Upload
dinhkhue
View
217
Download
0
Embed Size (px)
Citation preview
Documentation on Open RFP
September 09, 2011
Purchasing documentation on
Open Request for Proposals for Contract Awarding to Provide Automated Testing System of Telecom Mobile
Products / Services / Subscriber Devices to “K-Telecom” CJSC for the Y2011
Yerevan2011
1
Documentation on Open RFP
September 09, 2011
Contents
Company Profile 4
1.General Provisions 5
1.1. General information on Request for Proposals 51.2. Legal status of procedures and documents 51.3. Appeal 61.4. Other provisions 6
2.Subject of RFP 8
2.1. The subject of RFP is as follows: 8
3.Order of execution of Request for Proposals 10
3.1. Preparation of Proposals 103.2. Requirements to Applicants. Approval of compliance with the presented
requirements 123.3. Submission and acceptance of Proposals133.4. Amendment and call back of Proposals 153.5. Evaluation of Proposals 153.6. Decision-making 173.7. Agreement conclusion 183.8. Rights of the Applicant that provided the best offer for RFP 183.9. Notification of Applicants about the results of Request for Proposals 18
4.Samples of standard forms of documents, included in the Annex 19
4.1. Letter about offer submission (Form 1) 194.2. Technical/Commercial Proposal on provision of works, goods or services (Form 2)
21Applicant’s Questionnaire (Form 3) 22Applicant’s Work History Reference List (Form 4) 25Technical Specification (Annex 3) 27System requirements 27System tasks 27Common requirements for the system 27Requirements for System Functionality 28Applicable Area 28Technical Requirements28System Functionality 31
2
Documentation on Open RFP
September 09, 2011
Reliability requirements 31Requirements to the interface32Creation of Test Scenarios 32Test Time Setting 32Testing Information Output 33Analysis of data obtained during the tests and their interpretation 33Service Support 33Requirements for acceptance of the system 33Documentation Requirements 33Training 33Requirements for scalable systems: 34
3
Documentation on Open RFP
September 09, 2011
Company Profile
“K-Telecom” CJSC (VivaCell-MTS), is Armenia’s leading mobile operator with over 2
million subscribers. Starting its activity on July 1, 2005, VivaCell-MTS spearheaded the
development of the telecommunication sector in Armenia, offered innovative mobile voice
and data products and services, and tailored solutions for different market segments. On
September 14, 2007, the Company became the subsidiary of “Mobile TeleSystems” OJSC
(MTS), one of the world’s largest multinational mobile operators.
VivaCell-MTS has become the choice of remote mountainous villagers, housewives,
youth, middle-class, as well as travelling business people. VivaCell-MTS also paved the
way and leads the partnership with the society through its Corporate Responsibility:
everywhere hand in hand with all Armenians in social, cultural, health, sports, educational
and humanitarian activities.
4
Documentation on Open RFP
September 09, 2011
1. General Provisions
1.1.General information on Request for Proposals1.1.1. “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia),
(hereinafter referred to as the Organizer), with the public notification posted on its
website at www.mts.am/procurement on conducting Open Request for Proposals,
has invited legal entities (hereinafter referred to as the Applicants) for submission of
Proposals with the right to conclude agreement on Testing Automation System of
Telecom Mobile Products/ Services / Subscriber Devices with “K-Telecom” CJSC
for the Y2011.
1.1.2. For further information, please apply to the Organizer
Contact person: Rousanna Apoyan
Procurement Leading Specialist
Administration Services Department
Purchasing Unit
“K-Telecom” CJSC (VivaCell-MTS)
4/1 Argishti Street
Yerevan 0015, Armenia
Tel.: +374 93 298507
Fax: +374 93 298541
E-mail: [email protected]
1.1.3. The complete information on participation in open purchasing process is
posted on the Organizer’s website at www.mts.am/procurement.
1.1.4. The procedures as well as instructions on participation and preparation of
Proposals for open purchasing process are provided in the Section 4.
1.1.5. No fee is foreseen for provision of RFP Documentation.
1.2.Legal status of procedures and documents1.2.1. The Open Request for Proposals (RFP) is not a tender and the given
procedure of Open RFP is also not considered as a public tender. It is a collection
of respective offers available in the market, as a result of which the best offer might
5
Documentation on Open RFP
September 09, 2011
be accepted. The process of the Request for Proposals is not regulated by the
Articles 463-465, 1043-1044 of RA Civil Code and Law “On Public Auctions”.
1.2.2. Publication of RFP in compliance with point 1.1.1. with its indispensable
annexes is the invitation to submit Proposals and must be considered by the
Applicants as such.
1.2.3. Applicant’s Proposal has legal status of offer, which should include all the
essential terms of the given contract and shall be considered by the Organizer in
compliance with this Document. The Organizer reserves the right to determine
Applicants’ Proposals, as firm offers, which are not subject to further changes
except for the cases foreseen by this Document.
1.2.4. The Agreement concluded on the basis of RFP Process results, stipulates all
agreements reached by the Parties.
1.2.5. In the course of determination of Agreement terms with the Applicant that
submitted the best offer the following documents are used with the strict order of the
indicated hierarchy (in case of their controversy):
a) Notification about conducting Open RFP and this Documentation on Open
RFP for all the executed stages including all the addenda and
clarifications;
b) Applicant’s Proposal with all the attachments and clarifications in
compliance with Requirements of the Organizer.
