RFP Reference: BRKGB:HO:IT:2019:002 Dated 20 September ...HDMI - Yes Monitor Size - 19.5 Monitor Resolution - 1600 x 900 Monitor Certification - TCO 8 Certified Keyboard - STANDARD

RFP Reference: BRKGB:HO:IT:2019:002 Dated 20th September 2019 Empanelment of vendors for supply of Computer Hardware and Peripherals

Annexure 1

(This letter should be on the letterhead of the Vendor duly signed by an authorized signatory)

The General Manager

Baroda Rajasthan Kshetriya Gramin Bank

Head Office

Plot No-2343, 2nd Floor,

Aana Sagar Circular Road

Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

Dear Sir, 1. Having examined the Tender Documents including all Annexures, the receipt of which is

hereby duly acknowledged, we, the undersigned offer to supply, deliver, implement and commission ALL the items mentioned in the ‘Request for Proposal’ and the other schedules of requirements and services for your bank in conformity with the said Tender Documents in accordance with the schedule of Prices indicated in the Price Bid and made part of this Tender.

2. If our Bid is accepted, we undertake to abide by all terms and conditions of this tender and also to comply with the delivery schedule as mentioned in the Tender Document.

3. This Bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us.

4. The proposed hardware / software to be supplied will be free of malware, free of any obvious bugs and free of any covert channels in the code (of the version of the application being delivered as well as any subsequent versions/ modifications done).

5. In competing for and if the award is made to us, in executing the subject Contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

6. We certify that we have provided all the information requested by the bank in the format requested for. We also understand that the bank has the exclusive right to reject this offer in case the bank is of the opinion that the required information is not provided or is provided in a different format.

Yours faithfully,

Authorized Signatory

Name:

Designation: Vendor’s Corporate Name

Address

Email and Phone #

Date:


Annexure 2

Technical Specification for Desktop

Make –

Model-

Processor Make - Intel/AMD Complied Y/N

Processor - Intel Core i3 8100 or higher / Ryzen 3 2200 G or higher.

Chipset - Intel H370/B360 /AMD B300 chipset or higher

Graphics Type - Integrated

Graphics - HD Graphics

Operating System (Pre-Loaded) -

Windows 10 Pro

Hard Disk - 1000 GB HDD 7200 RPM or higher

Type of RAM - DDR 4

RAM Speed - 2666 or higher

RAM Size - 4 GB or higher

RAM Expandability - 32 or higher

DIMM Slots - 2 or more

Internal Bays - 1 or more

External Bays - 1 or more

Optical Drive - Yes

Network Connectivity - 10/100/1000 on board Integrated Gigabit Port

Bluetooth/Wi-Fi Strictly No

Expansion Slots (PCI) - 1

Expansion Slots (PCIe x 1) - 1

Expansion Slots (PCIe x 16) - 1

USB Port 2.0 - 4

USB Port 3.1 Gen 1 - 4

Serial Port - Yes

Parallel Port - Yes

VGA - YES

HDMI - Yes

Monitor Size - 19.5

Monitor Resolution - 1600 x 900

Monitor Certification - TCO 8 Certified

Keyboard - STANDARD

Mouse - OPTICAL

Power Efficiency - 90% or Higher

Energy Star for the given Model - Yes

YES

ROHS Compliance - Yes YES

Warranty - 3 Years onsite

AUDIO PORTS Line in (stereo 3.5mm),Line out(stereo 3.5mm) Microphone -in (stereo 3.5mm)


Technical Specification for Multi-Function Machine (Laser Printer)

Make –

Model-

Item Specification Complied Y/N Printer Type Mono, Laser

Cartridge Type Composite

Features Print, scan,copy, fax

Print/copy speed 20 PPM (A4)

Print resolution 600*600 DPI

Input paper size A4, LGL

Memory (RAM) 128 MB

Feeder Type ADF

ADF Capacity 35 Sheets

Input tray capacity 150 sheets

Processor speed 600 Mhz

Connectivity USB, LAN

warranty 1 year onsite


Technical Specification for Passbook Printer

Make –

Model-

Parameters Specification Required Complied

Y/N

Number of Pins 24 Pins

Number of Columns 94 columns at 10 CPI

Print Speed @ High Speed Draft 10 CPI 510 CPS @ 10 CPI High Speed Draft

Draft at 10 CPI 370 CPS @ 10 CPI (Draft)

