RFP REFERENCE NUMBER: IT-01/2016-17 DATE: … for Replacement... · Request for Proposal for Refresh of Oracle ExaData Machines Page 3 of 16 StockHolding | Information Technology

Request for Proposal for Refresh of Oracle ExaData Machines

Page 1 of 16 StockHolding | Information Technology

Stock Holding Corporation of India Limited

(StockHolding)

RFP REFERENCE NUMBER: IT-01/2016-17

DATE: 26.04.2016

FOR

REFRESH OF ORACLE EXADATA MACHINES



DISCLAIMER

The information contained in this Request for Proposal (RFP) document or information provided

subsequently to bidder(s) or applicants whether verbally or in documentary form by or on behalf of

Stock Holding Corporation of India Limited (StockHolding), is provided to the bidder(s) on the terms

and conditions set out in this RFP document and all other terms and conditions subject to which such

information is provided.

This RFP document is not an agreement and is not an offer or invitation by StockHolding to any parties

other than the applicants who are qualified to submit the bids (“bidders”). The purpose of this RFP is

to provide the bidder(s) within formation to assist the formulation of their proposals. This RFP does

not claim to contain all the information each bidder may require. Each bidder should conduct its own

investigations and analysis and should check the accuracy, reliability and completeness of the

information in this RFP and where necessary obtain independent advice. StockHolding makes no

representation or warranty and shall incur no liability under any law, statute, rules or regulations as to

the accuracy, reliability or completeness of this RFP. StockHolding may in its absolute discretion, but

without being under any obligation to do so, update, amend or supplement the information in this RFP.

RFP Document Details

Name of Organization Stock Holding Corporation of India Limited

RFP Reference No. IT-01/2016-17

Requirement ReFresh of Oracle Exadata Machines

Required Brand Oracle Exadata

Required Quantity 2 Nos. (One each for Primary & DR Sites)

Date of issue of RFP document 26th April 2016

Last date for submission of queries 28th April 2016 (only through email)

Start date for online submission of Technical bid 26th April 2016 from 10:00 Hours

Last/End date for online submission of Technical

bid

09th May 2016 on/or before 17:00 Hours

Date for online Technical bid opening 10th May 2016, 10:00 Hours onwards

E-bidding to be facilitated by M/s. e-Procurement Technologies Ltd.(ETL),

Ahmedabad, on behalf of Stock Holding

Corporation of India Limited

Address for online submission of bids (technical

as well as commercial bids)

Bid must be submitted online on

https://stockholding.auctiontiger.net

Email [email protected]

Contact Details of M/s. e-Procurement Technologies Ltd.(ETL), Ahmedabad

Ms. Manalee Madhu

Phone: +91-79-40230802

Email: [email protected]

1. This bid document is not transferable

2. Only eligible bidders (vendors) will submit their commercial bids online on

https://stockholding.auctiontiger.net



Submission of Proposal:

The response to this RFP will be submitted by way of two stage bidding process. The technical

proposal with the relevant information/documents/acceptance of all terms and conditions as described

in this RFP document will be submitted online through M/s e-Procurement Technologies Ltd.(ETL),

Ahmedabad, the outsourcing agency approved by Stock Holding Corporation of India Ltd

(StockHolding) for e-bidding on the website (https://stockholding.auctiontiger.net). The Bidders

(vendors) will be trained by e-Procurement Technologies Ltd. for this purpose, and they will have to

abide by the e-business rules in consultation with e-Procurement Technologies Ltd.

The vendors will have to upload the duly signed and scanned RFP submission relevant document(s)

as part of technical bid. Technically qualified bidders will subsequently submit commercial bids online.

All Annexure Forms will have to be filled and submitted online. The Technical Bid with relative

documents must be submitted online.

The vendors are requested to note that they cannot make their online submission after the time

stipulated above and no extension of time will normally be permitted for submission of bid.

The bidders are requested to note that it is mandatory to have a valid digital certificate issued by any

of the valid certifying authority approved by Govt. of India to participate in the online bidding. The

bidders are requested to ensure that they have the same, well in advance or if any assistance is

required for the purpose, bidders can contact service provider (M/s e-Procurement Technologies Ltd.).

