DEADLINE FOR PROPOSALS: Tuesday, September 5th, 2017 by 4 p.m. EST.

Winter Tree Wraps

Call for Proposals: Temporary Public Art

1.1.1.1. PROJECT BRIEFPROJECT BRIEFPROJECT BRIEFPROJECT BRIEF

The City of Mississauga (the “City”) Public Art Program, along with the Parks & Forestry Division,

invite professional Canadian artists or Canadian artist teams to submit proposals to create site-

specific temporary public art for two (2) scenic locations in Mississauga. Artists are asked to

submit a proposal for artwork that will wrap a total of 52 pyramidal oak trees for the 2017/2018

winter season.

The oak trees will first be wrapped by the City using burlap material in order to shield the trees

from the harsh winter climate. The artist’s work will be a stand-alone breathable element installed

over top of the burlap material.

The artwork will be exhibited along the Hurontario Street corridor (“Site A”), and along the centre

median at Burnhamthorpe Road West and Promontory Drive (“Site B”). The intent of the Winter

Tree Wraps (the “Project”) is for artists to create artwork that animates and contributes to the

vitality and attractiveness of the urban streetscape, and develops this year’s theme of “future

directions” as it relates, for example, to city building, transit and climate change.

2.2.2.2. LOCATION DETAILSLOCATION DETAILSLOCATION DETAILSLOCATION DETAILS

SSSSite Aite Aite Aite A is composed of 45 pyramidal oak trees located in the centre median along Hurontario

Street nearest Burnhamthorpe Road West. Site BSite BSite BSite B is composed of 7 pyramidal oak trees located in

the centre median at Burnhamthorpe Road West and Promontory Drive. See Appendix A for aerial

maps of both Sites which identify the locations for the artwork, as well as photographs of the

Sites. ArtistArtistArtistArtistssss are are are are highly highly highly highly encouraged to visit both encouraged to visit both encouraged to visit both encouraged to visit both SiteSiteSiteSitessss prior to submitting their proposals.prior to submitting their proposals.prior to submitting their proposals.prior to submitting their proposals.

Site ASite ASite ASite A is part of the Hurontario Street corridor (Wards 4 & 7), as well as the Downtown Core

(Ward 4) which aims to celebrate and provide opportunities to showcase Mississauga’s cultural

diversity and cultural arts initiatives. Site BSite BSite BSite B is located just west of the Downtown Corridor along

Burnhamthorpe Road West (in Ward 8), a major arterial road in Mississauga. This Site is primarily

residential with an abundance of green spaces and scenic overlooks along the way.

The finalist(s) will: design, fabricate and assist in the installation of the artwork at both Sites.

3.3.3.3. PROJECT CONSIDERATIONSPROJECT CONSIDERATIONSPROJECT CONSIDERATIONSPROJECT CONSIDERATIONS

Proposals for the artwork should include the following considerations:

• Provide visual interest and create an environment of colour;

• Complement the natural elements of the Site’s design and the surrounding built

environment;

• Inspire the public to visit the Sites, generate excitement and inspire people of all ages;

• Incorporate this year’s theme: “future directions” (e.g. city building, transit and climate

change).

The project is intended to animate the urban environment throughout the winter season by adding

colourfulcolourfulcolourfulcolourful artistic wrapsartistic wrapsartistic wrapsartistic wraps to trees that are typically covered with monochrome burlap. Successful

proposals will be colourful, innovative in design, foster community pride, and contribute to a sense

of identity for residents, visitors and surrounding businesses.

When designing the artwork, artists are encouraged to think of the context of the thriving

downtown character area, surrounding parks and open spaces and Mississauga as a whole. Artists

should understand that the finished artwork will be installed in Mississauga’s busiest corridors and

the City cannot guarantee the length of time that each installation will remain on-site. Artists

should also be aware that the artwork may be subject to damage by the elements and may

become a target for vandalism. Therefore artists must accept the risk that their artwork may be

damaged, altered and/or removed by the City at any time following installation.

4.4.4.4. TECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTS

Please note the following technical requirements for the artwork. The artwork:

• Shall be designed and constructed within budget;

• Shall be appropriate for the site in scale, execution, materials and creativity;

• Shall be constructed of durable materials that can withstand the winter season, theft and

vandalism;

• Shall not require any plumbing or electrical services;

• Shall not obstruct pedestrian and/or vehicular traffic in any way, including blocking

necessary traffic site lines;

• Shall not contain design content in breach of any intellectual property, trademarks, brands,

or images of vulgar, offensive or illegal activity;

• Shall meet all City standards, including safety, permits and by-laws, and;

• Shall be suitable for exhibition in a public space and should therefore avoid sharp edges,

points, projections or pinch-points which may cause injury.

Please note: all proposals are subject to the City of Mississauga review and approval.

5.5.5.5. INSTALLATION INSTALLATION INSTALLATION INSTALLATION

The artwork will be installed by a City contractor with the assistance of the Artist or Artist Team. In

the event that the Artist or Artist Team is unavailable for the purposes of the installation, the Artist

or Artist Team will provide detailed instructions to the City for the City contractor to successfully

and safely install the artwork.

