RFP for development of integrated residential cum commercial complex 21 May.pdf

8/10/2019 RFP for development of integrated residential cum commercial complex 21 May.pdf

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SELECTION OF ARCHITECTURAL/PLANNING FIRM FOR DEVELOPMENT OF INTEGRATED RESIDENTIAL CUM COMMERCIAL COMPLEX OVER 3.39 HECTARES (8.39 ACRES)

OF LAND

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RFP No.705/EM/BDA Date.17.05.2014

REQUEST FOR PROPOSAL

SELECTION OF ARCHITECTURAL/PLANNING FIRM

FOR

DEVELOPMENT OF INTEGRATED RESIDENTIAL CUM

COMMERCIAL COMPLEX OVER 3.39 HECTARES (8.39

ACRES) OF LAND AT SUBUDHIPUR, BHUBANESWAR,

ODISHA

ISSUED BY

BHUBANESWAR DEVELOPMENT AUTHORITY

Akash Shova Building, Pandit Jawaharlal Nehru Marg

Bhubaneswar751001, Orissa


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5.Product Mix:

The tentative product mix Residential HIG/MIG; Commercial shopping complex, amenities,

parks/green spaces, physical/social infrastructure as per applicable norms.

General Condition of Contract

6.Detailed Scope of Services

The selected Architectural/Planning Firm would be required to provide end-to-end service for the

Project. The detailed scope of services, which inter alia includes but not limited to, are as follows:

Stage 1: Conceptual Design

Preparation of design brief in consultation with BDA, ascertain BDAs requirements,examine site constraints/ potential and obtain consent of BDA on the design brief

Preparation of drawings and documents to enable BDA to get done the detailed

survey and soil investigation at the site of the project

Preparation of conceptual design (with multiple option, if required) with reference to

BDAs requirements as per the defined Project Component and preparation of

indicative cost estimate at OPWD / market rate

Stage 2: Preliminary Drawings and Design

Carry out Modification in the conceptual design considering the design suggestions ofBDA;

Preparation of Architectural schematic drawing, if required, and details based on the

approved concept plan;

Obtaining consent from BDA on the preliminary/ conceptual drawings, sketches, study

model etc. along with preliminary cost estimate;

Stage 3: Drawings for Statutory Approval

Preparation of necessary drawings and layout plan for obtaining statutory approvals

and assisting BDA for obtaining necessary statutory approvals, clearances from other

statutory body/ local authority as applicable;

Carry out required due diligence for ensuring compliance of all codes standards and

legislation as applicable;

Stage 4: Working Drawings

Preparation of required working drawings and details;

Preparation of specifications, schedule of quantities and detailed cost estimates;

Assisting BDA in finalizing / approving the various elements, components, materials &

brand names;

Estimation of the proposed time limit to complete the project with CPM / PERT charts;


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Stage 5: Contractor Selection

Preparation of Notice Inviting Tender (NIT) including detailed BOQ and Instruction to

Bidders;

Assistance to BDA for issuing Tender Document for selection of the Contractor;

Assistance to BDA for Bid Clarification in the Pre-Bid Meeting;

Bid Process Management for selection of Contractor including drafting of the

Construction Contract and getting this legally vetted and approved by BDA;

Stage 6: Construction

Visit the project site once in fortnight, to inspect and evaluate quality and progress of

the construction works and submit the visit report to BDA within three days from the

date of visit. The visit should comply to all doubts with the satisfaction of BDA. The

expenses of such visit shall be borne by the selected firm;

Provide necessary clarification on any identified discrepancy / ambiguity in drawings /

specifications etc.;

Provide interpretation of the drawings / specifications;

Assist BDA in organizing stakeholder meetings (if required) on any disputes/

bottlenecks arise during implementation process and suggest BDA the requisite

remedial measures;

Submission of periodical progress report for BDA on the project;

Assisting BDA in identification of defects in the construction work and suitable

measures for rectification;

Stage 7: Completion Stage

Issuance of Project Completion Recommendation to BDA for issuing required

completion certificate to the Contractor;

Prepare and issue two sets of as built drawings including services and structures;

Assisting BDA to identify defects during Defect Liability Period and assist in mitigation

of those defects with proper methodology;

Any ancillary services required for successful execution of the project;

7.Deliverables

Upon selection of the successful bidder viz. Architectural/Planning Firm, the selected firm would

be required to submit the following deliverables to BDA from time to time. The lists of

deliverables which inter alia includes but not limited to are as follows:

Stage 1: Concept Design

Inception Report containing design brief and development parameters

Conceptual Design on the proposed project in the form of Site Layout plan

and conceptual floor plans

Report on Requirement Analysis & Indicative cost estimate


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Stage 2: Preliminary Drawings and Design

