Ricoh 2045e Operating Instructions

Printer/Scanner UnitType 2045e

Operating Instructions

Scanner Reference

For safe and correct use of this machine, please be sure to read the Safety Information in theGeneral Settings Guide before you use it.

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan File by E-mail

Sending Scan File by Scan to Folder

Using the Document Server Function

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

1

2

3

4

5

6

7

8

9

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Printer/Sc

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EN USA B654-8707



Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine.To get maximum versatility from this machine all operators are requested to read this manual carefullyand follow the instructions. Please keep this manual in a handy place near the machine.

Scanner function is available when Printer/Scanner option is installed to your machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all right in those marks.

• The product name of Windows®95 is Microsoft® Windows® 95.

• The product name of Windows®98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows XP are as follows:Microsoft® Windows® XP ProfessionalMicrosoft® Windows® XP Home Edition

• The product names of Windows® 2000 are as follows.Microsoft® Windows® 2000 ProfessionalMicrosoft® Windows® 2000 Server

• The product names of Windows ServerTM 2003 are as follows:Microsoft® Windows ServerTM 2003 Standard EditionMicrosoft® Windows ServerTM 2003 Enterprise EditionMicrosoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT® are as follows.Microsoft® Windows NT® Server 4.0Microsoft® Windows NT® Workstation 4.0



In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.

c means STAND BY.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection againstharmful interference in a residential installation. This equipment generates, uses and can radiate radiofrequency energy and, if not installed and used in accordance with the instructions, may cause harmfulinterference to radio communications. However, there is no guarantee that interference will not occurin a particular installation. If this equipment does cause harmful interference to radio or television re-ception, which can be determined by turning the equipment off and on, the user is encouraged to try tocorrect the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver isconnected.

Consult the dealer or an experienced radio /TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could voidthe user’s authority to operate the equipment.

Note to users in Canada

Warning:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Declaration of Conformity

Product Name: Printer/Scanner Controller

Model Number: Printer/Scanner Unit Type 2045e

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

Copyright © 2003



i

Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Noter The manuals provided are specific to machine type.r Adobe Acrobat Reader is necessary to view the PDF file manuals.r Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"• CD-ROM 2 "Scanner Driver & Document Management Utilities"

v General Settings GuideProvides an overview of the machine and describes System Settings (papertrays, Key Operator Tools, etc.), Document Server functions, and trouble-shooting.Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)Describes procedures for configuring the machine and computers in a net-work environment.

v Copy ReferenceDescribes operations, functions, and troubleshooting for the machine's copierfunction.

v Facsimile Reference <Basic Features>Describes operations, functions, and troubleshooting for the machine's fac-simile function.

v Facsimile Reference <Advanced Features>Describes advanced functions and settings for key operators.

v Printer Reference 1Describes system settings and operations for the machine's printer function.

v Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's print-er function.

v Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan-ner function.



ii

v Manuals for DeskTopBinder V2 LiteDeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite, and the operating en-vironment for DeskTopBinder V2 Lite in detail. This guide can be dis-played from the [Setup] dialog box when DeskTopBinder V2 Lite isinstalled.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations with DeskTopBinder V2 Lite and provides an over-view of its functions. This guide is added to the [Start] menu when Desk-TopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed withDeskTopBinder V2 Lite. This guide is added to the [Start] menu whenDeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 LiteScanRouter V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operat-ing environment for ScanRouter V2 Lite in detail. This guide can be dis-played from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides anoverview of ScanRouter V2 Lite functions. This guide is added to the [Start]menu when ScanRouter V2 Lite is installed.

v Other manuals• PS3 Supplement (PDF file - CD-ROM1)• UNIX Supplement (available from an authorized dealer or as a PDF file on

our Web site)



iii

TABLE OF CONTENTSManuals for This Machine ...................................................................................... iHow to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1Names of Major Options ............................................................................................1

1. Network Scanner

Outline.....................................................................................................................3E-mail .........................................................................................................................3Scan to Folder............................................................................................................4Document Server .......................................................................................................5Network Delivery Scanner..........................................................................................6Network TWAIN Scanner ...........................................................................................7

Control Panel..........................................................................................................8Display Contents ......................................................................................................10

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................13Scanner Features.....................................................................................................13Scan Settings ...........................................................................................................16Destination List Settings...........................................................................................20Send Settings...........................................................................................................21

Programs ..............................................................................................................23Storing a Program....................................................................................................23Recalling a Program.................................................................................................24Changing a Stored Program ....................................................................................24Deleting a Program ..................................................................................................24Changing the program name ...................................................................................24

Installing Software ...............................................................................................25Auto Run Program ...................................................................................................25Software for Using a Network TWAIN Scanner .......................................................27Software for Using the Network Delivery Scanner Function ....................................28DeskTopBinder V2 Lite ............................................................................................29Software Supplied on CD-ROM ...............................................................................29

3. Setting Originals

Placing Originals..................................................................................................35Placing on the Exposure Glass ................................................................................36Placing in the Auto Document Feeder .....................................................................37

Original Orientation and Scan Area ...................................................................39For E-mail, Scan to Folder, and a Network Delivery Scanner..................................40For a Network TWAIN Scanner................................................................................41Scanning Originals in Several Times .......................................................................42



iv

4. Sending Scan File by E-mail

Preparation for Sending by E-mail .....................................................................45E-mail Screen...........................................................................................................46

Sending Scan File by E-mail ...............................................................................47Procedure for Sending E-mail ..................................................................................47Simultaneous Storage and Sending by E-mail.........................................................57

Checking the Status of E-mail ............................................................................58

5. Sending Scan File by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................59Scan to Folder Screen .............................................................................................60

Sending Scan File by Scan to Folder.................................................................61Procedure for Sending by Scan to Folder ................................................................61Simultaneous Storage and Sending by Scan to Folder ...........................................70

Checking the Status of Scan to Folder ..............................................................71

6. Using the Document Server Function

Storing Files .........................................................................................................73Storage Procedure ...................................................................................................74

Viewing a List of Stored Files .............................................................................77Viewing the List ........................................................................................................78Searching for Files ...................................................................................................80Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................81

Managing Stored Files.........................................................................................82Deleting Files ...........................................................................................................82Changing File Information ........................................................................................83

7. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................85Network Delivery Scanner Screen ...........................................................................86

Delivering Scan File.............................................................................................87Delivery Procedure...................................................................................................87Simultaneous Storage and Delivery.........................................................................93

Checking the Status of Delivery .........................................................................94

8. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................95Scanning Originals ..............................................................................................96

Functions of the TWAIN Driver ................................................................................98



v

9. Appendix

Relationship between Resolution and File Size................................................99When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner...99When Using as a Network TWAIN Scanner...........................................................100

Relationship between File Type Specified and File Type Used When Sending E-mail...102Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored ...103Troubleshooting.................................................................................................104

When Scanning Is Not Performed as Expected.....................................................104When the Delivery Function Does Not Work..........................................................104When Stored Files Cannot Be Accessed ...............................................................104When an Error Message Appears on the Control Panel ........................................105When an Error Message Appears on the Client Computer....................................110

Specifications.....................................................................................................113

INDEX....................................................................................................... 114



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How to Read This Manual

Symbols

In this manual, the following symbols are used:

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or files might be lost. Be sure to read this.

PreparationThis symbol indicates the prior knowledge or preparations required before op-erating.

NoteThis symbol indicates precautions for operation or actions to take after misoper-ation.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.

{ }Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:• Printer/Scanner Unit Type 2045e → printer/scanner controller

The following software products are referred to using a general name:• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop-

Binder V2 Lite/Professional• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter

V2 Lite/Professional



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1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a net-work scanner.As a network scanner, the machine can send e-mail, send files to the FTP serveror the shared folders of client computers, store scan files in the Document Server,operate as a network delivery scanner, and operate as a network TWAIN scan-ner.

E-mail

Scan file that is attached to an e-mail can be sent using the e-mail system througha LAN or the Internet.

Referencep.45 “Sending Scan File by E-mail”

1. This machineScan file that is attached to an e-mail canbe sent to an e-mail server. In combina-tion with the file storage function, scanfiles from multiple originals that havebeen temporarily stored can be sent all atonce.

2. E-mail serverAn e-mail server is the SMTP server usedfor an e-mail system. It transfers a re-ceived e-mail to a specified destinationthrough a LAN or the Internet.

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Network Scanner

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3. Client computerAn e-mail with scan file attached is re-ceived from the e-mail server using e-mail software.Check the content of the file using an ap-plication appropriate for the file type.

4. LDAP serverLDAP server provides a directory servicecorresponding to the inquiry or referenceoperation from the client computer onthe same network.E-mail address information can besearched for from the machine when youuse LDAP server as a data base of theuser authentication and the e-mail ac-count management.

Scan to Folder

Scan file can be sent to the folders of the FTP server or the shared folders of Win-dows on the same network.

Referencep.59 “Sending Scan File by Scan to Folder”

1. This machineScan file can be sent to the folders of theFTP server using FTP protocol or theshared folders of Windows using SMBprotocol. In combination with the filestorage function, scan files from multipleoriginals that have been temporarilystored can be sent all at once.

2. FTP serverThe FTP server is a server that providesfile transfer services among client com-puters on the same network. Scan file thatis sent to the FTP server can be stored,and the stored file can be downloaded bya client computer that logs onto the FTPserver.

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Outline

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3. Client computerScan file that is sent from the machine isreceived in the shared folders of Win-dows.Check the content of the file using an ap-plication appropriate for the file type.

Document Server

Scan file from the originals is stored as a file on the hard disk of the machine andcan be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Pro-fessional from a client computer via a network. A file can be searched for usingthe user name or the file name. Also, others can be kept from viewing a file bysetting a password for the file.

Referencep.73 “Using the Document Server Function”

1. This machineScan file from the originals scanned bythe scanner is stored.

2. Client computerA stored file can be viewed, copied, ordeleted by connecting to the machine us-ing DeskTopBinder V2 Lite/Profession-al.Also, a file stored in the machine using aWeb browser can be viewed, download-ed or deleted.

ReferenceFor more information about DeskTopBinder V2 Lite, see the DeskTopBinderV2 Lite manuals. See p.i “Manuals for This Machine”.

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Network Scanner

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Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession-al. Scan file from the originals scanned by the machine is stored in the deliveryserver and delivered to the folders of client computers on the same network.

Referencep.85 “Using the Network Delivery Scanner Function”

Noter When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan file using e-mail, and the file can be viewed from a client compu-ter using a Web browser.

1. This machineScan file from the originals scanned bythe scanner is sent to the delivery server.In combination with the file storage func-tion, scan files from multiple originalsthat have been temporarily stored can bedelivered all at once.

2. Delivery serverScanRouter V2 Lite/Professional is in-stalled in this computer which is used asa delivery server.Received file is delivered to the in-tray ofthe specified destination (A in the fig-ure). According to the settings of the in-tray, the file is stored in the in-tray or in aWindows folder (B in the figure).

3. Client computerThe contents of stored file can be checkedin the following ways:

• View the file in the in-tray using Desk-TopBinder V2 Lite to check the con-tents. (C in the figure)

• Use Auto Document Link to receivethe file stored in the in-tray, and checkthe contents with an application corre-sponding to the file format. (D in thefigure)

• Access the Windows folder where thefile is stored via the network, andcheck the contents with an applicationcorresponding to the file format. (E inthe figure)

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Outline

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ReferenceFor more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, orAuto Document Link, see the respective documentation. See p.i “Manuals forThis Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via anetwork (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire-less LAN) [optional]). Originals can be scanned with the same operation used forSCSI- and USB-connected scanners.

Referencep.95 “Using the Network TWAIN Scanner Function”

1. This machineThe scanning function of the machine canbe used from a client computer via a net-work.

2. Client computerOriginals are scanned using the TWAINdriver for the machine from an applica-tion.

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Network Scanner

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Control Panel

This illustration shows the control panel when options are installed.

1. {User Tools/Counter} keyUse to change default or operation pa-rameters according to the operating con-ditions.

2. Display panelDisplays the operation status and mes-sages.

3. {Check Modes} keyPress to check the destinations which arecurrently selected.

4. {Program} keyUse to register settings used frequently asa program or to recall the registered pro-gram.

5. {Clear Modes} keyPress to clear the current settings.

6. {Energy Saver} keyPress this key to begin warm-up.Pressing this key again while in warm-upmode cancels warm-up.

Noter This key is inactive while scanning or

setting scanner defaults.

7. {Interrupt} keyPress this key to interrupt the scannermode and to activate the copy mode.

8. Main power indicator and powerindicatorThe main power indicator lights up whenthe main power switch is set to on. Thepower indicator lights up when the ma-chine is on.

Importantr Do not turn off the main power

while the power indicator is lit orblinking. Doing so may cause afailure of the hard disk.

9. Operation switchPress this switch to turn the machine on.The power indicator lights up. To turnthe machine off, press this switch again.

Noter This key is inactive while scanning or

setting scanner defaults.

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Control Panel

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10. IndicatorsDisplay errors and the machine status.d: Add Staple indicatorD: Add Toner indicatorB: Add Paper indicatorL: Service Call indicatorM: Open Cover indicatorx: Misfeed indicator

ReferenceFor more information, see GeneralSettings Guide.

11. Function status indicators• When lit green, the corresponding

function is active.• When lit red, the corresponding func-

tion is interrupted. Press the respec-t ive key , and then fo l low theinstructions that appear on the screen.

12. Function keysPress the {Copy}, {Document Server}, {Fac-simile}, {Printer}, or {Scanner} key to acti-vate the respective function. The displaycontent changes accordingly.The indicator for the selected functionlights up.

13. Number keysUse to enter numeric values.

14. {#} key (Enter key)Use to enter a numeric value.

15. {Clear/Stop} key• Clear: Clears an entered numeric val-

ue• Stop: Stops scanning

16. {Start} keyUse to begin scanning, file storing, or de-livery.



Network Scanner

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Display Contents

This section explains the normal screen configuration.The display's contents differ depending on the function.

Noter The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using e-mail

Press the {Scanner} key to display the e-mail screen (when [E-mail/ Folder] hasbeen selected in [Destination List Display Priority 1] and [E-mail Address] has been se-lected in [Destination List Display Priority 2]). If the Network TWAIN Scanner screenappears, press [Exit].

ReferenceFor information about Destination List Display Priority, see p.20 “DestinationList Settings”.

Using Scan to Folder

Press the {Scanner} key to display the Scan to Folder screen (When [E-mail/ Folder]has been selected in [Destination List Display Priority 1] and [Folder] has been select-ed in [Destination List Display Priority 2]). If the Network TWAIN Scanner screenappears, press [Exit].

For information about Destination List Display Priority, see p.20 “DestinationList Settings”.

***Scan-001.tif***



Control Panel

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Using as a network delivery scanner

Press the {Scanner} key to display the Network Delivery Scanner screen (when[Delivery Server] has been selected in [Destination List Display Priority 1]). If the Net-work TWAIN Scanner screen appears, press [Exit].

ReferenceFor information about Destination List Priority, see p.20 “Destination List Set-tings”.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary topress the {Scanner} key on the control panel. When the TWAIN driver becomesactive on a client computer, the display automatically switches to the followingscreen.

Press [Exit] to use functions other than the network TWAIN scanner function.



Network Scanner

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13

2. Preparations for Use as aNetwork Scanner

To use the machine as a network scanner, you must make settings required foruse as a scanner as well as basic settings for use in a network.

