RHS CHELSEA FLOWER SHOW 2015

Tuesday 19 – Saturday 23 May

FRESH GARDEN APPLICATION

Please complete the forms included within this document and return them no later than

Monday 18th August 2014.

The forms in this application pack are:

• Application for space • Client’s brief • Cost estimate • Deposit form

You also need to complete:

• Environmental Credentials survey: Go to www.surveymonkey.com/s/RZQQVDB and complete no later than 18 August 2014.

• Charity Gala Preview Evening form. Although the gala has a closing date of 5th Sept, tickets are in great demand and we recommend that you consider your requirements and submit your application while making your garden application. The form for Charity Gala Preview tickets can be found at rhs.org.uk/Chelsea2014FreshGardenApplication You will be contacted to confirm details before your application for tickets is processed.

When you submit this form, please also supply the following supporting documents (as PDFs) for your garden:

1. Master plan (Please note that clear, concise master plans are of great importance during the selection process, please ensure you submit an accurate, detailed plan that clearly reflects the design of your garden to its best effect)

2. Perspective drawing 3. Elevations and details of excavations 4. Any other relevant details or mood boards, for example buildings, sculpture, water features 5. Preliminary planting plan with key structural specimens and schedule 6. Construction drawings if already completed 7. Signed letter from the sponsor confirming full funding of the garden

Note: Only typed forms will be accepted. We regret we are unable to process handwritten forms

RHS CHELSEA FLOWER SHOW 2015 - FRESH GARDEN APPLICATION

All applications will be acknowledged. Receipt does not guarantee acceptance.

EXHIBIT COORDINATOR ’S DETAILS

(the main point of contact between the RHS and the exhibitor)

Exhibit coordinator Name of company Address (to which all correspondence will be sent)

Postcode Telephone number Mobile number Email address Web address

SPONSOR ’S DETAILS

Sponsor’s Name Contact Name Sponsor’s Address

Postcode Telephone number Mobile number Email address Web address

Please tick the box most appropriate to your sponsorship: Fully self-funded Contracted sponsorship with signed agreement to cover all costs. (Please attach copy of signed agreement). Agreement in principle with sponsor(s) to fund all or part of the garden. Please indicate the percentage to be sponsored %

DESIGNER’S DETAILS

Designer’s Name Contact Name Designer’s Address

Postcode Telephone number Mobile number Email address Web address

DESIGNER ’S SHOW HISTORY/BACKGROUND

RHS Shows at which designer has designed a garden, medals achieved and in which years:

Non RHS Shows, at which designer has designed a garden, awards achieved and in which years:

New exhibitors: garden design qualifications/background:

CONTRACTOR’S DETAILS

Contractor’s Name Contact Name Contractor’s Address

Postcode Telephone number Mobile number Email address Web address

CONTRACTOR ’S SHOW HISTORY

RHS Shows at which contractor has constructed a garden, medals achieved and in which years:

Non RHS shows, at which contractor has constructed a garden, awards achieved and in which years:

Exhibitor site preferences

Fresh Gardens are in a prime position next to the Great Pavilion. The size of garden is flexible in modules 3m x 3m. Your garden can be any size in multiples of these modules (e.g. 3 x6m or 9x9m).

Using the diagram below can you please indicate your preferred size and position (using the Drawing Tools). You can also print out the layout and mark your boundaries clearly on it, before scanning it and emailing it as a pdf with your application.

Points to note:

• Solid Boundary walls will not be permitted where they run along the boundary of the 3x3 grid spaces, although soft boundaries (e.g low hedging) or walls that are broken up can be used if they are integral to the gardens design (all decisions on boundary walls are left to the discretion of the selection panel and show development team)

• Although all efforts are made to provide you with your preferred size and position, you may need to alter your original plan in discussion with the shows team to fit to the overall plan of the Fresh Garden area.

• If you have any queries regarding size and placement of your proposed garden please contact Sam Gare, Assistant Show Manager - samanthagare@rhs.org.uk

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RHS CHELSEA FLOWER SHOW 2015 Fresh Garden Client’s Brief - SELECTION

Exhibitor name: Title of garden: Completed by & role: Date form completed:

Why a brief is required:

• The brief will provide information to the judging panel to help them assess your garden. • The brief will help you focus on:-

o WHAT your client has asked you to achieve, the garden’s purpose and function. o WHY you have chosen the particular design direction and/or theme and your inspiration

for the garden. o HOW you will construct the garden and in particular with what materials and plants.