Minimum requirement for e-Bidding:

1. Computer / Laptop (Notebook) with internet connection

2. Operating system - Windows XP Service pack -3 / VISTA/ Windows 7 or above

3. Digital certificate - Class II or III, Singing + Encryption.

Invitation for bids

This “Invitation for bids” is for “Refresh of Oracle Exadata Machines” at Stock Holding’s offices

Due Diligence:

The bidder is expected to examine all instructions, Forms, Terms, Conditions and Specifications in

this RFP. Bids shall be deemed to have been made after careful study and examination of this RFP

with full understanding of its Implications. The Bid should be precise, complete with all details required

as per this RFP document. Failure to furnish all information required by this RFP or submission of Bid

not as per RFP requirements will be at the bidder’s risk and may result in rejection of the bid and the

decision of StockHolding in this regard will be final and conclusive and binding.



Cost of Bidding:

The bidder shall bear all costs associated with the preparation & submission of its bid and

StockHolding will in no case be held responsible or liable for these costs, regardless of the conduct or

outcome of the bidding process

Contents of this RFP Document:

The requirements, bidding procedure, general terms & conditions are prescribed in this RFP document

with various sections

(A) Bids Preparation and Submission Details

(B) Requirement with Bill of Material, Scope of Service and Terms and Conditions

(C) Format for Technical and Commercial Bids

Clarifications regarding RFP Document:

Before bidding, the bidders are requested to carefully examine the RFP Document and the Terms

and Conditions specified therein, and if there appears to be any ambiguity, contradictions, gap(s)

and/or discrepancy in the RFP Document, they should forthwith refer the matter to StockHolding for

necessary clarifications.

A bidder requiring any clarification for their queries on this RFP may be obtained via email to

[email protected]

StockHolding shall not be responsible for any external agency delays.

StockHolding reserves the sole right for carrying out any amendments / modifications / changes in

the bidding process including any addendum to this entire RFP

At any time before the deadline for submission of bids / offers, StockHolding may, for any reason

whatsoever, whether at its own initiative or in response to a clarification requested by bidders, modify

this RFP Document.

All bidders who have received this RFP document shall be notified of the amendment by phone or

e-mail, and all such amendment(s) shall be binding on them

StockHolding reserves the rights to extend the deadline for the submission of bids, if required.

However, no request from the bidders for extending the deadline for submission of bids, shall be

binding on StockHolding.

StockHolding reserves the right to amend / cancel / postpone / pre-pone the RFP without assigning

any reasons

Validity of offer:

The offer should remain valid for a period of at least 90 days from the date of submission



Eligibility Criteria (Documents to be submitted online along with Technical Bid) Important Bidder should upload all supporting documents at the time of submitting technical bid, duly

signed and stamped on their company’s letter head.

SI. Criteria Documents to be submitted by

vendor (bidder)

1 The vendor (bidder) should have registered

office in India

Certificate of incorporation self-

attested by the vendor

2 The vendor (bidder) should be authorized

Value Added Distributor (VAD) of Oracle in

India

A self-declaration by the bidder on

letter head and letter from product

original equipment manufacturer

(OEM) certifying that they are VAD &

provide Manufacturer’s Authorization

Letter (MAF)

(A) BID PREPARATION AND SUBMISSION [ Vendor (bidder) should submit bids online ]

1. Technical Bid

a. The vendor (bidder) will submit the Technical Bid online (Bids must be submitted online on

https://stockholding.auctiontiger.net)

b. The vendor (bidder) should quote only in the format given (Technical Bid for procurement of

branded desktops) - refer ANNEXURE-I

c. There should not be any hidden / conditional costs in the bids and in the event of their presence

in the bid, the bid is liable to be rejected.

d. No indications pertaining to price or commercial terms should be made in the online Technical Bid

submission. If any price indications are made, then the bids may be rejected.

e. No open ended / conditional bid shall be entertained and are liable for rejection.