ReferenceFirst, see General Settings Guide for details about how to make basic settings,and then make scanner settings.For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machineas a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listedbelow. Make the necessary settings.

Noter Making settings for the items marked with m if necessary.

v Scan SettingsFor explanations of settings, see p.16 “Scan Settings”.

Settings Default E-mail Scan to Folder

Store Delivery TWAIN

Default Scan Settings

Scan Type Text (Print) m m m m

Resolution 200 dpi m m m m

Image Density

Auto Image

Density (Medium)

m m m m

Scan Size Auto Detect m m m m

Wait Time for Next Orig.: Exposure Glass

Set Wait Time (60)

m m m m

Wait Time for Next Origi-nal(s): SADF

Set Wait Time (60)

m m m m

Original Setting 1 sided original

m m m m

Original Feed Type Priority Off m m m m

Mixed Original Sizes Priority Off m m m m




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2v Destination List Settings

For explanations of settings, see p.20 “Destination List Settings”.

Noter [Destination List Display Priority 1] and [Update Delivery Server Destination List]

will not be displayed when [OFF] is selected for [Delivery Option] in [FileTransfer] of System Settings. See Network Guide.

v Send SettingsFor explanations of settings, see p.21 “Send Settings”.

Original Orientation Priority m m m m

Change Initial Mode Standard m m m m



Destination List Display Priority 1

Delivery Server

m m m

Destination List Display Priority 2

E-mail Address

m m

Select Title Title 1 m m m

Update Delivery Server Destination List

- m



TWAIN Standby Time 10 sec. m m m m m

File Type Priority Multi-page: TIFF

m m

Compression (Black & White)

On m m m m

Compression (Gray Scale) Standard m m m m

Print & Delete Scanner Jour-nal

Delete All after Printing

m m m

Max. E-mail Size 2048KB m

Divide & Send E-mail Yes (per max. size)

m

E-mail Information Lan-guage

American English

m

Sender's Name Default No m






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2

Setting procedure

A Press the {User Tools/Counter} key.

B Press [Scanner Features].

C Press [Send Settings].

D Press the item to be set.

Example: TWAIN Standby Time setting

E Change the setting.

• To select an item, touch its key on the screen. The item is highlighted.• To enter numbers, use the number keys.

Noter To cancel changing a setting, press [Cancel]. The setting returns to the pre-

vious condition.

F Press [OK].

G Repeat steps D to F to make other settings.

H Press [Exit].The main menu reappears.




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Scan Settings

This section explains how to set thedefaults for scan settings.The scan settings consist of the fol-lowing. For the list about settings anddefaults, see p.13 “Scanner Features”.

v Default Scan SettingsVarious basic settings (scan type,resolution, image density, scansize) can be set.

• Scan TypeSelect the scan type from the fol-lowing:• Text (Print)

For standard originals contain-ing mainly text (for print)

• Text (OCR)For standard originals contain-ing mainly text (for OCR)

• Text/ PhotoFor originals containing a mix-ture of text and photographs

• PhotoFor originals containing photo-graphs and other pictures (two-value)

• Gray ScaleFor originals containing photo-graphs and other pictures (mul-ti-value)

Noter Printer printing is best scanned

with Text (Print). Text (OCR) issuitable for higher OCR accuracy.

r An image is scanned in black &white with Photo, and in gray-scale with Gray Scale. As a gen-eral rule, scanning for thepurpose of printing is best donewith Photo and scanning forviewing on the computer screenwith Gray Scale.

• ResolutionSelect the resolution from 100 dpi,200 dpi, 300 dpi, 400 dpi, or 600dpi.

• Image DensitySelect the image density in sevensteps from Lighter (1) to Darker (7)or use Auto Image Density.

• Scan SizeSelect the size of the original to bescanned.When [Auto Detect] is selected, theauto detect function of the ma-chine is used to set the originalsize.When the size is specified, scan-ning is performed for that size, re-gardless of the actual size of theoriginal. The following sizes can beselected:A3S, A4R, A4S, A5R, A5S, 11x 17S, 81/2 x 14S, 81/2 x 13S,81/2 x 11R, 81/2 x 11S, 51/2 x81/2R, 51/2 x 81/2S, B4 JISS (Jap-anese Industrial Standard), B5JISR, B5 JISS, Custom size

Noter When [Custom size] is selected,

the dimensions of the scan area(width and height) can be speci-fied.

r When selecting [Custom size] for[Scan Size], see p.19 “Selecting acustom size”.

v Wait Time for Next Orig.: ExposureGlassWhen dividing originals and scan-ning them individually with theexposure glass to form a single file,select [OFF], [Set Wait Time], or [Con-tinuous Wait] for the waiting status.




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2

Noter If either [SADF] or [Batch] is

specified when scanning, thissetting is invalid.

r If [Off] is selected, sending willstart automatically after onepage of original is scanned.

r If [Set Wait Time] is selected, en-ter the waiting time in seconds(3-999) for placing additionaloriginals with the number keys.Scanning will start when addi-tional originals are placed andthe {Start} key is pressed withinthis time. You can end scanningand begin sending by pressingthe {#} key within this time. Ifthe specified time has passed,sending starts automaticallyand you do not need to press the{#} key.

r If [Continuous Wait] is selected,the machine will wait for addi-tional originals until the {#} keyis pressed. Scanning will startwhen additional originals areplaced and the {Start} key ispressed. You can end scanningand begin sending by pressingthe {#} key.

r If originals are placed in theADF, sending will start withoutwaiting for additional originalsafter all originals in the ADFhave been scanned even if youselect [Continuous Wait].

r If a paper jam occurs or any ofthe following operation is per-formed while the machine iswaiting for additional originals,the countdown stops and doesnot start again until the {#} keyis pressed.• Changing the settings such

as the scan settings

• Opening the upper cover ofthe ADF

• Pressing the {Interrupt} key toactivate the copy mode

v Wait Time for Next Original(s): SADFWhen dividing originals and scan-ning them separately with theADF to form a single file, select [SetWait Time] or [Continuous Wait] forthe waiting status.

Noter If [SADF] is specified when scan-

ning, this setting is valid.r If [Set Wait Time] is selected, en-

ter the waiting time in seconds(3-999) for placing additionaloriginals with the number keys.Scanning will start automatical-ly when additional originals areplaced within this time. You canend scanning and begin sendingby pressing the {#} key withinthis time. If the specified timehas passed, sending starts auto-matically and you do not needto press the {#} key.

r If [Continuous Wait] is selected,the machine will wait for the ad-ditional originals until the {#}key is pressed. Scanning willstart when additional originalsare placed and the {Start} key ispressed. You can end scanningand begin sending by pressingthe {#} key.

r Even if originals are placed onthe exposure glass, the machinewill function as the settings.However, every time originalsare placed, you must press the{Start} key to start scanning.




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r If a paper jam occurs or any ofthe following operation is per-formed while the machine iswaiting for additional originals,the countdown stops and doesnot start again until the {#} keyis pressed.• Changing the settings such

as the scan settings• Opening the upper cover of

the ADF• Pressing the {Interrupt} key to

activate the copy mode

v Original SettingSet the default for whether origi-nals are one-sided or two-sidedand if two-sided, the relationshipbetween those sides. When theoriginals are always the same, setthis for the default to make opera-tion easier. You can select [1 SidedOriginal], [2 Sided Orig.:T to T] (Top toTop), or [2 Sided Orig.:T to B] (Top toBottom).

Referencep.39 “Original Orientation andScan Area”

v Original Feed Type PriorityMultiple originals can be dividedand scanned separately using theexposure glass or ADF to form asingle file. In this case, the waitingtime for placing additional origi-nals to scan can be specified.If [SADF] is selected, the [Wait Timefor Next Original(s): SADF] settingwill be valid when scanning.If [Batch] is selected, scanning willstart when the additional originalsare placed and the {Start} key ispressed regardless of the settingfor [Wait Time for Next Orig.: ExposureGlass] or [Wait Time for Next Origi-nal(s): SADF].

If [Off] is selected, the [Wait Time forNext Orig.: Exposure Glass] setting isvalid when scanning.

Noter The countdown for scanning

additional originals stops whens c a n n i n g c o n d i t i o n s a r echanged. The machine keepswaiting for restarting the count-down until the {#} key ispressed.

v Mixed Original Sizes PriorityThis setting determines whetherthe original size is to be automati-cally detected when originals ofdifferent sizes are inserted in theADF. You can select [On] or [Off].

Noter If the original size is specified

when scanning, this setting isignored.

r When [Off] is selected and [AutoDetect] is selected for scan size, iforiginals of different sizes areplaced in the ADF, the maxi-mum size will be detected as thescan size.

v Original Orientation PrioritySelect the default for originalplacement orientation. When orig-inals are always positioned thesame way, select that orientationas the default to make operationeasier.





19

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v Change Initial ModeIf you use the settings which aredisplayed when modes are cleared,reset, or immediately after the op-eration switch is turned on as theinitial mode, select [Standard].Select [Program No.10] when youuse the settings stored in ProgramNo.10 as the initial mode.

Selecting a custom size

When selecting [Custom size] as thescan size, follow the procedure be-low.

A Press [Custom size] on the ScanSize Setting screen.

B Enter the original size with thenumber keys.Select and enter values for [X1] and[Y1], and then press the {#} key.

C Enter the scan starting point in re-lation to the standard scan start-ing point.Select and enter values for [X2] and[Y2], and then press the {#} key.

D Enter the scan size (area) with thenumber keys.Select and enter values for [X3] and[Y3], and then press the {#} key.

Depending on how the original ispositioned, the scan area will be asfollows:

shows the face of the original. shows the back of the original.

shows the feeding direction.The range of possible original sizesand scan sizes is as follows:• Original Size

X1: 140 - 432 mm (5.5” - 17.0”)Y1: 140 - 297 mm (5.5” - 11.7”)

X3 X2

X1

Y2

Y1Y3

Whe

n pl

aced

on

the

expo

sure

gla

ss

X3X2

X1

Y2

Y1Y3

X3X2

X1

Y2

Y1Y3

Whe

n pl

aced

in th

e A

DF

ZHSY055N

X1

X3X2

X1

Y2

Y1Y3

Y2

Y3

X3 X2

X1

Y1 Y1

Y2

Y3

X3 X2

Original orientation Original orientation




20

2

• Scan SizeX3: 10 - 432 mm (0.4” - 17.0”)Y3: 10 - 297 mm (0.4” - 11.7”)

Keep the scan area settings withinthese range.

EWhen all dimensions are entered,press [OK].

FMake sure that the area specifiedin step D (X3 and Y3) is shown inthe [Custom size] field, and thenpress [OK].

G Press [Exit].The main menu reappears.

Destination List Settings

This section explains how to set thedefaults for the destination list and ti-tles displayed.The destination list settings consist ofthe following. For the list about set-tings and defaults, see p.13 “ScannerFeatures”.

v Destination List Display Priority 1Select a destination list to be dis-played when the machine is in theinitial state. You can select either[E-mail/ Folder] or [Delivery Server].

v Destination List Display Priority 2This function is available when [E-mail/ Folder] is selected for [Destina-tion List Display Priority 1].Select a destination list of the ma-chine to be displayed when themachine is in the initial state.You can select either [E-mail Ad-dress] or [Folder].

v Select TitleSelect what titles are displayed onthe screen. Selecting a title on thescreen will display the destina-tions programed for that title. Thisallows for easy selection of desti-nations including e-mail destina-t io n s a n d S c a n t o F o ld e rdestinations. Select either [Title 1](ten titles), [Title 2] (ten titles), or [Ti-tle 3] (five titles).

v Update Delivery Server DestinationListTo update the Delivery Server Des-tination List, press [Update DeliveryServer Destination List].Ordinarily, the Delivery ServerDestination List is automaticallyupdated. This function allows up-dating at any time.




21

2

Send Settings

This section explains how to set thedefaults for sending settings such asthe compression level for scan fileand how the machine switches to thenetwork TWAIN scanner function.The send settings consist of the fol-lowing. For the list about settings anddefaults, see p.13 “Scanner Features”.

v TWAIN Standby TimeWhen the machine is being used tosend e-mail or a file, or functioningas Document Server or a networkdelivery scanner, a scanning re-quest to the machine as a TWAINscanner will switch the machine tothe network TWAIN scanner func-tion. This setting determines the de-lay until the machine switches to thenetwork TWAIN scanner function.• When [Off] is selected, the ma-

chine will switch to the networkTWAIN scanner function atonce.

• When [On] is selected, you canenter the delay time with thenumber keys (3 - 30 seconds).The machine will switch to thenetwork TWAIN scanner func-tion when the time set herepasses after the last key opera-tion.

v File Type PrioritySelect whether to send the file ofscanned originals using a singlepage or multiple pages.When sending using multiple pag-es, select either TIFF or PDF.

Noter If you specify multi-page TIFF

for file in a JPEG format, the for-mat is automatically changed toPDF.

v Compression (Black & White)This setting determines whetherscan file for the black and whitesetting is to be compressed.

Noter The actual time required for file

transfer will vary depending onthe file size and network load.

r Compression reduces the timerequired for transferring thescan file.

v Compression (Gray Scale)This setting determines to what ex-tent scan file for the grayscale set-ting is to be compressed. You canselect [High], [Standard], [Low], or[Off].

Noter The compression ratio decreas-

es in the order [High], [Standard],[Low], and [Off], and the time re-quired for file transfer increasesaccordingly.

r The actual time required for filetransfer will vary depending onthe file size and network load.

v Print & Delete Scanner JournalSelect whether to print the ScannerJournal automatically when thenumber of delivered e-mails reach-es 100.

Noter When printed, all records are

deleted after printing. When notprinted, records over the limitare automatically deleted insuccession from the oldestrecord.

r While the journal is being print-ed, the file whose status is wait-ing cannot be sent.




22

2

v Max. E-mail SizeSelect whether the size of an e-mailis limited or not.When [On] is selected, enter thesize limit (64 - 102400 KB) with thenumber keys.

Noter When the SMTP limits the size,

match that setting.

v Divide & Send E-mailThis function is effective onlywhen [On] is selected for [Max. E-mail Size].Select whether or not an image ex-ceeding the size specified in [Max.E-mail Size] should be divided andsent using more than one e-mail.Select either [No], [Yes (per Page)], or[Yes (per Max. Size)]. When [Yes (perMax. Size)] is selected, enter theMax. Number of Divisions (2-500)with the number keys.

Noter When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for [FileType Priority], the image will notbe divided even if [Yes (perPage)] is selected.

r When [Yes (per Max. Size)] is se-lected, some received files maynot be able to be restored, de-pending on the type of e-mailsoftware.

r When [No] is selected, the e-mailis not sent if its size exceeds thelimit, and an error message ap-pears. The scan file is discarded.

r Set the maximum e-mail sizewithin the capacity of the SMTPserver.

v E-mail Information LanguageSelect a language for E-mail Infor-mation Language with which Title,Document name, Sender's nameand others are sent.Select one of the following 20 lan-guages: British English, AmericanEnglish, German, French, Italian,Spanish, Dutch, Portuguese,Polish, Czech, Swedish, Finnish,Hungarian, Norwegian, Danish,Japanese, Simplified Chinese, Tra-ditional Chinese, Russian, andHangul.

