Embed Size (px)
Citation preview
RFP
Village of Richfield
2015 Crack Sealing Bid Form
$ . Per Pound Crack Seal Applied
Contractor:
Address:
Phone:
Contact Person:
Signature: Date:
The Village reserves the right to reject any and all bids.
The Village reserves the right to increase or decrease quantities and add or delete roads for budget purposes.
Fill out, sign and return this bid form along with bid bond and references in a sealed envelope no later than 10 a.m. on Monday, June 8th, 2015.
Mark lower left corner of envelope "Sealed Bid, Crack Sealing".
RFP
Village of Richfield
2015 Crack Sealing Bid Form
$ . Per Pound Crack Seal Applied
Contractor:
Address:
Phone:
Contact Person:
Signature: Date:
The Village reserves the right to reject any and all bids.
The Village reserves the right to increase or decrease quantities and add or delete roads for budget purposes.
Fill out, sign and return this bid form along with bid bond and references in a sealed envelope no later than 10 a.m. on Monday, June 8th, 2015.
Mark lower left corner of envelope "Sealed Bid, Crack Sealing".
Village of Richfield
Crack Sealing Bid Information
The Village of Richfield, Washington County, Wisconsin is accepting sealed bids for crack sealing applied to various Village roads. Sealed bids are due at the Richfield Village Hall, 4128 Hubertus Road, Hubertus, WI 53033 no later than 10 a.m. on Monday, June 8th, 2015. At this time all bids will be opened and publicly read. Bids will be considered at the Thursday, June 18th 2015 Village Board meeting. Contract documents including the terms and conditions of submitting bids, plan specifications, proposal forms and other necessary documents are on file at Village Hall. A Certificate of Liability Insurance and a Performance Bond shall be required of the successful bidder. Proposals must be submitted by bidders on a form supplied by the Village. The Village reserves the right to reject any and all bids. The Village reserves the right to increase or decrease quantities and add or delete roads for budgetary purposes.
All questions should be directed to the Village of Richfield Public Works Supervisor, Adam Schmitt at (262)628-2260.
Faxed and e-mailed bids will not be accepted.
Village of Richfield
Crack Sealing Bid Information
The Village of Richfield, Washington County, Wisconsin is accepting sealed bids for crack sealing applied to various Village roads. Sealed bids are due at the Richfield Village Hall, 4128 Hubertus Road, Hubertus, WI 53033 no later than 10 a.m. on Monday, June 8th, 2015. At this time all bids will be opened and publicly read. Bids will be considered at the Thursday, June 18th 2015 Village Board meeting. Contract documents including the terms and conditions of submitting bids, plan specifications, proposal forms and other necessary documents are on file at Village Hall. A Certificate of Liability Insurance and a Performance Bond shall be required of the successful bidder. Proposals must be submitted by bidders on a form supplied by the Village. The Village reserves the right to reject any and all bids. The Village reserves the right to increase or decrease quantities and add or delete roads for budgetary purposes.
All questions should be directed to the Village of Richfield Public Works Supervisor, Adam Schmitt at (262)628-2260.
Faxed and e-mailed bids will not be accepted.
Village of Richfield
2015 Crack Sealing Project
General Information
• Furnish all labor, equipment and material to apply crack sealant to various Village roads.
Specifications for Crack sealing
• Equipment used for heating and placing the premixed material shall be of the oil-jacketed, double boiler type, capable of heating the material to 400°F and pumping the material into the prepared cracks.
• All temperature gauges shall be calibrated and checked for accuracy.
• Crack sealing material shall be a rubberized material that conforms to the requirements of ASTM D3405-78, Standard Specifications for Joint Sealants, Hot Poured, for Concrete and Asphalt pavements. Prior to any work beginning on the project, the Contractor shall submit to the Public Works Supervisor a manufacturer's certificate stating that the crack filling material complies with the above requirements.
• Crack routers/cutters shall be mechanical and power driven, capable of cutting the cracks to the required dimensions. Equipment designed to "plow" the cracks will not be permitted.