1.2.6. Other documents of the Organizer and the Applicants do not define the
rights and obligations of the parties with regard to the current Open RFP.
1.2.7. In all other cases, which are not regulated by the Notification about
conducting the Open RFP and current Documentation on Open RFP, parties are
governed by the legislation of the Republic of Armenia (RA).
1.2.8. Upon the authority of submitting Proposal and in case of waving the right to
call them back according to the procedure stipulated by the given Document and
RFP, the Applicants shall agree with the procedures and provisions prescribed by
the given Document and RFP.
6
Documentation on Open RFP
September 09, 2011
1.3.Appeal1.3.1. All disputes and disagreements, arising as a result of conducting the RFP,
including the one, concerning execution of obligations by Organizer and Applicants,
should be resolved through negotiations. When one of the parties receives a claim,
it shall send the response to the other party within 10 working days from the
moment of its receipt. In case disputes are not regulated after 30 days of their
commencement, they should be regulated according to the rules and procedures of
RA legislation.
1.4.Other provisions1.4.1. The Applicants independently incur the expenses with regard to the
preparation and submission of the Proposal, whereas the Organizer is not
responsible for those expenses and has no obligations regardless of the course and
results of the purchasing process.
1.4.2. The Organizer provides reasonable confidentiality regarding all the
information received from the Applicants, including the one described in the
Proposal. This information may be provided to other Applicants or to a Third Party
only in cases directly stipulated by the existing legislation of RA or the given RFP
Documentation.
1.4.3. The Organizer reserves the right to reject the Proposal if he/she ascertains
that the Applicant expressly or by implication gave, agreed to give or offered the
Organizer’s employee reward in any form: job, service, any value as a stimulus that
can influence the decision-making to define the best offer.
1.4.4. The Organizer has the right to reject the Proposals of the Applicants, which
came to an agreement with each other on the determination of best offer or for the
purpose of having impact on that process.
1.4.5. The Organizer reserves the right to cancel the purchasing process on
conducting an Open RFP at least 3 days prior to the closing date of this Open RFP
(as specified in item 3.3.4.), respectively notifying about it the Applicants via posting
of this information on www.mts.am/procurement webpage. The Organizer bears no
responsibility for the expenses incurred by the Applicants or Third Parties as a
result of such cancellation.
7
Documentation on Open RFP
September 09, 2011
2. Subject of RFP
2.1.The subject of RFP is as follows:Provision of Automated Testing System of Telecom Mobile Products / Services /
Subscriber Devices.
The main purposes are:
Provide performing of test scenarios using new automated system before
market launch ;
Ensuring of regular proactive monitoring of quality of branded applications
(products, services), network and VAS-services;
Reducing the time of the examination;
Ensuring of regular benchmarking of subscriber devices of different
manufacturers for the purpose to get quality of branded applications,
network and VAS-services.
For detailed technical specification please refer to Annex 3.
2.1.1. Technical part
Applicant should provide trainings for the product;
Applicant is responsible for installation and deployment;
Applicant should be authorized to sell, support and deploy Automated
Testing System;
2.1.2. Commercial part
3 years warranty should be applied;
Terms of delivery of the goods/implementation of works/provision of
service; DDU Yerevan;
Payment terms: 100% within 10 banking days after delivery, submission of
final invoice and signing of acceptance act. However, payment can also be
made by installments based on actually delivered goods, performed works or
rendered Services;
8
Documentation on Open RFP
September 09, 2011
For applicants registered in the RA It is recommended to submit proposals
in AMD, VAT excluded. (if the prices are mentioned in other currency the RA
Central Bank’s of data will be used for further calculation according to the
daily exchange rate);
Applicants registered outside of the RA should specify product price in
USD (DDU, Yerevan);
All fees related to the certification in the RA for the equipment delivered
under the scope of this RFP, will be settled by the Applicant. As well any
document, technical information or even factory test for the equipment will
be the responsibility of the Applicant and the cost of such shall be included
in their offer.
2.2. The Applicants’ Proposals should be elaborated in accordance with Forms in
Section 4.
9
Documentation on Open RFP
September 09, 2011
3. Order of execution of Request for Proposals
3.1.Preparation of Proposals3.1.1. General requirements to Proposal
The Applicant who wishes to respond to the RFP must prepare a Proposal,
which shall include:
3.1.1.1. Letter about offer submission in the form and according to
instructions, stipulated in this Documentation (Form № 1 );
3.1.1.2. Technical/Commercial Proposal for provision of goods, works or
services in the form and in accordance with instructions, stipulated
in this RFP (Form № 2);
3.1.1.3. Price proposal in accordance with instructions indicated in this
RFP;
3.1.1.4. The draft Agreement in accordance with instructions stipulated in
this RFP;
3.1.1.5. Documents, which prove the Applicant’s compliance with
requirements of this RFP (subpoint 3.2.).
3.1.1.6. The CSR (Corporative Social Responsibility) policy of the applicant
and the list of the CSR activities realized during the last two year.
