ScanRoware, you can stments in specifinetwork compu

See Scanner Refe You can send sc

to other networFolder). See Scan

AFU007S


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Administrating the Machine/Protecting Documents

(Security Functions)

You can protect documents fromunauthorized access and stopthem from being copied withoutpermission. See Security Reference.

You can control the use of the ma-chine, as well as prevent machinesettings from being changed with-out authorization. See Security Ref-erence.

By setting passwords, you can pre-vent unauthorized access via thenetwork. See Security Reference.

You can erase the data on the hard

disk to prevent the informationfrom leaking out. See the manualfor the DataOverWriteSecurityunit* and Security Reference.

Monitoring the Computer

You can monitor m

change settings usi Using SmartDev

min, SmartDevient, or a Web bra computer to vstatus, such as cquantities or mis

Guide. You can use a

make network work Guide.

You can also useregister and ma

user codes, e-mfolders in the Athe Web browse

AFU011S


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TABLE OF CONTENTS

Manuals for This Machine ........................................................

What You Can Do with This Machine......................................Copier, Printer, and Scanner Functions......................................Utilizing Stored Documents..........................................................

Connecting Two Machines for Copying .......................................

Using the Scanner in a Network Environment ............................

Administrating the Machine/ Protecting Documents (Security FuMonitoring the Machine Via Computer.........................................

Notice.........................................................................................Copyrights and Trademarks ....................................................

Trademarks .................................................................................

Information about Installed Software............................................

How to Read This Manual ........................................................

Safety Information ....................................................................Safety During Operation...............................................................

Positions of Labels and Hallmarks for RRRRWARNING and RRRRCENERGY STAR Program ..........................................................

Machine Types ..........................................................................

1. Getting Started

Guide To Components .............................................................

External Options...........................................................................Internal Options............................................................................

Control Panel.............................................................................Display Panel ..............................................................................When the Authentication Screen is displayed..............................

Turning On the Power ..............................................................Turning On the Main Power .........................................................

Turning On the Power ..................................................................Turning Off the Power ..................................................................

Turning Off the Main Power .........................................................Saving Energy.............................................................................

2 Combined F nction Operations


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Deleting Stored Documents .........................................................

Viewing Stored Documents Using a Web Browser......................

Downloading Stored Documents..................................................

Settings for the Document Server...........................................

4. User Tools (System Settings)

User Tools Menu (System Settings)........................................

Accessing User Tools (System Settings) ...............................Changing Default Settings ..........................................................Exiting from User Tools................................................................

Settings You Can Change with User Tools ............................General Features .........................................................................Tray Paper Settings ....................................................................

Timer Settings.............................................................................

Administrator Tools .....................................................................

Address Book............................................................................

Registering Names ...................................................................

Registering a Name ....................................................................Changing a Registered Name......................................................Deleting a Registered Name........................................................

Authentication Information......................................................Registering a New User Code......................................................

Changing a User Code.................................................................

Deleting a User Code...................................................................

Displaying the Counter for Each User Code ................................Printing the Counter for Each User Code.....................................

Clearing the Number of Prints......................................................

E-mail Destination.....................................................................Registering an E-mail Destination................................................Changing a Registered E-mail Destination ..................................Deleting a Registered E-mail Destination ...................................

Registering Folders ..................................................................Using SMB to Connect.................................................................

Using FTP to Connect..................................................................

Registering Names to a Group ................................................Registering a New Group.............................................................


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5. Troubleshooting

If Your Machine Does Not Operate as You Want ...................General .......................................................................................

Document Server .........................................................................BBBBLoading Paper......................................................................

Loading Paper in Tray 1 (Tandem Tray) .....................................

Loading Paper in Tray 2 and 3.....................................................Loading Paper in the Large Capacity Tray (LCT) ........................

Loading Paper in the Interposer...................................................Orientation-Fixed Paper or Two-Sided Paper .............................

Suspend Copy when using Finisher 3000B (100Sheet-StapDDDDAdding Toner........................................................................

Replacing Toner........................................................................

xxxxClearing Misfeeds ................................................................

Changing the Paper Size..........................................................Changing the Paper Size in Tray 2 or 3 ......................................

If Sheets Whose Size Cannot be Automatically Detected are Lo

ddddAdding Staples.....................................................................Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle StitFinisher MEC BK (Saddle Stitch) ................................................

Finisher 3000B (100-Sheet-Staples)............................................

eeeeRemoving Jammed Staples ................................................Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle Stit

Finisher MEC BK (Saddle Stitch) ................................................Finisher 3000B (100-Sheet Staples)............................................

yyyyRemoving Punch Waste ......................................................Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle Stit

Finisher 3000B (100-Sheet-Staples)............................................

Adjusting the Colour Registration ..........................................Auto Colour Registration.............................................................

Auto Colour Calibration................................................................

6. Remarks

Dos And Don'ts .........................................................................

Saving Colour Copies...............................................................


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Other Functions ........................................................................Inquiry .........................................................................................Changing the Display Language .................................................

Counter ......................................................................................

Displaying the Total Counter........................................................

7. Entering Text

Entering Text.............................................................................Available Characters...................................................................Keys .............................................................................................

Entering Text...............................................................................

8. Specifications

Main Unit....................................................................................Auto Document Feeder ................................................................

Document Server .........................................................................

Options ......................................................................................Mailbox........................................................................................Finisher MEC BK (Saddle Stitch) ................................................

Finisher MEC (50-Sheet-Staples) ...............................................Finisher 3000B (100-Sheet-Staples)............................................

Punch Unit (Finisher MEC BK (Saddle Stitch), Finisher MEC(50-S

Punch Unit (Finisher 3000B) ........................................................Copy Tray....................................................................................

Large Capacity Tray (LCT)...........................................................Interposer .....................................................................................

Output Jogger (Finisher MEC BK (Saddle Stitch), Finisher MEC (50-SOutput Jogger (Finisher 3000B (100-Sheet-Staples)).................

Others ........................................................................................

Copy Paper................................................................................Recommended Paper Sizes and Types.......................................

Envelopes ...................................................................................Non-recommended Paper...........................................................Paper Storage.............................................................................

INDEX.................................................................................


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Notice

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries

This product complies with the essential requirements and ptive 1999/5/EC of the European Parliament and of the Counon radio equipment and telecommunications terminal equiptual recognition of their conformity.

The CE Declaration of Conformity is available on the Interne

http://www.ricoh.co.jp/fax/ce_doc/.

This product is only for use in EEA or other authorized counof this product in Belgium, France, Germany, Italy, or the Netited.


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Copyrights and Trademarks

TrademarksMicrosoft, Windowsand Windows NTare registered trasoft Corporation in the United States and/or other countries.

Acrobatis a registered trademark of Adobe Systems Incorp

Bluetoothis a registered trademark of Bluetooth-SIG Inc. w

Other product names used herein are for identification purpobe trademarks of their respective companies. We disclaim anthose marks.