LQ at 10 CPI 125 CPS @ 10 CPI

Input/Line buffer 64 K Bytes

Print Head Life Minimum 400 Million Strokes

Ribbon life 10 Million characters

Interface RS232, USB 2.0(Full Speed), Centronics

Noise Should be less than 54 db

Drivers support Microsoft® Windows® 10,Microsoft® Windows® 8, Microsoft® Windows® 7, DOS

Compatible Software Should be compatible with Finacle

Printing Method Bi-directional with logic seeking printing

Warranty 3 Years onsite


Technical Specification for Server

Make –

Model-

Server:

Server should be scalable and support Up to 2 processor and 192 GB Memory with

Dual port Giga LAN port Dual power & Fan QTY Compliance

(Y/N)

Form Factor Tower -

Processor Name & Family Intel® Xeon® Scalable series -

Motherboard Type

Latest Intel Based Motherboard and should support 2 Processor from Day one 1

Processor Intel -Gold 5218 Processor 2.3 GHz 16 22 MB 125W 2 @ 10.4 GT/s 2666 MT or Higher 1

RAM (Memory) 32GB Dual Rank DDR4-2933 CAS-21-21-21 Registered Smart Memory Kit 4

Hard Drive 1.2TB SAS 10K HDD with up to 8 Hot Plug Hard Drives support 1

Power Supply & FAN Dual, Hot Plug, Redundant Power Supply (1+1), With 2 FAN 1

OS Latest Window Server Lic & all required Lic along with server hardware 1

Memory slots Minimum 16 DIMM slot or higher 1

PORTS Minimum 1-VGA,1-SERIAL , 8 USB, or higher Should be available from day one 1

RAID Controller Server should ready with RAID configuration 1

Network Port Dual-Port 1GbE 1

Optical Drive DVD +/-RW, SATA, Internal 1

Warranty 3 years onsite OEM site . 1


Annexure 3

Proforma of letter to be given by all the Vendors participating in the Empanelment of

vendors for supply of Computer Hardware and Peripherals - RFP on their official

letterheads

The General Manager

Baroda Rajasthan Kshetriya Gramin Bank Head Office



Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

Sir,

Sub: Empanelment of vendors for supply of Computer Hardware and Peripherals - RFP

no……….

Further to our proposal dated XXXXXXX, in response to the tender Document (hereinafter

referred to as “TENDER DOCUMENT”) issued by Baroda Rajasthan Kshetriya Gramin Bank (“the

Bank”) we hereby covenant, warrant and confirm as follows:

We hereby agree to comply with all the terms and conditions / stipulations as contained in the

RFP and the related addendums and other documents including the changes made to the original

tender documents issued by the Bank shall form a valid and binding part of the aforesaid RFP

document. The Bank is not bound by any other extraneous matters or deviations, even if

mentioned by us elsewhere either in our proposal or any subsequent deviations sought by us,

whether orally or in writing, and the Bank’s decision not to accept any such extraneous conditions

and deviations will be final and binding on us.

Yours faithfully,


Name:

Designation:

Vendor’s Corporate Name

Address

Email and Phone #


Annexure 4

(This letter should be on the letterhead of the OEM / Manufacturer duly signed by an authorized signatory)

The General Manager


Head Office



Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

Sub: Undertaking of Authenticity for Computer Hardware and Peripherals Supplied

Ref : Tender No.__________________ dated _________________ and our quotation No.____________ dated _____________

With reference to the Computer Hardware and Peripherals being supplied /quoted to you vide our invoice no/quotation no/order no.__________________ Cited above.

We hereby undertake that all the components/parts/assembly/software used in the Computer Hardware and Peripherals under the above shall be original new components/parts/ assembly /software only, from respective OEMs of the products and that no refurbished/duplicate/ second hand components/parts/ assembly / software are being used or shall be used.

