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7/28/2019 RFP-BioEnergy-mnre.pdf
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F. No. 10/29/PMC/BM-2009
Ministry of New and Renewable Energy
Project Management Cell
REQUEST FOR PROPOSAL FOR PUBLICATION OF QUARTERLY MAGAZINE - BIOENERGY INDIA
The Ministry of New and Renewable Energy, Government of India, is implementing a
MNRE - UNDP / GEF assisted Project on Removal of Barriers to Biomass PowerGeneration in India. The aim of the Project is to accelerate the adoption of
environmentally sustainable biomass power technologies by removing the barriers
identified, thereby laying the foundation for the large scale commercialization of biomass
power through increased access to financing. The Biomass Conversion Technologies that
are proposed to be deployed in establishment of Model Investment Projects (MIPs) are
Combustion, Gasification and Cogeneration using different type of captive and distributedbiomass resources.
2. One of the key objectives of the Project is to Enhanced Capacities and Confidence of
various stakeholders and project promoters through effective information development and
dissemination program. As part of this activity, a quarterly magazine Bioenergy India
focusing activities and issues related to biomass power sector including bagasse
cogeneration is proposed to be published under the project. The articles would covertheoretical & technical insights, sectoral initiatives, practical stories from the field and any
other issue that may be of relevance to the stakeholders in biomass sector.3. The Ministry invites sealed offers under two bids system (Part I : Techno-Commercial Bid & Part II : Price Bid) from the Organisations / Institutions/NGOs havingexperience and expertise in publishing magazines / technical journals in the area of
renewable energy/environment/power/sector preferably in biomass power sector for
development and publication of above - mentioned magazine. Interested organisations may
submit their proposal to the Project Management Cell (PMC) established in the
Ministry of New and Renewable Energy, B-14, CGO Complex, Lodi Road, New Delhi
110003, Telefax: 011-24369788, Email: [email protected]. Last date for submission of the
proposal is 25thJune2013.
4. The Ministry reserves the right to reject all or any of the proposals without assigning
any reason thereof.
mailto:[email protected]:[email protected]7/28/2019 RFP-BioEnergy-mnre.pdf
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F. No. 10/29/PMC/BM-2009
Ministry of New and Renewable Energy
Project Management Cell
REQUEST FOR PROPOSAL FOR PUBLICATION OF QUARTERLY MAGAZINE - BIOENERGY INDIA
1. BackgroundThe Ministry of New and Renewable Energy, being the nodal Ministry of Govt. of India,
is responsible for development, deployment and promotion of renewable energy in the
country. The Ministry has a wide range of programmes for harnessing energy as well as grid
interactive and off grid power from various renewable sources. Biomass which is
renewable in nature, carbon neutral and has the potential to provide large productive
employment in rural areas is considered as one of the promising source for generation of
power / energy using commercially available thermal and biological conversion
technologies. About 155 biomass power projects with an aggregate capacity of 1265 MWhad been installed so far in the country under the Programme on Generation of Grid
Interactive Power from Biomass implemented by the Ministry. These plants are mainly
based on surplus agro residues such as rice husk, cotton & arhar stalk, mustard stalk, and
other agro and agro industrial residues.
In addition to the Biomass Power Programme, Ministry is also implementing a MNRE
- UNDP / GEF assisted Project on Removal of Barriers to Biomass Power Generation in
India. The aim of the Project is to accelerate the adoption of environmentally sustainable
biomass power technologies by removing the barriers identified, thereby laying the
foundation for the large scale commercialization of biomass power through increased
access to financing. The Biomass Conversion Technologies that are proposed to bedeployed in establishment of Model Investment Projects (MIPs) are Combustion,
Gasification and Cogeneration using different type of captive and distributed biomass
resources.
One of the key objectives of the Project is to Enhance Capacities and Confidence of
various stakeholders and project promoters through effective information development and
dissemination program. As part of this activity, a quarterly magazine Bioenergy India
focusing on activities and issues related to biomass power sector including bagasse
cogeneration was being published under the above mentioned project and 10 issues of the
same were published by December 2011 which may be viewed at http://mnre.gov.in/mission-
and-vision-2/publications/bioenergy-india-undpgef/ to have an idea of its content and quality. It isproposed to restart the publication of this magazine which was considered as an excellent
tool for providing information related to biomass sector
The contents to be covered in the magazine would include information on potential,
achievement, sectoral initiatives, success stories from the field, case studies, policy,
regulatory and financing framework, technology updates, related events (National and
International), news and any other information that may be of relevance to the stakeholders
in biomass sector. The magazine will be mailed to a wide ranging audience including
http://mnre.gov.in/mission-and-vision-2/publications/bioenergy-india-undpgef/http://mnre.gov.in/mission-and-vision-2/publications/bioenergy-india-undpgef/http://mnre.gov.in/mission-and-vision-2/publications/bioenergy-india-undpgef/http://mnre.gov.in/mission-and-vision-2/publications/bioenergy-india-undpgef/7/28/2019 RFP-BioEnergy-mnre.pdf
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Independent Power Producers, Sugar Mills, Relevant Associations, Financial Institutions,
Technology and Equipment Suppliers, Academic and Research Institutions, Central
Ministries and State Govt. Deptts., Multilateral / Bilateral Agencies, besides uploading on the
Ministrys as well as UNDP website.
