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Erasmus + Project No 561586 EPP 1 2015 1 RS EPPKA2‐ ‐ ‐ ‐ ‐ ‐ ‐CBHE‐JPEnhancement of HE Research Potential Contributing
to Further Growth of the WB Region (Re@WBC)
WORKPACKAGE 4. QUALITY
Ref. No. and Title of Workpackage 4.3-4.4 Re@WBC reporting
Title of Deliverable: Re@WBC reporting form
Institution: University of East Sarajevo
Author/s of the deliverable Jelena Mićić
Dissemination Level Internal
Annual Report Re@WBC 2017
INSTITUTION University of East Sarajevo
WP1. Preparation for the HR research management reform
1.5. HR offices and centers equipped
Start date 01.12.2016.
End date 20.06.2017
The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
Description of the activity carried out
For the first time in B&H was organized Join or common procurement of equipment for 2 universities in accordance with national legislation. A tender procedure was conducted according to the specification that was verified and approved. Laptops, computers and printers were purchased, which significantly increased the capacity of research offices and centers.
Specific and measurable indicators of achievement
Equipment specification.
Planned results Procured equipment.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.1. University centers and HR offices reinforced
Start date 01.11.2016.
End date 30.12.2016.
Description of the activity carried out
University of East Sarajevo sent necessary information to the project coordinator for writing final report for 2.1.
Specific and measurable indicators of achievement
Number of chapters: 3
Planned results Written report of the University of East Sarajevo
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.2 Administrative staff competences improved
Start date 21.09.2016.
End date 23.09.2016.
Description of the activity carried out
Active participation of representatives of UES in discussions. Getting knowledge about: research strategy of University of Polytechnic Torino, implementation of the UK Concordat to Support the Career Development of Researchers.
Specific and Number of educated persons: 3
2 Quality Control and Monitoring Manuel
measurable indicators of achievement
Number of days spent on training: 3
Planned results Education of person that will be able to train academic community at the University of East Sarajevo.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.3. University managements educated on the C&C implementation
Start date 27.04.2016
End date 08.06.2016
Description of the activity carried out
Members of the University managements are educated on the Charter and Code implementation. In order to make the university an excellent environment for the researcher, it is necessary to educate the management about the significance of improving the position of human research potential. Representatives of the management boards of the partner institutions were educated on the implementation of the Charter and Code through the “HR Excellence in Research” by HR expert from the partner Universities.
Specific and measurable indicators of achievement
Number of educated persons: 2Number of days spent on training: 2
Planned results
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.4 HRS4R strategy created and adopted at partner universities
Start date 01.06.2016.
End date 03.03.2017.
Description of the activity carried out
Formed work group developed strategy HRS4R. This strategy was adopted by Senate of the University and sent to European Commission for final decision about acceptance.
Specific and measurable indicators of
Number of documents developed: 5
Quality Control and Monitoring Manuel 3
achievement
Planned results Submitted HRS4R to European Commission.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.5. Training trainers
Start date 14.12.2016.
End date 17.12.2016.
Description of the activity carried out
Participation, active discussion, work in small groups (Coventry meeting).
Specific and measurable indicators of achievement
Number of persons educated: 1Number of days spent on education: 4
Planned results Educated person needed for trainings at home institution.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.6. Promotion procedures improved
Start date 01.06.2017.
End date 30.06.2017.
Description of the activity carried out
For this purpose, questionnaire on academic promotion was filled and sent to project coordinator. The following topics have been addressed: list academic and/ or scientific titles awarded/promoted, basement of academic promotion,
Specific and measurable indicators of achievement
Number of pages for the created questionnaire: 4Number of people engaged: 4
Planned results Created questionnaire.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
4 Quality Control and Monitoring Manuel
2.7. Plagiarism monitoring tools implemented
Start date 01.12.2016.
End date Until now
Description of the activity carried out
This activity is conducted together for B&H universities. The Software Purchase Agreement was signed on June 20th, 2017. The software is delivered and tested.For the full implementation of the software, it is necessary to adopt a by-lows on the University level.
Specific and measurable indicators of achievement
Specifications of different actions which procured software can do.
Planned results Procurement of appropriate software for plagiarism.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.8. Ethical committee procedures improved
Start date 15.12.2016.
End date 17.02.2017.
Description of the activity carried out
A report about functionality of ethics committee is made. Following chapters were done: abstract, introduction, national legal framework in the partner country, bodies responsible for ethics, institution’s legal framework and remarks/ suggestions for improvement.
Specific and measurable indicators of achievement
Number of chapters addressed: 5Number of pages: 3Number of persons involved: 4
Planned results Improved ethical committee procedures.