6.6.6.6. BUDGETBUDGETBUDGETBUDGET

The total budget for all expenses related to this project is a maximum of $25$25$25$25,000,000,000,000 + HST+ HST+ HST+ HST Canadian

Dollars. Proposals indicating a total cost including artist fees, materials and expenses exceeding

this will not be considered. No further compensation will be made to the artist for costs associated

with participating in the selection process.

* The aforementioned budget includes all expenses related, but not limited to: artist fees, preparation and

submission of detailed renderings, coordination and technical consultations including engineering approval or

other expertise as required, preparation of any information and/or documents required for installation,

attendance at meetings and site visits, travel to the site and to meetings, insurance as required by the City of

Mississauga, purchase of relevant materials (not including burlap), shipping costs, delivery to the site,

installation, drafting of a maintenance plan and an artist statement for the completed artwork.

7.7.7.7. SELECTION PROCESSSELECTION PROCESSSELECTION PROCESSSELECTION PROCESS

All shortlisted proposals will be reviewed by an independent Jury made up arts professionals and

subject matter experts. The Jury will recommend an Artist or Artist team for the award of the

commission.

The Jury will consider the following criteria in the selection process:

• Artistic merit, substantiated by an artist’s past body of work, as well as the inherent quality

of the proposal in terms of its vision, design, aesthetics and excellence;

• Appropriateness for the Sites and to this year’s theme, “future directions”;

• Feasibility of fabrication and ability to meet budget and schedule;

• Public safety;

• Appropriate degree of durability;

• Resistance to vandalism, and;

• Degree to which the installation meets the project considerations (Section 3 above).

Finalists may be asked to attend an interview with the Jury. The City will not provide any

additional compensation to finalist(s) to attend the interview.

The City reserves the right to select and retain the Artist deemed most appropriate for the project

at its sole discretion.

8.8.8.8. SUBMISSION REQUIREMENTS: SUBMISSION REQUIREMENTS: SUBMISSION REQUIREMENTS: SUBMISSION REQUIREMENTS:

Interested artists must exercise care when completing their submission as failure to fully and

accurately complete the required documents may affect the evaluation of their submission and

may cause their submission to be rejected.

Prospective artists must ensure that all information provided is correct. Submissions must contain

the following in one (1) document, in PDF format to a maximum file size of 20MB. If the file size

exceeds 20MB, artists are asked to use an external file share program such as WeTransfer. Please

note submissions which are not formatted as one document will not be considered.

i. Artist’s CVArtist’s CVArtist’s CVArtist’s CV and and and and up to 5 up to 5 up to 5 up to 5 images of past workimages of past workimages of past workimages of past work: highlight relevant experience on projects

similar to or directly related to this project.

ii. ReferencesReferencesReferencesReferences: Please include contact name, title, organization, telephone number and email

address for three relevant references.

iii. Up to 10 digital images10 digital images10 digital images10 digital images of the proposed artwork(s) including: artist renderings, sections

and/or details as applicable concept sketches, 3D visualizations, and other images as

applicable.

iv. Maximum one-page Artist StatementArtist StatementArtist StatementArtist Statement describing the artwork, the approach, how it relates

to this year’s theme, as well as all relevant dimensions, anticipated weight, and material

selection. The Artist Statement should also include any maintenance requirements.

v. Proposed budget and scheduleProposed budget and scheduleProposed budget and scheduleProposed budget and schedule for fabrication, construction and install.

Artist(s) will retain copyright over their proposals; however the proposals may be used by the City

in meetings with stakeholders and City staff. Please note that the proposals will not be returned.

Artist Teams:

Submissions from artist teams are acceptable, but only one proposal is allowed from the team and

any artist on the team. The submission must clearly note the lead artist who will be the main

contact, representing the team, in the process. Provide only one Artist Statement. Provide CVs for

each team member.

SUBMIT PROPOSALS BY EMAIL TO:SUBMIT PROPOSALS BY EMAIL TO:SUBMIT PROPOSALS BY EMAIL TO:SUBMIT PROPOSALS BY EMAIL TO:

Email: public.art@mississauga.ca

Subject: Artist Proposal - Winter Tree Wraps

9.9.9.9. PROJECTED TIMELINEPROJECTED TIMELINEPROJECTED TIMELINEPROJECTED TIMELINE

Anticipated DatesAnticipated DatesAnticipated DatesAnticipated Dates Project StageProject StageProject StageProject Stage August 10, 2017 RFP issued September 5, 2017 Deadline for submission of Artist Proposals via e-mail to Public

Art Coordinator by 4:00 p.m. EST Week of September 11, 2017 Jury meets to review proposals and choose Finalist Week of September 18, 2017 Finalist notified Late September 2017 Technical/safety review, final approvals & contract execution October to November 2017 Artwork fabrication Late-November 2017 Delivery of artwork to Sites and installation Spring 2018 De-install of Artwork and burlap material by City contractor

The schedule above is provided as a guideline only and is subject to change. The schedule above is provided as a guideline only and is subject to change. The schedule above is provided as a guideline only and is subject to change. The schedule above is provided as a guideline only and is subject to change.