Architectural schematic drawing incorporating the changes in the stage 1,

and details based on the approved concept plan;

Conceptual sketches, study model and preliminary cost estimate

Stage 3: Statutory Approval

All necessary designs/ drawings for obtaining required approvals

Provide necessary clarifications as compliance requirement for obtaining

necessary approvals

All necessary action for obtaining Environmental Clearance, AAI clearance as

required

Stage 4: Detailed Design Stage

Detailed Design Report

Working Drawings Detailed Schedule of Quantity

Detailed Schedule of Specifications

Implementation Schedule

Stage 5: Contractor Selection

Notice Inviting Tender (NIT) including detailed BOQ and Instruction to

Bidders

Assistance to BDA for issuing Tender Document for selection of the

Contractor

Assistance to BDA for Bid Clarification

Stage 6: Construction

Periodical Progress Report

Deviation Report

Defect Identification Report

Virtual - Project Completion Certificate

Stage 7: Completion

Recommendation on issuance of Final Project Completion Certificate (CC)

after Defect Liability Period Two sets of as built drawings including services and structures

8.Project Milestones

The selected Architectural/Planning Firm would be required to achieve the following project

milestones in time bound manner from the date of issuance of the Letter of Award and signing of

the agreement. Apart from any exigency from the office of the BDA, the scheduled time would

not be extendable at any point.

Completion of Conceptual Design and Preliminary Drawings &

Design (stage 1 and stage 2)

1 month

Completion of Drawings for statutory approval and required

Working Drawings(stage 3 and stage 4)

1 month


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11. Performance Security

For signing of the Contract Agreement, the selected Architectural/Planning Firm would be

required to submit a Performance Security in the form of Bank Guarantee in favor of BDA for an

amount of Rs.5,00,000/-(Rupees five lakhs only). The Performance Security would be valid till

completion of the project. The Performance Security would be released upon completion of the

defect liability period of the project.

12. Site Visit & Verification of Information

All the prospective bidders are encouraged to submit their proposal after visiting the Project site

and ascertaining for themselves the site conditions, location, surroundings, climate, access to the

site, applicable laws and regulations or any other matter considered relevant by them.

13. Signing of Agreement

The selected Architectural/Planning will have to sign a Contract Agreement in non-judicial stamp

paper of adequate denomination with BDA within 15 days from Issuance of Letter of Award.

14. Default of service

Deviation and/ or Refusal and/ or non Performance towards any of the obligations described in

the Scope of Services would be treated as default of service of the selected Architectural/Planning

firm. Upon default of service, BDA would reserve the right to forfeit the Performance Security and

the payment outstanding for the said job. In addition, BDA would also have the right to terminate

the agreement with the selected firm.

SUBMISSION FORMALITIES & BID EVALUATION METHODOLOGY

Submission Formalities

15. Format and Signing of Proposal

The proposal shall be submitted in two parts

Part A - Technical Proposal Part B - Financial Proposal

The proposal shall be typed or written in indelible ink and shall be signed by the applicant or a

person or persons duly authorized. Any interlineations, erasures or overwriting shall be valid only

if they are initialed by the person or persons signing the proposal prior to opening of the same.

16. Submission of Proposal - Packing, Sealing and Marking

The Technical Proposal (Part A) and Financial Proposal (Part B) must be inserted in separate

sealed envelopes, along with applicants name and address in the left hand corner of theenvelope and superscribed in the following manner.


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Part-A - Technical Proposal as per the Format attached in the Annexures-I,II,III,IV) of

this RFP

Part-BProperly sealed Financial Proposal in the specified format as per Annexure V

Both the envelopes i.e. envelope for Part-A and Envelope for Part-B must be packed in a separate

sealed outer cover and clearly super scribed with the following:

Proposal for

Selection of Architectural/Planning Firm for Development of Integrated Residential

cum Commercial Complex over 8.39 acres (approx.) of land in Subudhipur,

Bhubaneswar, Odisha

The Applicants Name & address shall be mentioned in the left hand corner of the outer envelope.

The inner and outer envelopes shall be addressed to BDA, Bhubaneswar at the following address:

The Chief EngineercumEngineer Member

Bhubaneswar Development Authority

Akash Shova Building, Sachivalaya Marg

Bhubaneswar - 751 001

If the outer envelope and the financial proposal envelope is not sealed and marked as mentioned

above, then BDA will assume no responsibility for the tenders misplacement or premature

opening. Telex, cable or facsimile tenders will be rejected.