3.1.2. The Applicant shall submit all documents in hard copies. The Applicant shall
also submit electronic version of the proposal to [email protected] e-mail
address after RFP submission deadline. The electronic version of the file shall be
protected by password of at least 12 characters combined of letters, numbers,
symbols etc. The password of the proposal shall be enclosed in the envelope of the
hard copy of the Proposal submitted to Organizer. The Applicant bears
responsibility for non-compliance to this request.
3.1.3. The Applicant is entitled to submit only one Proposal. In case of violation of
this rule, all Proposals of this Applicant are rejected without consideration of their
merits.
3.1.4. If there are multiple lots, the Participant prepares an individual Proposal for
each lot applied. All Proposals shall be filled in according to this purchasing
10
Documentation on Open RFP
September 09, 2011
Documentation and have to be placed in different envelopes and shall be sealed
with the stamp of the Applicant. The lot numbers have to be specified on the
envelopes. Afterwards the envelopes have to be inserted into the envelope of the
Applicant.
3.1.5. Each document, included in the Annex, should be signed by the person who,
pursuant to RA legislation, is entitled to act on behalf of the Applicant without power
of attorney, or the person duly authorized by the Applicant on the basis of notarized
power of attorney. In the second case, the original of the power of attorney shall be
fixed as an Attachment.
3.1.6. Each document, enclosed in Applicant’s Proposal, must be sealed with
Applicant’s seal.
3.1.7. Documents (sheets or informational envelopes), included in Proposal,
should be fixed or packed in a way that would prevent documents or informational
envelopes from accidental loss or replacement.
3.1.8. Applicant shall prepare one original and one copy of Proposal in each
language (if multiple languages are applied), on which the words “original” and
“copy” should respectively be indicated.
3.1.9. Neither of corrections in the Proposal text has legal force, except for the
cases, when these corrections are authorized by handwritten script “corrections are
verified” and personal signature of the authorized person is indicated next to each
correction.
3.1.10.Requirements to the language of Proposal
3.1.10.1.All the documents, included in the Proposal, should be prepared in
Armenian and/or English with the exception of the following:
The documents original copies of which were presented to the
Applicant by Third Parties in another language, may be presented
in the original language, with attached translation of these
documents into Armenian and/or English (in specially envisaged
cases the translation must be apostilled), for authentication of
which the Applicant is responsible. In case of revealing
discrepancies between the translation and the original of the
11
Documentation on Open RFP
September 09, 2011
document, the Organizer makes a decision on the basis of the
translation.
3.1.11.Clarification of Documentation on Request for Proposals
3.1.11.1.Applicants are entitled to apply to the Organizer for clarification of
this RFP. The requests for clarification of RFP should be submitted
in the written form with the signature of the head of the organization
or another responsible person authorized by the Applicant.
3.1.11.2.Organizer, within reasonable period, should provide an answer to
any question received not later than 2 days prior to the deadline of
Proposal receipt (point 3.3.4.). If, in Organizer’s opinion, the given
question is of interest to all the Applicants, the answer copy
(without indication of the question source) should be announced to
all the Applicants via the same communication means used for
posting this announcement.
3.1.12.Amending Documentation on Request for Proposals
3.1.12.1.The Organizer is entitled to amend this Documentation on Request
for Proposals before the deadline for submission of the Proposals
but not later than 3 days prior to the submission deadline, except
for the cases when these amendments do not change the
significant conditions indicated in RFP.
3.1.12.2.All Applicants shall be immediately notified on the matter of such
amendments via the same communication means used for posting
this announcement.
3.1.13.Prolongation of the deadline of Proposals acceptance
3.1.13.1. If necessary, Organizer has the right to prolong the deadline of
Proposals acceptance, stipulated in subpoint 3.3.4. with notification
to all Applicants in compliance with the procedure, stipulated in
3.1.12.1.
3.2.Requirements to Applicants. Approval of compliance with the presented requirements3.2.1. Requirements to Applicants
12
Documentation on Open RFP
September 09, 2011
3.2.1.1. Any legal entity has the right to submit Proposals in accordance
with the rules and procedures prescribed in this Documentation. In
order to qualify for the best offer and for the right to conclude
Agreement, Applicant should comply with the following
requirements at the moment of the Proposal submission in
compliance with this Documentation on Request for Proposals:
a) Work experience in the world telecom market not less than 3 years;b)Sustainable financial situation of the company;c) Availability of the insurance policy;d)Organization should not be filed for bankruptcy, liquidation or reorganization; its property should not be arrested;
3.2.2. Requirements to documents, which prove the compliance of the Applicant
with the presented ones
3.2.2.1. Applicant should include in the Proposal Documentation the
following documents certifying its compliance with the above
mentioned requirements:
a) copies of constituent documents;b)copies of state and tax registration and certificates;c) reference about payment of the charter capital, signed by the organization head and chief accountant;d) reference certifying absence of court procedures in connection with liquidation or reorganization or arrest of its property signed by the head of organization;
3.2.2.2. Special requirements:
a) Reference about the Applicant's regional network (list of Applicant’s branches and agencies on the regions, with indication of their addresses and authorizations);b)Other documents, which, in Applicant’s opinion, certify his compliance with the set requirements, with the respective comments, elucidating on the purpose of submission of this documentation;
13
Documentation on Open RFP
September 09, 2011
c) Applicant’s Work History Reference List - the list of companies and contact persons that can provide information/reference (Form № 4).