The proper names of the Windows operating systems are as

The product name of Windows95 is MicrosoftWindow

The product name of Windows98 is MicrosoftWindow

The product name of Windows Me is MicrosoftWindEdition (Windows Me)

The product names of Windows2000 are as follows:MicrosoftWindows2000 Advanced ServerMicrosoftWindows2000 ServerMicrosoftWindows2000 Professional

The product names of Windows

XP are as follows:MicrosoftWindowsXP ProfessionalMicrosoftWindowsXP Home Edition

The product names of Windows Server2003 are as folloMicrosoftWindows Server2003 Standard EditionMicrosoftWindows Server2003 Enterprise EditionMicrosoftWindows Server2003 Web Edition

The product names of WindowsNT are as follows:MicrosoftWindows NTServer 4.0MicrosoftWindows NTWorkstation 4.0


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Information about Installed Software

expat

The software including controller, etc. (hereinafter "softwthis product uses the expat under the conditions mentione

The product manufacturer provides warranty and supporthe product including the expat, and the product manufacitial developer and copyright holder of the expat, free from

Information relating to the expat is available at:http://expat.sourceforge.net/

Copyright 1998, 1999, 2000 Thai Open Source Software CenCooper.

Copyright 2001, 2002 Expat maintainers.

Permission is hereby granted, free of charge, to any person othis software and associated documentation files (the "SoftwSoftware without restriction, including without limitationcopy, modify, merge, publish, distribute, sublicense, and/oSoftware, and to permit persons to whom the Software is furn

ject to the following conditions:

The above copyright notice and this permission notice shall

copies or substantial portions of the Software.THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARKIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LWARRANTIES OF MERCHANTABILITY, FITNESS FORPURPOSE AND NONINFRINGEMENT. IN NO EVENT THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY ES OR OTHER LIABILITY, WHETHER IN AN ACTION

TORT OR OTHERWISE, ARISING FROM, OUT OF OR INWITH THE SOFTWARE OR THE USE OR OTHER DEALINWARE.

NetBSD


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Redistribution and use in source and binary forms, with or tion, are permitted provided that the following conditions ar

A Redistributions of source code must retain the above copyrof conditions and the following disclaimer.

B Redistributions in binary form must reproduce the abovethis list of conditions and the following disclaimer in tand/or other materials provided with the distribution.

C All advertising materials mentioning features or use of tdisplay the following acknowledgment:This product includes software developed by The NetBSD

and its contributors.D Neither the name of The NetBSD Foundation nor the nam

tors may be used to endorse or promote products derived without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDACONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIE

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRCHANTABILITY AND FITNESS FOR A PARTICULAR PUCLAIMED. IN NO EVENT SHALL THE FOUNDATION ORBE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SEUSE, DATA, OR PROFITS; OR BUSINESS INTERRUPT

CAUSED AND ON ANY THEORY OF LIABILITY, WHTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLERWISE) ARISING IN ANY WAY OUT OF THE USE OF TEVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMA

2.Authors Name List

All product names mentioned herein are trademarks of their

The following notices are required to satisfy the license termthat we have mentioned in this document:

This product includes software developed by the UniveBerkeley and its contributors.

This product includes software developed by Jonathan R. S


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This product includes software developed by Jonathan SThorpe for the NetBSD Project.

This product includes software developed by the UniveLawrence Berkeley Laboratory and its contributors.

This product includes software developed by Christos Zo

This product includes software developed by Christophethe NetBSD Project.

This product includes software developed by Paul Kranen

This product includes software developed by Adam Glass

This product includes software developed by Jonathan Sto This product includes software developed by Jonathan Sto

Project.

This product includes software developed by Winning Str

This product includes software developed by Frank van NetBSD Project.

This product includes software developed for the NetBSDvan der Linden

This product includes software developed for the NetBSD Thorpe.

The software was developed by the University of Californ

This product includes software developed by Chris Prove

sity of California, Berkeley, and contributors.

Sablotron

Sablotron (Version 0.82) Copyright 2000 Ginger Alliance Lserved

a) The application software installed on this product includesware Version 0.82 (hereinafter, "Sablotron 0.82"), with modithe product manufacturer. The original code of the Sablotron Ginger Alliance Ltd., the initial developer, and the modifiedtron 0.82 has been derived from such original code provided Ltd


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e) The source code of the Sablotron software is available at: htall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/M

JPEG LIBRARY

The software installed on this product is based in part on dependent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Copyright 2001 Carnegie Mellon University. All rights rese

Redistribution and use in source and binary forms, with or tion, are permitted provided that the following conditions ar

A Redistributions of source code must retain the above copyrof conditions and the following disclaimer.

B Redistributions in binary form must reproduce the abovethis list of conditions and the following disclaimer in t

and/or other materials provided with the distribution.C The name "Carnegie Mellon University" must not be used

mote products derived from this software without prior wFor permission or any other legal details, please contact:

Office of Technology TransferCarnegie Mellon University5000 Forbes AvenuePittsburgh, PA 15213-3890(412) 268-4387, fax: (412) [email protected]

D Redistributions of any form whatsoever must retain the f


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MD4

Copyright 1990-2, RSA Data Security, Inc. All rights reserv

License to copy and use this software is granted provided thathe "RSA Data Security, Inc. MD4 Message-Digest Algorithmentioning or referencing this software or this function.

License is also granted to make and use derivative works p

works are identified as "derived from the RSA Data Security, Digest Algorithm" in all material mentioning or referencing t

RSA Data Security, Inc. makes no representations concernichantability of this software or the suitability of this softwarepurpose. It is provided "as is" without express or implied war

These notices must be retained in any copies of any part of thand/or software.

MD5

Copyright 1991-2, RSA Data Security, Inc. Created 1991. A

License to copy and use this software is granted provided thathe "RSA Data Security, Inc. MD5 Message-Digest Algorithmentioning or referencing this software or this function.

License is also granted to make and use derivative works pworks are identified as "derived from the RSA Data Security, Digest Algorithm" in all material mentioning or referencing t


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RSA BSAFE

This product includes RSA BSAFEcryptographic or secu

ware from RSA Security Inc. RSA and BSAFE are registered trademarks of RSA Security

States and/or other countries.

RSA Security Inc. All rights reserved.

Samba(Ver 2.2.2-ja-1.1)

For SMB transmission, this machine uses Samba ver 2.2.2-ja-ferred to as Samba 2.2.2-ja-1.1).

Copyright Andrew Tridgell 1994-1998

This program is free software; you can redistribute it and/or mterms of the GNU General Public License as published by Foundation; either version 2 of the License, or (at your option

This program is distributed in the hope that it will be usefuANY WARRANTY; without even the implied warranty of MTY or FITNESS FOR A PARTICULAR PURPOSE. See the GNLicense for more details.

You should have received a copy of the GNU General Public this program; if not, write to the Free Software Foundation, I

Cambridge, MA 02139, USA

Note

The source code for SMB transmission by this machine cfrom the following website: http://support-download.com


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How to Read This Manual

SymbolsThis manual uses the following symbols:

RWARNING:This symbol indicates a potentially hazardous situation thdeath or serious injury if you misuse the machine by not folltions under this symbol. Be sure to read the instructions, all oed in the Safety Information section in the General Settings Gu

RCAUTION:This symbol indicates a potentially hazardous situation that nor or moderate injury or property damage not involving bomisuse the machine by not following these instructions undsure to read the instructions, all of which are included in the

section in the General Settings Guide.* WARNINGS and CAUTIONS are notes for your safety.

Important

If these instructions are not followed, paper might be misfaged, or data lost. Be sure to read these instructions.

PreparationThis symbol indicates the prior knowledge or preparation reqation.

Note

This symbol indicates precautions for operation, or actions to user error.

Limitation

This symbol indicates numerical limits, functions that cannoor conditions under which a particular function cannot be us

Reference


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Safety Information

When using this machine, the following safety precautions sh

lowed.