2. Commercial Bid a. The vendor (bidder) will submit Commercial Bid online (Only technically qualified bidders)

b. The Commercial Bid should be should be as per the prescribed format - refer ANNEXURE-II

3. Submission of Bids

a. The Technical Bid and Commercial Bid must be submitted online. Technical Bid and Commercial

Bid should be complete in all respects and contain all information asked for in this RFP document

b. Technical Bid should be complete in all respects and contain all information and documents,

except price information.

c. The offer should be valid for a period of at least 90 days from the date of submission of bid

d. The vendor (bidder) shall fulfill all statutory requirements as described by the law and Government

notices. The vendor (bidder) shall be solely responsible for any failure to fulfill the statutory

obligations and shall indemnify StockHolding against all such liabilities, which are likely to arise

out of the agency’s failure to fulfill such statutory obligations

e. The vendor (bidder) shall be solely responsible either for any injury, damage, accident to the

workman employed by the vendor (bidder), if any for any loss or damage to the equipment/property

in the areas of work as a result of negligence/carelessness of its deployed resources.



f. No request for any further extension of the above deadline shall be entertained. Delayed and/or

incomplete bid shall not be considered.

g. All employees engaged by the vendor (bidder), if any shall be comprehensively insured for

accidents and injuries by the vendor (bidder) at his/her/their cost

4. Evaluation of Bids

StockHolding will evaluate the bid submitted by the bidders under this RFP. It is Stockholding’s

discretion to decide at the relevant point of time. The eligibility bid submitted by the vendor (bidder)

will be evaluated against the Eligibility criteria set forth in the RFP. The vendor (bidder) needs to

comply with all the eligibility criteria mentioned in the RFP to be evaluated for evaluation.

Non-compliance to any of the mentioned criteria would result in outright rejection of the bidder's

proposal. The decision of StockHolding would be final and binding on all the bidders to this document.

StockHolding may accept or reject an offer without assigning any reason what so ever. The bidder is

required to comply with the requirement mentioned in the RFP. Non-compliance to this may lead to

disqualification of a bidder, which would be at the discretion of StockHolding.

a. Please note that all the information desired needs to be provided. Incomplete information may lead

to non-consideration of the proposal.

b. The information provided by the bidders in response to this RFP document will become the

property of StockHolding.

5. Existing Oracle Exadata Machine configuration:

2 ExaData X2-2 Quarter Rack Machines – 2 Nos. (One each in Primary and DR Sites)

Sr. No. Item Specification

1 2 x Database Servers, each with:

• 2 x Six-Core Intel® Xeon® X5675 Processors (3.06 GHz)

• 96 GB Memory (expandable to 144GB)

• Disk Controller HBA with 512MB Battery Backed Write Cache

• 4 x 300 GB 10,000 RPM SAS Disks

• 2 x QDR (40Gb/s) Ports

• 2 x 10 Gb Ethernet Ports based on the Intel 82599 10GbE Controller

• 4 x 1 Gb Ethernet Ports

• 1 x ILOM Ethernet Port

• 2 x Redundant Hot-Swappable Power Supplies

2 2 x 36 port QDR (40 Gb/sec)

InfiniBand Switches

3 3 x Exadata Storage Servers X2-2 with

12 x 600 GB 15,000 RPM High Performance SAS disks Includes:

• 36 CPU cores for SQL processing

• 1.1 TB Exadata Smart Flash Cache



(B) REQUIREMENT

Stock Holding Corporation of India Limited (StockHolding) intends to refresh its existing Oracle

Exadata Machine (details as mentioned below) with Oracle Exadata Machine (X6-2 One Eighth) at it

Primary and Disaster Recovery (DR) sites

Note: StockHolding reserves the right to alter, addendum or reduce or remove the bill of material

required during the contract period with prior intimation to the vendor (bidder).

Required Bill of Material for Oracle ExaData:

TECHNICAL SPECIFICATIONS

Hardware requirement for each Exadata Database Machine X6-2 Eighth Rack

Sr. No.

Item Qty

1

Oracle Exadata Database Machine X6-2 One Eighth Rack HC Disks Database Server - 2 nos. Exadata Storage Server - 3 nos.