3.2.2.3. All the indicated documents shall be attached to the Proposal by
the Applicant.
3.2.2.4. In case, when for some reasons, Applicant cannot present the
required documents, Applicant should propose a reference
elaborated in a free form, which explains the reason why the
required document are missing, as well as gives warranties to
Organizer about Applicant’s compliance with the given
requirements.
3.3.Submission and acceptance of Proposals3.3.1. Prior to submission, the original Proposal and its copy should be properly
sealed in the envelopes (packages, boxes, etc.). The Proposal should be enclosed
in a sealed envelope with “Original Proposal” indication. Copy of the Proposal
should be sealed in envelope, indicated with words “Copy of Proposal”. The
following information should be indicated on each envelop:
“K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia);
Full business name of the Applicant and its mail address;
Full name of the RFP or the lot for which the Proposal is submitted.
It is advised to submit Proposals and other related documents and envelopes made of recycled paper.
3.3.2. Sealed envelopes with the Proposal and its copy are enclosed in one
external envelope, which should be sealed as well. The following information should
be indicated on the external document:
“K-Telecom” CJSC
4/1 Argishti str., Yerevan, Armenia
Original/Copy of the Proposal
Do not open before 17:00 o’clock (Yerevan time) 10/10/2011.
14
Documentation on Open RFP
September 09, 2011
It can be opened only at the Purchasing Committee meeting.
__________________________________________________________________________
(Complete name of the RFP, which the Proposal is submitted)
__________________________________________________________________________
(Number or Complete name of the Lot, which the Proposal is submitted)
______________________________________
______________________________________
(Full business name of the Applicant and its mail address)
3.3.3. Applicants should provide the delivery of their Proposals to the Organizer’s
location: “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia). In
case of sending the Proposal by courier mail, it is necessary to notify the courier
service representative or courier about this order of Proposal delivery.
3.3.4. Organizer stops accepting Proposals at 17:00 o’clock (Yerevan time)
10/10/2011. Proposals, received later than the term indicated above, will be rejected
by the Organizer without consideration of their essence.
3.3.5. Organizer submits the reference to the person, who delivers the envelope,
about its receipt with indication of receipt time.
3.4.Amendment and call back of Proposals3.4.1. The Applicant is entitled to change or call back already submitted Proposal
provided that a respective written application is received by the Organizer three
days prior to the deadline for Proposals submission (item 3.3.4.). The changing of
the Proposal is carried out in accordance with the procedure stipulated by this
Documentation on Proposal submission. The applications for changing of the
Proposals received after the deadline, set forth by the given item, would not be
considered and the Proposals will be considered by Organizer with their initial
content.
3.4.2. In the case of change of the Proposal, the Applicant has to prepare and
submit the following documents:
15
Documentation on Open RFP
September 09, 2011
Application to the Organizer with the request to change the Proposal,
which has to be provided on the letterhead of the Applicant;
List of changes to be made in the Proposal specifying the documents of
the original Proposal, which are affected by the change;
New versions of the documents that are to be changed.
3.4.3. In the case of call back of the Proposal, the Applicant has to submit a
respective request to the Organizer on the letterhead of the Applicant.
3.4.4. The request on alteration or call back of the Proposal together with all the
documents that are to be attached shall be sealed in the envelopes, executed in
accordance with the items 3.3.1. – 3.3.2. The envelope shall additionally be marked
“Alteration of the Proposal” or “Call back of the Proposal”.
3.5.Evaluation of Proposals3.5.1. General provisions
3.5.1.1. Evaluation of Proposals is executed by the Committee created by
the Organizer and other authorized persons (Purchasing Unit,
Working Group, experts and specialists), involved by the Organizer.
3.5.1.2. Evaluation of Proposals includes screening stage, negotiations (if
necessary), and evaluation stage.
3.5.2. Screening stage
3.5.2.1. Within the framework of the screening stage the Organizer verifies:
Accuracy of Proposals elaboration and their compliance with
essential requirements of this RFP Documentation and RA
legislation;
Compliance of Applicants with requirements of this
Documentation;
Compliance of Commercial and Technical Proposal with
requirements of this Documentation.
In case of Agreement submission, the compliance of the
Agreement provisions with the RA legislation and requirements of
the Organizer.
16
Documentation on Open RFP
September 09, 2011
3.5.2.2. Within the framework of the screening stage, Organizer may
request Applicants for clarifications or additions to their Proposals,
including submission of the absent documents that do not affect the
terms of the Proposal.
3.5.2.3. During the review of Proposal execution accuracy, the Organizer
has the right to ignore minor drawbacks and mistakes, which do not
affect the essence of the Proposal, which refer to the due execution
of the Proposal. The Organizer, upon the written consent of the
Applicant, is also entitled to correct the apparent arithmetic or
grammar errors.
3.5.2.4. Based on the results of screening stage the Organizer has the right
to reject Proposals, which:
Significantly do not comply with requirements to the elaboration
of this Documentation;
Are submitted by the Applicants, that do not comply with
requirements of this Documentation;
Contain provisions, which do not essentially comply with
technical, commercial or contractual requirements of this
Documentation;
Contain obvious arithmetic and grammar errors, with corrections
of which Applicant did not agree;
Do not comply with the RFP requirements;
Do not comply with the requirements of RA legislation.