Noter The e-mail text which is a tem-

plate cannot be changed.

v Sender's Name DefaultSelect whether an administrator isregistered as a sender or a sender isspecified each time an e-mail issent. If the access code has beenset, enter the code with the numberkeys, and then press the {#} key.• Select [No] when a sender is to

be specified each time.• Select [Yes] when an adminis-

trator is to be the sender.

Importantr It is recommended that protec-

tion code be set to prevent thesender's name from being mis-used.

r When [On] is selected for [KeyOperator Code] in [Key OperatorTools] of System Settings and[Partial] is set for the range, enterthe access code when [Sender'sName Default] is selected. Formore information about theSystem Settings, see “UserTools (System Settings)”, Gener-al Settings Guide.



Programs

23

2

Programs

You can store frequently used set-tings in the machine memory and re-call them for future use.

Noter You can store up to 10 programs

for the scanner mode.r You can use the settings stored in

program No.10 as the initial modeby selecting [Program No.10] in[Change Initial Mode] in [Scanner Fea-tures].

r Programs are not deleted by turn-ing the power off or by pressingthe {Clear Modes} key. They are de-leted only when you delete oroverwrite them with another pro-gram.

r The items which can be stored as aprogram are as follows: the scansettings, 1 sided/2 sided original,Top to Top/Top to Bottom, LastPage, Original Feed Type, FileType, and Batch/SADF.

Storing a Program

A Edit the settings so all functionsyou want to store in this programare selected.

BMake sure the {Scanner} key is se-lected, press the {Program} key.

C Press [Register].

D Press the program number youwant to use.

Noter Program numbers with m al-

ready have settings in them.

E Enter the program name with theletter keys on the display panel.You can enter up to 40 characters.

ReferenceFor details about entering char-acters, see “Entering Text”, Gen-eral Settings Guide.

Noter If it is not necessary to enter the

program name, proceed to stepF.

F Press [OK].When the settings are successfullystored, m appears on the left sideof the registered program numberand the program name appears onthe right side. The display returnsto the initial display after a mo-ment.




24

2

Recalling a Program

AMake sure the {Scanner} key is se-lected, press the {Program} key.

B Press [Recall].

C Press the number of the programyou want to recall.The stored settings are displayed.

Noter Program numbers with m al-

ready have settings in them.

D Place the originals, and then pressthe {Start} key.

Changing a Stored Program


B Press [Recall].

C Press the number of the programyou want to change.

D Change settings of the program.

E Press the {Program} key.

F Press [Register].

G Press the number of the programyou changed the setting.

H Press [Register] to accept the con-firmation message.

I Enter a program name.

J Press [OK].

Deleting a Program


B Press [Delete].

C Press the number of the programyou want to delete.

D Press [Yes].The program is deleted, and thedisplay returns to the initial dis-play after a moment.

Changing the program name


B Press [Change Name].

C Press the number of the programyou want to change name.

D Enter a new program name.A program name can be enteredup to 40 characters.For details about entering charac-ters, see “Entering Text”, GeneralSettings Guide.

E Press [OK].The display returns to the initialdisplay after a moment.



Installing Software

25

2

Installing Software

The machine comes with two CD-ROMs containing various software.The CD-ROM labeled “Scanner Driver & Document Management Utilities” con-tains the necessary software to use the machine as a network scanner. The CD-ROM labeled “Printer Driver & Utilities” contains the necessary software to usethe machine as a printer.This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me,Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automati-cally (Auto Run) to install the TWAIN driver and various software.

Noter Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.r If you want to install the software without using Auto Run, hold down the{Shift} key while inserting the CD-ROM. Keep the {Shift} key held down untilthe client computer has finished accessing the CD-ROM.

r If [Cancel] is pressed during installation, the installation will be stopped andall the remaining software will not be installed. If [Cancel] has been pressed,reinstall the remaining software after restarting the client computer.

Limitationr For installation in Windows 2000, Windows XP, or Windows NT 4.0, log in as

a member of the administrators group.




26

2

The installing sequence using Auto Run is as follows:

For information about the software that can be installed by Auto Run, see p.29“Software Supplied on CD-ROM”.

Installation Sequence

The installer starts up.

The installation complete message is displayed.

Select the software.

Insert the CD-ROM.

Restart your PC.

TWAIN Driver

TWAIN Driver Ver.3

ScanRouterV2 Lite

ScanRouter V2 Lite

DeskTopBinderV2 Lite

DeskTopBinder V2 Lite

Install all at once, or select and install individually.

ScanRouter V2AdministrationUtility

ZHSY070N

Acrobat Reader

AcrobatReader



Installing Software

27

2

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install theTWAIN driver.If you do not have applications that work with TWAIN, it is necessary to alsoinstall DeskTopBinder V2 Lite. For information about the installation of Desk-TopBinder V2 Lite, see p.29 “DeskTopBinder V2 Lite”.

PreparationBefore installation, check the operating environment for the TWAIN driver.See p.30 “Type2045e TWAIN Driver”.

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using AutoRun.

A Start Windows, and then insertthe supplied CD-ROM labeled“Scanner Driver & DocumentManagement Utilities” into theCD-ROM drive of the client com-puter.The Choose Setup Languagescreen appears.

ReferenceIf the installer does not start au-tomatically, see p.25 “Auto RunProgram”.

B Select a setup language, and thenclick [OK].The CD-ROM Launcher screen ap-pears.

C Click [TWAIN Driver].The Software Setup screen ap-pears.

D The installer of the TWAIN driv-er starts. Follow the instructionson the screen.

Noter When the installation is com-

plete, a message to prompt youto restart the client computermay appear. In this case, restartthe client computer.

r After the installation is com-plete, the “Type2045e TWAINV3” folder is in the “Program”folder on the Start menu. Helpcan be displayed from here.

r Notes on using the networkTWAIN scanner are provided in“Readme.txt”. Be sure to readthem before use.




28

2

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install Scan-Router V2 Lite on the delivery server. To check an in-tray or retrieve file, it is nec-essary to install TWAIN Driver on the client computer.Use Auto Run for installation.

PreparationBefore installation, check the system requirements for the software. See p.29“Software Supplied on CD-ROM”.

A Start Windows, and then insert the supplied CD-ROM labeled “ScannerDriver & Document Management Utilities” into the CD-ROM drive of theclient computer.The Choose Setup Language screen appears.

B Select a setup language, and then click [OK].The CD-ROM Launcher screen appears.

C Click the key of the software to be installed.• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2

Lite].The Change The Language screen appears.

D Select a language, and then click [OK].The Software Setup screen appears.

ReferenceFor information about the subsequent installation procedure, see SetupGuide that can be displayed from the Setup screen of the respective soft-ware.



Installing Software

29

2


Use Auto Run for installation.

PreparationBefore installation, check the system requirements for DeskTopBinder V2Lite. See p.31 “DeskTopBinder V2 Lite”.

A Start Windows, and then insert the supplied CD-ROM labeled “ScannerDriver & Document Management Utilities” into the CD-ROM drive of theclient computer.The Choose Setup Language screen appears.

B Select a language, and then click [OK].The CD-ROM Launcher screen appears.

C Click [DeskTopBinder V2 Lite].The Change The Language screen appears.

D Select a language, and then click [OK].The Software Setup screen appears.

ReferenceFor information about the subsequent installation procedure, see SetupGuide that can be displayed from the Setup screen of DeskTopBinder V2Lite.

Software Supplied on CD-ROM

List of files

CD-ROM

Drive

Wizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-ministration Utility

DeskV2 DeskTopBinder V2 Lite

Acroread Acrobat Reader




30

2

Type2045e TWAIN Driver

This driver is required to scan an original on the machine.To use the machine as a network TWAIN scanner, this driver must be installed.

v File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\DRIVERS\TWAIN

v System requirements

Limitationr Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.• Hardware

PC/AT compatible• CPU

Pentium or faster (Pentium 150 MHz or faster recommended)• Operating system

Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows XP ProfessionalMicrosoft Windows XP Home EditionMicrosoft Windows 2000 ServerMicrosoft Windows 2000 ProfessionalMicrosoft Windows NT Server 4.0 (Service Pack 5 or later)Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• MemoryOperating system min. operation memory + 8 MB (64 MB or more recom-mended)

• Hard disk space100 MB or more

• Display resolution800 × 600 pixels, 256 colors or higher

• Network protocolTCP/IP



Installing Software

31

2


DeskTopBinder V2 Lite is to be installed on the client computers for integrationand management of various kinds of file such as scan file, files created with ap-plications, and existing scan files. This software allows you to use various func-tions for scan files stored in the Document Server, e.g., viewing stored files. Also,with ScanRouter V2 Lite, you can view the files stored in in-trays of the deliveryserver or use other functions for stored files.

ReferenceSee DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.

v File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\UTILITY\DESKV2

v System requirements• Hardware

PC/AT compatible• CPU

Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)• Operating system

Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows XP ProfessionalMicrosoft Windows XP Home EditionMicrosoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows 2000 Professional (Service Pack 1 or later)Microsoft Windows Server 2003 Standard EditionMicrosoft Windows Server 2003 Enterprise EditionMicrosoft Windows Server 2003 Web EditionMicrosoft Windows NT Server 4.0 (Service Pack 5 or later)Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory48 MB or more (128 MB or more recommended)

• Hard disk space50 MB or more (200 MB or more recommended)

• Display resolution800 × 600 pixels, 64K colors or higher

• Network protocolTCP/IP




32

2

v Software installed with DeskTopBinder V2 Lite• Auto Document Link

Auto Document Link on the client computer monitors in-trays of the deliv-ery server. In addition, the file delivered to in-trays can be retrieved or thearrival of file can be received at the client computer with this software.

• Function PaletteFunction Palette allows you to use functions such as the network TWAINscanner, printing, printing preview, sending files by e-mail or sending fax-es without starting DeskTopBinder V2 Lite. You must make settings in ad-vance in the [Extended Features] to use Function Palette. Refer to manualsrelated to DeskTopBinder V2/Lt for the details.

• Extended Features WizardYou can make settings equal to [Extended Features] of the [Tools] menu withExtended Features Wizard. Refer to manuals related to DeskTopBinderV2/Lt for the details.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The scan file can besorted in the delivery server, stored in specified in-trays, or saved in folders ofclient computers on the same network.

ReferenceSee the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help.

v File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\UTILITY\ROUTERV2

v System requirements

Limitationr When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domaincontroller or backup domain controller.

r If you install this software in an operating system, such as Windows NTWorkstation and Windows 2000 Professional, in which a client server isnot permitted to be used in a network, you may violate the license agree-ment of Microsoft Corporation.

• HardwarePC/AT compatible

• CPUPentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)



Installing Software

33

2

• Operating systemMicrosoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows XP ProfessionalMicrosoft Windows XP Home EditionMicrosoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows 2000 Professional (Service Pack 1 or later)Microsoft Windows NT Server 4.0 (Service Pack 5 or later)Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory64 MB or more (128 MB or more recommended)

• Hard disk spaceMinimum free space required for installing: 200 MB

Noter In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.• Network protocol

TCP/IP

v Software installed with ScanRouter V2 Lite• ScanRouter V2 Administration Utility

ScanRouter V2 Administration Utility manages the delivery system run byScanRouter V2 Lite.You can register destination and sender information for the scanned doc-uments in the delivery server. In addition, you can perform maintenancefor free disk space monitoring, error log recording, and other features ofthe delivery server.

Noter ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan-Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.




34

2



35

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glassand in the ADF, and setting the original scan area and orientation according tothe placement method.To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made on the controlpanel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Noter Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape ofthe original is different, the combination of original orientation and the orien-tation specified on the control panel or scanner driver does not change.

v Specifying original orientation and setting originals

An original to be scanned

Decide the placement method.

Exposure glass ADF

Place the original.

(There are two original orien-tations.)

Place the original so that the top edge touches the top left of the expo-sure glass.

Place the original so that the top edge touches the rear of the exposure glass.

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

Org.eps



Setting Originals

36

3

Placing on the Exposure Glass

Originals which do not fit into theADF, such as sheets with glued-onparts, books, etc., can be placed di-rectly on the exposure glass for scan-ning.

Noter For information about the origi-

nals which can be placed on the ex-posure glass, see Copy Reference.

A Lift the exposure glass cover orthe ADF.

Noter Lift the exposure glass cover or

ADF more than 30 degrees. Theopening/closing action triggersthe automatic original size de-tection process.

B Place the original on the exposureglass with the side to be scannedfacing down. Align the originalwith the back left corner mark.There are two original orienta-tions.

v When placing the original so thatthe top edge touches the rear ofthe exposure glass

1. Positioning mark

Speci-fy the orien-tation.

When scanning using the e-mail function, the Scan to Folder function, the Docu-ment Server function, or the delivery scan-ner function.

(Specified on the con-trol panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scan-ner Control dialog box)

The original displayed on a computer

ZHSY030N



Placing Originals

37

3

v When placing the original so thatthe top edge touches the top left ofthe exposure glassWhen using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forplacing originals.

1. Positioning mark

C Lower the exposure glass cover orthe ADF.

D Select the original orientation ac-cording to the orientation of theplaced original.

Referencep.35 “Specifying original orien-tation and setting originals”

Proceed to p.39 “Original Orienta-tion and Scan Area”.

Placing in the Auto Document Feeder

The ADF allows you to place multipleoriginals at one time. Originals placedin the ADF can be scanned on oneside or both sides.

v Originals that can and cannot beplaced in the ADFFor information about the origi-nals that can and cannot be placedin the ADF, see Copy Reference.Attempting to use unsuitable orig-inals in the ADF can lead to a mis-feed and damage to the originals.Place such originals directly on theexposure glass.

Importantr For information about which

original sizes can be detectedautomatically and notes onplacing originals in the ADF,see Copy Reference.

A Adjust the original guide tomatch the size of the originals.

B Place the originals with the sideto be scanned facing up. (For orig-inals which are to be scanned onboth sides, the first side shouldface up.)There are two orientations.

ZHSY040N



Setting Originals

38

3

v When placing the originals so thatthe top edges touch the back of theADF

v When placing the top edges of theoriginals firstWhen using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forplacement.

Noter Originals with different sizes

can be placed at the same time.Place the originals as shown:

1. ADF placement orientation

2. Heightr Originals are scanned in the in-

serted order, starting with thetopmost page.

C Select the original orientation ac-cording to the orientation of theplaced originals.


Proceed to p.39 “Original Orienta-tion and Scan Area”.

ZHSY010N

ZHSY020N

ZHSY080N



Original Orientation and Scan Area

39

3


To correctly display the top/bottomorientation of a scanned original on aclient computer, original orientationand page flow must be set when plac-ing the original.When using the e-mail function, theScan to Folder function, the Docu-ment Server function, and the net-work delivery scanner function,settings are made on the control panelof the machine. When using the ma-chine as a network TWAIN scanner,settings are made with the TWAINdriver.

Noter The difference between scanning

with the TWAIN scanner functionand the e-mail function, the Scan toFolder function, the DocumentServer function, or the network de-livery scanner function is shown inthe following table:

TWAIN Scan-ner

E-mail/Scan to Folder/Docu-ment Server/ Network Deliv-ery Scanner

Aut

o D

etec

t Non

-Mix

ed O

rigi

nal S

izes A whole batch

of originals is scanned using the size of the first original.

Auto detection is used to deter-mine the size of each original placed on the exposure glass.

