RFP 16-016 Oligonucleotides

Pre-Submittal Conference

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October 13, 2015

Background

UTMB

• The state’s first Academic Health Center Medical School established in 1891

• 125 years• >25,000 degrees

• Medicine• Nursing• Biomedical sciences • Allied health sciences.

• Goals to Expand Academic & Healthcare Footprint• Beds ~ 442• New facilities include Jennie Sealy Hospital and League City Campus• Approximately 20 new surgical suites in early 2016• ~ 15,000 surgeries per year

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General Information

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•Submittal Deadline: October 28, 2015 @ 3 pm

•Contact for RFP – Liz Guerra, CTP liguerra@utmb.edu

RFP 16-016 Oligonucleotides

RFP - Objectives

UTMB’s goal is to select a Preferred Supplier(s) for Oligos that will support UTMB’s research enterprise.

 UTMB’s objective is to partner with the successful proposer.

•To increase Collaboration, Support & Market Share

•Identify New Growth Opportunities

•Provide Access to UTMB Research Community.

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Preferred Supplier Benefits

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Preferred - Supplier awarded a contract related to specific product or service category thru a competitive bid process.

RESEARCH SUPPLIER BENEFITSBenefits Preferred Select Discount

Supplier Name on SciQuest landing page X X X

Priority Ranking & Icon in Sciquest Searches X X X

Contract Launch Kick-Off Vendor Show X X

Punch-Out to Supplier web-sties X X

Individual Vendor Shows or Technical Presentations X X

Access to On-Site Supply Centers (SciAlley & Core Lab) X X

Help Develop Other Areas of Market Growth X X

Contract Launch Email Blast (LISTSERV - LabMail) X X

Quarterly Email Blasts (includes promotional materials) X X

Promotion & Listing on UTMB Institutional Value Analysis – Academic Enterprise Contract Website. X X X

Section 1.4 Silent Period UTMB is committed to ethical contracting standards and practices that help prevent a conflict of interest or the appearance of a conflict of interest.  UTMB shall have a “Silent Period” during this solicitation that limits communication regarding this RFP.  All communication during this solicitation should involve the Purchasing department and Respondents should not discuss any portion of this solicitation with any UTMB employee outside of the Purchasing department during this time period. 

The “Silent Period” shall begin with the issuance of this RFP and ends upon the execution of an Agreement(s) with selected Respondents. During the “Silent Period”, Respondents shall refrain from conversations with any UTMB employee, except Purchasing department personnel, regarding this RFP.  In addition, during the “Silent Period”, Respondents should not give any gifts or any other items of value to any UTMB staff that may be affiliated with this RFP.

Respondent(s) agree and understand that noncompliance with the “Silent Period” may result in disqualification from this RFP.

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Section 1.10 Criteria for Selection Proposals will be evaluated by UTMB personnel. The selection of the Seller for this award will be based on, but not limited to, the factors listed below:

Seller’s Qualifications (i.e., sellers qualifications, experience)

Scope of Work & (Supplier Questionnaire (Section 7)

Cost

Added Value

Upon completion of the initial review and evaluation of the proposals submitted, selected Respondents may be invited to participate in oral presentations, demonstrations, and/or interviews

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Historically Underutilized Businesses (HUBs)(Section 1.14)

UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.

If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at

http://www.utmb.edu/supplychain/hub/planform.asp

If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/ HUB Program Coordinator, Karen Gross, at (281) 338-8053, (409) 747-8000 or klgross@utmb.edu.

Supplier Diversity 8

Section 1.16 - Key Events Schedule

1.Issue Request for Proposal: September 29, 2015

2.Pre-Submittal Conference: October 13, 2015

3.Last Day for Respondent Questions: October 16, 2015

4.Post Addenda: October 22, 2015

5.Proposal Submittal Deadline: October 28, 2015

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Section 2 - RFP Requirements

•Preparation & Submittal Instructionso Submit one (1) electronic version and/or (1) paper copy.

•Submittal Checklisto Signed and Completed Execution of Offer (ref. Section 5)o Signed and Completed Pricing, Delivery & Addenda Affirmation (ref. Section 6)o Responses to Respondent's Questionnaire (ref. Section 7)o Attachment B- Price Schedule

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Section 3 - General Terms & Conditions

This RFP and any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal shall be subject to UTMB’s Rider 103 Standard Terms and Conditions.

•http://www.utmb.edu/supplychain/purchasing/forms/Rider%20103%20Standard%20Terms%20and%20Conditions%2012_17_14.docx

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Section 4 - Scope of Work

 

4.2 Scope of Work

UTMB’s Research Institutional Value Analysis Team (RIVA) has requested a more strategic approach to ordering Oligos across UTMB’s research enterprise. The RIVA has partnered with

UTMB’s Tissue Culture Core Facility (TCCF) which provides a range of cell culture services, media, advice in cell/tissue culturing to support UTMB investigators. In addition, the TCCF provides an online ordering system for oligonucleotides. UTMB seeks to identify a Preferred Supplier(s) that will provide the most practical and cost effective business model to service UTMB’s needs for Oligos.

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Proposal Response - Attachments

Section 5- Execution of Offer

Section 6- Pricing, Delivery & Addenda Affirmation

MUST BE SIGNED & COMLETED

(Not doing so may result in the rejection of your proposal)

Section 7- Supplier Questionnaire

Attachment B- Price Schedule

•The attached Price Schedule must be submitted in Excel Spreadsheet.

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Questions?

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