The Organizer is entitled to reject Proposal at any stage, if it becomes
evident that the Applicant had provided false data, and all Proposals, if none
of them meets the requirements set forth in relation to the Applicants or
execution of the Proposal.
3.5.3. Conducting negotiations
17
Documentation on Open RFP
September 09, 2011
3.5.3.1. After the consideration and evaluation of Proposals, the Organizer
is entitled to conduct negotiations with any Applicant on any
provision of this Proposal.
3.5.3.2. Negotiations are held in one or several stages. The succession
order of negotiations is defined by the Organizer. While conducting
negotiations, the Organizer should avoid disclosing any information
on the content of the received Proposals, as well as the process
and content of the negotiations to other Applicants, except for the
cases when such Proposals have status of public offer.
3.5.3.3. Any negotiation between the Organizer and the Applicant is
deemed to be confidential.
3.5.3.4. None of the Parties, without consent of the other Party, shall
disclose any technical, price or other marketing information, which
relates to those negotiations to any other person.
3.5.3.5. As a result of the negotiations, the Organizer may propose:
- To any Applicant, to act as a general executor and involve as a
co-executor another Applicant, or an external organization;
- To particular Applicants to join in a collective Proposal.
3.5.3.6. Each Applicant has the right to refuse this Proposal without any
consequences and participate in the further procedure of RFP
independently in case of Proposal execution prescribed by the item
3.5.3.5.
3.5.4. Evaluation stage
Within the framework of evaluation stage the Organizer evaluates and
compares Proposals (the evaluation of each lot is conducted separately, if
there are multiple lots), and ranges them according to the degree of
preference for Organizer, on the basis of the Financial-Commercial (60%)
and Technical Criteria (15%).
The 25% of the Evaluation Criteria will be given to the Participant’s CSR
(Corporative Social Responsibility) activities.
18
Documentation on Open RFP
September 09, 2011
3.6.Decision-making3.6.1. At the closed executive session the Tender Committee established for RFP
processes makes a decision on conducting additional stages, or on determination of
the best offer and Agreement conclusion, or about closing the given procedure of
RFP without determination of any Winner, if none of the Applicants meets the
requirements of this procedure and/or RA legislation.
3.6.2. In case, the Proposal of any of Applicants appears significantly better than
other Applicants’ Proposals, and this Proposal completely complies with the
Organizer’s requirements, Organizer determines this Applicant as the best offer
provider and signs an Agreement with this Applicant.
3.6.3. If, in the opinion of the Tender Committee, no opportunities for improvement
of Applicants’ Proposals are envisaged and conducting further stages is pointless,
the Tender Committee is entitled to make a decision about closing the RFP
procedure.
3.6.4. Decision of the Tender Committee is documented by the Protocol based on
the minutes of the Tender Committee Session.
3.7.Agreement conclusion3.7.1. Agreement between Organizer and Applicant that provided best offer is
concluded within 30 days after the end of RFP procedures and the execution of the
Protocol on its results, or within other time limits defined in RFP or within the period
specified by the Organizer.
3.7.2. Terms of Agreement are defined in accordance with RFP and requirements
set forth by legislation.
3.8.Rights of the Applicant that provided the best offer for RFP3.8.1. The Applicant that provided the best offer of the RFP process is granted with
the right to conclude agreements for provision of works, goods or services specified
in the lots (Section 2). The agreements for provision of works, goods or services are
concluded for the period of 1 (one) year or other timeline agreed by both parties
with extension possibility, within the terms stipulated by the Organizer or the given
Documentation.
19
Documentation on Open RFP
September 09, 2011
3.8.2. The Applicant that provided the best offer before the date of conclusion of
agreement on provision of specified works, goods, or services has to submit to the
Organizer a confirmation letter of contract conclusion.
3.8.3. In the case the Applicant that provided the best offer due to whatever reason
refuses to conclude the contract, he forfeits his right and is obliged to reimburse the
damages caused to the Organizer as a result of avoiding the Agreement conclusion.
In case all Applicants that provided the best offer refuse to conclude the contracts,
the Organizer may repeat RFP procedure within 45 days or cancel the RFP
procedure.
3.9.Notification of Applicants about the results of Request for Proposals3.9.1. Organizer within five working days following the determination of the best
offer publishes the information about RFP results on its website which indicates:
a) Title of the Applicant that provided the best offer;
b) Brief description of the subject, place, date and number of protocol of the
Tender Committee.
20
Documentation on Open RFP
September 09, 2011
4. Samples of standard forms of documents, included in the Annex
4.1.Letter about offer submission (Form 1)4.1.1. Form of letter about offer submission
B e g i n n i n g o f f o r m
«_____»_______________№________________________
Dear Sirs!
