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Strategic Purchasing Division Operation Contracts Cost

ReductionFriday March 13, 2009 Presented by

Calvin D. Wells, Deputy DirectorStrategic Purchasing Division

Pre-Bid Conference S94-T29922 Alcohol and Controlled Substance Testing

Services for the Human Resources Department

Tuesday, June 15, 2021

Maira ArtolaSr. Procurement Specialist

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PRE-BID CONFERENCEAGENDA

I. Opening Remarks Maira Artola

Sr. Procurement Specialist

II. Solicitation Overview Maira Artola

III. Office of Business Opportunity OBO

IV. Project Scope and Overview HR Representative

V. City of Houston E-bid Website Maira Artola

VI. Questions & Answers

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II. Solicitation Overview

This RFP is to select a laboratory certified by the substance and Mental Health Services Administration (SAMHSA) as part of the U.S Department of Health and Human Services (DHHS) to perform alcohol and controlled substance testing services to detect the presence of drugs including but not limited to, the following groups: amphetamines, cocaine, opiates, phencyclidine, and marijuana. It is the policy of the City of Houston (“City) to achieve a drug-free workforce and to provide a workplace that is free from the use of illegal drugs, substance abuse, and alcohol abuse.

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II. Solicitation Overview

Award of the Contract will be made to the proposer offering the best value meeting specifications. Proposer(s) will be evaluated based on the scope of work listed in the RFP.

This is for a three (3) year contract with two (2) one‐year options to renew annually, for a maximum five‐year contract term for Alcohol and Controlled Substance Testing Services for the Human Resources Department.

MWBE Goal: 11%

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RFP Important Dates & Details

• Pre‐Bid Questions Due: Tuesday, June 22, 2021 @ 10:00 AM (CST) to maira.artola@houstontx.gov.

• Bids Due: Thursday, July 8, 2021 @ 10:00 AM (CST) City Secretary’s Office 

City Hall Annex, Public Level900 Bagby St., Houston, TX 77002

To be considered for award, please submit the electronic bid formand the forms listed in Section 2.1 Table 1, including the OfficialSignature Page, which must be signed by a company officialauthorized to bind the company.

Sealed bids should be labeled with the assigned Solicitation Number(S94‐T29922) and the RFP Title (Alcohol and Controlled SubstanceTesting Services for Human Resources).

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ADDITIONAL INFORMATION AND SPECIFICATIONS CHANGES:

Responses to questions received from potential Bidder(s) and any changes to specifications shall be confirmed in writing by Letter(s) of Clarification and will be posted under the solicitation file, prior to the Bid due date.

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III. City of Houston Office of Business Opportunity

MWBE Goal Requirements  Hire Houston First Pay or Play

Office of Business Opportunity Contacts:HHF: Neil Polansky 832-393-0951- www. Houstontx.gov/obo/hirehoustonfirst.comPay or Play: Brianne Maxwell-832-393-0633MWBE: Shanita Pettway-832-393-0635

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IV. PROJECT SCOPE AND OVERVIEW

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PROJECT SCOPE AND OVERVIEWKEYPOINTS

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The RFP is to select a laboratory certified by the Substance Abuse and Mental Health Services Administration (SAMHSA) as part of the U.S. Department of Health and Human Services (DHHS) to perform alcohol and controlled substance testing services to detect the presence of drugs, including but not limited to, the following groups: amphetamines, cocaine, opiates, phencyclidine, and marijuana.

Provide for approximately 10,000 collections, 10,000 controlled substance screens, and 1,500 alcohol screens per calendar year. The laboratory provider must be capable of providing split specimen collection services to both the U.S. Department of Transportation (USDOT) and non-USDOT personnel for controlled substances as necessary, on any portion or all of the collected specimens. While workload numbers cannot be guaranteed, the laboratory must be able to accommodate up to 125 or more collections on any given day. A network of collection sites must be able to support these numbers to ensure that City employees do not experience excessive down time waiting to be processed at collection sites.

Provide hair sample analysis drug screens that are tested twice, for both the hair sample and the wash done on the hair sample, before a confirmed positive result is reported to the City. These results must be verified by the Medical Review Officer (MRO). The MRO is certified by the American College of Occupational and Environmental Medicine or the American Association of Medical Review Officers. The level to be tested for a positive result will be in accordance with the established industry standards as defined by the testing laboratory.

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PROJECT SCOPE AND OVERVIEWKEYPOINTS

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COH may request oral testing in the services to be provided by Contractor by giving the Contractor’s three days’ advance written notice. Upon receipt of the notice, Contractor shall provide oral testing services for the amount set on the fee schedule.

Provide a chain of custody form and procedure to ensure donor confidentiality consistent with current SAMHSA and/or USDOT guidelines as applicable.

At least one (1) collection site which will operate (on call is acceptable) 24 hours a day, 7 days a week, holidays included. And At least four (4) of the collection facilities should be affiliated with an urgent care or medical treatment operation to coordinate and provide post-accident with injury treatment and drug testing simultaneously.

Provide for remote and mobile collection units to off-site locations that may include, but are not limited to, remote work areas, accident sites, hospitals, medical treatment facilities, etc.

Provide at least two (2) collectors, trained in the collection protocols, that are bilingual in Spanish and English to be available at each collection facility during times of specimen collection for the purpose of explaining the procedures and maintaining the chain of custody.

Provide alcohol-testing services that meet USDOT requirements at all collection locations.

If electronic solutions/software for scheduling/requesting drug/alcohol test is available please provide details and feedback as requested.

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V. CITY OF HOUSTON E-BID WEBSITE

http://purchasing.houstontx.gov

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VI. Questions & Answers

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For questions and answers to be a part of this official RFP process, they must be in writing and electronically submitted to the Strategic Procurement Division’s designated Representative, Maira Artola via email to maira.artola@houstontx.gov, no later than 10:00 a.m., Wednesday, June 22, 2021.

Responses to official questions will be posted  under the solicitation file as a Letter(s) of Clarification, prior to the RFP due date.