The opening of the Financial Proposal shall be made after evaluation of technical proposal and as

per the scheduled dates which shall be intimated by BDA to the eligible applicants. In case of any

discrepancy between figures and words in the financial proposal, the one described in words shall

be adopted.

17. Eligibility Criteria:

For participating in this RFP process, the Bidder would be required to comply with the following:

Criteria:

The bidder shall be:

1. A Company / Partnership firm registered under relevant Acts.

2. Consortium of firms having maximum 2 (two) members of which the

lead member shall fulfill the technical criteria mentioned in the RFP.

Technical Criteria:

The applicant must have undertaken (completed) at least three *similar kind of

projects during the last five years.


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*Similar kind of project means residential/commercial building of minimum

5,00,000 sqft built-up area in a single project in the last five years.

Turnover Criteria:

The applicant must have an average annual Turnover of INR 5 (five) Croresfor the

last 3 (three) financial years i.e., 2011-12, 2012-13, 2013-14. In case of consortium,

the aggregate turnover as on 31st

Mar 2014 should meet the mentioned turnover

criteria.

18. Number of Proposals

A registered Architectural/Planning Firm is eligible to submit only one proposal for this project.

19. Tender Document Fee

Non-refundable Tender Document (downloaded from www.bdabbsr.in /www.orissa.gov.in)cost

in shape of Demand Draft/Pay order from any scheduled commercial bank in favour of

Bhubaneswar Development Authority, Bhubaneswar payable at Bhubaneswar for Rs.10,500/-

(Rupees Ten thousand five hundred only) is to be furnished by the bidder along with the technical

Bid. Bid without the requisite tender Document cost shall be treated as non-responsive and

rejected. The mentioned Tender cost is inclusive of the VAT of 5%.

20. Earnest Money Deposit (EMD)

EMD in shape of Demand Draft / Pay order from any scheduled commercial bank in favour of

Bhubaneswar Development Authority, Bhubaneswar payable at Bhubaneswar for Rs.50,000/-

(Rupees fifty thousand only) is to be furnished by the bidder along with the Technical Bid. Bid

without the requisite EMD shall be treated as non-responsive and rejected. No exemption from

submission of EMD is allowed. No adjustment of EMD with respect to other works previously lying

in BDA, Bhubaneswar is allowed. Unsuccessful bidders EMD will be discharged / returned within

30 days from the date of execution of the agreement between BDA and the selected firm. No

interest will be paid on EMD. The EMD may be forfeited:

(a) if a Bidder withdraws its Bid during the period of validity of the Bid

(b) in case of a successful bidder, if the bidder fails to execute the work assigned

21. Validity of Bid

Proposal shall remain valid for 180 days after the date of Proposal opening. A Proposal valid for a

shorter period shall be rejected as non-responsive.

22. Disputes

All legal disputes are subject to the jurisdiction of Bhubaneswar court only.
http://www.orissa.gov.in/http://www.orissa.gov.in/http://www.orissa.gov.in/


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23. Addendum / Corrigendum / Notice

Any Addendum / Corrigendum / Notice etc. for this assignment issued by Bhubaneswar

Development Authority will be hosted only on the websitehttp://bdabbsr.in/ www.orissa.gov.in

24. Acknowledgement by Bidder

It shall be deemed that by submitting the Proposal, the firm has:

a. made a complete and careful examination of the RFP, general condition of contract,

submission formalities and evaluation mechanism;

b. received all relevant information requested from BDA;

c. acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in this invitation document or furnished by or on behalf of

BDA;d. satisfied itself about all matters, things and information necessary and required for

submitting the proposal and performance of all of its obligations there under;

e. acknowledged that it does not have a conflict of interest with any other

Architectural Firm; and

f. agreed to be bound by the undertaking provided by it under and in terms hereof.

BDA shall not be liable for any omission, mistake or error on the part of the firm in respect of any

of the above or on account of any matter or thing arising out of or concerning or relating to this

invitation document or the selection process, including any error or mistake therein or in any

information or data given by the BDA.

25. Right to reject any or all Proposals

Notwithstanding anything contained in this invitation document, the BDA reserves the right to

accept or reject any Proposal and to annul this selection Process and reject all proposals, at any

time without any liability or any obligation for such acceptance rejection or annulment, and

without assigning any reasons thereof.