• Crack routing dimensions shall not exceed three-quarter (3/4) inch wide, by three-quarter (3/4) inch deep. Dimensions that exceed this must be approved by the Public Works Supervisor or appointed staff member.
• Air compressors shall provide moisture and oil-free compressed air and shall be of sufficient size to blow sand and other foreign material from the crack prior to placing the crack fill materials.
• High temperature (2700FPS avg.) and high air velocity (1900 FPS avg.) crack blowing equipment shall be used to do final crack blowing and lancing.
• Crack cleaning and filling shall be done only when the ambient air and pavement surface temperatures are above 40°F degrees. When near this minimum, additional air blasting or drying time, or both, may be necessary to assure a satisfactory bond to the crack surfaces. Crack sealing materials shall be heated on the job, not to exceed 410°F degrees.
Village of Richfield
2015 Crack Sealing Project
General Information
• Furnish all labor, equipment and material to apply crack sealant to various Village roads.
Specifications for Crack sealing
• Equipment used for heating and placing the premixed material shall be of the oil-jacketed, double boiler type, capable of heating the material to 400°F and pumping the material into the prepared cracks.
• All temperature gauges shall be calibrated and checked for accuracy.
• Crack sealing material shall be a rubberized material that conforms to the requirements of ASTM D3405-78, Standard Specifications for Joint Sealants, Hot Poured, for Concrete and Asphalt pavements. Prior to any work beginning on the project, the Contractor shall submit to the Public Works Supervisor a manufacturer's certificate stating that the crack filling material complies with the above requirements.
• Crack routers/cutters shall be mechanical and power driven, capable of cutting the cracks to the required dimensions. Equipment designed to "plow" the cracks will not be permitted.
• Crack routing dimensions shall not exceed three-quarter (3/4) inch wide, by three-quarter (3/4) inch deep. Dimensions that exceed this must be approved by the Public Works Supervisor or appointed staff member.
• Air compressors shall provide moisture and oil-free compressed air and shall be of sufficient size to blow sand and other foreign material from the crack prior to placing the crack fill materials.
• High temperature (2700FPS avg.) and high air velocity (1900 FPS avg.) crack blowing equipment shall be used to do final crack blowing and lancing.
• Crack cleaning and filling shall be done only when the ambient air and pavement surface temperatures are above 40°F degrees. When near this minimum, additional air blasting or drying time, or both, may be necessary to assure a satisfactory bond to the crack surfaces. Crack sealing materials shall be heated on the job, not to exceed 410°F degrees.
• Crack sealant shall be applied so that the crack is flush filled immediately following application and a thin over-band of sealant extends approximately one (1) inch beyond the edges of the crack. Excess crack sealant shall be removed from the pavement surface immediately following application. Removal shall involve the use of a squeegee, starting from the centerline and proceeding to the shoulder.
• Traffic shall not be permitted to cross sealant for a time period no less than ten minutes from the time sealant has been applied.
• Contractor shall provide traffic control, install and maintain adequate work zone construction signage and warning devises to the extent necessary. Signs and devices shall be in place prior to and during the duration of the project. Work zone signage and warning devices for construction shall be in accordance with the manual on uniform traffic control devises (MUTCD). The Village will issue a Stop Work order on the project for non-compliance if it is determined inadequate traffic control measures are being used
Addendum
• The Village, at its discretion, may appoint an employee to be on site to inspect all work completed under this contract.
• The Village will provide a list of roads that shall be completed in the order listed. This list will be completed to a point where allocated funds are liquidated.
• Contractor must provide at least a three (3) year guarantee on all work done under this contract.
• Notice must be given to residents prior to any roadwork being commenced via traffic control signs
• No work may be done before 7:00 a.m. or after 8:00 p.m. on any subdivision street.
• Contractor must provide notification of where and when work will be done each day.
• Contractor must provide written warranty information (include with bid).
• Contractor must provide material specifications to be used (include with bid).