2

Note: One Oracle Exadata Data Machine for Primary and DR Sites

Exadata Database Server specification:

Each Database server should have following specification

Processors 2 Twenty-two-Core Intel® Xeon® E5-2699 v4 Processors (2.2GHz), Each box should have 24 cores active/enabled

DDR4 2400 Memory 256 GB (8 x 32GB) – Expandable to 768 GB (24 x 32GB) via memory kits

Local Disks 4 x 600GB 10K RPM SAS Disks (Hot-Swappable) – Expandable to 8 x

Disk Controller Disk Controller HBA with 1GB Cache – No More batteries

Network 2 x InfiniBand 4X QDR (40Gb/s) Ports (PCIe 3.0) – Both Ports Active

4 x 1GbE/10GbE Base-T Ethernet Ports

2 x 10GbE Ethernet SFP+ Ports (1 Dual-port 10GbE PCIe 2.0 network card based on the Intel 82599 10GbE Controller technology)

Remote Management 1 Ethernet port (ILOM)

Power Supplies Redundant Hot-Swappable power supplies and fans



Exadata Storage Server specification:

Each Exadata Storage server should have following specification

Processors 2 Ten-Core Intel® Xeon® E5-2630 v4 2.2 GHz - The numbers of enabled cores in each storage server should be 10

DDR4 Memory 128 GB (8 x 16GB)

Disks 6 x 8 TB 7.2K RPM High Capacity SAS (hot-swap) – 3.5” disk size

Flash 2 x 3.2 TB Flash Accelerator F320 PCIe Card

Non Volatile Memory Express (NVMe) protocol

Disk Controller Disk Controller HBA with 1 GB Cache - No more batteries

Network 2 InfiniBand 4X QDR (40Gb/s) Ports (PCIe 3.0) – All Ports Active

Embedded Gigabit Ethernet Ports for management connectivity

Remote Management

1 Ethernet port (ILOM)


The proposed / delivered Bill of Material should integrate with our existing Infrastructure and work seamlessly. Any equipment/ consumable/ services or any other thing required to make the solution work will be provided by Oracle and/or Oracle partner at no additional cost to Stock Holding Corporation of India Limited

Terms and Conditions

(1) Payment:

(a) 50% payment on completion of delivery & on submission of invoice, delivery challan, back-to-back

support, on-site warranty confirmation from product OEM for the entire Bill of Material

(b) Balance 45% payment will be made on completion of installation of the entire Bill of Material and

on submission of installation report duly signed by vendor (bidder) and Stock Holding Corporation

of India Limited official(s).

(c) Balance 05% payment will be made submission of performance bank guarantee of 05% value of

purchase order from banks other than co-operative bank. The bank guarantee (BG) should be

valid for the entire warranty period.

(d) Applicable penalty will / may be recovered from the payment(s).

(e) Applicable TDS will be recovered (deducted) from the payment(s)

(2) Location Details (contact numbers will be shared to shortlisted bidder)

S/N. Location Details Location Quantity of Oracle Exadata

Database Machine (Nos.)

1. Stock Holding Corporation of India Limited SHCIL House, Plot No. P-51, TTC Industrial Area, MIDC, Opposite L&T Infotech, Mahape, Navi Mumbai - 400710

Mahape (Navi Mumbai)

1



2. C/o Sify Technologies IDC, Cyber Park, Plot no 76 & 77, Electronic City Phase - 1, Bengaluru 560 100.

Bengaluru (Karnataka)

1

(3) Delivery:

8 to 10 weeks from the date of purchase order. For those locations where road / entry permit is

required, vendor (bidder) has to arrange for road / entry permit at his own cost. It will be the sole

responsibility of the vendor to submit required form for release of shipment.

(4) Unboxing/Unpacking, Installation and Configuration/Implementation:

It will be the sole responsibility of Oracle India Pvt. Ltd. The shortlisted vendor will only deliver the

entire Bill of Material to Stock Holding location(s) as mentioned in this RFP.

(5) Warranty/Support:

The entire Bill of Material will be with one year support directly from Oracle India Pvt. Ltd.

(6) Scope of Work: (a) The vendor (bidder) will deliver the entire bill of material to Stock Holding locations as mentioned

in this RFP. (b) The unboxing, unpacking, installation and support will be sole responsibility of Oracle India Pvt.

Ltd. However, the vendor (bidder) will quote for One-year support, installation and configuration on behalf of Oracle India Limited.