Having studied the Notification on holding the Request for Proposals processes, which has
been published in K-Telecom CJSC website at www.mts.am/procurement on dd/mm/yyyy
and Documentation on the Request for Proposals on (Subject of RFP)___________, and
accepting the requirements of Request for Proposals stipulated by them,
_______________________________________________________________________,(Applicant’s full name with indication of organizational-legal form)
Registered at
_______________________________________________________________________,(Applicant’s legal address)
Wishes to participate in the RFP process with a Proposal to conclude an Agreement on provision the following works, goods or services:
________________________________________________________________________(Brief description)
In accordance with Technical/Commercial Proposal, Schedule on provision the works, goods or services, Cost Estimate, which are the integral parts of this letter and which jointly with this letter constitute the Proposal for the total amount of
For organizations registered in RA:
Bottom-line price of Proposal in AMD, including VAT ________________________________(Bottom-line price of Proposal in AMD, including VAT)
For organizations registered outside RA:
Price for product/service ________________________________Taxes if applied ________________________________Costs for delivery and other costs if available ________________________________Discounts, if applied ________________________________
21
Documentation on Open RFP
September 09, 2011
Total price in USD ________________________________
This Proposal has legal status of offer and is valid at least 3 months from the date of its submission.
This Proposal is complimented with the following documents, including the integral annexes:
1. Technical/Commercial Proposal for provision of works, goods and services (Form 2)- on ____ sheets;
2. The draft Agreement - on ____ sheets;3. Documents, which prove Applicant’s compliance with the established
requirements - on____ sheets;4. Password of the electronic version of the documents submitted.
____________________________________(Signature, stamp)
____________________________________(Full name and position of the Signatory)
E n d o f f o r m
4.1.2. Instructions for filling in the form:
The letter should be executed on Applicant’s official letterhead form. The date and number
should be indicated by the Applicant in the letter in accordance with the rules of document
flow established in its organization.
Applicant should indicate its full title (with indication of organizational-legal form) and legal
address.
Applicant should indicate the cost on provision of the works, goods or services in figures
and words, in AMD and/or US dollars, VAT inclusive.
The letter should be signed and sealed according to requirements of subpoints 3.1.5.
22
Documentation on Open RFP
September 09, 2011
4.2.Technical/Commercial Proposal on provision of works, goods or services (Form 2)4.2.1. Form of Technical/Commercial Proposal on provision of the works, goods or
services (Form 2)
B e g i n n i n g o f f o r m
Annex 1 to the letter about offer submissiondated “____”_____________ city, №__________
Technical/Commercial Proposal on provision of the works, goods or services
Applicant’s title and address: _________________________________
(Here Applicant in free form describes its Technical/Commercial Proposal on provision of the works, goods or services in accordance with requirements of Section 2)
____________________________________(Signature, seal)
____________________________________(Full name and position of the Signatory)
E n d o f f o r m
4.2.2. Instructions for filling in the form:
Date and number of Proposal should be indicated by the Applicant in accordance with the
letter about offer submission. Applicant indicates its business name (including
organizational-legal form) and its address.
Technical/Commercial Proposal describes all points of Section 2. Applicant has the right to
indicate, that it agrees with the draft Technical specification, indicated in Section 2.
23
Documentation on Open RFP
September 09, 2011
Applicant’s Questionnaire (Form 3)4.2.3. Applicant’s Questionnaire form
B e g i n n i n g o f f o r m
Attachment 2 to the letter about offer submissiondated “____”_____________ city, №__________
Questionnaire for Applicants
Applicant’s title and address _________________________________
№ Title Applicant information1. Applicant’s organizational-legal form and
business name 2. Founders and Shareholders (specify the
names and the organizational-legal form or the full name of all the shareholders whose share in charter capital exceeds 10%)
3. Certificate of registration in the Uniform State Register of Legal Entities(date and number, issued by)
4. Applicant’s tax code5. Legal address6. Postal address7. Branches: name all the branches and their
e-mail addresses8. Bank details (name and address of the
bank, number of the Applicant’s bank account, bank telephones, other bank details)
9. Applicant’s phone numbers(with the indication of the city code)
10. Applicant’s fax number(with the indication of the city code)
11. Applicant’s e-mail address
24
Documentation on Open RFP
September 09, 2011
№ Title Applicant information12. Full name of the Applicant’s head who is
entitled to sign pursuant to the Applicant’s constituent document, with the indication of the position and contact telephone
13. Full name of the Applicant’s Chief Accountant
14. Full name of the Applicant’s responsible person with the indication of the position and contact telephone
____________________________________(Signature, stamp)
____________________________________(Full name, position of the signatory)
E n d o f f o r m
4.2.4. Instructions for filling in the form:
Date and number of Proposal are indicated by the Applicant in accordance with the letter
about offer submission.
Applicant indicates its business name (including its organizational-legal form) and address.
Applicants must fill in the above mentioned table in all positions. In case of absence of any
data, indicate the word “none”.
In row 8 “Bank details…” are indicated the details, which will be used during Agreement conclusion.
25
Documentation on Open RFP
September 09, 2011
Applicant’s Work History Reference List (Form 4)4.2.5. Applicant’s Work History Reference List
B e g i n n i n g o f f o r m
Attachment 3 to the letter about offer submissiondated “____”_____________ city, №__________
Reference List
Applicant’s title and address _________________________________
Work History Reference Table
N Company Name
Project Name/Type
Project Start Date
Project End Date
Contact Person Name
& Phone Number
1 2 3 4 5 6 7 8 9
____________________________________(Signature, stamp)
____________________________________(Full name, position of the signatory)
E n d o f f o r m
26
Documentation on Open RFP
September 09, 2011
Technical Specification (Annex 3)
System requirements
System for automated testing should be a comprehensive solution consisting of a
management server, the server module connected to the subscribers’ devices.