2. ObjectiveThe main objective of the assignment is to engage an agency who could be entrusted
with the responsibility to bring out this quarterly magazine on behalf of the Ministry.
Thematic areas to be covered for articles and other related information are Thermal
Conversion Technologies (viz. Pyrolysis, Gasification, Combustions & Cogeneration) for
Generation of Energy/Power; Biomass Resource Assessment including Dedicated Energy
Plantation; Fuel Management and Processing; Policy, Regulatory and Financing
Frameworks for the Sector, etc.
3. Scope of WorkThe work under this involves total responsibility of the contracted agency for timely
publication of the Magazine (i.e. content generation, manuscript development, designing &
printing, and dispatch) with specified quality and contents. The brief Scope of Work (which
is only illustrative and is meant to indicate the nature of work and efforts required for
production of the magazine) is as under -:
Manuscript Development
Identification of authors / organizations working in the field and writing to them forarticles including scanning of National and International magazines for relevant,contemporary and interesting articles for reprinting with the due permission from the
authors or to write for a new article;
Collection of all relevant articles / information related to Generation of Energy /Power (both grid interactive as well as off grid) based on Biomass, Biomass Resource
Assessment including Dedicated Energy Plantation, Fuel Management and Processing
from various stakeholders of the sector both with in the country and abroad;
Carry out desk research on recent advances in technological development / appliedresearch on biomass conversion technologies; success stories, case studies on
demonstration projects; update on policy, regulatory, financing and institutional
mechanism; briefs on petitions filed/ pending with state regulators and other related
issues;
Development of articles / information based on available surplus resource potential,summary of policies, tariff orders and other support by various States/SERCs to
promote deployment of bio-energy projects;
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It should not have articles based on basic research; rather it should be focused onarticles useful for potential beneficiaries, equipment manufacturers, policy and
regulatory agencies and other stakeholders involved in the development of biomass
power in the country,
Interviews of subject experts and prominent personalities in the sector; Undertake atleast one field visits every quarter to develop case studies on successful
projects;
Each issue of the magazine shall have fixed features such highlights of the forthcomingNational and International events, consolidation of relevant & important news
snippets, book reviews and websites of interest etc.;
Seeking regular feedback from the readers and wherever possible incorporate usefulsuggestions of the readers;
Editing of collected articles / material for the Technical Content and English,Digitization, Layout Design and Typesetting to make ready to print document and
obtain approval of PMC/ MNRE before publishing.
Technical Specifications for Printing of the Magazine
Published magazine should be of size 21x28 cm/ 8.25x11inch and total no of 40 pages.It is required to be printed in 4 colours throughout (text and pictures / photographs /
graphs) and on best quality paper having thickness not less than 150 gsm. The front
and back cover pages will required to be printed on paper thickness of more than 170
gsm;
It should not carry more than two advertisement(s) in any issue. The price of theadvertisement/ space will be decided by the Editorial Board constituted by PMC
/MNRE;
Other standard guidelines/ norms in respect of printing such magazines such as fonttype & size, resolution of the coloured photographs, favourable printing technologies
etc. are to be followed
Updation of Recipient Database and Mailing of the Magazine
Regular updation of the database of about 400 recipients, developed by PMC/MNRE,before mailing each issue of the magazine as per mailing list approved by PMC/MNRE.
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4. Deliverables :Publish 700 copies of the Bioenergy India magazine (which involves development of
manuscript, designing & printing and dispatch of the magazine) on quarterly basis for a
period of one year (4 issues) initially, to be continued thereafter for one more year based on
satisfactory performance.