Safety During Operation

In this manual, the following important symbols are used:

RWARNING:Indicates a potentially hazardous situation which,are not followed, could result in death or serious i

RCAUTION:Indicates a potentially hazardous situation which, if ins

followed, may result in minor or moderate injury or dam


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RWARNING:

Disconnect the power plug (by pulling the plug, not t

power cable or plug becomes frayed or otherwise da To avoid hazardous electric shock or laser radiation e

remove any covers or screws other than those specifal.

Turn off the power and disconnect the power plug (by not the cable) if any of the following occurs:

You spill something into the machine.

You suspect that your machine needs service or re

The external housing of your machine has been da

Disposal can take place at our authorized dealer.

Do not incinerate used toner or toner containers. Ton

nite when exposed to an open flame. Dispose of used in accordance with local regulations.

Keep the machine away from flammable liquids, gase

A fire or an electric shock might occur.

Connect the machine only to the power source describfront cover of this manual. Connect the power cord dioutlet and do not use an extension cord.

Do not damage, break or make any modifications to tDo not place heavy objects on it. Do not pull it hard nthan necessary. These actions could cause an electri

Do not turn the earth leakage breaker from the off to

Otherwise it might lead to an electric shock, fire or smocircuit breakers to trip.

Do not incinerate spilled toner or used toner. Toner dwhen exposed to an open flame.


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RCAUTION:

Keep the machine away from humidity and dust. Otherwis

tric shock might occur. Do not place the machine on an unstable or tilted surface

an injury might occur.

If you use the machine in a confined space, make sure theair turnover.

Unplug the power cord from the wall outlet before you mo

While moving the machine, you should take care that the pbe damaged under the machine.

When you disconnect the power plug from the wall outletplug (not the cable).

If toner or used toner is inhaled, gargle with plenty of watefresh air environment. Consult a doctor if necessary.

If toner or used toner gets into your eyes, flush immediatamounts of water. Consult a doctor if necessary.

If toner or used toner is swallowed, dilute by drinking a later. Consult a doctor if necessary.

Avoid getting toner on your clothes or skin when removinreplacing toner. If your skin comes into contact with toner,

area thoroughly with soap and water.

If toner gets on your clothing, wash with cold water. Hot wtoner into the fabric and may make removing the stain im

The inside of the machine could be very hot. Do not touclabel indicating hot surface. Otherwise, an injury might o

The fusing section of this machine might be very hot. Cauen when removing misfed paper.

Keep the waste oil bottle away from flames. There is a ris

Do not use aluminum foil, carbon paper, or similar conducta fire or machine failure.


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Positions of Labels and HallmarkRRRRWARNING and RRRRCAUTION

This machine has labels for RWARNING and RCAUTIOshown below. For safety, please follow the instructions and has indicated.


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ENERGY STAR Program

Low Power ModeThis product automatically lowers its power consumptiothe last copy or print job has finished. Printing is still possMode, but if you wish to make copies first press the {{{{Ener

Reference

For details about how to change the default interval, seeer Timer.

Off Mode (Copier only)To conserve energy, this product automatically turns off 9

last copying or printing job has been completed. PrintingOff Mode, but if you wish to make copies first press the op

Reference

For details about how to change the default interval, s

As an ENERGY STAR Partner, w

that this machine model meets tGuidelines for energy efficiency

The ENERGY STAR Guidelines intend to establish an international energdeveloping and introducing energy-efficient office equipment to deal wisues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficienplace the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associatement by means of energy-saving features, such as Low-power mode.


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Duplex PriorityThe ENERGY STAR Program recommends the duplex funing paper resources this function reduces a burden to theapplicable machines, duplex function (one-sided original

ies) can be selected preferentially when the operation switcer switch is turned on, the {{{{Energy Saver}}}}key is pressed, orautomatically.

Reference

To change the settings of the Duplex Priority mode, seeorityin General Features P.2/5, Copy Reference.

Specifications

Recycled PaperIn accordance with the ENERGY STAR Program, we recomcled paper which is environmentally friendly. Please contresentative for recommended paper.

Copier only

Type 1 T

Low Power Mode Power consumption 275W or less 2

Default interval 15 min

Recovery Time 240 second

Off Mode Power consumption 6W or less 1

Default interval 90 min

Recovery Time 480 second

Sleep Mode Power consumption --

Default interval --

Recovery Time --

Duplex Priority One-Sided One-Sided


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Machine Types

This machine comes in two models which vary in copy sp

which model you have, see the inside front cover.Type 1 Type 2

Copy speed/Full Colour 45 copies/minute

(A4K, 81/2" 11"K)

55 copie

(A4K, 8

Copy speed/B&W 60 copies/minute

(A4K, 81/2" 11"K)

60 copie

(A4K, 8

1 Getting


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1. Getting

Guide To Components

1. Auto Document Feeder (ADF)

Load a stack of originals here. They willbe fed automatically one by one.

2. Exposure glassPlace originals face down here.

3. Main power switch

If the machine does not operate aftert i th ti it h h k if

5. Operation switc

Press this switch to(the Onindicator ligpower off, press this indicator goes off).

6. Control panel

See p.21 Control Pa

7 Front cover


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Getting Started

1

1. Bypass tray

Use to print on OHP transparencies, labelpaper (adhesive labels), translucent pa-per, postcards and custom size paper.

2. Ventilation hol

Prevent overheatingventilation holes bnear it or leaning thimachine overheats, a

ADB023S


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External Options

1. Output Jogger Unit

Jogs the sheets delivered to the finishershift tray.

2. MailboxSorts printed papers.

*Mailbox output trays 1-9

3. Copy trayCopies and prints are delivered here.

4. Finisher 3000B(100-Sheet-Sta-ples)

Sorts stacks staples and punches copies

5. Finisher MEC B

Sorts, stacks, staples The saddle stitch funcopies in the centre

booklets.

*3: Finisher upper tra

*4: Finisher shift tray

*5 Booklet tray6. Finisher MEC(5

Sorts, stacks, staples

*6: Finisher upper tra

h h f

Getting Started


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Getting Started

1

Internal Options

A Printer/Scanner unitAllows you to use the printer and scanner functions.

B IEEE 1394 interface board *1

Connects to an IEEE 1394 cable.

C IEEE 1284 interface board *1

Connects to an IEEE 1284 cable.D Bluetooth *1

Allows you to expand the interface.

E IEEE 802.11 Wireless LAN board *1

You can install a wireless LAN interface.

F File Format ConverterAllows you to download documents from the Documencopier and printer functions. See p.46 Downloading Store

G Copy ConnectorYou can use the connect copy function.

H DataOverwriteSecurity UnitAllows you to erase data on the hard disk.

*1 You cannot install two or more of the options below:

IEEE 1394 interface board, IEEE 1284 interface board, Bluetoothless LAN board


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Control Panel

1. Indicators

Display the status of the machine and in-dicate errors.

d: Add Staple indicator. See p.126 dAdding Staples.

D: Add Toner indicator. See p.110 DAdding Toner.

B: Load Paper indicator. See p.105 BLoading Paper.

L: Service Call indicator

M: Open Cover indicator

x: Misfeed indicator. See p.114 x

Clearing Misfeeds.

2. Screen contrast knob

Adjusts the brightness of the display pan-el.