(c) Vendor (bidder) hereby indemnify, protect and save StockHolding against all claims, losses, costs, damages, expenses, action suits and other proceedings, resulting from infringement of any patent, trademarks, copyrights etc. or such other statutory infringements in respect of all the equipment offered by the vendor. Any publicity by vendor (bidder) in which name of StockHolding is used should be done only with the explicit permission of StockHolding. Vendor (bidder) will sign Non-Disclosure Agreement and should be valid till warranty period.

(d) ExaData Database Machine - (HW Installation Services) – to be done by Oracle India Private Limited

1) Site and installation planning;

2) Installation and configuration of hardware and operating system software;

3) Power-on hardware;

4) Bring-up operating system on hardware;

5) Installation verification;

6) Verification of firmware levels;

7) Physical connection to your network: and

8) Build diagrams and Bill of Materials.

(e) Exadata Database Machine - Configuration Services (ACS) – to be done by Oracle India

Private Limited

1) Configure Exadata Storage Servers: 2) Setup database connectivity;

3) Configure shared storage;



4) Configure logins and network addresses;

5) Create a cell, cell disks and grid disks;

6) Set up configuration files for a database server host;

7) Install Oracle Database including Automated Storage Management (ASM), Cluster Ready Services (CRS) and Real Application Clusters (RAC) and Oracle Virtual Machine (OVM);

8) Install any required database patches as listed in the Critical Issue My Oracle Support document;

9) Create ASM disk group for Oracle Exadata Storage Server Software; and

10) Create Oracle default database consisting of up to (2) RAC clusters and up to four (4) OVM.

(f) The proposed / delivered Bill of Material should integrate with our existing Infrastructure and work seamlessly. Any equipment/ consumable/ services or any other thing required to make the solution work will be provided by Oracle and/or Oracle partner at no additional cost to Stock Holding Corporation of India Limited

(7) Taxes & levies:

(a) Applicable taxes payable at actual as per prevailing rate of taxes as per Government notification

(b) In case of tax exemption or lower TDS; vendor has to submit letter from Government Authority for

tax exemption or lower TDS (to be submitted along with each of the invoice(s)

(c) Octroi / Entry tax is payable at actual on submission of original Octroi / Entry tax receipt in the

name of “Stock holding Corporation of India Limited”

(8) Penalty:

Penalty of 1% of purchase cost per day subject to maximum 5% will / may be levied by stock

Holding Corporation of India Limited for delay in delivery beyond 6 to 8 weeks

This above-mentioned penalty may / will be deducted (recovered) from the balance 10% amount

of submitted performance bank guarantee which is retained for support as final payment.

However, the penalty may / will be waived off for non-performance due to reasons mentioned in

the Force Majeure or because of stock Holding Corporation of India Limited. In such case(s) the

vendor should notify and produce / bring the relevant communication and proof to stock Holding

Corporation of India Limited promptly of any failure to perform or delay in performing due to any of

the above reasons for the penalty to be waived off.

(9) Force Majeure:

The vendor (bidder) will not be held responsible for breach of executing any obligation or delay in

executing any obligations during below given circumstances / conditions:

(a) War, Riots, Strike, Fire, Flood, Earthquake, Storm, Epidemic breakout, Power failure, Theft etc.

(b) Any Governmental priorities (Necessary proof for validation viz. Govt. Gazette notifications,

Leading Newspaper reports, etc. should be made available)

(c) Sabotage or omission of StockHolding



(10) Dispute Resolution:

In the event of any dispute arising out of or in connection with this Order, the parties shall use their

best endeavor to resolve the same amicably AND if the dispute could not be settled amicably, the

matter shall be settled in the court under Mumbai jurisdiction only. The final payment will be released

only after the vendor (bidder) complies with above-mentioned clause



ANNEXURE-I

Technical Bid Format

Vendor should quote each of the sub-component(s) of the quoted equipment for

Sr. No.

Item Qty Compliance (Yes/ No)

1

Oracle Exadata Database Machine X6-2 One Eighth Rack HC Disks Database Server - 2 nos. Exadata Storage Server - 3 nos.