A whole batch of originals set in the ADF will be scanned by the maximum size original.

Au

to D

etec

t Mix

ed O

rigi

nal S

izes Auto detection is used to deter-

mine the size of each original.

Size

Spe

cifi

cati

on When an original is smaller than the specified size, a blank space ap-pears in the resulting image.

TWAIN Scan-ner

E-mail/Scan to Folder/Docu-ment Server/ Network Deliv-ery Scanner



Setting Originals

40

3

For E-mail, Scan to Folder, and a Network Delivery Scanner

AMake settings for one-sided/two-sided combination, Batch/SADF,mixed original sizes, and originalorientation.

Noter The defaults can be changed us-

ing the initial scan settings [Orig-inal Setting], [Original Feed TypePriority], [Mixed Original Sizes Pri-ority], and [Original Orientation Pri-ority]. See p.16 “Scan Settings”.

One-sided original/Two-sided original selection

A When scanning one-sided orig-inals, make sure that [1 SidedOrig.] is selected.

B When scanning two-sidedoriginals, press [2 Sided Orig.] toselect [2 sided orig.: T to T] or [2sided orig.: T to B] according tothe binding orientation of theoriginal.

C When the last page of two-sid-ed originals is blank, select [1Side] to skip that side and finishscanning, or select [2 Sides] toscan that side as a blank page.

Noter When [1 Side] is selected for

[Last Page], file size will bebigger than the one for theoriginals, and the e-mail can-not be sent beyond the limitof Max. E-mail Size. In thiscase, change the setting of[Max. E-mail Size] of [ScannerFeatures].

D Press [OK].

BMake settings for Batch/SADF,mixed original sizes, and originalorientation, and then press [Origi-nal Feed Type].

Batch/SADF selection

A When scanning a large numberof originals by dividing theoriginals and scanning themindividually or in batches,check that either [Batch] or[SADF] is selected.

Noter Select [SADF], and the setting

of [Wait Time for Next Origi-nal(s): SADF] of [Scan Settings]of [Scanner Features] is availa-ble. Or select [Batch], and themachine waits until addi-tional originals are set. Seep.42 “Scanning Originals inSeveral Times”.

Top to top original:

Top to bot-tom original:

R SR S

R

S SR




41

3

Mixed size selection

A When originals of differentsizes are placed, select [MixedSize].

Noter If [Mixed Size] is selected and

[Auto Detect] is selected forscan size, the maximum sizedetected is set as the scansize. For originals smallerthan this size, a blank spacewill appear in the resultingimage.

r Originals of different widthmay be sometimes scanned alittle slantways because theguide of the original cannotbe fitted to the size of thesmall original.

Orientation selection

A Press the key for the same ori-entation as the actual orienta-tion of the original, or .

Referencep.35 “Specifying original ori-entation and setting origi-nals”

C Press [OK].

Noter The current settings are dis-

played.

For a Network TWAIN Scanner

A Open the Scanner Properties dia-log box.

Referencep.96 “Scanning Originals”

B Select the position from the [Docu-ment:] list in the [Document] area.

C Select [ / ] or [ / ] fromthe [Orientation:] list.


DWhen the originals are placed inthe ADF, select [Simplex] or [Du-plex] in the [Side:] list.

Noter If originals of different sizes are

placed in the ADF, specify thedocument size or detectionmethod in the [Size:] box. If [Au-to detection (Uni-size)] is selected,all originals are scanned usingthe size of the first page. If [Autodetection (Multi-size)] is selected,all originals are scanned accord-ing to their own width. For bothUni-size and Multi-size, all orig-inals are scanned using theirown length.



Setting Originals

42

3

Scanning Originals in Several Times

Multiple originals can be scanned as asingle file by dividing them and scan-ning them using the exposure glass orthe ADF. When scanning originals di-viding in several times, there are twowaiting status for setting additionaloriginals: the machine waits for a des-ignated time, or keeps waiting untilan additional original is set.

Specifying a time limit for additional originals

In advance, specify the waiting timein seconds for placing the additionaloriginals.• Scanning using the exposure glass

Select [Set Wait Time] for [Wait Timefor Next Orig.: Exposure Glass].

• Scanning using the ADFSelect [Set Wait Time] for [Wait Timefor Next Original(s): SADF].

Referencep.16 “Wait Time for Next Orig.: Ex-posure Glass” or “Wait Time forNext Original(s): SADF”

A Place the originals.

Referencep.35 “Placing Originals”

Noter Originals are scanned in order.

Place them from the first page.

BMake settings for scanning areaand original orientation.


CMake settings for sending by e-mail, Scan to Folder, storing, ordelivering.

Referencep.47 “Procedure for Sending E-mail”p.61 “Procedure for Sending byScan to Folder”p.74 “Storage Procedure”p.87 “Delivery Procedure”

When using the exposure glass

A Press the {Start} key.When scanning is finished, theremainder time until the addi-tional original is placed is dis-played.

B When there are additionaloriginals, place them withinthe specified time, and thempress the {Start} key.Repeat this procedure until thelast original is scanned.




43

3

Noter When the scan settings are

changed while performingthe procedure, the count-down for additional origi-nals is stopped. Press the{Start} key to restart thecountdown.

When using the ADF

A Select [SADF] in [Original FeedType].

B Press the {Start} key.When scanning is finished, theremainder time until the addi-tional original is placed is dis-played.

C When there are additionaloriginals, repeat placing themwithin the specified time. The machine starts scanning au-tomatically.

Noter When the scan settings are

changed while performingthe procedure, the count-down for additional origi-nals is stopped. Press the{Start} key to restart thecountdown.

r You can also use the expo-sure glass instead of theADF. In this case, you mustpress the {Start} key to startscanning.

D When all originals are scannedand the countdown is finished,the machine starts storing orsending automatically.

Noter You can also press the {#}

key to restart storing or send-ing.

Not specifying a time limit for additional originals

A Place the originals.

ReferenceSee p.35 “Placing Originals”.

Noter Originals are scanned in order.

Place them from the first page.

BMake settings for scanning areaand original orientation.


C Select [Batch] for [Original FeedType].

DMake settings for sending by e-mail, or Scan to Folder, storing, ordelivering.

Referencep.47 “Procedure for Sending E-mail”p.61 “Procedure for Sending byScan to Folder”p.74 “Storage Procedure”p.87 “Delivery Procedure”



Setting Originals

44

3

E Press the {Start} key.

FWhen there are additional origi-nals to scan, place them and pressthe {Start} key.Repeat this step until all originalsare scanned.

G After all originals are scanned,press the {#} key.Storing or sending will start.



45

4. Sending Scan File by E-mail

Scan file can be sent from this machine to a specified destination using e-mailsystem. This chapter explains the preparation for sending file by e-mail system,various display screens, procedures for sending, and how to check the sendingresult when this function is used.

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Noter Set up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to beused and the software to be installed.

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, or the destination (sender) set-tings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as file type priority and sender's default.

See p.21 “Send Settings”.

1Connect to Network

2Make System Settings

3Make Scanner Settings




46

4

E-mail Screen

The screen when using the machine for e-mail is as shown.

1. Destination fieldThe selected destination is shown here. Ifmultiple destinations are selected, thedestinations are displayed in the orderthey were selected by pressing [U Prev.]or [T Next].

Noter Pressing the {Check Modes} key lets

you check the selected destinations.

2. [ ] E-mail/Scan to FolderPress to switch the e-mail function to theScan to Folder function. You can send fileto the destinations for both e-mail andScan to Folder at the same time.

3. E-mail icon ( )Shows that the screen for sending e-mailis displayed.

4. [Registration No.]Press to specify a destination using a five-digit registration number.

5. [Manual Input]When specifying a destination that is notlisted, press [Manual Input], and then enterthe destination with the soft keyboard.

6. [Attach Sender's Name] [Subject/Mes-sage] [File Type]Set the sender, subject, and message ofthe e-mail to be sent.If necessary, set the file type and filename of the scan file attached to the e-mail.

7. [ ] Switch Destination List/Search/Switch TitlePress to switch a destination from the de-livery server list to the destination list ofthis machine, to search for an e-mail des-tination, or to switch the titles.

8. Destination ListDisplays the destinations programed inthe delivery server or this machine.

Noter When the entire list does not fit on one

screen, [U] or [T] can be used to scrollthrough the display.

r Group destinations are denoted bythis symbol ( ).

6

7

8

32 4 51




47

4


Procedure for Sending E-mail

Scan file is sent after specifying scansettings and destinations.

A Press the {Scanner} key.

B If user codes are set, enter a usercode with the number keys, andthen press the {#} key.The Scanner Function screen ap-pears.

ReferenceFor information about usercodes, see General SettingsGuide.

CMake sure that no previous set-tings remain.

Noter If a previous setting remains,

press the {Clear Modes} key.

D Place the original in the machine,and then adjust the scan settingsand settings for orientation andpageflow if necessary.To make the scan settings, recallstored settings or make the settingsindividually.

Referencep.16 “Scan Settings”p.35 “Setting Originals”

Recalling stored scan settings

A Press the {Program} key.B Select a program of scan set-

tings.

The settings of the selected pro-gram are applied.

Making the settings individually

A Press [Scan Settings].B Select items such as resolution

and original size, and thenchange their settings.

Scan settings can be made in thesame way as Default Scan Set-tings. See p.16 “Default ScanSettings”.

C Press [OK].

ZHSS020N




48

4

E If the network delivery scannerscreen appears, switch to thescreen for sending e-mail.A Press [ ].B Press [Switch Destination List].

C Press [E-mail].

D Press [Exit].The E-mail screen appears.

F Specify the destination.To specify a destination, you canselect it from the list, select it byspecifying a registration number,enter the e-mail address directly,search for the destination from theDestination List and selecting it, orsearch for the destination from theLDAP server and selecting it.

Noter Before selecting the destination,

be sure to select [To]. If neces-sary, select [Cc] or [Bcc] and therespective destinations. Morethan 500 destinations cannot bespecified for [To], [Cc], and[Bcc].

ReferenceSee p.103 “Max. Number of Ad-dresses Which Can Be Specifieda n d F i l e s W h i c h C a n B eStored”.

When selecting a destination from the list

A Press the title for the destina-tion. The destinations for thattitle are displayed.If the destination is not dis-played, press [U] or [T] to dis-play the destination.

B Select the destination to whichthe scan file is to be sent.

The selected destination is high-lighted and also displayed inthe destination field at the top ofthe screen.

C To select more destinations, re-peat step B.

Noter To deselect a destination,

press the destination oncemore, or press [U Prev.] or[T Next] to display the desti-nation in the destinationfield, and then press the{Clear/Stop} key.




49

4

Using a registration number to select a destination

A Press [Registration No.].B Use the number keys to enter

the five-digit registrationnumber that has been assignedto a destination.If the entered number is lessthan five digits long, press the{#} key after the last number.Example: To enter 00005Press the {5} key, and thenpress the {#} key.



press [U Prev.] or [T Next] todisplay the destination in thedestination field, and thenpress the {Clear/Stop} key.

Manual entry of an e-mail address

A Press [Manual Input].The soft keyboard is displayedfor entering the e-mail address.

B Enter the e-mail address.

Noter It is possible to use letters,

numbers, and periods. Thesymbols ()\,;:” cannot beused.

ReferenceFor information about howto enter characters, see Gener-al Settings Guide.

C Press [OK].

Noter An e-mail address entered

manually can be registered inthe list. Press [ProgDest], anda screen for entering the ad-dress appears. For informa-t i o n a b o u t r e g i s t e r i n gdestinations, see General Set-tings Guide.

r To change an e-mail addressthat has been entered, press[Change] located on the leftside of the destination field.A soft keyboard for enteringthe e-mail address is dis-played. Make any changes,and then press [OK].

r Pressing the {Check Modes}key on the control panel letsyou check the list of selecteddestinations.

D To enter more destinations, re-peat steps A to C.






50

4

Searching to select a destination from the Destination List

A Press [ ].

B Press [Search by Dest. Name].

Noter To search using e-mail ad-

dresses, press [E-mail Ad-dress].

The soft keyboard is displayedfor entering a user name.

C Enter part of the destinationname.

Noter Enter the first character or

characters of the destinationname.

r It is also possible to performa combined search using[Search by Dest. Name] and [E-mail Address].

r It is necessary to differentiatebetween capital and smallletters.


D Press [OK].

E Select a destination.

F Press [Exit].

Searching to select a destination from the LDAP server

A Press [ ].

B Press [Search LDAP].

C Press [Advanced Search].

D Enter information for eachitem of the destination.




51

4

Noter Press the item, and the soft

keyboard is displayed for en-tering information appears.Enter the first character orcharacters of the item.

r One reference item of Ad-vanced Search can be addedwhen [Search Options] is spec-ified in [Program/ Change LDAPServer] of [Key Operator Tools]of [System Settings]. For moreinformation, see “User Tools(System Settings)”, GeneralSettings Guide.



E Press [Search Criteria] corre-sponding to each item and thenselect criteria from the list to bedisplayed.

Noter You can select criteria from

the following list:• [Search Beginning Word]:

The name located in frontof an entered character islooked up.

• [Search End Word]: Thename located at the backof an entered character islooked up.

• [Exact Match]: The namewhich corresponds to ane n t er e d c h a r a c t e r i slooked up.

• [Include One of Words]: Thename which contains ane n t er e d c h a r a c t e r i slooked up.

• [Exclude Words]: The namewhich does not contain ane n t er e d c h a r a c t e r i slooked up.

• [Fuzzy Search]: a vague ref-erence (The function of thevague reference dependson the system supportedby the LDAP server.)

F Press [OK].

Noter If a user name and password

for the LDAP authenticationare not set, a screen for enter-ing a user name and pass-word will appear. Enterthem to log on.

r A destination cannot be spec-ified as a proper addresswhen the number of charac-ters of the e-mail addresssearched from the LDAPserver exceeds 128 charac-ters.

r Some e-mail addresses canbe registered for one person,but only one e-mail addresscan be hit by searching. De-pending on the system sup-ported by the LDAP server,generally, the address whichwas registered for first is hit.

G Select a destination.




52

4

H Press [Exit].

Noter A searched e-mail address

can be registered in the list.Press [ProgDest], and a screenfor entering the address ap-pears. For information aboutregistering destinations, seeGeneral Settings Guide.

Checking selected destinations

A Use the destination field at thetop of the screen to checkwhich destinations are select-ed.

Noter When multiple destinations

are selected, the selected des-tinations are displayed in theorder they were selected bypressing [U Prev.] or [T Next].


G Select the file type if necessary.A Press [File Type].B Select the file type of the file to

be attached to the e-mail fromthe displayed types.

C Press [OK].

H Specify the file name of the file tobe sent if necessary.A Press [File Type].B Press [File Name].

The soft keyboard is displayedfor entering a file name.

C Enter a file name.D Press [OK] twice.

I Specify the e-mail sender.To specify a sender, you can selectthe sender from the list, enter thefive-digit registration number ofthe sender with the number keys,and search for the sender and se-lecting it.

Noter The operation of step I is un-

necessary when [Key Operator'sE-mail Address] is specified for[Sender's Name Default] in [SendSettings] of [Scanner Features].Proceed to step J.

r When a sender is selected, thesender name is automaticallyplaced in the From field of the e-mail so that the sender can beidentified when the e-mail is re-ceived.

r To prevent misuse of a sendername, we recommend you setprotection code for that sendername.

r Be sure to select or enter a send-er name. Otherwise [Key Opera-tor's E-mail Address] is used as thesender name. See General Set-tings Guide.