The management server shall perform the test scenarios which are stored in the system
database, processing and storing of results, reporting about the tests. Test server should
manage the running of planned tests and should record results of the examination in the
database.
System should consist of modules connected to subscriber mobile devices (at least 10
devices).
It is preferable to have each module equipped with a camera / video camera to fix the
results of the examination.
Considered system for automated testing should ensure fast and qualitative examination
of the operational connection to the new mobile devices. It should be possible to add new
mobile devices to the existing ones.
System tasks?As a result the system should solve the following tasks:
Automated quality control of branded and co-branded products/services/devices
before launching into commercial sales.
Regular monitoring of the quality of branded and co-branded
products/services/subscriber devices after the launch into commercial sales.
Regular automated quality control of mobile products/services
Simultaneous access to the results the quality examination underway through
web-based interface to all concerned departments.
Automatic generation of reports on the results of the examination.
27
Documentation on Open RFP
September 09, 2011
Common requirements for the system
Management system must be managed through an intuitive and user-friendly interface.
Mechanisms for creating test scripts both - without involving programming tools and with
programming tools should be included in the management interface.. The system must
support running test scripts according to the schedule. The results of the examinations
should be recorded with the help of special tools built into the solution (. e. g. using low
level protocols (low level API, or photo / video camera).
The system should automate the conducting of examinations of:
properties of subscriber devices;
local functions of subscriber devices;
quality of SIM-card work (including SIM-menu);
communications of subscriber devices;
performance of Wireless LAN (WLan);
quality of provision of basic mobile services (2G/3G); sending and receiving messages (SMS, MMS, email);
quality of the WAP-browser;
quality of video streaming and video telephony;
global management of mobile services;
quality of USSD services.
Requirements for System Functionality
Applicable Area Periodic implementation of typical test scenarios of subscriber devices with the
given periodicity.
Regular proactive monitoring of the quality of branded applications (products,
services), network and VAS-services.
Regular benchmarking of subscriber devices of different manufacturers for the
purpose to get quality of branded applications, network and VAS-services.
28
Documentation on Open RFP
September 09, 2011
Technical Requirements
The system should provide the possibility of testing the following features:
- Ability to conduct examination of local functions:
Validation of display indicators:
o GSM network indication; o (E)GPRS network indication;o UMTS network indication;o W-LAN network indication;o Indicator of stay in roaming;o Indication of battery charge;o Indication of active line of display;o Operator’s Logo; o Other indication that may be added if new services are announced
in the market.o Validation of operations for correction with PIN-, PUK-codes SIM
and USIM;
Checking the quality and the capacity for work of Photo/video camera:o photo / video shoot;o camera modes;o change the directory to save the data;o transfer of the results photo / video shoot at the other devices via
Bluetooth or WiFi
Validation work with phonebook on the SIM and USIM o read, edit, delete contact; o operation with groups of contacts; o operation with E-mail; o operation with additional numbers; o edit, delete, fixed set of numbers
Verifying the date and time correct displaying on the display:o Time indication;
29
Documentation on Open RFP
September 09, 2011
o Date indication;o Date and Time format;o Alarm clock
Verifying the display language:o Setting of English and Russian languages;o Menu language change
Checking for connection/disconnection of the devices Checking for the correct work of microphone / speaker Checking for the correct work of keypad Checking for the correct work of display backlight.
- Ability to conduct examination of the quality of mobile services:
Checking the quality of voice calls in the 2G/3G network for SIM and USIM - respectively
Calling Line Identification Presentation (CLIP) Caller Identification Restriction(CIR) Checking the quality of the voice mailbox in 2G/3G networks for SIM and
USIM Checking the quality of the USSD queries:
o call forward;o call barring;o call waiting;o USSD menu (Service Menu *130# );o other USSD requests (described in http://vivacell.am/index.php?
menu=32&lng=2 ) Testing of mobile services in roaming. Examination of the quality of voice (in case of changing route for the
cheaper tariffs too) Checking the possibility of call transfer, call waiting / call hold Checking the possibility of quality work with JAVA platform (games;
applications).
- Ability to conduct examination of quality and reliability of the WAP-browser:
Examination of the WAP-browser:o WAP-browser settings;o Opening of WML-pages;
30
Documentation on Open RFP
September 09, 2011
o Opening of xHTML-pages.
- Conduct testing of downloading content
Checking the length of GPRS-session. Check the settings streaming quality / CSD / GPRS / MMS.
- Ability to conduct examination sending and receiving messages:
Send/Receive SMS. Send/Receive MMS. Send/Receive E-Mail
- Ability to conduct examination:
The examination of video streaming Checking the quality of video telephony
- Ability to conduct communications examination with other types of devices:
Checking the Bluetooth communication resources Checking the WiFi communication resources
- Ability to conduct examinations of quality work of applications on SIM cards
- Ability to conduct examinations of quality synchronization with other devices.
- Ability to conduct examinations of W-Lan.
- Ability to conduct examinations of session management.
