REVISED May 2009STATE MATERIALS OFFICE

Goals in this Session

To understand:

The Sampling & Testing process

The Project Certification process

The EAR/DDM process

The Project Administrator’s Statement

What an Exception is, and

The certification tools available

Field S & T: An Overview

Does it meet Specs?

QC Testing

Verification Testing

EAR

Remove &

ReplaceNo

ResolutionNoDo they

Compare?

Yes

MaterialAccepted

Yes

Project Material CertificationMaterials Engineer’s Certification

Contractor’s FinalCertification

PA’s MaterialsStatement

Contractor’s MonthlyCertification

Approved EARFor failing Material

Passing & VerifiedQC results

Reported Test Results

What should you expect?

A notarized form─ “Construction Compliance with

Specifications and Plans” (700-020-02)

Approved EAR/DDMs Other documents NOTE: For the final certification, all of

the exceptions to QC sampling and testing must be shown on the form

Follow-up Actions by the Project Personnel

Verify the area represented contained acceptable material

Verify all material issues are resolved Verify Exceptions are complete and

accurate Verify the Exceptions match w/ Pay

penalties Verify all supporting certifications for

materials accepted by certification are received and meet specifications

A report prepared by an approved licensed engineer providing analysis of failing material left in place

Evaluation of affected material, e.g., Analysis of additional samples, Life Cycle Cost Analysis, etc

Reporting structural adequacy with reference to the design criteria

“Disposition of Defective Material” form

What is an EAR?

Form 700-011-01CONSTRUCTION

07/06

Florida Department of Transportation

Disposition of Defective MaterialSection A: Sample Information and Request for EAR – Project Administrator

Financial Project No.:Contract No:Federal Job No:

Material ID.: Sample No.: LIMS Sample ID.:

Pay Item No.: Quantity: Location:

Description of Defective Material:

□ EAR Scope attached

Section B: Proposal - Project Administrator/Resident Engineer

□ Remove and Replace Material □ Follow up Sample Passed (MM 3.1)

□ Send to DME for Concurrence with Proposal, EAR Scope attached

□ Concurs □ Rejects (See Comments Below) □ Leave in Place, EAR not required

Signature: Date:

Comments:

Section C: EAR Information – District Materials Engineer - Choose one and send form to DCE

□ Remove and Replace Material

□ Leave in Place – EAR not required, Send to DCE for Concurrence

□ Concur with EAR Scope (attached) – Submit EAR

Signature: Date:

Comments:

Bottom of the “DDM” formSection D: Material Disposition Recommendation – District Materials Engineer

□ EAR performed, DME recommendation: Chose one and send form to District Construction Engineer□ All material to be left in place. □ All material to be removed. □ Partial removal of material/OtherQuantity of material to be removed:____________________________________________________________Location of material to be removed:____________________________________________________________

DME Concurs with EAR Recommendations - Yes □ No □

Signature: Date:

Section E: Concurrence - District Construction Engineer

□ Concur with DME Recommendation – Send to Project Administrator

□ Do Not Concur with DME recommendation – Send to Director, Office of Construction□ DCE recommendation attachedComments:

Signature: Date:

Section F: Decision - Director, Office of Construction

□ Director, Office of Construction Decision (attached) - Send to Project Administrator

Signature: Date:

Section G: Record of Final Payment Determination: - Project Administrator

Material left in place at % payComments:

cc: District Materials Office

District Construction Office

State Construction Office

Financial Project #:

Federal Project #:

Contract #:

County:

All materials incorporated into the referenced project(s) were accepted in accordance with the STRG or pertinent contract documents and met all applicable requirements.

• Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures.

• All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented.

• All required certifications and/or certified test reports have been received in accordance with contract requirements.

Project Administrator’s Materials Statement

• Earthwork density test locations and results are in substantial compliance with the pertinent specification requirements of this project. A spot-check of the project density records indicate substantial compliance with the governing specifications, sampling and testing guides, and procedures.

• All Contractor Quality Control (QC) material test results have been verified in accordance with contract requirements. The final disposition of all material represented by QC results has been accurately documented.

• All required certifications and/ or certified test reports have been received in accordance with contract requirements.