53

4

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Noter When a protection code has

been set, a screen for enteringthe protection code appearsafter selecting the sender. En-ter the protection code, andthen press [OK]. When theprotection code you enteredis correct, the sender name isdisplayed.

C For a reception confirmation e-mail, press [Return Receipt].

Noter When [Return Receipt] is select-

ed, an e-mail notifying that thee-mail has been read by thedestination party is sent to thesender selected here. Howev-er, if the mailing softwareused by the destination partydoes not support MDN (Mes-sage Disposition Notification),the e-mail may not be sent.

D Press [OK].

Using a registration number to specify a sender name


B Use the number keys to enterthe five-digit registrationnumber that has been assignedto a sender.If the entered number is lessthan five digits long, press the{#} key after the last number.Example: To enter 00008Press the {8} key, and thenpress the {#} key.



C For a reception confirmation e-mail, press [Return Receipt].




54

4

Noter When [Return Receipt] is se-

lected, an e-mail notifyingthat the e-mail has been readby the destination party issent to the sender selectedhere. However, if the mailingsoftware used by the destina-tion party does not supportMDN (Message DispositionNotification), the e-mail maynot be sent.

D Press [OK].

Searching to select a sender


B Press [ ].

C Press [User (Dest.) Name].To search using e-mail address-es, press [E-mail Address].


D Enter part of the sender name.


characters of the sendername.

r It is also possible to performa combined search using [Us-er (Dest.) Name] and [E-mail Ad-dress].



E Press [OK].F Select the sender.



G Press [Exit].H For a reception confirmation e-

mail, press [Return Receipt].




55

4

Noter When [Return Receipt] is select-

ed, an e-mail notifying thatthe e-mail has been read bythe destination party is sent tothe sender selected here.However, if the mailing soft-ware used by the destinationparty does not support MDN(Message Disposition Notifi-cation), the setting in [ReturnReceipt] becomes invalid.

I Press [OK].

J Specify a subject if necessary.

Noter When a subject has been set, this

information is added to the scanfile. The subject name is auto-matically placed in the Subjectfield of the e-mail.

r To specify a subject name, youcan select it from the list, enter itdirectly, or combine selectingand entering it.

r Subject name to select from thelist must be registered in SystemSettings in advance. See NetworkGuide.

r Subject name can be entered upto 64 characters including char-acters of the name selected fromthe list.

The operation to specify a subjectname “[Urgent] New product ap-pearance” is explained as an exam-ple here.A Press [Subject/Message].B Press [Attach Subject].

C Select a subject [Urgent].

D Press [Manual Input].The soft keyboard is displayedfor entering a subject.

E Enter the subject “New prod-uct appearance”.


F Press [OK].

G Press [OK].

K Enter a messsage if necessary.

Noter When a message has been en-

tered, this information is addedto the scan file.

r Message to select from the listmust be registered in SystemSettings in advance. See NetworkGuide.

r Message can be entered to up to80 characters.

r To specify a message, you canselect it from the list, or enter itdirectly.




56

4

When selecting a message from the list

A Press [Subject/Message].B Press [E-mail Message].

C Select a message.

D Press [OK] twice.

Manual entry of a message

The operation to specify a message“Thank you for what you did yes-terday.” is explained as an exam-ple here.A Press [Subject/Message].B Press [E-mail Message].

C Press [Manual Input].The soft keyboard is displayedfor entering a message.

D Enter the message “Thank youfor what you did yesterday”.


Noter Message can be entered to up

to 80 characters.E Press [OK] three times.

L Press the {Start} key.

Noter To interrupt scanning, press the{Clear/Stop} key or press [Stop]on the screen.

r When using the Batch functionor the SADF function, place thenext original after the othershave been scanned. See p.42“Scanning Originals in SeveralTimes”.

r Regardless of the divide e-mailsize setting, it is not possible tosend e-mail with over 725.3MBof data. It is also not possible tosend over 1,000 pages of file.




57

4

Simultaneous Storage and Sending by E-mail

You can use e-mail with the Docu-ment Server.Scan file is stored in the DocumentServer at the same time the file is sentby e-mail.

Noter This section explains mainly the

operation for simultaneous storageand sending of e-mail. For more in-formation, see p.47 “Procedure forSending E-mail”.

r The file stored when simultane-ously storing file and sending fileby e-mail cannot be resent in the E-mail screen. To resend the file, se-lect the file in the Select Stored Filescreen and send it. See p.81 “Send-ing Stored Files by E-mail or Scanto Folder, or Delivering”.

A Place the original, and then adjustthe settings for original size andorientation if required.

Referencep.35 “Setting Originals”

BMake the scan settings.

C Select the destination.

D Specify the sender and a subject ifnecessary.

E Press [Store File].

FMake sure [Send & Store] is select-ed.

G Set file information if necessary.

Referencep.75 “Specifying file informa-tion”

H Press [OK].

I Press the {Start} key.




58

4

Checking the Status of E-mail

The status of the last 100 sendings canbe checked. For every new sendingrecord after 100, the oldest record isdeleted.

Noter When [Print & Delete Scanner Jour-

nal] is set to [Delete all after printing],the whole journal is printed whenthe number of records reaches 100.

v Items that can be checked• Date/Time

The date and time the e-mailwas sent or the date which “Er-ror” or “Canceled” is confirmedis displayed.

• DestinationA used sending function (e-mail, Scan to Folder, or deliveryfunction) is displayed with anicon.When multiple destinationswere selected, the first selecteddestination is displayed.

• Sender• File Name

The file name is displayed onlywhen storing a file and sendinge-mail are performed at thesame time.

• StatusEither of the following status isdisplayed: “Done”, “Sending”,“Waiting”, “Error”, or “Can-celed”.

A Press [Scanned Files Status] on thescreen for sending e-mail.

B Check the displayed records.

Noter One screen shows the records

for five sending operations. Use[U Prev.] or [T Next] to scrollthrough the screen.

r When the status of a file is wait-ing, the sending can be stoppedby selecting that file, and thenpressing [Cancel].

r Press [Print], and the whole jour-nal is printed.

C Press [Exit].The display returns to the screenfor sending e-mail.



59

5. Sending Scan File by Scanto Folder

Scan file can be sent to the folders of the FTP server or the shared folders of Win-dows. This chapter explains the preparation for sending file by Scan to Folder,various display screens, procedures for sending, and how to check the sendingresult when this function is used.

Preparation for Sending by Scan to Folder

To send by Scan to Folder, the preparation described below is required.

Sending files using SMB protocol is available only under the environment ofNetBIOS over TCP/IP. Sending files using SMB protocol is not available underthe NetBEUI environment.

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending by Scan to Fold-er such as for protocols, or the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending such as compression and file type pri-ority.

See p.21 “Send Settings”.

1Connect to Network


3Make Scan Settings




60

5

Scan to Folder Screen

The screen when using the machine for Scan to Folder is as shown.




2. [ ] E-mail/Scan to FolderPress to switch the Scan to Folder func-tion to the e-mail function. You can sendfile to the destinations for both Scan toFolder and e-mail at the same time.

3. Scan to Folder icon ( )Shows that the screen for sending byScan to Folder is displayed.


5. [Enter Destination]When specifying a destination that is notlisted, press [Enter Destination], and thenenter the destination with the soft key-board.

6. [Attach Sender's Name] [Subject/Mes-sage] [File Type]Set the sender, subject, and message ofthe scan file to be sent.Set the file type and file name of the scanfile to be sent.

Importantr When the scan file is sent to the

destinations for both e-mail andScan to Folder at the same time, thesubject and message are sent to thedestination for e-mail only.

7. [ ] Switch Destination List/Search/Switch TitlePress to switch a destination from the de-livery server list to the destination list ofthis machine, to search for a destination,or to switch the titles.

8. Destination ListDisplays the destinations programed inthe delivery server or this machine.




6

7

8

32 4 51




61

5


Procedure for Sending by Scan to Folder

Scan file is sent after specifying scansettings and destinations.



ReferenceFor information about usercodes, see General SettingsGuide.








tings.


Making the settings individually




C Press [OK].

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62

5

E If the network delivery scannerscreen appears, switch to thescreen for Scan to Folder.A Press [ ].B Press [Switch Destination List].

C Press [E-mail].

D Press [Exit].The E-mail screen appears.

E Press [ ].The Scan to Folder screen ap-pears.

F Specify the destination folder.To specify the destination folder,you can select it from the list, selectit by specifying a registrationnumber, enter the path for thefolder of the client computers onthe same network directly, specifythe folder in the FTP server, or se-lect the destination from the clientcomputers on the same network.

When selecting a destination folder from the list

A Press the title for the destina-tion folder. The destinationfolders for that title are dis-played.If the folder is not displayed,press [U] or [T] to display theother folders.

B Select the destination folder towhich the scan file is to be sent.

The selected folder is highlight-ed and also is displayed in thedestination field at the top of thescreen.

Noter If a protection code has been

set for the folder, a screen forentering the protection codeappears.

C To select more destinationfolders, repeat step B.






63

5

Using a registration number to select a destination folder


the five-digit registrationnumber that has been assignedto a destination folder.If the entered number is lessthan five digits long, press the{#} key after the last number.Example: To enter 00003Press the {3} key, and thenpress the {#} key.

Noter If a protection code has been

set for the folder, a screen forentering the protection codeappears.

C To select more destinationfolders, repeat step B.



Manual entry of a path for the destination folder of the client computers on the same network

A Press [Enter Destination].B Press [SMB].

C Press [Manual Input] on the rightside of the path field.The soft keyboard is displayedfor entering the path for thefolder.

D Enter the path for the folder.

Noter This is an example of enter-

ing a pass to send to the fold-er “user” of the computer“desk01”. \\desk01\user

r An IP address can be also en-tered if you use the followingoperating systems are availa-ble: Windows 98/Me, Win-dows XP, Windows 2000,Windows NT 4.0.


E Press [OK].F If entering a user name to log

on is required, press [Manual In-put] on the right side of the username field.The soft keyboard is displayedfor entering the user name field.

G Enter the user name.H Press [OK].




64

5

I If entering a password to logon is required, press [Manual In-put] on the right side of thepassword field.The soft keyboard is displayedfor entering a password.

J Enter a password.K Press [OK].L Press [Connection Test].

A connection test is performedto check whether the specifiedfolder exists.

Noter To change the path for the

folder that has been entered,press [Change] located on theleft side of the destinationfield. Enter a path for thefolder properly, and thenpress [OK].


r The connection test some-times takes time.

r [Connection Test] can not bepressed right after [Cancel]was pressed during the con-nection test.

r Though the connection test issucceeded, the machinesometimes fails in the filetransfer, when the sharedfolder lacks writing authori-ty or when there is no spacein the hard disk.

M To enter more destinations, re-peat steps A to L.



N Press [OK].

Specifying a folder in the FTP server

A Press [Enter Destination].B Press [FTP].

A confirmation message forchanging the protocol appears.

C Press [Yes].D Press [Manual Input] on the right

side of the server name field.

The soft keyboard is displayedfor entering the server name.

E Enter a server name.

Noter An IP address can be also en-

tered.F Press [OK].




65

5

G Press [Manual Input] on the rightside of the path field.The soft keyboard is displayedfor entering the path for thefolder.

H Enter the path for the folder.

Noter This is an example of enter-

ing a pass to send to the sub-folder “lib” in the folder “us-er”. user\lib


I Press [OK].J If entering a user name to log

on is required, press [Manual In-put] on the right side of the username.The soft keyboard is displayedfor entering the user name.

K Enter the user name.L Press [OK].M If entering a password to log

on is required, press [Manual In-put] for password.The soft keyboard is displayedfor entering a password.

N Enter a password.O Press [OK].P To change the port number

which is set in the initial scansetting, press [Change] on theright side of the Port No. field.Enter a port number using thenumber keys, and then press[#].

Q Press [Connection Test].

A connection test is performedto check whether the specifiedfolder exists.

Noter To change a path for the fold-

er that has been entered,press [Change] located on theleft side of the destinationfield. Enter a path for thefolder properly, and thenpress [OK].


r The connection test some-times takes time.

r [Connection Test] can not bepressed right after [Cancel]was pressed during the con-nection test.

R To enter more destinations, re-peat steps A to Q.



S Press [OK].




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5

Searching to select a destination folder from the network

A Press [Enter Destination].

B Press [SMB].

C Press [Browse Network] on theright side of the path field.The client computers list on thesame network appears.

Noter Workgroup names or do-

main names must be setproperly to browse the net-work.

r If the client computer youwant to select is not dis-played, press [Up One Level]to select other workgroups,and then you can search forthe client computer.

r The maximum number of cli-ent computers and sharedfolders displayed is 100.

D Select the client computer thathas the destination folder.

The log on screen is displayedwhen the machine is required toauthenticate the selected com-puter. Enter the user name andpassword correctly.The folders list of the selectedcomputer appears.

E Select the destination folder.

Noter When the selected folder has

sub-folders, the sub-folderslist appears.

F Press [OK].G If entering a user name to log

on is required, press [Manual In-put] on the right side of the username field.The soft keyboard is displayedfor entering a user name.

H Enter a user name.I Press [OK].J If entering a password to log

on is required, press [Manual In-put] on the right side of thepassword field.The soft keyboard is displayedfor entering a password.

K Enter a password.L Press [OK] twice.




67

5

Searching to select a destination folder from the Destination List

A Press [ ].

B Press [Search by Dest. Name].


C Enter part of the destinationfolder name.





D Press [OK].E Select a destination folder.

F Press [Exit].






G Select the file type if necessary.A Press [File Type].B Select the file type of the file to

be sent from the displayedtypes.

C Press [OK].

H Specify the file name of the file tobe sent if necessary.A Press [File Type].B Press [File Name].


C Enter a file name.




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5

Noter The scan file is given a 21-dig-

it (except the extension) filename which combines thetime and date of scanningoriginals with a 4-digit pagenumber. (Example : Whenone page is scanned in TIFF at15.10 seconds, 3.30 p.m., 31December, 2003, the file nameis 200312311530150100001.tif)

D Press [OK].

E Press [OK].

I Select a sender if necessary.To specify a sender, you can selectthe sender from the list, enter thefive-digit registration number ofthe sender with the number keys,and search for the sender and se-lecting it.

Noter When the sender name is speci-

fied in this step, it is displayedin the whole journal.

r To prevent misuse of a sendername, we recommend you set aprotection code for that sendername.

r Be sure to select or enter a send-er name. Otherwise [Key Opera-tor's E-mail Address] is used as thesender name. See General Set-tings Guide.






C Press [OK].



B Use the number keys to enterthe five-digit registrationnumber that has been assignedto a sender.




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5

If the entered number is lessthan five digits long, press the{#} key after the last number.Example: To enter 00002Press the {2} key, and thenpress the {#} key.



C Press [OK].



B Press [ ].

C Press [User (Dest.) Name].

The soft keyboard is displayedfor entering a sender name.






E Press [OK].F Select the sender.



G Press [Exit].H Press [OK].




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5

J Press the {Start} key.

Noter To interrupt scanning, press the{Clear/Stop} key or press [Stop]on the screen.

r When using the Batch functionor the SADF function, place thenext original after the othershave been scanned. See p.42“Scanning Originals in SeveralTimes”.

r A file beyond 2000 MB cannotbe sent.