INSTITUTION University of East Sarajevo
WP2. Excellent university for the researchers
2.9. Cooperation with scientific diaspora established
Start date 15.12.2016.
End date 27.01.2017.
Description of the All faculties and academies were contacted related to functioning of
Quality Control and Monitoring Manuel 5
activity carried out
alumni networks. All information about existence of these networks were sent to the project coordinator for the wider dissemination.
Specific and measurable indicators of achievement
Number of pages done: 1Number of people involved: 6
Planned results Improved contacts with wider auditorium of researchers.
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.1. Researchers trained on C&C and HRS4R
Start date 09.12.2017
End date 22.12.2017
Description of the activity carried out
Working group held 2 seminars and educated 102 researchers from different levels. Special emphasis in education was on significance and role of European charter and code for researchers, developed strategy of human resources for researchers, presentation of internal analysis results, methodology of scientific research work, entrepreneurial skills, connection with industry organization
Specific and measurable indicators of achievement
Number of educated persons at home institution: 102Different sectors addressed: 5
Planned results Educated persons at home institution.
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.2. Webpages offer opportunity links
Start date 14.10.2016.
End date until now…
Description of the activity carried out
All researchers are registered in the university information system. Also all researchers are registered in the students’ survey system. And, all researchers will be registered in the eNIR system, recently developed. For now, there is activity related to enter all research results in this system.Other visibilities will be done during getting HR research in excellence
6 Quality Control and Monitoring Manuel
code (job vacancies, placement of all researchers on the university web page).
Specific and measurable indicators of achievement
Number of researchers registered in the electronic system: 882
Planned results Email databases of researchers, registered researchers in informational system.
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.3. Young researchers trained on research methodology
Start date 21.06.2017
End date 14.07.2017
Description of the activity carried out
On 21st Jun 2017 University of East Sarajevo organized training seminar: Research methodology training of WBC young researchers at Rectorate Conference room. Training seminar was referred to Vice Deans of the Faculties within our University, and young researchers at Rectorate and University Computer Centre. During the next three weeks, similar seminars were organized at 14 Faculties within our University. Overall satisfaction of the participants and the organizers were very high. Most of participants are willing to participate in the similar events in the future, because they find this kind of event as extremely useful, motivating and capacity building opportunity.
Specific and measurable indicators of achievement
Number of persons educated: 269
Planned results
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.4. Young researchers trained in various skills
Start date 15.09.2017
End date 16.09.2017
Description of the On September 2017 University of East Sarajevo organized two-day
Quality Control and Monitoring Manuel 7
activity carried out
training seminar for WBC young researchers at Rectorate Conference room. Training seminar entitled “Training of WBC young researchers in various skills” included lectures and workshops on topics: project management, intercultural communication, ethics in research and entrepreneurship. The lecturers were the professors from the University of Coventry, and from University of Liege. The aim of organizing a two-day seminar is to improve the skills of young university researchers in the region in terms of planning and conducting research, participation in research projects and the foundations of entrepreneurship.
Specific and measurable indicators of achievement
Number of persons educated: 51
Planned results
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.5. Training on teaching methodology
Start date December 2017
End date
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.6. Pilot Mentoring system introduced
Start date
End date
8 Quality Control and Monitoring Manuel
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.7. Measures for enhancement of multidisciplinarity in research
Start date
End date
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP3. Excellent researchers for the community
3.8 Guide book published
Start date May 2017
End date Until now…
Description of the activity carried out
The University of East Sarajevo has obligation to prepare the Chapter 8 for this Guide book. Our team has finished writing and revising of this Chapter at June 2017.
Specific and measurable indicators of achievement
Quality Control and Monitoring Manuel 9
Planned results
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.1. Quality Assurance Committee (QAC) established
Start date 11.12.2015
End date
Description of the activity carried out
Our project team member prof. dr Dejan Bokonjic appointed in this team.QAC will meet regularly to prepare project quality standards, procedures and reports, to discuss and evaluate the progress of the project realization, to monitor the activities of all partners, and manage whatever problems there may arise in the course of the project. It is planned that QAC meets once a year though it is possible to have more frequents meetings if necessary.
Specific and measurable indicators of achievement
This year, meeting was organized in Podgorica on 23/25 March 2017
Planned results
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.2. Project quality procedures developed
Start date 15.10.2015
End date End of 2017
Description of the activity carried out
Quality manual developed on the level of the project. UES is following recommendation can be found in the manual.
Specific and measurable indicators of achievement
Word templates and ppt templates are developed. Feedback and attendance list are created.Logo is established.Checklist for review of deliverables is introduced.Self-assessment report is developed.