When completing the brief:

• Please type your responses. • Do not include overly detailed descriptions. The indicated words required are a maximum.

A. DESIGN INTENTION

1. Who is your imagined client and what are their requirements for the garden, including its intended use? (30 words maximum).

2. What inspired the garden’s design?

(20 words maximum).

3. What is the intended character/atmosphere of the garden? You may want to consider describing this

as how the garden will be experienced by your client walking through the garden and/or the visitor looking into the garden. (50 words maximum).

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B. LOCATION & SETTING

4. Is the garden perceived to be in any particular setting e.g. urban, suburban or rural? or location e.g. UK or other country? (20 words maximum)

5. Is the garden part of a larger garden?

(20 words maximum).

C. STRUCTURES, FEATURES & HARD MATERIALS

6. Is the garden attached to a perceived or real structure e.g. a house? (20 words maximum).

7. Does the garden have boundaries and how do they relate to any presumed surroundings?

(20 words maximum).

8. Indicate whether the garden has structures and what purpose they serve.

(50 words maximum).

9. Explain your choice of hard materials such as paving and the relevance of any other special features

such as water, sculpture etc. (50 words maximum).

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D. PLANTS, PLANTING & OTHER CONSIDERATIONS

10. Practical considerations: a. What is the assumed soil type?

b. What is the assumed aspect?

11. Explain your choice of plants and their relevance to the theme of the garden. Only mention by name

key structural plants e.g. tree choices and only if appropriate. (50 words maximum).

12. How does the choice of plants relate to your assumed soil type?

(20 words maximum).

13. Is the garden designed to display a particular range of plants?

(20 words maximum)

14. Is there any intended colour, composition or textural character to your planting?

(20 words maximum).

15. Is your planting designed for a specific season or from a specific region or country?

(20 words maximum).

Please note: This brief is for garden selection only, there will be an opportunity to make amendments

to the brief prior to judging. We will contact you to ask for any changes nearer to this time.

Thank you for completing your Client’s Brief for selection.

RHS CHELSEA FLOWER SHOW 2015 - ARTISAN GARDEN DEPOSIT FORM

(private and confidential)

It is necessary to pay a refundable deposit with your application. Deposits will not be returned if you withdraw your application after Tuesday 7 November 2014. If you are unsuccessful in the selection process deposits will be returned during December 2014. Applications will not be processed or presented to the Show Garden Panel unless the deposit is paid at application point. The preferred method of payment is by credit/debit card.

Deposit contact details:

Name of company Contact name Telephone number Email address

Please tick your method of payment:

1) Please telephone the contact above to charge my credit/debit card £600 including VAT 2) I enclose a cheque payable to the Royal Horticultural Society for £600 including VAT

RHS CHELSEA FLOWER SHOW 2015 - COST ESTIMATE

(private and confidential)

Name of person completing this form: Company: Representing (i.e. Exhibitor Name) if different from above

This information is required to demonstrate that the costings below are realistic with regard to the materials and plants specified in your design and the associated build costs.

NB: this information will remain confidential between the applicant and the RHS.

Cost (£) Excavations Hard Landscaping – paths, foundations etc. Water Buildings Boundary walls, screens, etc. Features, including statuary Plants & planting materials Labour Plant & Machinery Clearance of site Transport Accommodation Printed information – leaflets, brochures, etc. Fees Other Contingency RHS Deposit £600 Total £

CHECKLIST

This summarises the actions you need to take and all forms needed to complete your application.

In submitting this application, I/we confirm that if this application is successful I/we will comply with the obligations and regulations set out in the RHS Chelsea Show Manual 2015.

Signed: Date:

Please email this form and associated documents no later than 18 August 2014 to chelseagardens@rhs.org.uk Please keep a copy for your own records.

Have you familiarised yourself with the rules and regulations for RHS Chelsea Flower Show in the 'What Exhibitors Need to Know' document, available at

rhs.org.uk/Chelsea2015FreshGardenApplication Have you completed the Environmental Credentials survey at: www.surveymonkey.com/s/RZQQVDB ? Have you completed all relevant parts of this form? Including the application, clients brief, cost estimate and garden deposit? Have you completed the Gala ticket application form? available at rhs.org.uk/Chelsea2015FreshGardenApplication ? Have you enclosed the following info as PDF’s: Master plan; perspective drawings; elevations and excavations; details of buildings/sculpture/water; preliminary planting plan; construction drawings? Have you enclosed a letter of confirmed sponsorship? Have you saved a copy of these completed forms for your own reference?