5. Format for the ProposalProposals for the assignment against the above-mentioned scope of work should
include the following aspects -:
i) Company Profile in narrative form (not exceeding one page) with supportingdocuments for its registration, AoA / MoA and annual turnover of last 3 years.
ii)
Capability statement giving details about the Experience and Expertise of theorganization in the related area of work including the work done in the past;
iii) Outlines of the Magazines / Journals / assignments of similar nature executed inthe last 3 years indicating contract cost and brief description as perAnnexure I;
iv) Composition and involvement of the Core Team including experts responsible forediting Technical content and English (permanent employees) and the team leader
responsible for completing the assignmentas per Annexure II;
v) Brief CV (not exceeding two pages per CV) of the key experts involved in theassignment highlighting qualifications, experience and expertise, involvement, andtasks to be assigned in respect of the each member as per format given at
Annexure III;
vi) Detailed description of the Approach / Methodology proposed to be followed forthe assignment; and
vii) Activity - wise Time Schedule.6. Qualifying Criteria:
The bidders interested in submitting their proposals should meet the followingqualifying criteria -:
i) Should be a registered profit making company with an average annual turnover ofatleast INR 100 lakh or an academic /research institution/ NGO of repute;
ii) Should have past experience in publishing technical magazines/ journals /books inthe area of renewable energy / environment / power sector in general, preferable
in biomass power and had done atleast 3 assignments of similar nature in past 3
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years. Experience of publishing such documents for the Central / State Govts. and
Multilateral / Bilateral Organizations will be an added advantage;
iii) The technical team proposed to be involved in the publishing the magazine shouldhave requisite expertise and experience in the area including regulatory matters;
and
iv) Excellent planning and organizational skills and ability to deliver services even indifficult situations;
7. Period of PublicationOne year, during which 4 issue of the magazine will be required to be published on
quarterly basis. The period is extendable by one more year at the discretion of the
PMC/MNRE. Each issue of the magazine will be published in the first month following the
concerned quarter. For example, for the quarter January to March, the magazine is required
to be published in April and so on further quarters. The Ready to Print version of themanuscript/magazine is required to be submitted to PMC/MNRE for review and approval
in the third week of the month in which it is due.
8. Financial Proposal / BudgetAll costs associated with the preparation and submission of the proposal and also
the cost towards visits to MNRE for attending meetings shall be borne by the bidders.
Price for publication of each issue of the magazine should be indicated in the format
given in theAnnexure IV which hasfollowing two sections
a) Fixed Cost : Professional Cost for Development of Manuscript and ready to
print Document
b) Variable Cost : Cost for Printing, Travel and Postage
9. Terms of PaymentProposed Terms of Payment are as under -:
i) 50% of the total approved fixed cost for 2 issues can be released as advanceagainst submission of Bank Guarantee (BG) of equivalent amount valid for a
period 12 months along with the work order / sanction;
ii) Another 50% of the total approved fixed cost for remaining 2 issues can bereleased as advance on satisfactory completion of first 2 issues of the
magazine; and
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iii) Advance will be adjusted towards fixed cost and payment for variable cost willbe released for each issue of the magazine after its actual publication and
dispatch and submission of requisite documents
10. Penalty Clause
A penalty of 2% of the amount claimed per issue will be imposed for every week of
delay from the stipulated schedule for submission and / or publication of the magazine
subject to the maximum of 4 weeks. The delays beyond 4 weeks will not be accepted and a
suitable penalty over and above stipulated herein will be decided by PMC/MNRE and will
be binding to the agency.
11. Instructions to Bidder (S) for Preparation and Submission of Proposals
The bidders are expected to examine all terms and conditions and instructions
included in the document. Failure to provide all requested information will be at the
bidders risk and may result in rejection of their proposal. Further, the bidders arerequested to submit technical and financial proposals separately.
11.1 Preparation of Technical Proposal
The Technical Proposalfor the assignment should give a detailed description of each
of the sub heading mentioned in the para 5. Steps involved in carrying out the assignment
including the sources for collection of relevant articles / information and methodology to be
followed for developing the manuscript with in the stipulated time schedule may be
described as part of the approach and methodology which should not exceed more than two
pages including other details such as work plan etc.
11.2 Preparation of Financial Proposal
The Financial Proposal should be as per break up indicated in the format given in the
Annexure IV.