5.{{{{Adjust/Program Cmode)

Use this key to adjuours. See Colour AColour, Copy Refere

6. Colour circleRefer to this when aColour Adjustment

7. Display panel

Shows the operatiosages, and function m

8.{{{{Check Modes}}}}kPress this key to chec

9. {{{{Program}}}} keymode)

Getting Started


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Getting Started

1

13. Main power indicator and Onindicator

The main power indicator lights up whenthe main power switch is turned on.

The On indicator lights up when thepower is turned on.

Important

Do not turn off the power while

the Onindicator is blinking. Doingso may damage the hard disk.

14. Operation switch

Press this switch to turn the power on(the Onindicator lights up). To turn thepower off, press this switch again (the Onindicator goes off).

15.{{{{Sample Copy}}}}keyPress to make a single set of copies orprints to check for print quality beforemaking multiple sets.

16.{{{{Start}}}}keyPress to start copying, or to scan or printdocuments stored on the Document Serv-er.

17.{{{{Clear/Stop}}}}key Clear

Press to delete a number entered.

Stop

Press to stop a job in progress.

18.{{{{#}}}}keyPress to enter a numerical value.

19. Number keys

21. Function keys

Press to select the fol

Copy: Document Server

Printer:

Scanner:

22. Function Statu

These show the statu

tions: Yellow: the functi

Green: the functio

Red: the functioned.

23. BBBB: indicator (

The data indicator data reception. SePrinter Reference.


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Display Panel

The display panel shows machine status, error messages and

The function items displayed serve as selector keys. You can item by lightly pressing them.

When you select or specify an item on the display panel, it . Keys appearing as cannot be used.

Important A force or impact of more than 30 N (about 3 kgf) will d

panel.

By default the copying screen is displayed when you turn the

Common Key Operations

The following keys are common to all screens.

Key list

[OK] Acknowledges a selected function or entered valto the previous display

[Cancel] Deletes a selected function or entered values, anprevious display

[UUUUPrev.], [TTTTNext] Moves to the previous page or the next page whebe displayed on one page.

[OK][Yes] Closes displayed messages.

[Clear] Clears entered values and does not change the se

Getting Started


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Ge g S a ed

1

When the Authentication Screen is displayed

When Basic Authentication, Windows Authentication, or LDis set, the authentication screen is displayed. Unless a valid usword are entered, operations are not possible with the machi

Note

Consult the User Administrator about your login user nam

word. For details of the various types of user authenticatispective administrators.

When User Code Authentication is set, the screen for entedisplayed instead.

AAAA Press [Enter]for Login User Name.

BBBB Enter a login user name, and then press [OK].

CCCC Press [Enter]for Login Password.

DDDD Enter a login password, and then press [OK].

EEEE Press [Login].When the user is authenticated, the screen for the functionpears.

Note

If authentication fails, Authentication has failed.alogin user name and password.

R f


37/200

Log Off

Important

To prevent unauthorized users from using the machine, alyou have finished using the machine.

AAAA Press {{{{User Tools /Counter}}}}.

BBBB Press [Logout].

CCCC Press [Yes].

DDDD Press {{{{User Tools /Counter}}}}.

AFU022S

Getting Started


38/200

1

Turning On the Power

This machine has two power switches.

Operation switch (right side of thecontrol panel)Press to activate the machine.When the machine has finished

warming up, you can make copies.

Main power switch (left side of the ma-chine)Turning off this switch will com-pletely turn off power to the ma-chine.

Note

This machine automatically entersEnergy Saver Mode or turns itselfoff if you do not use it for a certainperiod. See p.62 Auto Off Timer,p.62 Energy Saver Timer.

Turning On the Main Power

AAAAMake sure that the power cord isfirmly plugged into the wall out-let.

BBBB Open the switch cover and turnon the main power switch.

The main power indicator turnson.

Important

Do not turn oimmediatelyturned on. Osult in damag

or memory, lfunctioning o

Turning On the

AAAA Press the operat

The Onindicato

Note

If the powerwhen the oppressed, checer switch is o


39/200

Turning Off the Power

AAAA Press the operation switch.The Onindicator goes off.

Note

In the following cases, the indi-cator will not go off but will in-stead blink when you press theoperation switch:

During communication withexternal equipment.

When the hard disk is active.

Turning Off the Main Power

Important Do not turn off the main power

switch when the Onindicator is onor blinking. Failure to observe thismay result in damage to the hard

BBBB Open the switcoff the main po

The main power

Saving Energy

----Energy Saver M

If you do not opera

a certain period of press the {{{{Energy Splay disappears goes into Energy Syou press the {{{{Eagain, the machiready condition. T

less electricity in En

Note

You can change the machine wa

AFU023S

Getting Started


40/200

1----Auto OffThe machine automatically turns it-self off when the job is finished, aftera certain period of time has elapsed.This function is called Auto Off.

Note

You can change the Auto Off time.See p.62 Auto Off Timer.

The Auto Off Timer function willnot operate in the following cases:

When a warning message ap-pears

When the service call messageappears

When paper is jammed

When the cover is open

When the Add Toner" messageappears

When toner is being replen-ished

When the User Tools / Counterscreen is displayed

When fixed warm-up is in progress

When the printer or other func-

tions are active When operation was suspended

during printing

When the Data In indicator is

2. Combined Fu


41/200

Ope

Changing Modes

Note

You cannot switch modes in any of the following situation

When accessing User Tools During interrupt copying

The default setting is to display the screen for copying wpower on. You can change the setting. For details aboutFunction Priority.



42/200

2

----System ResetThe machine returns automatically to its initial condition whof time has elapsed after the job is finished . This function is set. See p.53 Function Priority.

Note

You can change the System Reset time. See p.62 System A

Job List

You can check the contents of jobs in printing as well as thoseand also delete them.

Note

In the Job List, jobs reserved using Copy mode and Docuare displayed. When [Print Priority]in the System Settings i

jobs reserved using Copy mode, Printer mode, DocumeNetfile mode are displayed.

For details on printing in the Netfile mode, see the manuals

er Professional/Lite.

Checking the Job List

AAAA Press the {{{{Job List}}}}key.


43/200

The icons below show the operation mode of stored docum

Note

If more than six jobs are registered, press the [UUUUPrev.]down the screen.

CCCC Press [Detail].

DDDD Check the contents of the list.

EEEE Press [OK].The display returns to the job list menu.

Deleting Jobs

Note

If you are unable to delete the job, contact the administrat

AAAA Press the {{{{Job List}}}}key.

Job printed usingCopier mode.

Job printed usingPrinter mode.

Job printed usingDocument Servermode.



44/200

2

Multi-Access

You can carry out another job using a different function whilbeing performed. Performing multiple functions simultaneouis called Multi-Access.

This allows you to handle your jobs efficiently, regardless of hbeing used. For example:

While making copies, you can scan documents to store in ther.

While printing documents stored in the Document Servereceive print data.

While executing print jobs, you can make operations for co

Note

See p.54 Print Priorityto set function priority. By defaulis set to first priority.

When the optional finisher is installed on the machine, youtput tray to which documents are to be delivered. Forabout how to specify the output tray for each function, seescriptions:

p.55 Output: Copier p.55 Output: Document Server

p.56 Output: Printer

----Function Compatibility

The chart below shows sample operations when Print Priorileave. See p.54 Print Priority.

|: Simultaneous operations are possible.