- Ability to conduct examinations of the global management of mobile services such
as:
GPRS. Automatic registration in 2G/3G networks
- The possibility of testing the accurate measurement of the call duration
- Ability to conduct examinations of properties of hardware, such as: Verify the work of phone in standby mode with display off. Verify the work of phone in standby mode with display on The character of discharge of the battery in talk time mode. The character of discharge of the battery in short use mode. The character of discharge of the battery in normal use mode. The character of discharge of the battery in active use mode. Examination of the quality of receiving radio signal, sensitivity and signal
strength.
- Ability to conduct examinations of quality of mobile services:
31
Documentation on Open RFP
September 09, 2011
Checking availability and navigation in the WAP-portal. Checking the possibility of receiving an e-mail with attachment Verifying the correct download of content from the WAP-portal Verifying the correct transferring of information by FTP Examination of the internet speed
- Ability to check the quality of branded applications described below:
http://vivacell.am/index.php?lng=2&menu=32
- Ability to check the
IVR product testing
Stress testing
Roaming testing
System Functionality
Ability to conduct testing of subscriber device, branded applications, services, and services of VivaCell-MTS for all types of subscriber devices connected to the system.
Ability to add (delete, edit, update, change, optimize) a list of test scenarios for the examination.
Ability to conduct timely on-line tests with a specific subscriber's device. Availability of customizable system reports and statistics on the results of
examinations, with the ability to upload reports from the system. Availability of a graphical visualization of test results, the ability to output and
aggregate the data on the time range (per day, per week, per month, etc.). Ability to prepare and automatically distribute the reports on the examination of the
execution. Ability to view the results of the examination process of its implementation, as well
as the delivery of error messages in case of problems during the examination or in case of invalid values of KPI-s.
Ability to keep the parameters and the results of tests for long time with the possibility of data choosing later on.
Ability to remotely access the system through the Internet via a secure communication channel.
Reliability requirements Ability of simultaneous examination of not less than 10 different devices. Scalability
of the solution should be carried out without replacement of existing components, for example, on the basis of adding new modules.
The system should be provided with multi-user access with different profiles (user
groups) to restrict access rights in accordance with established security policies.
32
Documentation on Open RFP
September 09, 2011
The system should support work with all its functions and characteristics.
The system’s overall availability for the year should not be below 95%. This means
that the total system downtime (including downtimes due to accidents and
improvements of the system) should not exceed 18 days per year. The case shall
be stipulated in the contract with the system supplier , envisaging fines for
exceeding the allowable system downtime.
The system should allow the addition of new mobile devices (for example, the most recently announced on the market) without the participation of the developer and supplier.
Requirements to the interface The system should have a convenient graphical user interface for changing all the
necessary parameters of testing, create test scripts and report on test results. The system should have intuitive and easily customizable interface. The system shall have possibility to manage users and their roles, setup patches
and update software for realization of operational work, work with the logging of
user actions. The system should have easy access to the reports and statistics, as well as be
able to upload reports to external systems (via files of specified formats). The system must be able to back up and restore the information. The sets and templates to test the quality of examinations should be stored in a
centralized database. Access to the database should be distributed based on roles.
Creation of Test ScenariosThe system must support intuitive and easy preparation of test cases (test scripts) with
possibility to use programming and without programming. This mechanism will be used for
making both - "hard" and “easy” scenario testing. For example, the services of VivaCell-
MTS can be described in http://vivacell.am/index.php?lng=2&menu=32 section.
The Scenarios Editor should allow performing the following steps: Modify existing test scenarios. Quickly create new test scenarios from the system through a standard set of basic
(pattern) tests. Save the created test scenarios
33
Documentation on Open RFP
September 09, 2011
Test Time SettingThe system shall have the ability to perform test scenarios in accordance with a specified
schedule (plan), with the following testing parameters:
Start Time and Date before Test The frequency of the tests (intervals) The number of tests End Date - Time after the test, when the test is completed
Testing Information Output There must be a function of reporting on the testing mode on-line - information
about the active tests, their status and progress. Ability to provide information about the test results in the form of reports, with
subsequent load into the external systems.
Analysis of data obtained during the tests and their interpretationAbility to build comparative reports on examinations of various consumer devices
Automatic quality evaluation of test functions (or services) for various given parameters
Service Support Technical support should be available on working weekdays during business hours
(5 days a week, 8 hours a day). All the updates of the system should be installed for free under the provided
technical support
Acceptance of the System
Requirements for acceptance of the system Fully configured system shall undergo acceptance procedure. Supplier should ensure the procedures and a list of tests to evaluate performance
during the test of the system. The procedure should be agreed upon with the experts of VivaCell-MTS. The Test results should be agreed upon between the supplier and VivaCell-MTS in
the form of acceptance protocol.
Requirements to the Documentation By the end of the project Supplier provides full documentation on the system, as well as
support and maintenance plan in paper and electronic formats.
34
Documentation on Open RFP
September 09, 2011
TrainingSupplier under the project will organize training for VivaCell-MTS experts.
Scalability
Requirements for scalable systems: The system should have the opportunity to build capacity to conduct examinations
of more than 10 mobile devices, as well as be able to replicate in macro-region of
VivaCell-MTS with a single control in Yerevan. The system should allow the addition of new mobile devices (for example, recently
emerged on the market or announced), without significant changes in the
conceptual architecture of the system.
35