• Crack sealant shall be applied so that the crack is flush filled immediately following application and a thin over-band of sealant extends approximately one (1) inch beyond the edges of the crack. Excess crack sealant shall be removed from the pavement surface immediately following application. Removal shall involve the use of a squeegee, starting from the centerline and proceeding to the shoulder.
• Traffic shall not be permitted to cross sealant for a time period no less than ten minutes from the time sealant has been applied.
• Contractor shall provide traffic control, install and maintain adequate work zone construction signage and warning devises to the extent necessary. Signs and devices shall be in place prior to and during the duration of the project. Work zone signage and warning devices for construction shall be in accordance with the manual on uniform traffic control devises (MUTCD). The Village will issue a Stop Work order on the project for non-compliance if it is determined inadequate traffic control measures are being used
Addendum
• The Village, at its discretion, may appoint an employee to be on site to inspect all work completed under this contract.
• The Village will provide a list of roads that shall be completed in the order listed. This list will be completed to a point where allocated funds are liquidated.
• Contractor must provide at least a three (3) year guarantee on all work done under this contract.
• Notice must be given to residents prior to any roadwork being commenced via traffic control signs
• No work may be done before 7:00 a.m. or after 8:00 p.m. on any subdivision street.
• Contractor must provide notification of where and when work will be done each day.
• Contractor must provide written warranty information (include with bid).
• Contractor must provide material specifications to be used (include with bid).
Settlement Schedule
Contractors shall submit itemized invoices listing each road or location separately. Actual quantities shall be submitted in feet. Contractors shall be prepared to submit sufficient field data and records to the Village, upon request, to substantiate their invoices should a discrepancy arise.
Full payment will be made within 30 days after completion, provided the work has been completed to a high level of satisfaction deemed acceptable to the Village.
Questions regarding this project can be directed to Adam Schmitt, Public Works Supervisor at (262) 628-2260.
Settlement Schedule
Contractors shall submit itemized invoices listing each road or location separately. Actual quantities shall be submitted in feet. Contractors shall be prepared to submit sufficient field data and records to the Village, upon request, to substantiate their invoices should a discrepancy arise.
Full payment will be made within 30 days after completion, provided the work has been completed to a high level of satisfaction deemed acceptable to the Village.
Questions regarding this project can be directed to Adam Schmitt, Public Works Supervisor at (262) 628-2260.
Village of Richfield
Crack Sealing/Spot Sealing Bid Information
1. The successful bidder shall comply with any applicable state laws governing prevailing wage rates.
2. Bidders are strongly encouraged to make an on-site investigation for the project and to consult with the Public Works Supervisor prior to bid submittal concerning any of the physical facts.
3. If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of the specifications or other proposed agreements, they may submit to the Public Works Supervisor a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the specifications or other proposal agreements will be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to each person receiving a set of such specifications and to such other prospective bidders as shall have requested that they be furnished a copy of each addendum. Failure on the part of the prospective bidder to receive a written interpretation prior to the time of the opening of proposals will not be grounds for withdrawal of proposal.
4. A proposal made by a corporation must be signed in a legal manner in the name of the corporation, by an officer whose name and title shall be stated, or by some other authorized representative of the corporation submitting the proposal. The corporation's official address must also be stated.
5. A bid bond, certified check payable to the Village of Richfield, or a cash deposit in the amount of $1,000 shall accompany each proposal. Bids may not be withdrawn for a period of 45 days.
6. During the period of examination of proposals, the Village may require any bidder to file within 48 hours, a full and complete statement sworn before an officer authorized by law to administer oaths, of financial ability, equipment, experience in the work prescribed in this contract, and of such other matters as the Village may require for the protection and welfare of the public in the performance of this contract.
Village of Richfield
Crack Sealing/Spot Sealing Bid Information
1. The successful bidder shall comply with any applicable state laws governing prevailing wage rates.
2. Bidders are strongly encouraged to make an on-site investigation for the project and to consult with the Public Works Supervisor prior to bid submittal concerning any of the physical facts.