BDA, also, reserves the right to reject any Proposal if:

a. at any time, a material misrepresentation is made or uncovered, or

b.

the firm does not submit sufficient information as being asked for

26. Pre-bid Meeting

Bidders requiring any clarification on the selection process may send their queries to BDA in

writing before 7 days prior to the Pre-bid Meeting. The envelopes containing the queries shall

clearly bear the following identification:

"Queries for Selection of Architectural/Planning Firm for Development of Integrated

Residential cum Commercial Complex over 8.39 acres (approx.) of land in

Subudhipur, Bhubaneswar, Odisha
http://bdabbsr.in/http://bdabbsr.in/


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Date and Time for Pre-bid Meeting

The pre-bid Meeting will be held in the Conference Hall of BDA at the below mentioned time and

date;

Date: 29/05/2014. Time: 11.00 A.M

BDA shall endeavor to respond to the queries within the period specified therein but not later

than 7 days prior to the Proposal Due Date. The responses will be sent by fax or e-mail. However,

BDA reserves the right not to respond to any questions or provide any clarifications, in its sole

discretion, and nothing in this clause shall be taken or read as compelling or requiring the BDA to

respond to any question or to provide any clarification.

27. Amendment / Modification

At any time prior to the deadline for submission of Proposal, the BDA may, for any reason,

whether at its own initiative or in response to clarifications requested by an Applicant, modify any

of the terms mentioned in this invitation document by the issuance of Addendum/ Amendment.

All such amendments/ addendum will be circulated to the bidders and will be binding on all. In

order to abide by the issuance of the amendment or allow the bidder for giving a reasonable time

for considering an amendment into their proposal, or for any other reason, the BDA may, in its

sole discretion, extend the Proposal Due Date.

28. Penalty

In the event of delay in stage wise execution of work, specified in this Contract / furnishing

deliverables due to negligence or in-efficiency attributable to the selected bidder, the selected

bidder shall be liable to a penalty @ 0.1% of the value of work order in respective phases, for

every week of delay up to a maximum of 10% (five) of the contract value after which BDA shall be

at liberty to cancel the award. For the purpose of this clause, part of a week shall be considered to

be a full week inclusive of Govt./Local holidays.

29. Language

The Proposal and all communications in relation to or concerning the Selection Process shall be in

English language and strictly on the formats provided in this invitation document.

30. Bid Submission Due Date

Duly sealed proposal from the bidder filled in all respect must reach BDA at the address, time and

date specified in the invitation letter through Speed / Regd. Post or courier. If the specified date

for the submission of proposal is declared as a holiday for BDA, Bhubaneswar, the proposal will be

received up to the appointed time on the next working day.

31. Late Submission

Proposal received after the deadline for submission prescribed by BDA will not be entertained andbe rejected.


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32. Modifications and Withdrawal of Proposals

No modifications to the Proposals shall be allowed once it is received by BDA, Bhubaneswar.

33. Bid Opening Date

BDA will open all technical bids, in the presence of authorized representatives who choose to

attend, at the date and time mentioned and in the following location:

BDA Conference Hall

5th Floor, Akash Sobha Building

Sachivalaya Marg, Bhubaneswar - 751 001

The representatives of bidders who are present shall sign a register evidencing their attendance.

In the event of the specified date being declared a holiday for BDA, the proposal shall be opened

at the appointed time and location on the next working day.

Bid Evaluation Methodology: Evaluation of the proposals for Residential cum Commercial

Complex over 8.39 acres (approx.) of land in Subudhipur; Bhubaneswar, Odishawill be based

on Least Cost (L1) Basis.

34. Evaluation of Technical Bid

The total maximum score for evaluation of technical proposal is 100 marks. This score shall be

based on an assessment of the technical proposal which shall be assessed through rating of

various parameters set out in the table below:

Sl.

No.

Evaluation Criteria Maximum Score

1 Approach and methodology to the design 10

2 Number of similar** projects undertaken

(completed) of minimum BUA of 5,00,000

Sqft in three separate projects during the

last 5 years

40

(30 marks for three similar projects

and 5 marks for every additional

similar projects undertaken subject to

maximum marks of 40)3 Availability of at least one expertise man

power in each of these field - Urban

Planning/Design, Architecture, structural

designer, infrastructure development and

finance

20 (5 marks for each proposed CV)

4 Innovation in Planning, design and

construction as green building concepts,

sustainable design etc.

10

5 Presentation of the proposed design 20

TOTAL 100


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39. Proprietary data

All documents and other information provided by BDA or submitted by the bidder to BDA shall

remain or become the property of BDA. The bidders are to treat all information as strictly

confidential. The BDA will not return any Proposal or any information related thereto. All

information collected, analyzed, processed or in whatever manner provided by the Consultant to

BDA in relation to the Consultancy shall be the property of BDA.

40. Local Office

The selected Architectural/Planning Firm shall set up a local office in Bhubaneswar before

executing the contract agreement with BDA

.


