Revised SUI Procedures

Finally……

• These revisions will reduce the amount of time the squadrons and IG Team spend on SUIs.

• The previously inspected areas of Aircraft Management, Flight Management, Operational Mission Management and Chaplain Corps have been removed.

• Since the SUIs will be conducted every 24 months, no need to do Unit Self-Inspections.

• Not only have the number of questions been reduced, but since a lot of the documentation will be uploaded prior to the SUI, the actual SUI visit will be short.

CAPR 123-3

e. Prior to the inspection. (1) The unit to be inspected will be provided details pertinent to the visit in a 60-day notification, except for short notice inspections. (2) CAP unit commanders and directors will confirm the scheduled on-site SUI interviews are accurate and provide contact information no later than 30 days prior to the inspection. (3) An eServices report used to help evaluate the unit will be run approximately 30 days prior to the SUI by wing inspector general. The eServices report will be located in the data storage location specified in the 60-day notification. (4) No later than 10 days prior to the inspection the subordinate unit commanders will provide SUI checklist, unit details, data and other “deliverables,” as specified in the checklist instructions using the eServices “CI documentation” storage location. The SUI begins with the unit’s submission of required data.

SUI Questions and Deliverables

SUI Worksheets

Add (Y) yes or (N) no to all questions

SUI Worksheets

Answer all the

questions

Please enter any additional

information to answer the

question or tout accomplishments

SUI Worksheets

• Complete each worksheet with the Yes or No answers• Add any additional information in the “Inspector’s

Notes” section.• Tout accomplishments or innovative ideas or

procedures. Give us your “Commendables”• Upload each completed worksheet in eServices in its

respective category – A-1 Aerospace, B-1 Cadet Programs, etc.

• Make sure the squadron staffing and specialty ratings in eServices are correct. We will review.

Deliverables

• On each Inspection section, provide the documentation (Deliverables) listed in the “How to verify compliance” box next to the applicable question. **These will be highlighted in yellow**.

• Gather and scan the requested documentation for compliance.

• Enter eServices (old or new version), enter the “Inspector General” module and upload everything in the “Documentation” storage location for your squadron

• Needs to be completed within 10 days before SUI

In old eServices, click on the “Inspector General” module on right-hand side

View from the NEW eServices

Once you have clicked on the main Inspector General module in the NEW eServices, click on

the Inspector General link in Applications

Click on “Documentation”

Find and choose your squadron from the Organization drop-down box

Select the Inspection area you want to begin to upload the documentation

Click on chosen Inspection area

Upload the File

1) Select Browse and find area where the documentation is saved

2) Click on the documentation

Upload the File

Click “Add CI Documentation File”

Upload the File

File has been uploaded

SUI Telephone Calls and Interviews

The Inspector MAY call a member beforehand. This MAY result in the member not having to appear at the actual SUI

Unless told otherwise, all staff should plan on attending the SUI. This new process will shorten the inspection time, and we will work with any time constraints

SUI Report

• Turn around time will be much faster

• Will be sent to the squadron commander electronically.

• Will be uploaded to eServices.

• All discrepancy closures will be done in eServices as well (coming soon)….

SUI Discrepancy closure responses(Coming soon…….)

Select your squadron, and any open discrepancies will be listed

Discrepancy closure

Click to add corrective action

Discrepancy closure

Type corrective action response in box

Upload documentation if necessary to support the response