11.3 Evaluation of Technical and Financial Proposals for Selection of the Bidder
An Evaluation Committee will be constituted by the PMC/ MNRE to evaluate the
technical and financial proposals and recommend the successful bidder for award of the
assignment. The broad criteria proposed to be followed is as under -
i) Points for evaluation for technical proposals:Points
Approach/Methodology/Work Plan proposed 30
Company Profile, Expertise/Experience of the organization and
assignments done in the past in relevant area
40
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Qualifications and Experience of the key personnel 30
Total: 100
ii) Financial proposals will be opened only for those bidders who obtain more than 70points on the technical proposal. Eligible bidders will be invited to the opening offinancial bids.
iii) 70% weightage will be assigned to technical bids and 30% to financial bids.iv) The combined score of the technical and financial evaluation will be used to
recommend the award of the consultancy assignment.
11.4 GENERAL INSTRUCTIONS
11.4.1 Bids that are incomplete in any respect, or those that are not consistent with the
requirements as specified in this Request for Proposal (RFP), or those that do notadhere to formats, wherever specified, may be considered non-responsive and may
be liable for rejection.
11.4.2 All communication and information should be provided in writing.
11.4.3 No change in proposal or supplementary information to a Bid, shall be accepted
once submitted. However, the PMC reserves the right to seek additional
information from the Bidder(s), if found necessary, during the course of evaluation
of the Bid. Non-submission, incomplete submission or delayed submission of such
additional information or clarifications sought by the PMC, may be a ground for
rejecting the Bid.
11.4.4 The PMC reserves the right to reject any or all the Bids submitted in response to this
Request for Proposals at any stage without assigning any reasons whatsoever.
11.4.6 The PMC reserves the right to change any or all of the provisions of the RFP
Document. Such changes would be intimated to all parties.
11.4.7 An Irrevocable Bank Guarantee (BG) of Rs 1,00,000/ issued by a Scheduled Bank in
favour of UNDP/GEF Biomass Power Project is required to be submitted by the
bidders towards Earnest Money Deposit (EMD) along with the Technical Proposal.
This BG will be replaced by another Bank Guarantee (BG) of equivalent amounttowards Security Deposit by the successful bidder within 7 days of issue of Work
Order. In case of others EMD will be returned on award of contract. A format for
Bank Guarantee (BG) is given atAnnexure - V for reference. This security deposit
shall be released only after successful completion of the assignment.
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12. Submission of Proposal
Interested Consultancy Organizations / Institutions / NGOs may submit one
Original and one Copy of the Technical proposal in one envelope, which must be sealedand clearly marked Technical Proposal. The Financial proposal must be kept in a
separate envelope, which must be sealed and clearly marked Financial Proposal. Boththese envelopes must then be placed in a single outer envelope, which must be sealed and
addressed to the Project Management Cell (PMC), Biomass Power Project,Ministry of
New and Renewable Energy, Govt. of India, Block No. 14, C.G.O. Complex, Lodi Road,
New Delhi, India 110003, Telefax: 011-24369788, Email: [email protected] by 25th June
2013.
The Outer Envelope must further be clearly marked: Bid for Publication of Quarterly
Magazine Bioenergy India under UNDP-GEF Project on Removal of Barriers to
Biomass Power Generation in India. The outer envelope should also clearly indicate the
name of the bidders full address.
13. Other Conditions
i) The proposals can be sent by Registered Post / Courier or in Person, so as to reachthe Ministry by the time and date stipulated by the Ministry; and
ii) The Ministry shall not be responsible for any delay in submission of the proposal. Anyproposal received by the Ministry after the deadline may not be accepted by the
Ministry.
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Annexure -I
FIRMS REFERENCES
Relevant Services Carried out in the Last Three Years
Which Best Illustrate Qualification
The following information should be provided in the following format for each reference
assignment carried out, either individually as a corporate entity / institution or as one of
the major partner within a consortium, was legally contracted by the client stated below:
Assignment Name: Country:
Location within Country: Professional Staff Provided by your Firm /
Institution:
Name of Client: No. of Staff:
Address: No. of Staff Months:
Start Date
(Month/Year)
Completion Date:
(Month/Year)
Approximate Value of
Services: (in Rs./ USD):
Name of Associated Firm(s) if any: No. of Months of Processional Staff
provided by Associated Firm(s):
Name of Senior Staff (Project Director/ Coordinator, Team Leader) involved and functions
performed:
Narrative Description of Project:
Description of Actual Services Provided by your Staff:
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Annexure II
COMPOSITION OF THE TEAM AND THE TASK
WHICH WOULD BE ASSIGNED TO EACH TEAM MEMBER
Technical / Managerial Staff
S. No. Name Position Task Assigned Involvement
in Man
month
1.
2.
3.
4.
..
..