$: Operation is enabled when the relevant function key is p


46/200

2

*1 Simultaneous operations are only available after the preceding jscanned and [New Job]appears.

*2 You can scan a document after the preceding job documents are*3 When stapling, printing automatically starts after the current jo*4 Stapling is not available.*5 Simultaneous operations are possible once you press [New Job].*6 Becomes an only when scanning colour.*7 Becomes an interrupt operation by changing the function key

colour. (However, it becomes an when the network Twain scaour.)

Li i i

WebDocument

Serve

r

Printing | |*3

| | | | | | |

Mode after you select

Copy

InterruptCopying

Printer

Scanner

DataReceptio

n

Print

Mode before you select Operationsfo

rCopying

Stapling

Sort

Operationsfo

rCopying

Copying

Printing

Stapling

Operationsfo

rScanning

3. Document


47/200

Relationship between Documenand Other Functions

The following table describes the relationship between the

and other machine functions.

*1 You can display stored documents using the scanner function.List of Stored Files", Scanner Reference.

*2 You can send stored documents using the scanner function. See "by E-mail or Scan to Folder, or Delivering", Scanner Reference.

Function nameWhere to store

documentsDisplaying a list

Printing storedocuments

CopyCopy/Docu-ment Server

Available Enabled

Printer Personal computer Available Enabled

Scanner Scanner Not available *1 Disabled

Document Server


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3

Document Server Display

Document Server Main Display

1. Operating status and messagesare displayed.

2. The title of the currently selectedscreen is displayed.

3. The numbers oand printed pages

4. The operation k

5. The stored operplayed.

The icons below show the operation mode when documentin the Document Server.

Note

Depending on your security settings not all stored docuplayed

A

Function Copier Printer

Icon

Colour Icon Full Colour Black & White Single Colou

U


49/200

Using the Document Server

Storing Data

File NameStored documents will automati-cally be named as COPY0001,

COPY0002. You can change as-signed file names.

User NameYou can register a user name todistinguish the user or user groupthat stored the documents. To reg-

ister, you can either enter a nameor use the one assigned to the usercode.

Reference

For more information about theuser name, see p.74 Register-

ing Names.

PasswordYou can set a password for storeddocuments, and use it to preventothers printing them. When a pass-word is set for the documents,

mark appears next to the docu-ments.

Reference

To store documents in a mode oth-

Avoid using a consecutive nuword such as since the numbeto guess, so usprovide a worth

curity. A document ac

rect password even after operaand it can be accers. To stop thithe {{{{Clear Modesdocument select

The user name a document to ther is to identify ttor and type. Iconfidential docers.

Note

Enter a four- toword.

By default, dataument Server is

days (72 hoursthe time taken fto be deleted ap.69 Auto Dele

If you do not w

Document Server


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3

AAAA Press the {{{{Document Server}}}}key.

BBBB Press [Scan Original].

CCCC Enter a file name, user name, orpassword if necessary.

Note If you do not enter a file name,

one will be automatically as-signed.

Reference

p.39 To register or change a

user name.p.39 To change a file name.

p.40 To set or change a pass-word.

EEEEMake settings a

Reference

For details, se

FFFF Press the {{{{Start}}}}The document isument Server.

Note

To stop sca{{{{Clear/Stop}}}}paused scanntinue]in the c

box. To deleand cancel th

When a passw

mark appeof the file nam

The Select Filappears whehave been scdisplayed, pished].

AFU026S

U


51/200

To register or change a user name

AAAA Press [Scan Original].The Scan Original display appears.

BBBB Press [User Name].

If user names have already beenregistered, the Change User Namedisplay appears. To use an unreg-

istered user name, press [Non-pro-grammed Name].

If no names are registered in theAddress Book, the User Name en-try display appears.

Reference

p.74 Registering Names.

When using a name registered inthe Address Book

A Select a name from the list, andthen press [OK].

When using an name

A Press [Non-pro

B Enter a new upress [OK].

Reference

p.157 Ent

When no namethe Address Bo

A Enter a new upress [OK].

Reference

p.157 Ent

To change a file nam

AAAA Press [Scan Origi

The Scan OriginBBBB Press [File Name]

Document Server


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3

DDDD Enter a new file name, and thenpress [OK].

Note

Up to 20 characters can be en-tered as a file name, but only 16characters of each file name will

be displayed in the documentlist.

Reference

p.157 Entering Text.

To set or change a password

AAAAPress

[Scan Original].

The Scan Original display appears.

BBBB Press [Password].

CCCC Enter a four- to eight-digit pass-word using the number keys, andthen press the {{{{#}}}}key.

Changing a Sto

Document's FilName, or Passw

AAAA Press the {{{{Docum

BBBB Select the docum

name, file namewant to change

Note

If a passworthe documenword and pre

CCCC Press [File Manag

DDDD Press [Change FUser Name], or [C

EEEE Enter the newname, or pass

U


53/200

Searching for Stored

DocumentsYou can use either [Search by FileName]or [Search by User Name] tosearch for documents stored in theDocument Server. You can also liststored documents in your order of

preference.

Note

If you install DeskTopBinder Pro-fessional or DeskTopBinder Liteon your computer, you can searchand rearrange the documents from

your computer.Reference

For more details refer to the manu-als for DeskTopBinder Profession-al/Lite.

To Search by File Name


BBBB Press [Search by File Name].

CCCC

To Search by User N

AAAA Press the {{{{Docum

BBBB Press [Search by

CCCC To specify a regselect the user nplayed list, and

Note To specify an

name, go to t

DDDD To specify an name, press [Name]. Enter th

press [OK].

Referencep.157 Enteri

EEEE Press [OK].

Document Server

Y


54/200

3

To Check Details of Stored Documents

AAAA Select the document.

Note

If a password has been set forthe document, enter the pass-word, and then press [OK]or the{{{{#}}}}key.

BBBB Press [Detail].

Detailed information about thedocument is displayed.

Note

If you have selected several doc-uments, use [UUUU]and [TTTT]to viewthe details of each.

Press [OK]. The Select Files toPrint display appears.

Printing Stored Documents

You can searusing [Search

[Search by FiSearching ments.

You can sortin the list bname or daments, press

Name]or [Date If you cann

contents of afile name, youfirst page of checking puPrinting the

To cancel a shighlighted d

BBBB To print multippeat step AAAAin twant to print.

Note You can sele

ments.

If sizes or resodocuments ardocuments m

If you wish tfor printing,tion, and reseorder.

If ou press

U

CCCC If i t


55/200

CCCC If you need to change the printsettings, press [Print Settings].

The Print Settings display appears,and user names, file names andprinting order of the documentsare shown.

Note

The print settings made for print-ingin copier or printer mode re-

main effective after printingand are applied to the next job.

When multiple documents areselected, print settings made forthe first document will be effec-tive for only that document, andnot the subsequent ones.

Print setting items are listed be-low. For details about the printresults, see Copy Reference.

Binding format

2 Sided Copy Top to Top

2 Sided Copy Top to Bot-tom

Booklet

Magazine

If you print using the Sor

check the priing out onlyp.44 Sample

When multipprinted at thsettings madement will app

quent ones. If you select

can confirm forder you selscrolling thr[TTTT]and [UUUU].

Press[Select F

Select Files to

DDDD Enter the requiries using the nu

Note

Up to 999 can

EEEE Press the {{{{Start}}}}The machine sta

To stop printing

Document Server

C Use the number keys to enter a


56/200

3

C Use the number keys to enter anew number of copies.