3. If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of the specifications or other proposed agreements, they may submit to the Public Works Supervisor a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the specifications or other proposal agreements will be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to each person receiving a set of such specifications and to such other prospective bidders as shall have requested that they be furnished a copy of each addendum. Failure on the part of the prospective bidder to receive a written interpretation prior to the time of the opening of proposals will not be grounds for withdrawal of proposal.
4. A proposal made by a corporation must be signed in a legal manner in the name of the corporation, by an officer whose name and title shall be stated, or by some other authorized representative of the corporation submitting the proposal. The corporation's official address must also be stated.
5. A bid bond, certified check payable to the Village of Richfield, or a cash deposit in the amount of $1,000 shall accompany each proposal. Bids may not be withdrawn for a period of 45 days.
6. During the period of examination of proposals, the Village may require any bidder to file within 48 hours, a full and complete statement sworn before an officer authorized by law to administer oaths, of financial ability, equipment, experience in the work prescribed in this contract, and of such other matters as the Village may require for the protection and welfare of the public in the performance of this contract.
7. Within 72 hours of receipt of the Notice of Award of Contract, but before the work covered by this contract is started, the successful bidder shall file with the Public Works and Parks Superintendent evidence that it has, in effect, liability insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate. Worker's compensation with employer liability limits of $1,000,000/$500,000/$100,000. Automobile liability limits of $500,000 with a $1,000,000 umbrella.
8. Within 72 hours of receipt of the Notice of Award of Contract, but before work covered by this contract is started, the successful bidder shall file with the Public Works Supervisor a performance bond written by a licensed surety company in an amount equal to cover the total estimated cost of work covered by this contract as security for the faithful performance of the contract. The form of said bond and surety shall be approved by the Village Administrator, at the Administrator's sole discretion and the contractor shall pay the cost of said bond.
9. The successful bidder shall, as a condition of this contract, hold the Village harmless from any liability or claim arising out of the performance of the work awarded by this contact.
10. Projects not completed on or before October 16th, 2015 will be subject to a $1,000 per day penalty.
11. In the event weather forces a delay in completion of the project, the contractor may request an extension in writing. The Village is not obligated to grant the extension, but at its discretion in writing may grant an extension upon mutual agreement with the contractor.
12. Terms of settlement of the contract shall be agreed upon at the signing of the contract.
13. A representative of the successful bidder will be required to attend a pre-construction meeting prior to commencing work.
14. Contractor shall supply a list of four (4) comparable road projects including contact information for work completed around southeastern Wisconsin, excluding parking lots. Roads selected shall have gone through at least three (3) winter seasons. (include list with sealed bid)
7. Within 72 hours of receipt of the Notice of Award of Contract, but before the work covered by this contract is started, the successful bidder shall file with the Public Works and Parks Superintendent evidence that it has, in effect, liability insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate. Worker's compensation with employer liability limits of $1,000,000/$500,000/$100,000. Automobile liability limits of $500,000 with a $1,000,000 umbrella.
8. Within 72 hours of receipt of the Notice of Award of Contract, but before work covered by this contract is started, the successful bidder shall file with the Public Works Supervisor a performance bond written by a licensed surety company in an amount equal to cover the total estimated cost of work covered by this contract as security for the faithful performance of the contract. The form of said bond and surety shall be approved by the Village Administrator, at the Administrator's sole discretion and the contractor shall pay the cost of said bond.
9. The successful bidder shall, as a condition of this contract, hold the Village harmless from any liability or claim arising out of the performance of the work awarded by this contact.
10. Projects not completed on or before October 16th, 2015 will be subject to a $1,000 per day penalty.
11. In the event weather forces a delay in completion of the project, the contractor may request an extension in writing. The Village is not obligated to grant the extension, but at its discretion in writing may grant an extension upon mutual agreement with the contractor.
12. Terms of settlement of the contract shall be agreed upon at the signing of the contract.
13. A representative of the successful bidder will be required to attend a pre-construction meeting prior to commencing work.
14. Contractor shall supply a list of four (4) comparable road projects including contact information for work completed around southeastern Wisconsin, excluding parking lots. Roads selected shall have gone through at least three (3) winter seasons. (include list with sealed bid)