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Annexure III
FORMAT OF CURRICULUM VITAE (CV)
FOR PROPOSED KEY STAFF
Proposed Position: _______________________________________________
Name of Firm: ___________________________________________________
Name of Staff: ___________________________________________________
Age: ___________________________________________________________
Years with Firm and total work experience: ____________Nationality: ____
Detailed Tasks Assigned: __________________________________________
Key Qualification:
(Give an outline of staff members experience and training most pertinent to tasks onassignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations. Use up to a quarter page).
Education:
________________________________________________________________
(Summarise college/university and other specialized education of staff member,
Employment Record:
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this bio-data
correctly describes myself, my qualifications and my experience.
______________________ Date: .Signature of Staff Member or
Authorized official from the firm Day / Month / Year
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Annexure - IV
PRICE SCHEDULE FOR THE BIO-ENERGY MAGAZINE
The following table should be used in submitting the Price Schedule. The format includesspecific items of expenditures, which may or may not be required or applicable
Description of Activities Cost per Issue in Rupees
Fixed cost
Professional Fee towards
i) Manuscript preparation
ii) Editing of Technical Content and language,
Digitizing, Designing of Layout, and Typesetting
for printing etc.
iii) Administrative / Miscellaneous expenses
iv) Service Tax (if any)
Sub Total (A)
Variable cost
v) Travel (for max two persons and one field visits
per quarter)1
vi) Cost of Printing the Magazine2
vii) Cost of Mailing the Magazine per 100 copies 2
Sub Total (B)
Grand Total (A+B)- In figures & in words
1 Reimbursement of Travel charges will be as per the GOIs rules - economy class air fair / 2nd AC
Train and Rs 4000 per day per person as DA and will be reimbursed on actual basis on submission
of documentary proofs.
2 Reimbursement on submission of proof for printing cost and expenses on mailing / dispatching of
the magazine. However, indicative max. cost towards each activity has to be quoted.
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Annexure-V
BANK GUARANTEE FORMAT
(To cover payment of EMD / Security Deposit)
On a stamp paper of Rs.------------------- (From any Scheduled Bank )
To
National Project Coordinator,
Project Management Cell (PMC),
Biomass Power Project,
Ministry of New and Renewable Energy,
Block No. 14, C.G.O. Complex,
Lodi Road, New Delhi- 110003
Dear Sirs,
In consideration of your agreeing to accept Bank Guarantee for Rs.. towards
EMD / Security Deposit, Messrs. . Having its/ their office/ registeredofficer at . (hereinafter called the contractor) towards Security
Deposit for the due performance of the Contract entered into by them for the
. at in accordance with the due fulfillmentof the said Contract or of the terms and conditions contained therein, we hereby
undertake and agree to indemnify and keep you indemnified to the extent of Rs. .
(Rupees . only.
In the event of any loss or damages, costs, charges or expenses caused to or suffered by
you by reason of any breach of non-observance on the part of the Contractor of any ofthe terms and conditions contained in the said Contract, we shall on demand and without
reference to the Contractor irrevocably and unconditionally pay you in full satisfaction of
your demand the amounts claimed by you; provided that our liability under this
guarantee shall not at any time exceed Rs. . (Rupees
.. only).
The guarantee herein contained shall remain in full force and effect till you certify that
the terms and conditions of the said contract have been fully and properly carried out by
the contractor, and that the contractor has furnished necessary deposit or fresh
guarantee towards his obligation during the Defect Liability Period of the works or till
this guarantee is duly discharged by you in writing.
We also agree that your decision as to whether the contractor has committed any breach
or non-observance of the terms and conditions of the said Contract shall be final and
binding on us.
We undertake to pay to the Employer any money so demanded notwithstanding any
dispute or disputes raised by the contractor(s) in any suit or proceeding pending before
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any court or Tribunal relating thereto, our liability under this present being absolute and
unequivocal.
The payments made by us under this bond shall be a valid discharge of our liability for
payment there under and the contractor(s) shall have no claim against us for making a
such payment.
This guarantee shall continue to be in full force and effect upto and inclusive
of.. Notwithstanding the above limitation, we shall honor anddischarge the claims preferred by you within thirty days of the expiry of this guarantee.
We shall not revoke this guarantee during its currency except with your previous
consent in writing.
This guarantee shall not be affected by any change in the constitution of our Bank or of
the tenderer firm.
Your neglect or forbearance in the enforcement of the payment of any money, the
payment whereof is intended to be hereby secured or the giving of time for the payment
hereto shall in no way relieve us of our liability under this guarantee.
Dated this . Day of .., 2013
Faithfully
ForSignature and seal of the bank ..
(AUTHORISED SIGNATORY)