2

Note: One Oracle Exadata Data Machine for Primary and DR Sites

Exadata Database Server specification:

Each Database server should have following specification

Item Specifications / details Compliance (Yes/ No)

Processors 2 Twenty-two-Core Intel® Xeon® E5-2699 v4 Processors (2.2GHz), The numbers of enabled cores in each Database server should be 22

DDR4 2400 Memory

256 GB (8 x 32GB) – Expandable to 768 GB (24 x 32GB) via memory kits

Local Disks 4 x 600GB 10K RPM SAS Disks (Hot-Swappable) – Expandable to 8 x

Disk Controller Disk Controller HBA with 1GB Cache – No More batteries

Network 2 x InfiniBand 4X QDR (40Gb/s) Ports (PCIe 3.0) – Both Ports Active

4 x 1GbE/10GbE Base-T Ethernet Ports

2 x 10GbE Ethernet SFP+ Ports (1 Dual-port 10GbE PCIe 2.0 network card based on the Intel 82599 10GbE Controller technology)

Remote Management





Exadata Storage Server specification:

Each Exadata Storage server should have following specification

Item Specifications / details Compliance (Yes/ No)

Processors 2 Ten-Core Intel® Xeon® E5-2630 v4 2.2 GHz - The numbers of enabled cores in each storage server should be 10

DDR4 Memory

128 GB (8 x 16GB)

Disks 6 x 8 TB 7.2K RPM High Capacity SAS (hot-swap) – 3.5” disk size

Flash 2 x 3.2 TB Flash Accelerator F320 PCIe Card

Non Volatile Memory Express (NVMe) protocol

Disk Controller

Disk Controller HBA with 1 GB Cache - No more batteries

Network 2 InfiniBand 4X QDR (40Gb/s) Ports (PCIe 3.0) – All Ports Active

Embedded Gigabit Ethernet Ports for management connectivity

Remote Management


Power Supplies

Redundant Hot-Swappable power supplies and fans

SI. Description Number and location details

1 Head office or Registered office in India

2 Other offices in India



ANNEXURE-II

Commercial Bid Format

SI. Requirement Qty Price in INR exclusive of Taxes

and Levies

Remarks

1. Oracle Exadata Database Machine X6-2 Eighth Rack HC Disks having Database Server - 2 nos. Exadata Storage Server - 3 nos.

2

2. One year Support for Oracle Exadata Database Machine X6-2 Eighth Rack (directly from Oracle)

2

3. Hardware Installation Services directly from Oracle

--

4. Configuration Services directly from Oracle

--

Note: All the above prices should be exclusive of all applicable local taxes and levies

Note:

Bidder must take care in filling price information in the Commercial Offer, to ensure that there are no

typographical or arithmetic errors. All fields must be filled in correctly. Please note that any Commercial

Offer, which is conditional and / or qualified or subjected to suggestions, will also be summarily

rejected. This offer shall not contain any deviation in terms & conditions or any specifications, if so

such an offer will also be summarily rejected.



Compliance Statement

(To be submitted along with technical bid) Subject: RFP for Refresh of Oracle Exadata Machines

Ref: RFP IT-01/2016-17 Dated 26-04-2016

DECLARATION We understand that any deviations mentioned elsewhere in the bid will not be considered and

evaluated by the Stockholding. We also agree that the Stockholding reserves its right to reject the bid,

if the bid is not submitted in proper format as per subject RFP.

Compliance Compliance Remarks / Deviations

(Yes / No)

Terms and Conditions

Technical Specifications

Scope of Work

Any other T&C in this RFP (If left blank it will be construed that there is no deviation from the specifications given above) Date Signature with seal

Name :

Designation :



Details of the Bidder

Details filled in this form must be accompanied by sufficient documentary evidence, in order to

facilitate StockHolding to verify the correctness of the information.

1) Name of Company:

2) Postal Address:

3) Telephone, Mobile and Fax Numbers:

4) Name and designation of the person authorized to make commitments to StockHolding

5) Email Address:

6) Website address of the Company:

7) Year of commencement of Business:

8) Sales Tax / VAT / CST Registration Number:

9) Service Tax Registration Number:

10) Authorized product partner / dealer:

11) Complete company name with address, contact person, Telephone No(s)., email address on

which the Purchase Order should be placed if contract is awarded

Place:

Date: Signature of authorized official, designation and stamp