Should you require, we hereby undertake to produce the certificate from our OEM supplier in support of above undertaking at the time of delivery/installation. It will be our responsibility to produce such letters from our OEM supplier’s at the time of delivery or within a reasonable time.

In case of default and we are unable to comply with above at the time of delivery or during installation, for the Computer Hardware and Peripherals already billed, we agree to take back the Computer Hardware and Peripherals without demur, if already supplied and return the money if any paid to us by you in this regard.

We _____________________________________ (system OEM name) also take full responsibility of both Parts & Service SLA as per the content even if there is any defect by our authorized Service Centre/ Reseller/SI etc.

Authorised Signatory

Name:

Designation:

Place:

Date:


Annexure 5

Eligibility Criteria Compliance for empanelment of vendors for supply of Computer Hardware and Peripherals to be directly met by the bidding Vendor

Eligibility Criteria Complied ( Yes/No)

Supporting Required

OEM The OEM / Principal HW / SW vendors should Be in Core business of providing Computer Hardware at Least for a period of last three years. (As on RFP date)

Letter of acceptance for compliance

Must have Net Profits in any of the three years out of the previous four financial years - 2016-17, 2017-18 and 2018-19 OR Minimum turnover in Indian operations should not less than Two Hundred crores per year from Computer hardware devices as per last three years audited financial statement.

Audited financial statements

Have received ISO 9001:2008 & 14001:2004 certifications for manufacturing facility from where the equipment’s will originate.

Copies of ISO certification

Should have support office across Rajasthan.

Detailed of Support

OEM Should have BIS certificate Copies of BIS certification

The OEM / Principal HW vendor should be certified with Green Peace rating of 4 and above (OR) any other similar rating

Proof of compliance document to be submitted

Bidder Should be in supply and support business Computer Hardware devices & it’s Peripherals at least for a period of last five years.

A self-certified letter in compliance

Have a copy of ISO 9001:2008 certification

Copies of ISO certification

Minimum turnover in Indian operations should be not less than Fifty crores per year from Computer hardware and devices as per last three years as per the audited financial statement (Turn Over required for every year, not average of three year).

Copy of the last three years audited financial statements

Should have support offices across the Rajasthan

Detailed of Support


Have a letter from OEM regarding the unconditional acceptance of terms and condition related to support for if vendor fails to do so (Annexure 6)

Unconditional Acceptance letter from OEM

The bidder should have technically qualified engineers who have expertise and certification to resolve any hardware devices

Self-certified letter certifying - having technically qualified engineers

Should have received MAF (Manufacturer Authorization Form) from OEM

Copy of MAF from OEM

The bidder should have supplied & supported Computer hardware of similar nature mentioned in annexures which should be Not less than 1 crore or 500 numbers in last three year

A self-certified letter to be submitted

For late delivery the LD clause would be applicable @ 1% of the order value inclusive of all taxes, duties, levies etc except GST, per week or part thereof subject to a maximum of 5%. LD clause won’t be applicable for delay in installation due to the reasons attributed to Bank i.e. site not ready

A self-certified letter to be submitted for meeting the delivery schedule and accepting the LD clause along with a copy of the respective OEM’s confirming to adhere the delivery schedules.

Should not be blacklisted / debarred by any Statutory or Regulatory Authorities in the past 1 year (As on 1st April 2019)

A self certified letter to be submitted

Should have GST Number Copy of GSTN

All supporting documents should be attached in the sequence as per point number 2.13-Eligibility

cum Technical Proposal Format.


Annexure 6

(This letter should be on the letterhead of the OEM / Manufacturer duly signed by an authorized signatory)

The General Manager


Head Office



Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

Dear Sir,

We ……………………………………………………………… (Name of the Manufacturer) who are established

and reputable manufacturers of …………………………………… having factories at ………, …………, ………,

…………… and …………… do hereby authorize M/s ……………………… (who is the vendor submitting

its bid pursuant to the Request for Proposal issued by the Bank) to submit a Bid and negotiate

and conclude a contract with you for supply of equipments manufactured by us against the

Request for Proposal received from your Bank by the Vendor and we have duly authorised the

Vendor for this purpose.

