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Information Governance Toolkit (IGT):Changes in v8
Housekeeping
• Fire alarms• Exit routes and assembly point• Toilets• Mobile phones• Smoking areas• Refreshments• Questions
Agenda
1. Welcome
2. Role of IGT
3. Registration and log-in
4. Navigation
5. Completing the assessment
6. Supporting working practice
7. Reporting
8. Resources
9. Q&A
Introductions
• Training provided by Department of Health contracted provider:
David Stone
Head of Information Governance
Apira Limited
ROLE OF IGT
Key facts
Why is IGT important?• IGT is owned by the Department of Health. The results are
shared with the NIGB, the Care Quality Commission, the Audit Commission and Monitor
• Supports delivery of assurance to the SIRO, Accountable Officer and Trust Board
• Supports the SIRO in delivering Enterprise Level Change
• It is mandated for NHS bodies
• It provides a structure for assurance by Contractors of Services Providers
• Patient care often depends upon good information governance practice in relation to information quality and records management as do many other NHS programmes
• Is essential to deliver the Government’s vision on patient control of records
Key policy areas
• Patient safety:– Risk management– Records management– Records audit– NHS Number
• Organisation performance:– Legal compliance– CQC registration– CQC/Monitor licensing– Operating Framework
• Patient control:– Data Protection rights– Access controls– Patient information– Pseudonymisation
• Commissioning/Service Management:– Clinical coding– Payment by Results– Freedom of Information Act– Corporate Records
Key stakeholders
• By role:– Trust Board– Senior Information
Risk Owner– Caldicott Guardian– Information Asset
Owners– Information Asset
Administrators– All staff!
• By function:– Risk management– Records Management– Legal services– IT– Human Resources– Estates– PALS
Information Risk
• Requires senior engagement and consideration of:– Integrated information risk management– Identification and control of valuable
organisational assets– Distributed ownership of activities that
generate evidence in key areas– Ensures key risk areas are not overlooked but
are thoroughly addressed
IGT security and accessibility
• Security has been tested by third party independent assessment to industry standards, including penetration testing
• Accessibility for different user types has been assessed to industry best practice standards
• Cross-browser support (IE6, IE7, IE8, Firefox, Chrome)
• IGT support team contactable via national Exeter Helpdesk
REGISTRATION AND LOG-IN
Home page
Registration step 1
Registration step 2
Registration step 3a
Registration step 3a
Registration step 3b
Registration step 4
Registration step 5
Registration step 6
Registration step 7
Forgotten password
NAVIGATION
Navigation
Help!
“About”• ‘Dictionary’ definitions:
– What is Information Governance?
– What is the IG Toolkit?
– What are the information governance requirements?
– What is the purpose of the information governance assessment?
– Who has to carry out an information governance assessment?
– When does the information governance assessment have to be done?
COMPLETING THE ASSESSMENT
Landing page
Current and Past Assessments
Assessment overview
Requirement
Requirement overview
Guidance
Knowledge Base Resources
Training
Requirement Origins
Changes
Attainment levels
Detailed requirements
Uploading evidence
Selecting files
Confirming selection
Manual confirmation
Linking evidence
Adding evidence
Automatic incremental scoring
Progress overview
Achieving level 2
Submitting baseline
Approval
Confirmation
Submission
SUPPORTING WORKING PRACTICE
User Admin
User Admin
User Admin
User details admin
Organisation details
User Admin
Assigning ownership
Assigning requirement owner
Requirement owner assigned
Managing requirements
Action added
Performance Management
Improvement plan admin
Improvement plan and evidence report
Improvement plan and evidence report
REPORTING
Report options
Assessment report
Performance Progress Report
RESOURCES
Reports
PDF version
Working off line
Microsoft Office Excel Worksheet
Q&A