D Press the {{{{#}}}}key.E Press [Continue].

Printing restarts.

Sample Copy

If you are printing multiple sets, youcan check if the print settings or sort-ing order is correct by first printingout a sample set.

Limitation

This function can be used only

when the Sort function is selected.AAAA Select the document to be printed.

Note

If a password has been set forthe document, enter the pass-word and then press [OK]or the{{{{#}}}}key.

You can search for a documentusing [Search by User Name]or[Search by File Name]. See p.41Searching for Stored Docu-

Note

To change t

[Suspend]to Settings men

Printing the First Pag

You can print the fiment selected in tPrint display to che

If more than one ded, the first page o

AAAA Select the docum

Note

If a passworthe documenword and the{{{{#}}}}key.

Note

You can sear

using [Search[Search by FiSearching ments.

You can sortin the list bname, or dat[User Name],[Date].


U

To cancel a s


57/200

Deleting Stored Documents

Important

You can store up to 3,000 docu-ments in the Document Server. Nomore documents can be storedwhen the limit is reached, and youshould delete unnecessary docu-

ments.

Note

You can delete all stored docu-ments at once with User Tools. Seep.69 Delete All Files.

You can also delete documents via

a Web browser from a computer inthe network. For details on how tostart the Web browser, see NetworkGuide.


BBBBSelect the document.

Note

If a password has been set forthe document, enter the pass-word and then press [OK]or the{{{{#}}}}key.

Note You can delete multiple docu-

ments at once.

You can search for a document


CCCC Press [Delete File

DDDD Press [Delete] toment.

Viewing StoredUsing a Web Br

Reference

The Web brows

AAAA Start a Web bro

BBBB Enter http:// (Imachine) / in tThe top page ap

browser.

CCCC Click [DocumentThe Documenappears.

Note

To switch thclick [Details

Document Server


58/200

3

Downloading Stored

Documents

Note

File Format Converter is requiredwhen downloading documentsstored in copier or printer mode.

AAAA Start a Web browser.

BBBB Enter http:// (IP address of thismachine) /in the [Address]box.

The top page appears on the Webbrowser.

CCCC Click [Document Server].The Document Server File Listappears.

Note

To switch the display format,click [Details], [Thumbnails]or

[Icons]from the [Display method]list.

DDDD Click the properties button of thedocument you want to download.

EEEE Select [PDF], [JPEG], or [Multi-page

TIFF]in the [File Format]list.Note

[JPEG] can only be selected fordocuments stored in scanner

Setting

Settings for the Document Serve


59/200

Settings for the Document Serve

Copier / Document Server Features (See General Features P.4Features P.5/6, Copy Reference.)

System Settings (See p.53 General Features, p.57 Tray PapeTimer Settings, p.64 Administrator Tools.)

Items Default

General Features P.4/6 Document Server Storage Key: F1 2 Sided O

Document Server Storage Key: F2 1 Sided

Document Server Storage Key: F3 1 Sided1

Document Server Storage Key: F4 1 Sided1

Document Server Storage Key: F5 Create M

General Features P.5/6 Document Server Print Key: F1 2 Sided T

Document Server Print Key: F2 2 Sided T

Document Server Print Key: F3 Booklet

Document Server Print Key: F4 Magazin

Document Server Print Key: F5 Off

Items Default

General Features Warm Up Notice On

Copy Count Display Up

Output: Document Server Copy Tra

Tray Paper Settings Paper Tray Priority: Docu-

ment Server

Tray 1

Front Cover Sheet Tray Off

Back Cover Sheet Tray Off

Slip Sheet Tray Off

Document Server


60/200

3

4. User Tools (System Se


61/200

User Tools Menu (System Setting

General Features (See p.53 General Features.)

*1 The default tray switches to Finisher Upper Traywhen the opstalled.

*2

The default tray switches toMailbox Output Traywhen the opstalled.

Default

Panel Tone OnWarm Up Notice On

Copy Count Display Up

Function Priority Copier

Print Priority Display Mode

Function Reset Timer 3 seconds

Interleave Print 10 sheet(s)

Output Tray Setting According to Function S

Output: Copier Copy Tray*1

Output: Document Server Copy Tray*1

Output: Printer Copy Tray*1 *2

ADF Original Table Elevation When Original is Set

Job List Display Time 15 seconds

Size Setting 81/2"13"L

User Tools (System Settings)

Tray Paper Settings (See p.57 Tray Paper Settings.)


62/200

4

*1 The default switches to LCTwhen the optional Large Capacstalled.

Timer Settings (See p.62 Timer Settings.)

Default

Paper Tray Priority: Copier Tray 1*1

Paper Tray Priority: Printer Tray 1*1

Paper Thickness Setting Normal (72-126g/m2)

Tray Paper Size: Tray 2 Auto Detect

Tray Paper Size: Tray 3 Auto Detect

Paper Type: Bypass Tray No Display

Paper Type: Tray 1 No Display/2 Sided Copy



Paper Type: LCT No Display/2 Sided Copy

Front Cover Sheet Tray Off

Back Cover Sheet Tray Off

Slip Sheet Tray Off

Designation Sheet 1 Tray Off

Designation Sheet 2 Tray Off

Printer Bypass Paper Size A4K

Paper Type Detect On

Double Feed Detect On

Default

Auto Off Timer 90 minute(s)

User Too

Interface Settings


63/200

For details about network settings, see User Tools M

tings), Network Guide. For details about parallel interface, see System Setting

tion), Printer Reference.

File Transfer

For details about network settings, see User Tools Mtings), Network Guide.

Administrator Tools (See p.64 Administrator Tools.)

Default

User Authentication Management Off

Administrator Authentication Management Off

Program / Change Administrator --Key Counter Management

Extended Security --

Display / Print Counter --

Display / Clear / Print Counter per User --

Address Book Management --

Address Book: Program / Change / Delete Group --

Address Book: Change Order --

Print Address Book: Destination List --

Address Book: Edit Title --

Address Book: Select Title Title 1

Auto Delete File After 3 day(s)

Delete All Files --

Program / Change / Delete LDAP Server --


Accessing User Tools (System Se


64/200

4

ccess g Use oo s (Sys e Se

User Tools allow you to change or setdefaults.

Note

Operations for system settings aredifferent from normal operations.Always quit User Tools when youhave finished. Seep.52 Exitingfrom User Tools.

Any changes you make with UserTools remain in effect even if themain power switch or operationswitch is turned off, or the {{{{Energy

Saver}}}}or {{{{Clear Modes}}}}key ispressed.

Changing Default Settings

Note

If the Administrator Authentica-tion is specified, contact your ad-ministrator.

AAAA Press the {{{{User Tools/Counter}}}}key.

CCCC Select the desirepress the desire

Reference

p.49 User ToSettings)

DDDD Change settingstructions on tand then press

Note

To cancel chareturn to thpress the {{{{Ukey.

Exiting from Us

AAAAPress the

{{{{

User T

Note You can als

Tools by pres

Settings You Ca

Settings You Can Change with U


65/200

g g

Reference

To access User Tools, see p.52 Changing Default Settings

General Features

Panel ToneThe beeper (key tone) sounds when a key is pressed.

Note

Default: On

Warm Up Notice (Copier/Document Server)

You can set the beeper to sound when the machine becoming after reviving from Energy Saver Mode, or when the p

Note

Default: On

If the Panel Tone setting is Off, the beeper will not sothe Warm Up Notice setting.