Simultaneous Storage and Sending by Scan to Folder

You can use Scan to Folder with theDocument Server.Scan file is stored in the DocumentServer at the same time the file is sentby Scan to Folder.


operation for simultaneous storageand sending by Scan to Folder. Formore information, see p.61 “Proce-dure for Sending by Scan to Fold-er”.

r The file stored when simultane-ously storing file and sending fileby Scan to Folder cannot be resentin the Scan to Folder screen. To re-send the file, select the file in theSelect Stored File screen and sendit. See p.81 “Sending Stored Filesby E-mail or Scan to Folder, or De-livering”.





D Specify the sender name, subject,and message when storing a fileand sending e-mail are performedat the same time.





H Press [OK].




Checking the Status of Scan to Folder

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5

Checking the Status of Scan to Folder

The status of the last 100 sendings canbe checked. For every new sendingrecord after 100, the oldest record isdeleted.




The date and time the sendingwas requested or the date which“Error” or “Canceled” is con-firmed is displayed.

• DestinationA used sending function (e-mail, Scan to Folder, or deliveryfunction) is displayed with anicon.When multiple destinationswere selected, the destinationsare displayed individually.

• SenderThe file name is displayed onlywhen storing a file and sendinge-mail are performed at thesame time.

• File Name• Status

Either of the following status isdisplayed: “Done”, “Sending”,“Waiting”, “Error”, or “Can-celed”.

A Press [Scanned Files Status] on thescreen for Scan to Folder.



for five sending operations. Use[U Prev.] or [T Next] to scrollthrough the screen.

r When the status of a documentis waiting, the sending can bestopped by selecting that docu-ment, and then pressing [Can-cel].


C Press [Exit].The display returns to the screenfor sending by Scan to Folder.




72

5



73

6. Using the Document ServerFunction

Scan file obtained by scanning originals can be stored in the hard disk of the ma-chine using the Document Server, and the stored file can be used later. UsingDeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de-leted with a client computer.The stored file can also be viewed, downloaded, printed, or deleted using Webbrowser from a client computer.

ReferenceFor more information about using the Document Server, see General SettingsGuide.

Importantr A password can be set for every stored file in the Document Server. There is

a fear that stored files with no password can be accessed by the user who usesDeskTopBinder. We recommend you should consider a security system suchas setting a password that protects illegal accesses.

r Scan file stored in the machine might be lost if some kind of failure occurs.The supplier shall not be responsible for any damage that might result fromthe loss of file. For long-term storage of files, we recommend the use of Desk-TopBinder V2 Lite or DeskTopBinder V2 Professional (optional). For more in-formation, please contact your local dealer.

Noter When a delivery server is added to the network, files stored in the Document

Server can be delivered. You can store scan files in the Document Server andsimultaneously deliver it with the network delivery scanner function, send itby e-mail, or send it by Scan to Folder. See p.81 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing Files

This section describes how to store files in the Document Server and how tospecify file information for stored files.

Noter The files stored in the Document Server are deleted automatically after a cer-

tain number of days have passed. For information about making settings andchanges, see General Settings Guide.

r The theoretical maximum number of files that can be stored is 3,000 (1,000pages per file). However, the actual maximum may be less depending on thespace used by the copier function and other functions of the machine.

r Stored file scanned using the scanner function cannot be printed from thecontrol panel. Print the file after retrieving them, using DeskTopBinder V2Lite/Professional.




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6

Storage Procedure

Scan and store the file in the Docu-ment Server.


B If the user codes are set, enter auser code with the number keys,and then press the {#} key.The Scanner Function screen ap-pears.

ReferenceFor information about the usercodes, see General SettingsGuide.




D Place the original in the machine,and then adjust the settings fororiginal size and orientation if re-quired.


EMake the scan settings.To make the scan settings, recallthe stored settings or make the set-tings individually.

Referencep.16 “Scan Settings”


A Press the {Program} key.B Select a user program of scan

settings.

The selected user program set-tings are applied.

Making settings individually


and original size and changetheir settings.


C Press [OK].

FMake the settings for storing scanfiles.A Press [Store File].

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Storing Files

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6

B Press [Store Only].

Noter To store and deliver scan

files, press [Send & Store]. Seep.57 “Simultaneous Storageand Sending by E-mail”, p.70“Simultaneous Storage andSending by Scan to Folder”,or p.93 “Simultaneous Stor-age and Delivery”.

r [Store Only] cannot be pressedif even a single destination orsender is selected.

G Specify file information.Specify a user name, file name, andpassword for the file to be stored.

ReferenceFor more information abouthow to specify file information,see p.75 “Specifying file infor-mation”.

A Press [OK] twice.

H Press the {Start} key.

Noter To abort the scanning process,

press the {Clear/Stop} key orpress [Stop] on the screen.

r When using the SADF function,place the next original after theothers have been scanned. Seep.42 “Scanning Originals in Sev-eral Times”.

Specifying file information

You can specify a user name, file name,and password for a stored scan file.According to the settings made, youcan search for files by user name or filename and you can prevent unauthor-ized persons from accessing the files.

Noter The file name can be up to 64 char-

acters long. The user name can beup to 20 characters long. The first16 characters are shown on thecontrol panel. From a client com-puter with DeskTopBinder V2Lite/Professional installed, youcan view all the characters entered.

A Press [Store File].

The File Information screen ap-pears.

B Specify file information.

Specifying a user name

A Press [User Name].

Noter If no user code is programed

on the Key Operator Toolstab in System Settings, theUser Code screen does notappear. Instead, the Non-programed Name screen ap-pears. Enter any user name.




76

6

B Select the user name.

Noter The user names shown here

are names that were pro-gramed on the Key OperatorTools tab in System Settings.To enter a name not shownhere, press [Non-programedName], and then enter theuser name.

C Press [OK].

Specifying a file name

Scan files are automatically namedSCAN0001, SCAN0002, etc. If nec-essary, you can change the filename.A Press [File Name].


B Enter the file name.


C Press [OK].

Specifying a password

When a password is specified,only a person who knows the pass-word can view the file.A Press [Password].B Enter a four-digit password

with the number keys.

C Press the {#} key.

Noter To change the password,

press [Change], and then en-ter a new one.

D Enter the same number as youentered in step B to verify.

E Press the {#} key.F Press [OK].

Importantr Do not forget the password.

If you forget it, consult thesystem administrator of themachine.

C Press [OK] to return to the previ-ous screen.



Viewing a List of Stored Files

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6


From the list of stored files, you candelete the files stored in the Docu-ment Server or change the file infor-mation. To show the list of storedfiles, perform the following steps:


B If user codes are set, enter a usercode using the number keys, andthen press the {#} key.The Scanner Function screen ap-pears.


C The list of stored files is dis-played.A Press [Select Stored File].

B Press [Manage/Delete File].

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78

6

Viewing the List

The list of stored files has the following elements.

v When using the network delivery scanner function, e-mail, or Scan to Folder

v When displaying information of a selected stored file

1. Keys for searching filesSwitch to the screens for searching fora file by user name or file name, or tothe screen for displaying all files.

2. Keys to switch to the informationdisplay

Use to switch between the stored filelist and the detailed information of theselected file.

3. Keys for sorting filesSort the files using the selected item.Select the same item once more for areverse sort. However, the files cannotbe sorted in reverse delivery order.

4. Keys for changing file informa-tion

Use for deleting the selected file orchanging the user name, file name, orpassword.

5. List of stored filesThe list of stored files is displayed.

Noter Stored files cannot be shown when

a function other than the scanningfunction is being used.

r If the file is not displayed, use [UPrev.] or [T Next] to scroll throughthe list.

r For files which are password pro-tected, a key symbol( ) is shown tothe left of the file name.

1 4

32

567

2

7 8

1




79

6

6. [Manage/Delete File]Press to manage or delete files storedin the Document Server or to changefile information etc..

7. [Send]Press to send or deliver files stored inthe Document Server. For more infor-mation, see p.81 “Sending Stored Filesby E-mail or Scan to Folder, or Deliv-ering”.

8. Information of a selected storedfile

Press [Detail] to display the informa-tion of a file after selecting the filefrom the file list.

-Viewing a list of stored files in DeskTopBinder V2 LiteThe files stored in the Document Server are shown below using DeskTopBinderV2 Lite.

1. Connected device nameThe files stored in the connected deviceare displayed on the desk tree dividedinto User name and All Users folders.

2. User nameOnly the files stored with the same username specified in the connected deviceproperties are displayed. The files storedfrom the scanner are shown in the Scan-ner folder.

3. All UsersAll files stored in the connected deviceare displayed.

4. Folder contents displayThe files in the selected folder are dis-played.

21

3

4




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6

Searching for Files

You can search for files from thestored files using the user name or filename.

Searching by user name

A On the screen with the list ofstored files, press [Search by UserName].

B Select the user name to be usedfor the search.

Noter The user names shown here are

names that were registered onthe Key Operator Tools tab inSystem Settings. To enter a username not shown here, press[Non-programed Name], and thenenter the name.

C Press [OK].The search starts, and files whoseuser name starts with the enteredstring are displayed.

Searching by file name

A On the screen with the list ofstored files, press [Search by FileName].The soft keyboard is displayed forsearching by file name.

B Enter the file name to search for.

Noter It is necessary to differentiate

between capital and small let-ters.

ReferenceFor information about how toenter characters, see General Set-tings Guide.

C Press [OK].The search starts, and files whosename starts with the entered stringare displayed.




81

6

Sending Stored Files by E-mail or Scan to Folder, or Delivering

Files stored in the Document Servercan be sent by e-mail or Scan to Fold-er, or delivered to the delivery server.

Noter This section explains how to select

files to be sent or delivered. Formore information about sendingby e-mail, see p.47 “Procedure forSending E-mail”. For more infor-mation about sending by Scan toFolder, see p.61 “Procedure forSending by Scan to Folder”. Formore information about deliveringstored files, see p.87 “DeliveringScan File”.

r When sending or delivering storedfiles, scan settings cannot bechanged. The files are sent or de-livered with the scan settings spec-ified when they were stored in theDocument Server.

A Display the list of stored files bypressing [Select Stored File].

Referencep.77 “Viewing a List of StoredFiles”.

B Select a file to be sent or deliv-ered.

Noter When you select a password

protected file, the Passwordscreen appears. After you haveentered the correct passwordand pressed [OK], the file will beselected.

C To select multiple files, repeatstep B.

Noter You can select up to 30 files for

one operation.r If you select multiple files, the

files will be sent or delivered inthe order they were selected.

r If you press [Display Selection],the selected files will be shownin the order of delivery.

D Press [OK].The screen for sending or deliver-ing appears.

E Switch the Destination List if nec-essary.

F Specify a destination to be sent ordelivered.

G Select the sender, subject, andmessage if necessary.

H Press the {Start} key.




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6

Managing Stored Files

-Displaying and Downloading Stored Files Using a Web Browser

Using a Web browser in a client com-puter, you can display or downloadthe files in the Document Server.When http:// (machine IP address) /is entered in the address bar of theWeb browser in a client computer, theStored Files List screen for the Docu-ment Server is displayed.

ReferenceFor displaying or downloadingstored files using a Web browser,see General Settings Guide.For more information about mak-ing sett ings for using a Webbrowser, see Network Guide.For more information about func-tions for managing stored files us-ing a Web browser, click [Help] onthe upper-right corner of the dis-played screen.

Deleting Files

You can delete files that are no longerneeded.

Limitationr Files waiting for delivery cannot

be deleted.

ReferenceUsing a Web browser (See GeneralSettings Guide) from a client com-puter, you can also delete the filesstored in the Document Server.


Referencep.77 “Viewing a List of StoredFiles”

B Press [Manage/Delete File].The Manage/Delete File screen ap-pears.

C Select the file to be deleted.

Noter Up to 30 files can be selected.r When you select a password

protected file, the Passwordscreen appears. Enter the cor-rect password, and then press[OK]. When more than one file isselected, the Password screenappears each time a passwordprotected file is selected.

D Press [Delete File].

A confirmation message for file de-leting appears.

E Press [Delete].

F Press [Exit].



Managing Stored Files

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6

Changing File Information

The information about files stored inthe Document Server (user name, filen a m e , a n d p a s s w o r d ) c a n b echanged.

Limitationr Information about files waiting for

delivery cannot be changed.

ReferenceUsing a Web browser (See GeneralSettings Guide) from a client com-puter, you can change the informa-tion of files stored in the DocumentServer.


Referencep.77 “Viewing a List of StoredFiles”

B Press [Manage/Delete File].

C Select the file for which you wantto change the file information.

Noter When you select a password

protected file, the Passwordscreen appears. Enter the cor-rect password, and then press[OK].

D Change the file information.

Changing the user name

A Press [Change User Name].

B Select the new user name.

Noter The user names shown here

are names that were regis-tered on the Key OperatorTools tab in System Settings.To enter a user name notshown here, press [Non-pro-gramed Name], and then enterthe user name.

C Press [OK].




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6

Changing the file name

A Press [Change File Name].

The soft keyboard is displayedfor changing the file name.

B Enter the new file name.


C Press [OK].

Changing the password

A Press [Change Password].

B Enter a new four-digit pass-word using the number keys.

C Press the {#} key.

Noter To change the password,

press [Change], and then en-ter a new one.

D Enter the same number as youentered in step B to verify.

E Press the {#} key.

F Press [OK].

Importantr Do not forget the password.

If you forget it, consult thesystem administrator of themachine.

EMake sure that the file informa-tion was changed as necessary,and press [Exit].



85

7. Using the Network DeliveryScanner Function

Scan file can be sent to a specified destination using the network delivery scan-ner function. This chapter explains the preparation sequence, various displayscreens, delivery procedures, and how to check the delivery result when thisfunction is used.

Importantr A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery scanner function. Information aboutdelivery destinations and senders must be registered first into the deliveryserver. Also, configure connected devices in [Set I/O Device] of ScanRouter V2Administration Utility. For more information, see ScanRouter V2 Adminis-tration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be-low is required.

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if re-quired.

See Network Guide.

Make settings for the network delivery scanner function, such as Destination List Settings and Subject Settings.

See p.13 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.32 “ScanRouter V2 Lite”.

Use ScanRouter V2 Administration Utility to set the destination, sender information, and connected devices.

On the client computers, install the software required for view-ing or retrieving file by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.29 “DeskTopBinder V2 Lite”.

1Connect to Network


3Make Scanner Settings

4Install Delivery Software

Set Destination, Sender Information, and connected devices

5

6Install Client Computer Software




86

7

Network Delivery Scanner Screen

The screen when using the machine as a network delivery scanner is as shown.

1. Network delivery scanner icon( )Shows that the screen for network deliv-ery scanner function is displayed.





4. [Manual Input]When specifying a destination that is notlisted, press [Manual Input], and then enterthe destination with the soft keyboardthat is displayed. For information aboutsending e-mail from the delivery server,see the manual for ScanRouter V2. See p.i“Manuals for This Machine”.

5. [Attach Sender's Name] [Subject/Mes-sage]Set the sender, subject, and message ofthe document to be delivered.

6. [ ] Switch Destination List/SearchPress to switch a destination list from thedelivery server to the destination list ofthis machine or to search by user name.