Exceptions

What are Exceptions?(to the Certification)

Material Not Meeting StandardsFor CQC Testing: Asphalt does not meet standards if C.P.F. for

a Lot is less than 90%

• However, we are now looking at failing tests at the request of the Bituminous technical unit

Concrete does not meet standards if “payment tests” do not pass

Earthwork does not meet standards if ‘QC’ tests do not pass and are not verified

What are Exceptions?(continued)

Material Not Meeting Standards (cont.)For Non-CQC Testing: Material does not meet standards if ‘V’

test does not pass.

Testing Frequency Material not tested, or tested at a

frequency, not in conformance with the Specifications and left in-place.

Qualifications Sampling and testing performed by unqualified

technicians (when specified in the Contract documents).

Testing performed at unqualified laboratories or at qualified laboratories during a time that they were removed from the list of Qualified Laboratories.

Materials produced when the production facility was not on the accepted list, and left in-place.

What are Exceptions?(continued)

You have an Exception, how do you report it?

Description

Location

Quantity

Resolution (and at what pay)

Concurrence…obtained?

Example of Format

Friction Course - Straightedge

When the friction course was straightedged, two irregularities were found as indicated.

Sta. 167+75, Lane 1 Left Roadway 1/2" High

Sta. 167+75, Lane 2 Left Roadway 1/2" High

An area of 2400 sq. ft. was left in-place at no pay.

The District and State Construction Engineers have concurred.

How about a Bio-Break?

CHECKLIST for Certification Contract For Lump Sum and Design Build: Job Guide Schedule Additional requirement for Design Build: Design and Construction Criteria PA Material Statement Final Construction Compliance Report form #700-020-02 Laser Profiler Reports and/or Final Straightedge Reports Final Sign Inspection Report (if not included in PA Statement) Final Commercial Inspection for Items Spec 450 (structural steel,

cantilevers, etc.) Certification for Prestress Items (Piling, Beams) DDM/EAR (Defective Material forms) with final disposition and signatures Core Out Reports Earthwork: Lot summary sheets from density log (if CQC project) Asphalt: Lot composite pay factor sheets (if CQC Project) Concrete: Spreadsheet by mix design that shows for all verification

samples (lots) what QC samples (lots) they represent (if not clear in LIMS) Required Certification Tracking Report from LIMS with items marked if not

used (no certs logged in LIMS)LIMS cleared up, all samples approved

Who?

How much?How often?

What?

Why?

1 400 4 15 CONC CLASS IV (MISCELLANEOUS) 2.00

Who?

How much?

How often?

What?

Why?

Random Sample

Tools we use for our Review

Project Info

Sample StateLocation

Material IDSample ID

(LIMS)

Wrap-up

We discussed: The Sampling & Testing process The Project Certification process The EAR/DDM process The Project Administrator’s Statement What an Exception is, and Tools to use

• Questions• Comments

Lab submits application to

DMO

DMO reviews accreditation

Inspection needed?

Lab is added to LIMS

Lab corrects deficiencies

Y

N

Inspection OK?

N Y

Producer submits QC Program to

DMO

DMO reviews QC Program

Inspection needed?

Producer is added to

LIMS

Producer corrects

deficiencies

Y

N

Inspection OK?

N Y

Contractor submits QCM

to SCO

DMOs & DCOs review

QCM

Is QCM OK?

QCM is added to Infonet

Contractor corrects

deficiencies

N Y

Contractor submits QCP

to PA

PA & DMO reviews QCP

Is QCP OK?

Contractor QCP is

Approved

Contractor corrects

deficiencies

N Y

Verification Testing & Inspection

Engineering AnalysisReport

Do they compare?

Resolution Testing

QC Testing &

Inspection

Y

N

Meet Specs?

Y

N

Contractor requests UserID

Contractor receives

LIMS training

Contractor gets

connectivity

PA processes request

Contractor obtains UserID

Contractor gets access to

LIMS

Construction Begins

Material Disposition

Contractor’s Monthly Material

Certification

Final Project Material

Certification

Fee

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ACCEPTANCEPROCESS

FLOWCHART