Copy Count Display (Copier/Document Server)The copy counter can be set to show the number of copies mthe number of copies yet to be made (count down).

Note

Default: Up(count up)

Function PriorityYou can specify the mode to be displayed immediately aswitch or System Reset mode is turned on.


Print PriorityP i t i it i i t th d l t d


66/200

4

Print priority is given to the mode selected.

Referencep.32 Multi-Access.

Note

Default: Display Mode

When the optional finisher is installed, you can specifywhich documents are delivered.

p.55 Output: Copier

p.55 Output: Document Server

p.56 Output: Printer

Function Reset TimerWhen using the multi-access function (See p.32 Multi-Ac

the length of time the machine waits before changing modwhen you are making many copies and need to change thcopy. By setting a longer reset time, you can prevent being er functions.

Note

Default: 3 seconds

The Function Reset Timer setting will not be effectivegiven to Interleave Print. See p.54 Print Priority.

Interleave PrintYou can set the timing for changing modes when [Print Prio[Interleave].

Note Default: 10 sheet(s)

Values set may change depending on the timing of prin

Settings You Ca

Output: CopierYou can specify a tray to which copies are delivered


67/200

You can specify a tray to which copies are delivered.

Note

Default: Copy Tray, Finisher Upper Tray The default settings may vary depending on the finishe

Output: Document ServerYou can specify a tray to which documents are delivered.

Note

Default: Copy Tray, Finisher Upper Tray For details about output trays, see p.55 Output: Copie

The default settings may vary depending on the finishe


Output: PrinterYou can specify a tray to which prints are delivered


68/200

4

You can specify a tray to which prints are delivered.

Note

Default: Copy Tray, Finisher Upper Tray

The output trays set on the printer driver have priority ospecified above.

The default settings may vary depending on the finishe

ADF Original Table ElevationYou can set the timing for elevating the ADF original table

Note

Settings You Ca

Note

D f l 81/ " 13"L


69/200

Default: 81/2"13"L

Output Tray Setting

Limitation

You cannot interrupt the current stapling job even when a sified with a different function.

When the optional finisher is installed and stapling or shfied, the job will be delivered to the finisher shift tray regartray specified.

Tray Paper Settings

Paper Tray Priority: Copier (Copier/Document Server)You can specify the paper tray from which paper is to be s

Note

Default: Tray 1

Paper Tray Priority: Printer (Printer)

You can specify the paper tray from which paper is to be s

Note

Default: Tray 1, LCT

The default tray switches to LCT if the optional large cis installed.

Paper Thickness SettingYou can specify the paper thickness setting.

Tray1-3

Thin (52-71g/m2)


Tray Paper Size: (Tray 2-3)You can select the size of the copy paper loaded in the pap


70/200

4

You can select the size of the copy paper loaded in the pap

The paper types you can set for trays are as follows: Auto Detect, A3L, B4 JISL, A4K, A4L, B5 JISK

A5L, 210340 mm, 210170 mm, 1218L, 1117L,1015L, 81/214L, 81/213L, 81/211K, 81/2181/413L, 813L, 71/4101/2K, 71/4101/2L, 51/281/2L, 8KL, 16KK, 16KL, Custom Size (1311.69") long 139.7-432 mm (5.5"-17") wide)

Important

If the specified paper size differs from the size of paperpaper tray, a paper misfeed might occur because the padetected accurately.

Note

Default:Auto Detect

The tray fence for the optional large capacity tray (LCneed to change the paper size, contact your service repr

The optional tab sheet holder is required when using tab

Reference

p.124 Changing the Paper Size.

Paper Type: Bypass TrayYou can sets the display to show the type of paper loaded

The paper types you can set for the bypass tray are as f

Plain paper (No Display), Recycled Paper, Special Pa1, Colour Paper 2, Translucent Paper, Letterhead, L

Cardstock, Bond Paper, Prepunched Paper, PreprinteNote

Default: No Display

Settings You Ca

The mark is displayed next to the paper tray if No



71/200


The number of tab stock shifts can be set in millimeterhas been selected.

The number of tab stock shift can be set in 1 millimeter (in a range of 0 to 15 mm (0" to 0.6"). The default is 13 m

Thick Paperand Tab Stockcan be set simultaneous

Limitation

[Auto Paper Select]can only be selected for the copier funand [Recycled Paper]are selected. If [No]is selected, Autovalid.

Front Cover Sheet Tray, Back Cover Sheet TrayYou can specify and display the paper tray that is used to ster selecting the paper tray, you can also specify the displa

method for two-sided copying.

Note

Default:

Tray to Program: Off

Functions using the Cover Sheet Tray setting are front

front/back cover function. When [At Mode Selected]is selected, the cover sheet tra

displayed when the cover function or slip sheet functio

You can set Copying Method in Duplex setting only whed]is selected.

Reference

"Covers", Copy Reference

Slip Sheet Tray, Designation Sheet Tray 1/2You can specify and display the paper tray that is used forY l f h d l d h d


Printer Bypass Paper SizeYou can specify the size of the paper in the bypass tray w


72/200

4

p y p p yp yfrom the computer.

The paper types you can set for trays are as follows:

A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5A6L, 11 17L, 81/214L, 81/213L, 81/211K14L, 81/413L, 8 13L, 71/4101/2K, 71/481/2L, Custom Size (139.7-305 mm (5.5"-12") long(5.5"-18") wide)

Note

Default:A4K

Paper Type DetectYou can specify whether or not detect the paper type (plain2, translucent, OHP transparency) automatically.

If detection is enabled and the paper type that is loaded dtected paper type a warning screen appears.

On

OffTrays that can be specified:

Bypass Tray

Tray 1 Tray 2

Tray 3

LCT

Note

Default: On

Some paper types cannot be detected. In this case, specifting.

If you select duplex copying, the paper type of the back

Settings You Ca

Batch of more than one paper type

Sheets shorter than 160 mm (only if loaded in the by


73/200

( y y

Double Feed DetectYou can specify whether or not the machine stops if moreplain, thin, thick 1, thick 2, or translucent paper, or more thparency is fed simultaneously.

On

Off

Trays that can be specifed: Bypass Tray

Tray 1

Tray 2

Tray 3

LCTNote

Default: On

With certain paper types, double feeds cannot be detect

Depending on the paper type, the machine may detect though they have not actually occurred. In this case, sp

setting. If you select duplex copying, the paper type of the back

not be detected.

[Double Feed Detect]works only if you select No Displper, Translucent Paper, or OHPin [Paper Type: ]in

Double feeds cannot be detected with the following pap

Printed paper or copies

Colored paper

Preprinted paper


Timer Settings


74/200

4

Auto Off TimerThe machine turns off automatically to conserve energy afhas elapsed following job completion. This function is callThe machine status after Auto Off operation is referred toSleep mode. For the Auto Off Timer, specify the time to Off.

Note

Default: 90 minute(s)

When in Off modeor Sleep mode, the machine is re480 seconds.

The time can be set from 1 to 240 minutes using the num

Energy Saver TimerYou can set the time that the machine waits before switchimode after copying has finished or the last operation is peThe time can be set from 1 minute to 240 minutes using th

Note

Default: 15 minute(s)

When in "Energy Saver Mode", the machine is ready for onds.