Planned results UES is using all developed documents regular during implementation of different activities
10 Quality Control and Monitoring Manuel
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.3. WP reports
Start date not applicable yet
End date
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.4. Annual QA reports
Start date
End date
Description of the activity carried out
Template for annual reports developed.Currently filling up template of annual report
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.5. Reports analysis
Start date
End date
Quality Control and Monitoring Manuel 11
Description of the activity carried out
not done yet
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP4. Quality at Re@WBC
4.6. External monitoring
Start date
End date
Description of the activity carried out
not done yet
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.1. Project web-site created and regularly updated
Start date
End date Continuously
Description of the activity carried out
Project web site is developed on the level of the project by project coordinator. UES made a link on its web site with central project web site. Also UES was regularly sending all deliverables, news and performed activities for the web site to project coordinator
Specific and measurable indicators of achievement
Web site developed and regularly updated
12 Quality Control and Monitoring Manuel
Planned results
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.2. Promotional material distributed
Start date
End date
Description of the activity carried out
Not still done. Procedure for developing of promo material is started.
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.3. Project results disseminated
Start date October 2016
End date Until now…
Description of the activity carried out
Dissemination plan is developed and regularly implemented. Several seminars organized for dissemination of project activities. Presentation of main project goals, work packages, activities and
expected results are conducted at the Senate of the University of East Sarajevo, Steering Committee of the University in East Sarajevo and Scientific Councils of all 17 faculties of University of East Sarajevo. All members of mentioned bodies are informed about Re@WBC project details. Presentation of Re@WBC project was done at The Eight International Agricultural Symposium AGROSYM 2017, at Termag hotel, Jahorina, Republic of Srpska, BiH with more than 1300 participants: scientists, researchers, private and public sector representatives and NGO representatives from 85 countries.
Specific and measurable indicators of achievement
All activities are disseminated on the Faculty and University level, and also, during some of conferences in organization of the University.
Quality Control and Monitoring Manuel 13
Planned results
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.4. The label "HR Excellence in Research" obtained by a number of WB partner universities
Start date 01.06.2016.
End date 19.05.2017
Description of the activity carried out
All necessary documents were submitted. First assessment of UES has been ‘positive with minor changes’. We clearly defined responsible persons for each activity and also we made robust monitoring plan. After re-submission application for HR award, we got positive assessment and HR award is granted to UIS.
Specific and measurable indicators of achievement
Obtained ‘HR Excellence in research’ award/icon.
Planned results HR award granted
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.5. Establishment of awards for young researchers
Start date April 2017
End date May 2017
Description of the activity carried out
The University of East Sarajevo has established the awards for the most successful students - researchers at each anniversary of the University - on May 24th. Prizes are awarded to the best PhD student and the best young researcher.
Specific and measurable indicators of achievement
Number of awards for young researchers: 2
Planned results
INSTITUTION University of East Sarajevo
14 Quality Control and Monitoring Manuel
WP5. Dissemination and exploitation at Re@WBC
5.6. Mentoring system adopted
Start date
End date
Description of the activity carried out
not done yet
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP5. Dissemination and exploitation at Re@WBC
5.7. Strategy on continual training of researchers adopted
Start date
End date
Description of the activity carried out
This strategy has not adopted yet.
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP6. Management at Re@WBC
6.1. Kick-off and coordinating meetings realised
Start date 09.12.2015.
End date 12.12.2015.
Description of the activity carried
Presentation of the University of East Sarajevo. Active participation in discussions.
Quality Control and Monitoring Manuel 15
out
Specific and measurable indicators of achievement
Number of persons participated at the meeting: 2Number of days spent at the meeting: 4
Planned results Presented University of East Sarajevo.
INSTITUTION University of East Sarajevo
WP6. Management at Re@WBC
6.2. Procedures for project management
Start date
End date
Description of the activity carried out
Project management guide developed. We are using this guide as support tool for financial management of our project
Specific and measurable indicators of achievement
Active usage of guide for management of the project
Planned results
INSTITUTION University of East Sarajevo
WP6. Management at Re@WBC
6.4. Software platform for project management
Start date
End date
Description of the activity carried out
The platform has successfully developed and started working
Specific and measurable indicators of achievement
Planned results
16 Quality Control and Monitoring Manuel
INSTITUTION University of East Sarajevo
WP6. Management at Re@WBC
6.5. Day-to-day coordination
Start date
End date Continuously
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
INSTITUTION University of East Sarajevo
WP6. Management at Re@WBC
6.6. Financial management
Start date
End date Continuously
Description of the activity carried out
Specific and measurable indicators of achievement
Planned results
Quality Control and Monitoring Manuel 17