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Verify Usage Does usage match Solution Documentation?
Active Global Support
July 2012
© 2011 SAP AG. All rights reserved. 2
Challenges
Unstandardized business processes across
scattered business landscapes
Different implementation approaches and
strategies
Missing link between business process
documentation and technical realization
No flexibility for business process
adjustments leads to a long time to benefit
© 2011 SAP AG. All rights reserved. 3
Use cases of Solution Documentation Use Re-documentation for ALM Phases after Go-live
Blueprint
Implementation Execution
Optimization
Initial
documentation
Reverse
documentation
Require- ments
Design
Deploy
Build & Test
Optimize
Operate
Application
Management
Require- ments
Design
Build & Test
Optimize
Operate
Application
Management
Deploy
© 2011 SAP AG. All rights reserved. 4
Business changes happen without planning Tool supported reverse business process documentation
business
changes
Discovered
Process
model
Planned
Process model
Implementation
and
configuration
Identification via
Reverse
Business
Process
Documentation
“Real”
Usage
“Expected”
Usage
© 2011 SAP AG. All rights reserved. 5
Solution Re-documentation Content
Solution Re-documentation means having documented core business processes including
the related:
Documentation, e.g. process design, specifications, configuration or business test requirements
Technical objects, e.g. transactions, TBOMs, custom code, background jobs, system configuration, interfaces
System and software components (SAP and non-SAP)
To ensure the best world wide communication the recommended documentation language
is English
What is documented in Solution Re-documentation?
Tab
Structure
Proj. Doc Transactions / TBOMs Configuration
Development Test Cases
Process Outbound Delivery
with WM
Process Design
Outbound Delivery
with WM
OD Integration Test
Process Step Create Sales Order
Step Description /
Spec. / …
VA01 TBOM IMG Object 1
IMG Object 2
Z_VA01_CH
Create Sales Order
Create Sales Order CH
Process Step Create Delivery
Step Description /
Spec. / …
VL01N TBOM
IMG Object 3 Create Delivery
Process Step Picking
Step Description /
Spec. / …
VL35 TBOM
IMG Object 4 Picking with WM
© 2011 SAP AG. All rights reserved. 6
Solution Re-Documentation is an Enabler for ... – Based on Usage Data
Risk-Based Testing Strategy
Upgrade Preparation / System Consolidation
Standardization / Template Management
Accelerated Innovation
Centralized Documentation Repository
© 2011 SAP AG. All rights reserved. 7
RBPD sets the course for...
…getting full transparency about real usage of SAP applications
with the most important business processes
…having a comprehensive representation of the current
implemented and used business processes
…doing risk-based testing rather than testing everything
…having a quick and easy way to get business processes
documented in SAP Solution Manager
…having a central entry point to manage and monitor all SAP
solutions and processes
…enabling quick re-use of processes for planned projects (eg. new
implementations, upgrade, template-based rollouts etc.)
…easily creating a central basis for further ALM processes
Reverse Business Process Documentation supports these
requirements and drives business efficiency
Verification of Solution Re-Documentation
© 2011 SAP AG. All rights reserved. 9
Customer situation
Solution documentation in SAP Solution Manager
available
Based on pre and self-defined rules, solutions can be automatically and regularly
verified keeping the solution documentation up-to date
Verify Solution Documentation
SAP Solution
Reuse SAP Solution Manager project or solution as
starting point for solution documentation verification
With Solution Documentation Assistant verify if the
documented business processes are still used as
expected
The direct link to the Solution Documentation Assistant
analysis allows a very quick maintenance of missing or
obsolete objects in the SAP Solution Manager project
© 2011 SAP AG. All rights reserved. 10
Solution Documentation Assistant Verify and Maintain Solution Documentation
Create an Analysis Project based on existing Solution
Manager Project or Solution
Start analysis to detect new or obsolete objects and
process steps
Correct the business process information by adding
the new or removing obsolete objects
Solution Manager
Project
Solution
Documentation
Assistant
Roll-out the new processes
X
Verify Solution Documentation
© 2012 SAP AG. All rights reserved. 11 Confidential
Verify and Maintain SolDoc – Schematic Data Flow
SAP Solution
Manager Project
Analysis
Project Analysis
Solution Documentation Assistant
Update
SAP Solution Manager
EWA + SQL+ UPL
Initial Re-Documentation with RBPD
© 2011 SAP AG. All rights reserved. 13
Solution Documentation Content
Solution documentation means having documented core business processes including:
Documentation, e.g. process design, specifications, configuration or business test requirements
Technical objects, e.g. transactions, TBOMs, custom code, background jobs, system configuration, interfaces
System and software components (SAP and non-SAP)
To ensure the best world wide communication the recommended documentation language
is English
RBPD provides tool support for identifying business processes, system components and
transactions and assigning SAP standard documentation to used processes
What is covered by a Solution Documentation?