Panel Off TimerYou can set the time that the machine waits before switchiter copying has finished or the last operation is performed

Note Default: 60 seconds

The warm up time for making a copy from standby mo

The time can be set from 10 to 999 seconds, in one second

Settings You Ca

Copier / Document Server Auto Reset Timer (Copier/DocumentYou can specify the time to elapse before copier and Docuti t


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tions are reset.

Note

Default: 60 seconds

If [Off] is selected, the machine will not automatically code entry screen.

The time can be set from 10 to 999 seconds, in one second

the number keys.

Printer Auto Reset Timer (Printer)You can specify the time to elapse before the printer funct

Note

Default: 60 seconds


The time can be set from 10 to 999 seconds, in one secondthe number keys.

Scanner Auto Reset Timer (Scanner)You can specify the time to elapse before the scanner func

Note

Default: 60 seconds


The time can be set from 10 to 999 seconds, in one secondthe number keys.

Set DateYou can set the date for the machine's internal clock using


Weekly Timer CodeYou can set an 8-digit code needed to turn on the power wh

f th W kl Tim tti


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4

of the Weekly Timer: settings.

Note

Default: Off

If [On]is selected, enter the weekly timer code.

If [On]is selected without entering the timer code, the used even if the power is turned on. If [Off]is selected, t

used without the need for a timer code.

Auto Logout TimerYou can specify whether or not to automatically log out a does not operate the machine for a specified period of tim

Note

Default: 60 seconds

When [On]is selected, the time can be set from 10 to 999 sond increments, using the number keys.

Weekly Timer: Monday SundayYou can specify the times at which the power is turned on aof the week.

Note

Enter the time in the 24hour format.

Administrator Tools

Administrator Tools are used by the administrator. To chan

contact the administrator.We recommend specifying Administrator Authentication bechine.

S S it R f

Settings You Ca

Note

You can use the Printer PC Control function, to obta


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sponding to user codes entered using the printer dri If User Code Authentication is specified, Auto Colou

be used.

Other functions: Document Server/Scanner

Basic Authentication

Windows Authentication

LDAP Authentication

Off

Note

Default: Off

Reference

For details about Basic Authentication, Windows AuLDAP Authentication, see Security Reference.

Administrator Authentication ManagementSee Security Reference.

Program / Change Administrator

See Security Reference.

Key Counter ManagementYou can specify that functions that you want to manage wi

Extended SecurityYou can specify whether or not to use extended security fu

about extended security functions, contact your administr Display / Print Counter

Allows you to view and print the various counters.

Di l / P i t C t


E Press [Print Counter List].


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F Press the {{{{Start}}}}key.G Press [Exit].

Display / Clear / Print Counter per UserAllows you to view and print the various counters accessedset the values to 0.

Note

Press [UUUUPrev.]and [TTTTNext]to show all counters.

Print Counter for All UsersPrints the counter values for all the users.

Clear Counter for All UsersSets the counter value for all the users.

Print Counter per UserPrints the counter values for each user.

Clear Counter per UserSets the counter value for each user.

Note

To print a list for each user, see p.78 Printing the CouCode.

Address Book Management

You can add, change or delete information registered in For details, see p.71 Address Book.

[Program / Change]You can register and change names as well as user code

Settings You Ca

Folderyou can register the protocol, path, port number, and se

Add to Group


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Add to GroupYou can put names registered in the Address Book into

[Delete]You can delete a name from the Address Book.

Note

You can register up to 2,000 names.

You can register up to 500 user codes. You can also register user codes from SmartDeviceMon

Address Book: Program / Change / Delete GroupNames registered in the Address Book can be added into aYou can then easily manage the names registered in each see p.90 Registering Names to a Group.

[Program / Change]You can register new groups, or changes a group nameselection or registration number.

[Delete]You can delete a group.

Note

You can register up to 100 groups.

You can also group users using a Web browser. For mothe Web Browser help.

Address Book: Change OrderYou can change the order of the names in the Address Boo

Note

You can rearrange the order of items that are on the sacannot move the items to another page. For example, yoitem from PLANNING ([OPQ]) to DAILY ([CD])


Note

You can also select a name using the number keys.


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4

F Press the name key in the place that you want to move

The name selected in stepEmoves to the place selectedkeys for other names will be shifted accordingly.

Note

You can also select a name using the number keys.

Print Address Book: Destination ListYou can print the list of names registered in the Address B

Print in Title 1 OrderPrints a list of the names according to the order in Title



Print Group Dial ListPrints a list of the groups registered.

A Select the print format.

B To print on two-sided pages select [Print on 2 Sides]

Settings You Ca

E Press the title key to be changed.


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F Enter the new name, and then press [OK].

G Press [OK].

Address Book: Select TitleYou can specify the title to select a name.

Note

Default: Title 1

Auto Delete File

You can specify whether documents stored in the Documwill not be deleted after a specified period of time.

Note

Default: Yes After 3 day(s)

If you select [Yes], documents stored subsequently will

If you select [No], documents will not be deleted autom

If you select [Yes], enter a number of days in the range o

The default setting is three days, which means documethree days (72 hours) after they have been stored.

Delete All FilesAll documents stored in Document Server will be deleted.

Note

Even if a password has been set, all documents will be

A confirmation dialog box will appear. To delete all


AOF (Always On)Specify whether or not to use Auto Off function.


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4

Note Default: On

For details about this function, contact your service rep

Firmware VersionYou can check the version of the software installed in this

Auto Erase Memory SettingWhen the optional DataOverwriteSecurity Unit is installeddata is to be automatically deleted after a job is completed

Note

Default: Off

You can also specify the method of overwriting.

Reference

See the manual for DataOverwriteSecurity Unit.

Erase All MemoryWhen the optional DataOverwriteSecurity Unit is installedthe data stored in the hard disk drive of the machine.

Reference

See the manual for DataOverwriteSecurity Unit.

Address Book


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Registering information such as thenames of users and their e-mail ad-dresses in the Address Book allowsyou to manage them easily.

Important

Address Book data is stored on the

hard disk. It can be lost if there issome kind of hard disk failure. Themanufacturer shall not be respon-sible for any damages resultingdata loss.

Note

You can also use a Web browser toregister names in the AddressBook. With the SmartDeviceMoni-tor for Admin, you can registermultiple names at the same time.

You can backup Address Bookdata using [Address Management

Tool]in SmartDeviceMonitor forAdmin. Backing up of the data isrecommended.

Reference

For details about using a Webbrowser, see the Web browser

Help.For details about SmartDevice-Monitor for Admin and how to in-stall it see Printer Reference

You can register anlowing items in the

NamesYou can registeuser and the kethe basic inform

managing users

Authentication InYou can registeder to restrict pto certain users,use of each funcregister login us

passwords to being e-mail, sendaccessing an LD

Reference

For details ab


ProtectionYou can set protection codes tostop sender's names from being

Managing names in t


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4

used or folders from being ac-cessed without authorization.

E-mailYou can register e-mail destina-tions in the Address Book.

FolderYou can register the protocol, path

name and server name. SMB

FTP

By registering a nplay beforehand, mail and folder de

by selecting the na

See p.74 Registeri

Sending e-mail by Q

By registering e-maAddress Book, youdestinations simplyfrom the initial scasending a documener function.

A registered e-maused as the sendersender's address entered in the Frmail header.

See p.80 E-mail D

Sending scanned filedirectly

After registering thname and passworto a shared folder s