The City will endeavor to notify artists of the results of this request for proposals in September,

subject to internal approvals. The City reserves the right to solicit public and technical feedback on

the proposals and/or to interview artists and check references as required. The City reserves the

right not to select or retain an artist and/or not to proceed with the project.

It is expected that the development of art concepts and technical documentation will be

completed within the schedule as stated above and will not incur delays to the project.

10.10.10.10. RESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGA

The City, at its sole discretion, reserves the following rights to:

• Request clarification or additional information, as it deems necessary to evaluate

submissions;

• Determine the suitability of the submission and capability of the prospective artist(s);

• Select the artist(s) that it deems most appropriate for the project;

• Make no selection or to cancel this process at any time;

• Issue public announcements regarding the competition.

This document and any submissions in response to it by prospective artists do not create any

binding obligations on the City, the prospective artist(s), or any other party.

11.11.11.11. APPENDICESAPPENDICESAPPENDICESAPPENDICES (see next page)(see next page)(see next page)(see next page)

Appendix A – Site A: artwork locations and tree quantities

LegendLegendLegendLegend

23 oak trees

15 trees

7 trees

Site B: artwork location, tree quantity and photo illustrating current condition of Site

LEGENDLEGENDLEGENDLEGEND

7 trees

Burnhamthorpe Road West & Promontory Drive (Site B photo)

Appendix B – supplementary images (past artwork)

Burlap covered oak trees (without any artwork)

Year 1 (Year 1 (Year 1 (Year 1 (winter winter winter winter 2014/15)2014/15)2014/15)2014/15) - Tree Quilts, Fugitive Glue (winter 2014/2015)

Photo credit: Light Monkey Photography.

Year 2 (winter 2015/16)Year 2 (winter 2015/16)Year 2 (winter 2015/16)Year 2 (winter 2015/16) – The Lifeline Project, Michael Simon, Marisa

Gallemit and Taline Jirian. Photo credit: Light Monkey Photography.

Year 3 (winter 2016/17)Year 3 (winter 2016/17)Year 3 (winter 2016/17)Year 3 (winter 2016/17) –––– CAN Colours 150, Amy Mailloux & Tony Di Nardo

(winter 2016/2017). Photo credit: Light Monkey Photography.

Appendix C – additional information on burlap material

The trees are not currently wrapped; as such the City is unable to provide exact measurements at

this time. Based on last year’s observations, the tallest wrapped tree measured 30ft. high and 12ft.

wide, at the widest section. Meanwhile the shortest tree measured 16ft. high and 6ft. wide.

The burlap material will be obtained by the City in 54 inch panels. The panels will be sown

together 2 – 3 times to take the form of a triangular envelope which will then be draped over top

of each tree and held tightly together using fastening material such as twine. Costs associated with

purchasing of the burlap material will be borne by the City. The burlap material will be installed by

a qualified City contractor who will also assist the Artist(s) to install the artwork. The burlap

material is only intended to last one winter season and will therefore be disposed of once it is

removed by a qualified City contractor in spring 2018.

It is highly recommended that the Artist(s) assist in the installation process. If the Artist(s) is

unavailable during the time of installation, detailed installation instructions must be provided to

the City.

The The The The Artist(s) shall at its sole cost and expense, obtain and maintain in full force and effect at Artist(s) shall at its sole cost and expense, obtain and maintain in full force and effect at Artist(s) shall at its sole cost and expense, obtain and maintain in full force and effect at Artist(s) shall at its sole cost and expense, obtain and maintain in full force and effect at

all times throughout the duration of the Agreement with the City, insurance satisfactory all times throughout the duration of the Agreement with the City, insurance satisfactory all times throughout the duration of the Agreement with the City, insurance satisfactory all times throughout the duration of the Agreement with the City, insurance satisfactory to to to to

the City, with financially sound and reputable insurance companies licensed to underwrite the City, with financially sound and reputable insurance companies licensed to underwrite the City, with financially sound and reputable insurance companies licensed to underwrite the City, with financially sound and reputable insurance companies licensed to underwrite

insurance in the Province of Ontario.insurance in the Province of Ontario.insurance in the Province of Ontario.insurance in the Province of Ontario. Insurance requirements will be detailed in the Art Insurance requirements will be detailed in the Art Insurance requirements will be detailed in the Art Insurance requirements will be detailed in the Art

Services Agreement which will be provided to the selected Artist. Services Agreement which will be provided to the selected Artist. Services Agreement which will be provided to the selected Artist. Services Agreement which will be provided to the selected Artist.

Any requests for clarification and questions regarding this artist opportunity must be submitted in

writing via email to public.art@mississauga.ca