RFQ Template Goods

7/25/2019 RFQ Template Goods

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United Nations Population Fund

Procurement Services Branch

Marmorvej 51, 2100 Copenhaen, !enmar"

#$mail% [email protected]

&e'site% ((()un*pa)or

UNFP+PSBBids-e.uest *or /uotation *or oods-F/-F/ oods 0215 -ev003 1 o* 4

!ate% Month, Day, Year3

REQUEST FOR QUOTATION

RFQ N UNFPA/CCC/RFQ/YY/NNN

!ear SirMadam,

UNFP+ here' solicits a .uotation *or the *ollo(in items%

6tem N7 Product Name Product !escription Unit o* Measure /uantit

1

2

8

9

5

:his -e.uest *or /uotation is open to all leall$constituted companies that can provide the re.uested

products and have leal capacit to deliver in the countr ;;;;, or throuh an authori, is an international development aenc that (or"s

to deliver a (orld (here ever prenanc is (anted, ever child 'irth is sa*e and ever oun person?s

potential is *ul*illed)

UNFP+ is the lead UN aenc that e@pands the possi'ilities *or (omen and oun people to lead health

se@ual and reproductive lives) :o read more a'out UNFP+, please o to% UNFP+ a'out us

II. Questions

/uestions or re.uests *or *urther clari*ications should 'e su'mitted in (ritin to the contact person 'elo(%

Name o* contact person at UNFP+% Insert name of the Procurement Officer

:el NA% Insert your Office number including area code

#mail address o* contact person% Insert email address of Procurement officer

:he deadline *or su'mission o* .uestions is insert date, time, and time zone3) /uestions (ill 'e ans(ered

in (ritin and shared (ith all parties as soon as possi'le a*ter this deadline)


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III. Content of quotations

/uotations should 'e su'mitted in a sinle e$mail (henever possi'le, dependin on *ile si

!escription o* the items re.uested

'>

Price .uotation and *reiht .uotation, to 'e su'mitted strictl in accordance (ith Price /uotation

Form)

Both parts o* the .uotation must 'e sined ' the compan?s relevant authorit and su'mitted in P!F

*ormat)

IV. Instrutions for sub!ission

Based on the uidelines set *orth in Section 666 a'ove, have to 'e sent ' e$mail to the contact person

indicated 'elo( no later than % insert day, date and time i.e. Monday, anuary !"th

"#!$ at $%## PM

&openhagen 'ime31)

Name o* contact person at UNFP+% Insert name of the Procurement Officer

#mail address o* contact person% Insert email address of Procurement officer

Please note the *ollo(in uidelines *or electronic su'missions%

:he *ollo(in re*erence must 'e included in the email su'ject line% RFQ N UNFPA/CCC/RFQ/YY/NNN

" #Tit$e of t%e RFQ &roess as in'iate' abo(e). /uoatation that do not contain the correct emailsu'ject line ma 'e overloo"ed ' the procurement o**icer and there*ore not considered)

:he total e$mail si)

VI. A4ar'

UNFP+ shall a(ard a Purchase rder to the lo(est priced 'idder (hose .uotation has 'een determined to'e su'stantiall compliant (ith the documents re.uested) 6* our o**er is selected (e ma as" ou to

su'mit additional documents to 'e sent to our /+ :eam *or approval li"e% product .ualit certi*icates,

manu*acturin licence, countr o* oriin and product 'rochures, amon the UNFP+ pharmaceutical product

.uestionnaire

VII. Ri%t to Var1 Require!ents at Ti!e of A4ar'

UNFP+ reserves the riht at the time o* a(ard o* Contract to increase or decrease ' up to 20 the volume

o* oods speci*ied in this -F/ (ithout an chane in unit prices or other terms and conditions)

VIII. Pa1!ent Ter!s

1http%((()timeanddate)com(orldcloc"cit)htmlDnE4


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UNFP+ pament terms are net 80 das upon receipt o* shippin documents, invoice and other

documentation re.uired ' the contract)

I5.

Frau' an' Corru&tion

UNFP+ is committed to preventin, identi*in, and addressin all acts o* *raud aainst UNFP+, as (ell as

aainst third parties involved in UNFP+ activities) UNFP+?s Polic reardin *raud and corruption is

availa'le here% Fraud Polic) Su'mission o* a proposal implies that the Bidder is a(are o* this polic)

Suppliers, their su'sidiaries, aents, intermediaries and principals must cooperate (ith the **ice o* +udit

and 6nvestiation Services o* UNFP+ as (ell as (ith an other oversiht entit authori


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PRICE QUOTATION FOR,

Na!e of -i''er8

7ate of t%e quotation8 Clic" here to enter a date)

Request for quotation N8 UNFP+CCC-F/KKNNN

Curren1 of quotation8 US!

Va$i'it1 of quotation8

('he )uotation shall be *alid for a period of

at least + months after the submission

deadline.

Prie Quotation For!

6tem Product !escription UM Unit Price:otal

=US!>

Name o* the

Manu*acturer

1

2

8

9

-+N! ::+L

Frei%t Quotation For!

Mode o* transportFreiht

cost =US!>

Cit and

countr o*

dispatch

-ead *or

inspection

=in (ee"s

a*ter receipt

o* P>

Location

o*

inspection

site

#stimated

time o*

departure

=in (ee"s

a*ter

receipt o*P>

:ransit

time =in

(ee"s>

Sea freight (palletisation is

required by UNFPA)

Air freight (please indicate

if palletisation isrecommended)*Please note that UNFPA has the right to claim liquidated damages from the Vendor in case of late delivery of goods and

deduct 0.5% of the value of the goods pursuant to the Purchase Order per additional day of delay, up to a maximum of 10% ofthe value of the Purchase Order. The payment or deduction of such liquidated damages shall not relieve the Vendor from anyof its other obligations or liabilities pursuant to any current Long Term Agreement or Purchase Order


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NB! For reefer containers all terminal handling charges (incl. a min. of 2 weeks electricity costs at the dischargeport) should be included in the quotation. If not included, UNFPA needs to be notified at RFQ stage of anyadditional charges that may apply.[Note to Buyers: This is an important clause especially for temperature sensitive

cargo going to in-land destinations. DELETE IF NOT RELEVANT]

SECTION IV: MEASUREMENTS

Number of batches (if applicable)

Volume (m3)

Weight (kg). gross chargeable weight (incl. pallets, if applicable)

Number of shipping of cartons

Number and type of containers (20 / 40 / HC) [DELETE FOR AIR

FREIGHT]

Please advise how many days free of demurrage you are able to

grant at the port of discharge/final destination.

6 here' certi* that the compan mentioned a'ove, (hich 6 am dul authori


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ANNE5 I89enera$ Con'itions of Contrats8

7e ,ini!is Contrats

:his -e.uest *or /uotation is su'ject to UNFP+?s eneral Conditions o* Contract% !e Minimis

Contracts, (hich are availa'le in% #nlish,Spanishand French

Documents

RFQ Template Goods