Tab
Structure
Logical
Component
Transactions / TBOMs Configuration
Development Test Cases
Process Outbound Delivery
with WM
OD Integration Test
Process Step Create Sales Order
Z_ERP_CH
VA01 TBOM IMG Object 1
IMG Object 2
Z_VA01_CH
Create Sales Order
Create Sales Order CH
Process Step Create Delivery
Z_ERP_CH
VL01N TBOM
IMG Object 3 Create Delivery
Process Step Picking
Z_ERP_CH
VL35 TBOM
IMG Object 4 Picking with WM
© 2012 SAP AG. All rights reserved. 14
RBPD – Schematic Data Flow
Analysis
Project Analysis
RBPD
Content
Solution Documentation Assistant
SAP Solution
Manager Project Create
SAP Solution Manager
EWA + SQL + UPL
Additional Use Cases
© 2011 SAP AG. All rights reserved. 16
Solution Documentation Assistant Risk-Based Testing
Test Preparation
Create Analysis project and Identify core business
processes by usage analysis
Solution Manager
Project
Test Plans
Prioritize business processes / steps by assigning
customer attributes in SAP Solution Manager project
Solution
Documentation
Assistant
Add test cases, test objects and TBOMs to business
process structure
Create (regression-) test plan based on prioritized
project business processes
Create a SAP Solution Manager project
© 2011 SAP AG. All rights reserved. 17
Solution Documentation Assistant Check Test Progress and Quality Assurance for Testing
Check Test Object Usage
Create test plan based on project business processes
in SAP Solution Manager project and execute tests
Solution Manager
Project
Test Plans
In SoDocA create analysis project based on the
business process information
Solution
Documentation
Assistant
Perform analysis of project business processes in a
test environment (quality assurance system)
Monitor project status in SAP Solution Manager and
use SoDocA to check, if and how often the test objects
have been touched
© 2011 SAP AG. All rights reserved. 18
Solution Documentation Assistant Upgrade Preparation / System Consolidation
Identify Obsolete Objects
Create an Analysis Project based on the business
process information
Start analysis to detect obsolete custom developments
Correct the business process information by removing
obsolete objects
Solution Manager
Project
Solution
Documentation
Assistant
Use the not used objects list as a starting point for
upgrade planning and a detailed CDMC analysis
X
© 2011 SAP AG. All rights reserved. 19
Solution Documentation Assistant Template Management / Standardization
Create a Global Template
Choose the system expected to be closest to your
company standard, create a Solution Manager project
and do the Solution Documentation
Create an Analysis Project and run an analysis
Start analysis for a second system/client and compare
the usage of the processes and steps . If there are
differences, evaluate if one can be chosen as standard
Solution Manager
Project
Solution
Documentation
Assistant
Update the Solution Manager project structure with the
new process or step and roll-out the new processes
© 2011 SAP AG. All rights reserved. 20
Solution Documentation Assistant
Accelerate Innovation
Evaluate Custom Code
Create an Analysis Project based on the business
process information
Start analysis to detect custom developments and
deviations from SAP standard
Compare the usage of processes and custom
developments of one system/client with the usage of
similar objects in other systems/clients
Analyze which processes are more efficient and if they
can be reused in other systems, clients. If yes, update
the solution documentation and roll out the new
functionality
Solution Manager
Project
Solution
Documentation
Assistant
Thank You!
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