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Annexure- I

Covering Letter

(On the Letterhead of the applicant)

To, Date:_______

The Chief Engineer cum Engineer Member


Akash Shova Building

Pt. Jawaharlal Nehru Marg

Bhubaneswar, Odisha.

Ref: Selection of Architectural/Planning firm for Development of Integrated Residential cum

Commercial Complex over 8.39 acres (approx.) of land in Subudhipur; Bhubaneswar, Odisha

Being duly authorised to represent and act on behalf of . (hereinafter referred t o

as the Applicant), and having reviewed and fully understood all of the Proposal requirements

and information provided and collected, the undersigned hereby submits the Proposal on behalf

of _________ (Name of Applicant) for the captioned Project with the details as per the

requirements of the RFP, for your evaluation. We confirm that our Proposal is valid for a period of

180 days from the date of scheduled proposal opening date.

We also hereby agree and undertake as under:

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our

Proposal we hereby represent and confirm that our Proposal is unconditional in all respects and

we agree to the terms and conditions of the Request for Proposal.

We hereby certify and confirm that in the preparation and submission of our Proposal, we have

not acted in concert or in collusion with any other applicant or other person(s) and also not done

any act, deed or thing which is or could be regarded as anti-competitive.

Yours faithfully,For and on behalf of (Name of Applicant)

Duly signed by the Authorised Signatory of the Applicant

(Name, Title and Address of the Authorised Signatory)


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Annexure-II

Details of Applicant

(On the Letter Head of the Applicant)

(a)Name of the firm/company :

(b)Name of the contact person :

(c)Designation :

(d)Company/Firm :

(e)Address :

(f) Telephone number :

(g)E-mail address :

(h)Fax number :

(h) Mobile number:




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Annexure- III

Format for Project Data Sheet

Note: The work order along with the completion certificates shall be attached with every

project.



Sl.No. Parameters Remarks

1 Project Title

2 Project Description

(Residential/commercial)

3 Location

4 Name of Client

5 Total Project Cost

(In Indian Rupees)

6 Total Built-up area in Sq.ft.

7 Period of Services rendered by the

Applicant

(Start date and End date)

8 Consultancy Fees of the Applicant

(In Indian Rupees)

9 Present Status of the Project

(Completed/ongoing)

10 Other Information relating to

Project

11 Copy of Appointment Letters and

Completion Letter


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Annexure- IV

Format of Curriculum Vitae (CV)

Name of Firm:

Name of Staff:

Date of Birth:

Year with Firm:

Nationality:

Membership of Professional Bodies:

Education:

(Summarize College/University and other specialized education of staff member)

Employment Record:

(Starting with present position, list in reverse order every employment held)

List of projects on which the Personnel has worked

Name of Project Description of responsibilities

------------------------ -------------------------------------------

------------------------ -------------------------------------------

------------------------ -------------------------------------------

Languages:

(Indicate proficiency in speaking, reading and writing of each language by "excellent", "good",

"fair", "poor")




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Annexure V

FINANCIAL PROPOSAL

To,

The Chief Engineer cum Engineer Member


Akash Shobha Building, Sachivalaya Marg

Bhubaneswar - 751 001

NAME OF PROJECT: FINANCIAL PROPOSAL FOR SELECTION OF ARCHITECTURAL/PLANNING

FIRM FOR DEVELOPMENT OF INTEGRATED RESIDENTIAL CUM

COMMERCIAL COMPLEX OVER 8.39 ACRES (APPROX.) OF LAND IN

SUBUDHIPUR; BHUBANESWAR, ODISHA

We, the undersigned, offer to provide the consulting services as

ARCHITECTURAL/PLANNING FIRM for the above scope of services in accordance with your RFP.

Our total financial quote is as given below,

Name of the Project Financial Quote

SELECTION OF ARCHITECTURAL/PLANNING

FIRM FOR Development of Integrated

Residential cum Commercial Complex over

8.39 acres (approx.) of land in Subudhipur;

Bhubaneswar, Odisha

_____________________(both in words and

figure) exclusive of the applicable service tax

and any other applicable taxes)

Our Financial Proposal shall be binding upon us for the assignment and this proposal

would be valid up to 180 days from the date of scheduled proposal opening date.

This financial proposal covers remuneration for all personnel cost, all incidental manpower

expenses. The Financial Proposal is without any condition.

Yours faithfully,

For and on behalf of (Name of Applicant)




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Annexure- VI

Topographic survey map of the site:

N

Documents

RFP for development of integrated residential cum commercial complex 21 May.pdf