We hereby extend our guarantee and warranty as per terms and conditions of the RFP and the

contract for the equipment and services offered for supply against this RFP by the above-

mentioned Vendor, and hereby undertake to perform the obligations as set out in the RFP in

respect of such equipments and services.

We assure you that in the event of M/s ……………………… not being able to fulfil its obligation as

M/s ……………………… Service provider in respect of the standard …………………………………… (OEM

Name) warranty terms, …………………………………… (OEM Name) would continue to meet these

“…………………………………… (OEM Name) warranty Terms” through alternate arrangements.

Yours Faithfully

Authorised Signatory

(Name:

Phone No. Fax E_mail )


Annexure 7

Proforma of letter to be given by all the Vendors participating in the Empanelment of

vendors for Computer Hardware and Peripherals - RFP on their official letterheads

The General Manager


Head Office



Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

Sir,

Sub: Undertaking for non-blacklisting – RFP No………

Further to our proposal dated XXXXXXX, in response to the tender Document issued by Baroda

Rajasthan Kshetriya Gramin Bank (“Bank”) we hereby covenant, warrant and confirm as follows:

1. We are not blacklisted by Public Financial Institutions, Public Sector Bank, RBI or IBA or

any other Government agencies during last three years.

2. We are not involved in any legal case that may affect the solvency / existence of our firm

or in any other way that may affect capability to provide / continue the services to bank.

Yours faithfully,


Name:

Designation:

Vendor’s Corporate Name

Address

Email and Phone #


Annexure 8

BID SECURITY FORM

(FORMAT OF BANK GUARANTEE (BG) IN LIEU OF EARNEST MONEY DEPOSIT)

The General Manager


Head Office



Vaishali Nagar,

Ajmer (Rajasthan)

PIN-305004

WHEREAS _________________________ (hereinafter called “the Bidder”) has submitted its bid dated_______ (date of submission of bid) for providing hardware and software in response to Baroda Rajasthan Kshetriya Gramin Bank’s Request for Proposal ( RFP ) No. ________ (hereinafter called “the Bid” ).

KNOW ALL PEOPLE by these presents that WE______________(name of bank) of ____________ (name of country) having our registered office at______________ (address of bank) (hereinafter called “the Bank”) are bound unto Baroda Rajasthan Kshetriya Gramin Bank (hereinafter called “the Purchaser”) in the sum of___________ for which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the common seal of the said Bank this _____ day of_______ , 20___.

THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or

2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity :

(a) fails or refuses to execute the mutually agreed Contract Form if required; or

(b) fails or refuses to furnish the Performance Security, in accordance with the Terms and Conditions of the Contract;

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including 45 days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

Notwithstanding any other term contained herein

a) this guarantee shall be valid only up to _________________ ( Insert Guarantee End Date ) whereupon it shall automatically expire irrespective of whether the original guarantee is returned to the Bank or not; and

b) the total liability of Bank under this guarantee shall be limited to Rs. ...........................

Place :

SEAL Code No. SIGNATURE.

NOTE:

1. BIDDER SHOULD ENSURE THAT THE SEAL & CODE NO. OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF BG

2 STAMP PAPER IS REQUIRED FOR THE BG ISSUED BY THE BANKS LOCATED IN


Commercial Bid Format

S. No. HW Particulars

Qty Unit Rate Total Amt

A. Computer Hardware and Peripherals 1 Desktop(With 3

Year Warranty) 1000

2 Multi-Function Printer (With 1 Year Warranty)

200

3 Passbook Printer (With 3 Year Warranty)

225

4 Server (With 3 Year Warranty)

3

Note

Bidder has to quote for all items, L1 will be decided item wise. The Quantity mentioned here is approximate and Bank reserves the right to alter the

quantity as per its requirement.

Terms & Conditions:

All the commercial value should be quoted in Indian Rupees. The amount quoted is inclusive of all taxes, duties, levies, etc. except GST/CGST/IGST

which will be payable on actual on production of original receipt. Bank will deduct applicable TDS, if any, as per the law of the land. Further, we confirm that we will abide by all the terms and conditions mentioned in the

Request for Proposal document. Place: Date: Seal & Signature of the bidder