7. Destination listDisplays the destinations programed inthe delivery server or this machine.




5

6

1

7

2 43



Delivering Scan File

87

7


Delivery Procedure

Scan file is delivered after scan set-tings and destinations are specified. Ifnecessary, you can select a sender anda subject.











tings.


Making settings individually




C Press [OK].

E If the E-mail screen appears,switch to the screen for networkdelivery scanner.A Press [ ].

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88

7

B Press [Switch Destination List].

C Press [Delivery Server].

D Press [Exit].The Network Delivery Scannerscreen appears.

F Specify the destination.To specify a destination, you canselect it from the list, specifying aregistration number, select it aftersearch for it, or directly enter the e-mail address.

Noter When using ScanRouter V2

Lite/Professional , the destina-tion list is updated automatical-ly.

When selecting a destination from the list

A Press the title for the destina-tion. The destinations for thattitle are displayed.If the destination is not dis-played, press [U] or [T] to dis-play the destination.

Noter The destination titles are pro-

gramed in the delivery serv-er.

B Select the destination to whichthe scan file is to be delivered.

The selected destination is high-lighted and also is displayed inthe destination field at the top ofthe screen.




Using a registration number to select a destination


the five-digit registrationnumber that has been assignedto a destination.If the entered number is lessthan five digits long, press the{#} key after the last number.




89

7

Example: To enter 00009Press the {9} key, and thenpress the {#} key.




Searching to select a destination

A Press [ ].

B Press [Search Address Book].

C Press [Search by Dest. Name].


Professional, it is possible tosearch by comments.

The soft keyboard is displayedfor entering a name.

D Enter part of the destinationname.





E Press [OK].F Select a destination.


Manual entry of a destination

Noter When using ScanRouter V2 Pro-

fessional, it is possible to enterthe destination e-mail addressdirectly. In advance, you mustmake settings for sending e-mail with ScanRouter V2 Pro-fessional.

A Press [Manual Input].The soft keyboard is displayedfor entering a destination (e-mail address).




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7

B Enter the destination.

Noter Enter the e-mail address of

the destination when send-ing via the delivery server.

r It is possible to use letters,numbers, and periods. Thesymbols ()\,;:” cannot beused.


C Press [OK].D To enter more destinations, re-

peat steps A to C.









G Specify the sender (scan file de-livery source) if necessary.To specify a sender, you can selectthe sender from the list, enter thefive-digit registration number ofthe sender with the number keys,and search for the sender and se-lecting it.

Noter When a sender has been speci-

fied, this information is addedto the scan file. Select a senderfrom the senders programed inthe delivery server.




The selected sender and its reg-istration number are displayed.


Professional, [Return Receipt]is displayed when a sender isselected.




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7

r When [Return Receipt] is se-lected, an e-mail notifyingthat the file has been read bythe destination party is sentto the sender selected here.To use [Return Receipt], it isnecessary to make settingssuch as the e-mail address inadvance in ScanRouter V2Professional.

C Press [OK].



B Use the number keys to enterthe five-digit registrationnumber that has been assignedto a sender.Example: To enter 00007Press the {7} key, and thenpress the {#} key.


Professional, [Return Receipt]is displayed when a sender isselected.

r When [Return Receipt] is se-lected, an e-mail notifyingthat the file has been read bythe destination party is sentto the sender selected here.To use [Return Receipt], it isnecessary to make settingssuch as the e-mail address inadvance in ScanRouter V2Professional.

C Press [OK].



B Press [ ].




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7

C Press [User (Dest.) Name].

The soft keyboard is displayedfor entering a sender name.






E Press [OK].F Select a sender.


H Specify a subject if necessary.

Noter When a subject has been speci-

fied, this information is addedto the scan file.

r When ScanRouter V2 Profes-sional is used to send docu-ments using e-mail, the subjectis automatically entered as themessage subject.

r To specify a subject name, youcan select it from the list, enter itdirectly, or combine selectingand entering it.

r Subject name to select from thelist must be registered in SystemSettings in advance. See NetworkGuide.

r Subject name can be entered upto 64 characters.

The operation to specify a subjectname “[Urgent] New product ap-pearance” is explained as an exam-ple here.A Press [Attach Subject].

B Press a subject [Urgent].

C Press [Manual Input].The soft keyboard is displayedfor entering a subject.

D Enter the subject “New prod-uct appearance”.


E Press [OK] twice.




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7


Noter To interrupt scanning, press the{Clear/Stop} key or [Stop] on thescreen.

r When using the SADF or Batchfunction, place the next originalafter the others have beenscanned. See p.42 “ScanningOriginals in Several Times”.

Simultaneous Storage and Delivery

You can use the network deliveryscanner function with the DocumentServer.Scan file is stored in the DocumentServer at the same time the file is de-livered.


operation for simultaneous deliv-ery and storage. For more informa-tion, see p.87 “Delivering ScanFile”.





D Specify the sender name and asubject if necessary.





H Press [OK].





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7

Checking the Status of Delivery

The status of the last 100 deliveriescan be checked. For every new deliv-ery record after 100, the oldest recordis deleted.




The date and time the deliverywas requested or the date which“Error” or “Canceled” is con-firmed is displayed.

• DestinationA used sending function (e-mail, Scan to Folder, or deliveryfunction) is displayed with anicon.When multiple destinationswere selected, the first selecteddestination is displayed.

• Sender• File Name

The file name is displayed onlywhen storing a file and sendinge-mail are performed at thesame time.

• StatusEither of the following status isdisplayed: “Done”, “Sending”,“Waiting”, “Error”, or “Can-celed”.

A Press [Scanned Files Status] on theN e t w o r k D e l i v e r y S c a n n e rscreen.



for five delivery operations. Use[U Prev.] or [T Next] to scrollthrough the screen.

r When the status of a file is wait-ing, the delivery can be stoppedby selecting that file, and thenpressing [Cancel].


C Press [Exit].The display returns to the Net-work Delivery Scanner screen.



95

8. Using the Network TWAINScanner Function

This chapter describes the operations for scanning originals with the networkTWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation forusing the network TWAIN scanner and some functions of the TWAIN driver areintroduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described be-low is required.

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if re-quired.

See Network Guide.

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.

See p.27 “Software for Using a Network TWAIN Scanner”.

1Connect to Network


3Install Software




96

8

Scanning Originals

This section explains how to scanoriginals using the network TWAINscanner function.

A Start DeskTopBinder V2 Lite, andthen select the scanner driver.A On the [Start] menu, point to

[Program], point to [DeskTop-Binder V2], and then click [Desk-TopBinder V2].

B Click [Scanner Settings] on the[Tools] menu.If the scanner is already select-ed, no scanner settings are nec-essary. Check the settings in the[File format for scanned image(s)]area, and then proceed to stepE.

C Click [Select Scanner Driver...].D Select the name of the machine

you want to use in the list, andthen click [Select...].

E Click [OK].

B Place the original in the scanner.


CMake the scan settings.A On the [File] menu, point to

[Add Document], and then click[Scan].The TWAIN driver starts.After a short while, the dialogbox of the TWAIN driver thatoperates the scanner appears.This dialog box is called theScanner Properties dialog box.

Noter The name of the scanner cur-

rently being used is shownon the title bar of the dialogbox. When multiple ma-chines are connected, makesure that the indicated ma-chine is the machine youwant to use. If it is different,click [Select Scanner] to selectthe scanner again.

r If the machine you want touse is not displayed in thelist, make sure that the IP ad-dress is configured and thatthe machine is correctly con-nected to the network. If themachine is still not displayedin the list after confirmingthe above, consult with yournetwork administrator.

B Depending on the type of orig-inal or the objective for scan-ning, click the appropriatebutton in [Mode]. • [Standard] is suitable for scan-

ning standard originals thatare comprised of mainly text.

• [Photo] is suitable for scan-ning originals that includephotos, shaded illustrations,etc.

• [OCR] is suitable for conver-sion processing with an OCR(Optical Character Reading)application after scanningthe original.

• [Filing] is suitable for use withfiling applications, etc.



Scanning Originals

97

8

Noter For advanced settings, click

[Detail] to display the Detailwindow. For informationabout the Detail window, seeTWAIN driver Help.

C According to the settings of[Document:] and [Orientation:],change the other setting of the[Document] group.

Referencep.41 “For a Network TWAINScanner”For information about mak-ing settings for the [Docu-ment] group, see TWAINdriver Help.

When you want to configure the scanning area

When you do not configure thescanning area, the area scanned isthe size specified in the [Size:] box.A Click [Preview].

The original that was placed isscanned and the [Preview] dialogbox appears. The scanning areain the preview is displayedwithin the broken lines.

B Configure the scanning area bydragging a border or a corner.When reconfiguring the area,click and drag one corner ofthe area towards or away fromits opposite corner.

Noter Depending on the scanning

resolution, the area to bescanned may be subject to re-strictions.

C Click [Close].

Noter When an original placed in

the ADF is previewed, placethat original again.

D Click [Scan].When there are additional origi-nals to scan, place the original, andthen click [Continue]. When thereare no more originals, click [Com-plete].

E Save the scan file in DeskTop-Binder V2 Lite. A On the [File] menu, click [Exit].B Enter the file name, and then

click [OK].The image is stored in DeskTop-Binder V2 Lite, and DeskTop-Binder Viewer closes.

-Editing and printing scan filesWith DeskTopBinder V2 Lite, it ispossible to edit and print scan files.For more information about how toedit and print, see DeskTopBinder V2Lite Help.




98

8

Functions of the TWAIN Driver

The following is an introduction tothe various functions of the TWAINdriver:

ReferenceFor more information about thesefunctions or other functions, seeTWAIN driver Help.

v Automatic Tilt Correction This function automatically cor-rects character strings that werescanned slanted.

v Printing to the Image This function allows you to im-print dates, page numbers, or yourfavorite characters on a scan file.You can also change the fonts ofthe imprints as well as change theascending order of images to a de-scending order.

v Scanning Mode Registration This function allows you to regis-ter other scanning configurationsthat are often used as scanningmodes besides the already pre-in-stalled ones. After registration,you can quickly scan with thesescanning configurations.



99

9. Appendix

Relationship between Resolution and File Size

Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the scanning resolution and the file size is shown be-low. If the file size is too large, the message “Exceeded max. data capacity. Checkthe scanning resolution.” appears on the control panel of the machine. Specifythe scan size and resolution again.

Limitationr Depending on the image compression level, the maximum image size will be

limited.

When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner

v When Text, Text/ Photo, or Photo is selected as the Scan TypeAll combinations up to A3/297 × 432 mm (11 × 17 inches) and 600 dpi are pos-sible.

v When Gray Scale is selected as the Scan TypeThe originals can be scanned using combinations marked with m in the table.

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A3 m m m

B4 m m m m

A4 m m m m

B5 m m m m m

A5 m m m m m

B6 *1 m m m m m

A6 *1 m m m m m

A7 *1 m m m m m

11 x 17 m m m

Legal (81/2 x 14) m m m m

81/2 x 13 m m m m



Appendix

100

9

*1 The scanning size must be manually entered.

When Using as a Network TWAIN Scanner

ReferenceTo specify the scanning area or resolution when using the machine as a net-work TWAIN scanner, see TWAIN driver Help.

v When Binary or Halftone is selected as the Colors/ GradationsThe originals can be scanned using combinations marked with m in the table(Original orientation: S).


Letter (81/2 x 11) m m m m

51/2 x 81/2 m m m m m

100dpi

200dpi

300dpi

400dpi

500dpi

600dpi

700dpi

800dpi

900dpi

1000dpi

1100dpi

1200dpi

A3 m m m m m m

B4 m m m m m m

A4 m m m m m m m m

B5 m m m m m m m m m

A5 m m m m m m m m m m m m

B6 m m m m m m m m m m m m

A6 m m m m m m m m m m m m

A7 *1 m m m m m m m m m m m m

11x17 m m m m m m

Legal (81/2x14)

m m m m m m m

81/2x13 m m m m m m m

Letter (81/2x11)

m m m m m m m m

51/2x81/2 m m m m m m m m m m m m

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi



Relationship between Resolution and File Size

101

9

v When Gray Scale is selected as the Colors/ GradationsThe originals can be scanned using combinations marked with m in the table(Original orientation: S).


100dpi

200dpi

300dpi

400dpi

500dpi

600dpi

700dpi

800dpi

900dpi

1000dpi

1100dpi

1200dpi

A3 m m m

B4 m m m m

A4 m m m m

B5 m m m m m

A5 m m m m m m m

B6 m m m m m m m m

A6 m m m m m m m m m

A7 *1 m m m m m m m m m m m m

11x17 m m m

Legal (81/2x14)

m m m m

81/2x13 m m m m

Letter (81/2x11)

m m m m m

51/2x81/2 m m m m m m m



Appendix

102

9

Relationship between File Type Specified and File Type Used When Sending E-mail

The relationship between the file type specified when scanning originals and thefile type converted into when sending e-mail or storing files is shown below byscan type.

*1 When Gray Scale is used, the file format is converted to JPEG when [Standard], [High],or [Low] is selected for [Compression (Gray Scale)] in [Scan Settings], and TIFF when [Off]is selected.

Noter Files are stored in single-page style. When sending files by e-mail, you can se-

lect single-page style or multi-page style.r When multi-page TIFF is specified for the files saved in JPEG format, they are

automatically changed to PDF.

File type specified Single page Multi page

Scan type TIFF/JPEG TIFF PDF

Text (Print)

TIFF Multi-page TIFF

PDF

Text (OCR)

Text/ Photo

Photo

Gray ScaleTIFF (Non-compres-sion) / JPEG (Com-pression) *1

Multi-page TIFF (Non-compression) /

PDF



Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored

103

9

Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored

*1 There is a limitation to the number of addresses to specify in the following 1-4 case.A The number of addresses to enter directly for sending e-mail: 65B The number of addresses to enter directly for sending by Scan to Folder: 50C The number of addresses to search and specify from the LDAP server: 65D The number of addresses to specify combining with above 1, 2, and 3: 65

*2 When specifying 65 addresses to enter directly, the remainder of address should bespecified from the registered ones within 435 addresses.

*3 When sending e-mail and sending by Scan to Folder at the same time, the address ofe-mail cannot be specified over 500, and the address for Scan to Folder cannot bespecified over 50.

*4 It is the number including the files which is stored using not only the Scanner func-tion, but the copy function, the facsimile function, the Document Server function,and the printer function.

*5 The maximum number of addresses which can be specified varies depending on thesoftware you use, ScanRouter V2 Lite/Professional. For more information, see themanuals for ScanRouter V2 Lite/Professional.

Noter Sometimes the machine cannot store or send files to the maximum number

depending on the files and originals.

E-mail Scan to Folder Delivery Server

The number of ad-dresses which can be specified at a time when sending

500 *1 *2 50 *1

500 *5 When sending e-mail and sending by Scan to Folder at the same time: 550 *1 *3

The number of ad-dresses which can be registered in the list

2000See the manuals for ScanRouter V2 Lite/Professional.

The max. number of files which can be stored

3000 *4

The max. number of pages which can be stored

9000 *4

The max. number of pages which can be stored as a single file

1000



Appendix

104

9

Troubleshooting

This section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail function does not work.Various messages that may appear on the control panel or client computer arelisted, along with causes and solutions.

When Scanning Is Not Performed as Expected

When the Delivery Function Does Not Work

When Stored Files Cannot Be Accessed

Problems Causes and solutions

No image results from scan-ning.

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.35 “Setting Originals”.

The image is distorted or out of position.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the expo-sure glass.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean these parts. See General Settings Guide.

The scanned image is upside down.

The original was placed upside down. Place the original in the correct orientation.

See p.35 “Setting Originals”.


The delivery scanner func-tion screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-chine is switched to scanner mode, press [Exit] to switch to the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.13 “Scanner Features”, and then make the appropriate settings.


The stored file is locked and is not accessible.

The stored file with the protecting function is locked because the wrong password was entered ten times. For information about how to unlock the file, see “8. Security” General Settings Guide.



Troubleshooting

105

9

When an Error Message Appears on the Control Panel

Noter If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number (if listedin the table), and contact your service representative. For information abouthow to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Cannot cancel sending certain file(s). To confirm the result, check [Scanned Files Status].

Only files in waiting can be canceled. Files with a delivery status of suc-cessful or other result cannot be can-celed.

Cannot detect original size. Select scan size.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lift-ing/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

Cannot enter manually more than nnn destinations at the same time.

Noter “nnn” in the message represents changeable

number.

When there are nnn or more destina-tions for a delivery or an e-mail, split the destinations into two or more groups.

Cannot find the specified path. Please check the settings.

Check whether the computer name and the folder name for the destina-tion are correct.

Cannot log on with the entered user name or password.

Make settings correctly for the user name and the password for the au-thentication.

Cannot select over 30 files at the same time.

To deliver more than 31 stored files, divide the files and perform the op-eration several times.

Cannot specify more than 500 destina-tions at the same time.

When there are 500 or more destina-tions for a delivery or an e-mail, split the destinations into two or more groups.

Cannot specify more than 50 folders at the same time.

When there are 50 or more destina-tions for Scan to Folder, split the des-tinations into two or more groups.



Appendix

106

9

Captured file exceeded max. number of pages per file. Cannot send the scanned data.

The maximum number of pages which can be stored as a single file is 1000. Reduce the number of pages and send them again.

Connection with LDAP server has failed. Check the server status.

A network error has occurred and connection has failed. Try the opera-tion once more. If the message is still shown, the network may be crowd-ed. Check the information of System Settings.

Entered protection code for destina-tion is incorrect. Please re-enter.

Make sure the protection code is cor-rect, and then enter it again.

Exceeded max. data capacity. Check the scanning resolution, then press Start again.

Specify the scan size and resolution again. Note that it may not be possi-ble to scan very large originals at a high resolution. See p.99 “Relation-ship between Resolution and File Size”.

Exceeded max. data capacity. Check the scanning resolution, then reset nnn original(s).


number.

Specify the scan size and resolution again. Note that it may not be possi-ble to scan very large originals at a high resolution. See p.99 “Relation-ship between Resolution and File Size”.

Exceeded max. E-mail size. Sending E-mail has been cancelled. Check [Max. E-mail Size] in Scanner Features.

• Increase the size of [Max. E-mail Size].

• Set [Divide & Send E-mail] to [Yes (per Page)] or [Yes (per Max. Size)].

Exceeded max. file capacity. Delete the unnecessary stored files.

The maximum number of files that can be stored is 3000. Reduce the number of files or delete unneeded files.

Exceeded max. No. of search results which can be displayed.

Max.: nnn


number.

Search again after changing the search conditions.

Exceeded max. number of alphanumeric characters.

Make sure the maximum number of characters which can be entered, and then enter it again.




Troubleshooting

107

9

Exceeded max. number of alphanumeric characters for the path.

The maximum number of characters which can be entered for path is 128. Check the number of character you entered, and then enter it again.

Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files.

The number of files exceeded the maximum number possible. Reduce the number of files and send them again.

Exceeded max. number of files which can be used in Document Server at the same time.

Make sure the files stored by the oth-er functions, and then delete un-needed files.

Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?

The maximum number of pages per file is 1000. Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file.

Exceeded max. number of standby files. Try again after the current file is sent.

There are 100 files waiting in the sending queue for e-mail, Scan to Folder, or delivery function. Wait until files have been sent.

Exceeded max. number of stored files. Cannot send the scanned data as cap-turing files is unavailable.

The maximum number of files that can be stored in Document Server is 3000. Reduce the number of files or delete unneeded files.

Exceeded max. page capacity per file. Press [Send] to send the scanned data, or press [Cancel] to delete.

Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages af-ter transmission.

Exceeded time limit for LDAP server search. Check the server status.

A network error has occurred and connection has failed. Try the opera-tion once more. If the message is still shown, the network may be crowd-ed.

Check the information of System Set-tings.

LDAP server authentication has failed. Check the settings.

Make settings correctly for the user name and the password for LDAP server authentication.

Load paper of the following sizes.Re-

quired: 11 x 17S 81/2 x 14S 81/2 x

11R 81/2 x 11S

Load paper of the sizes listed in the message.




Appendix

108

9

Memory is full. Cannot scan. The scanned data will be deleted.

Because of insufficient hard disk space, the first page could not be scanned. Try one of the following measures:

• Wait for a while, and then retry the scan operation.

• Reduce the scan area or scanning resolution.

• Delete unneeded stored files.

Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete.

Because there is not enough free hard disk space in the machine for delivering or sending by e-mail while storing into the Document Server, only some of the pages could be scanned. Specify whether to use the data or not.

Memory is full. Scanning has been can-celled. Do you want to store the scanned data?

Because there is not enough free hard disk space in the machine for storing into the Document Server, only some of the pages could be scanned. Specify whether to use the data or not.

No HDD is available for this function. Cannot store. Set original and select the TWAIN settings from the PC.

Files can be stored with TWAIN by switching to the network TWAIN scanner function.

Original is being scanned by another function.

The machine is using another func-tion such as copying. Retry scanning after the operation with the other function is completed.

Out of paper in.... Load paper of the following size.

Load paper in the tray indicated.

Output buffer is full. Sending the data has been cancelled. Please try again later.

Too many files are waiting to be de-livered. Please try again after they have been delivered.

Selected file is currently in use. Cannot change file name.

The name of a file that is being edited with DeskTopBinder V2 Lite/Pro-fessional or that is waiting for deliv-ery cannot be changed. Try the operation again after editing is fin-ished or delivery is canceled.

Selected file is currently in use. Cannot change password.

The password of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.




Troubleshooting

109

9

Selected file is currently in use. Cannot change user name.

The user name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.

Selected file is currently in use. Cannot delete it.

A file that is being edited with Desk-TopBinder V2 Lite/Professional or that is waiting for delivery cannot be deleted. Try the operation again after editing is finished or delivery is can-celed.

Sender's name is not selected. Please specify sender's name.

A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.

Sending the data has failed. The data will be resent later.

A network error has occurred and a file was not sent correctly. Wait until sending is retried automatically after the preset interval. If the sending fails again, consult the network ad-ministrator.

Sending the data has failed. To con-firm the result, check [Scanned Files Status].

While a file was being sent, a net-work error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the net-work may be crowded. Consult the network administrator.

If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred. See p.58 “Checking the Status of E-mail”, p.71 “Checking the Status of Scan to Folder”, or p.94 “Checking the Status of Delivery”.

If there is not enough free hard disk space in the client computer, gain the enough free hard disk space.

The destination list has been updated. Specified destination(s) or sender's name has been cleared.

A specified destination or sender's name was cleared when the destina-tion list in the delivery server was updated. Specify the destination or sender's name again.

The E-mail address entered is not cor-rect. Please re-enter.

Make sure the e-mail address is cor-rect, and then enter it again.




Appendix

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9

When an Error Message Appears on the Client Computer

This section describes the main possible causes and actions for error messagesdisplayed on the client computer when the TWAIN driver is used.

Noter If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the messageis still shown after scanning is performed again, note the content of the mes-sage and the error number (if listed in the table), and contact your service rep-resentative. For information about how to turn off the main power switch, seeGeneral Settings Guide.

The entered path is not correct. Please re-enter.

Make sure the computer for destina-tion and the path, and then enter if again.

The specified group contains some invalid destination(s).

Do you want to select only valid des-tination(s)?

The specified group contains some destinations for sending by e-mail and sending by Scan to Folder. To se-lect destinations for sending by e-mail, press [Select] for the warning displayed on the e-mail screen. To select destination for sending by Scan to Folder, press [Select] for the warning displayed on the Scan to Folder screen.

Updating the destination list. Please wait. Specified destination(s) or sender's name has been cleared.

If a destination or sender's name was already selected, re-select it after this message disappeared.

Updating the destination list has failed. Try again?

Check whether the server is connect-ed.


[Cannot add any more scanning mode.] The maximum number of modes that can be stored is 99. Delete unneeded modes.

[Cannot connect to the scanner. Check the network Ac-cess Mask settings in User Tools.]

The access mask is set. Consult the network or scanner administrator.

[Cannot detect the paper size of the original. Specify the scanning size.]

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lifting/lowering ac-tion of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.




Troubleshooting

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9

[Cannot find the scanner. Check if the scanner main power is on.]

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connect-ed to the network correctly.

• Deselect the personal firewall function of the client computers.

[Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning area.

[Clear Misfeed(s) in ADF.] Remove the originals jamming. When the originals are misfed, place them again. Check whether the originals are proper to be scanned by the machine.

[Cannot add any more scanning mode.] Check whether the client computer can use the TCP/IP protocol.

[Error has occurred in the scanner.] Check whether the scanning settings made with the application exceed the setting range of the machine.

[Error has occurred in the scanner driver.] • Check whether the network cable is connected correctly to the client compu-ter.

• Check whether the Ethernet board of the client computer is recognized cor-rectly by Windows.

• Check whether the client computer can use the TCP/IP protocol.

[Fatal error has occurred in the scanner.] An recoverable error has occurred in the machine. Call your service representative.

[Insufficient memory. Close all other applications, then restart scanning.]

Close all the unnecessary applications run-ning on the client computer.

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

• Lower the resolution.

• Set with no compression. See p.21 “Send Settings”.

Noter “The Relationship between the Resolu-

tion and the Scanning Area” chart in Help for halftone scanning might not al-ways apply. Scanning cannot be per-formed if large values are set for brightness when using halftone or high resolution.

r When a paper misfeed occurs in the ma-chine during printing, scanning cannot be performed. In this case, after the mis-fed paper has been removed, proceed with scanning.




Appendix

112

9

[Invalid Winsock version. Please use version 1.1 or high-er.]

Install the operating system of the compu-ter or copy Winsock from the operating system CD-ROM.

[No response from the scanner.] • Check whether the machine is connect-ed to the network correctly.

• The network is crowded. Wait for a while, and then try to reconnect.

[No User Code is registered. Consult your system ad-ministrator.]

Access is restricted with user codes. Con-sult the system administrator of the ma-chine.

[Please call your service representative.] An unrecoverable error has occurred in the machine. Call your service representative.

[Scanner is in use for other function. Please wait.] A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and recon-nect.

[Scanner is not available. Check the scanner connection status.]

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connect-ed to the network correctly.

• Deselect the personal firewall function of the client computers.

[Scanner is not ready. Check the scanner and the op-tions.]

Check whether the ADF cover is closed.

[The name is already in use. Check the registered names.]

You tried to register a name that is already in use. Use another name.




Specifications

113

9

Specifications

Scan method Flatbed scanning

Scan speed • E-mail/Scan to Folder/Network Delivery Scanner51 pages/minute [Scan size: A4R, Scan type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On (MH)]

• TWAIN Scanner46 pages/minute [Size: A4R, Mode: Standard, Resolu-tion: 200 dpi, Compression (Binary/Halftone): Data compression (MMR)]

Maximum power consumption 1440 W

Image sensor type CCD Image Sensor

Scan type Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional]

Maximum scan size A3/297 × 432 mm, 11 × 17 inches

Scan size that can be detected au-tomatically

• Exposure glass11” × 17”S, 8.5” × 14”S, 8.5” × 11”RS

• ADF11” × 17”S, 8.5” × 14”S, 8.5” × 11”RS, A4R, 5.5” × 8.5”RS

Resolution 600 dpi (8-bit grayscale)

Variable range of scan resolution • E-mail/Scan to Folder/Network Delivery ScannerSetting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

• TWAIN ScannerSetting range: 100 dpi - 1200 dpi

File formats that can be sent by e-mail

TIFF, JPEG, PDF

Compression method Binary: TIFF (MH, MR, MMR)

Grayscale: JPEG

Protocol Network: TCP/IP

Sending e-mail: SMTP

Scan to Folder: SMB, FTP



114

INDEXA

Automatic Tilt Correction, 98Auto run program, 25

C

Checking the status of delivery, 94{Check Modes} key, 8{Clear Modes} key, 8{Clear/Stop} key, 9Compression (Black & White), 21Compression (Gray Scale), 21

D

Default Scan Settings, 16DeskTopBinder V2 Lite, 29, 31, 95Destination List Display Priority 1, 20Destination List Display Priority 2, 20Destination List Settings, 14, 20Display Contents

E-mail, 10Network delivery scanner, 11Network TWAIN scanner, 11Scan to Folder, 10

Display panel, 8Divide & Send E-mail, 22Document Server, 5, 73

E

E-mail, 3, 45E-mail Information Language, 22{Energy Saver} key, 8{#} Enter key, 9

F

File Type Priority, 21FTP server, 4, 64Function keys, 9Function status indicators, 9

I

Image density, 16Indicators, 9Initial scanner setup, 13Installing software, 25{Interrupt} key, 8

L

LDAP server, 4

M

Main power indicator and power indicator, 8

Max. E-mail Size, 22Max. Number of Addresses Which Can Be

Specified and Files Which Can Be Stored, 103Mixed Original Sizes Priority, 18Mode, 96

N

Network delivery scanner, 6, 85Network TWAIN scanner, 7, 95Not specifying a time limit for additional

originals, 43Number keys, 9

O

Operation switch, 8Original Feed Type Priority, 18Original orientation and scan area, 39Original Orientation Priority, 18Original Setting, 18

P

Placing on the exposure glass, 36Placing original in the Auto Document

Feeder (ADF), 37Preview, 97Print & Delete Scanner Journal, 21Printing to the image, 98{Program} key, 8Programs, 23



115

R

Relationship between File Type Specified and File Type Used When Sending E-mail, 102

Relationship between resolution and file size, 99Resolution, 16

S

Save, 97Scanner Features, 13Scanning mode registration, 98Scanning originals, 96Scanning Originals in Several Times, 42ScanRouter V2 Lite, 32Scan Settings, 13, 16Scan size, 16Scan to Folder, 4, 59Scan type, 16Selecting a custom size, 19Select Title, 20Sender's Name Default, 22Send Settings, 14, 21Simultaneous Storage and Delivery, 93Simultaneous Storage and Sending by

E-mail, 57Simultaneous Storage and Sending by

Scan to Folder, 70SMB, 4, 63SMTP server, 3Software supplied on CD-ROM, 29{Start} key, 9Storing Files, 73

T

Troubleshooting, 104TWAIN Standby Time, 21Type2045e TWAIN Driver, 30

U

Update delivery server destination list, 20{User Tools/Counter} key, 8

V

Viewing a list of stored files in DeskTopBinder V2 Lite, 79

W

Wait Time for Next Orig.: Exposure Glass, 16Wait Time for Next Original(s): SADF, 17



116 EN USA B654-8707



Documents

Ricoh 2045e Operating Instructions