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DELIVERY CHALLAN
DC No. _____________ Date _____________
Delivered to __________________________________________________
Order No. ______________________ Date _____________
Invoice No. ___________ Invoice Date ____________
No. Description Quantity
____________________ ____________________ Program/Sales Officer Stores Manager
AcknowledgementReceived by: _______________________Received on: _______________________ Organizations Stamp
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INVOICE
Bill to __________________________ Invoice No.____________PO No. __________________________ Date ________________
Description ______________________________________________________________________________________________________________________________________________________
No. Description QuantityUnitPrice
Amount
Terms: ________________________________________________________________________________________________
________________ _______________ ______________ Program/Sales Officer Program/Sales Officer Finance Manager
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RECEIPT VOUCHER No. 0001
Office: Date:
Received From Description Account Code Amount
Cash/Cheque Received By:
(Delete as applicable)
Received From:
Attach paperwork to this voucher
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PURCHASE REQUISITION FORM
Office Note No. _________________ Date _____________
Following articles are required as shown against each for various Department:
S.No. Date Name of Dept/Sec.
Name of Articles QtyRequired
Approx.Amount
CostperUnit
FolioNo.
Submitted for approval and order.
Signature _________________Submitted by _________________Department _________________Designation _________________Staff Code _________________
(To be filled by Purchase Department)
Remarks:______________________________________________________________
______________________________________________________________
_________ _______________ _______________ Date Manager Purchase Head of Purchase Department
Approved
Signature ___________
Recommended by ___________
Designation ___________
Department ___________
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SUMMARY OF QUOTATION
Date _____________________
Capital Requisition Proposal Ref: ______________
Description of Article ______________________________________________
Account code ____________
Quantity ________________
Name of supplier Priceperunit
Total grossvalue
Discountoffered
Net value Payment terms After SalesService
Guarantee ofproduct
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PURCHASE ORDER
M/S. __________________________ Date ______________ Address _________________________ PO No. ______________
____________________________________________________
Your Quotation Ref ________________Date _________________
In term of your quotation furnished for the supply of (quantity) & (Description), we are
pleased to inform you that the Purchase Committee has approved to award the
supply contract to you, in terms of the following stipulations:
Date of Delivery ___________________
Payment Terms ___________________
Final Price ____________________(Including Sales Tax)
Please note that the organization reserves the right to cancel the order if the goodsare found to be of inferior quality.
Your Truly,
________________ _______________________ Manager Purchase Head Purchase Department
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PURCHASE ORDER REGISTER
S.No.
DateofPO
Name of Supplier Address of Supplier
Description ofgoods
Qty. Requisition raised by
Date ofdelivery
Value ofpurchase
GRN
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GOODS RECEIVED NOTE
GRN Ref. _____________Date _____________Challan No. _____________
Invoice No. _____________Invoice Date _____________P.O. No. _____________
Name of Supplier ____________________________________________________
Address ____________________________________________________
S. # Description Qty. PO No.ExpiryDate
Total
____________ ______________ ______________ Gate Officer Stores Officer Manager Stores
(Acknowledge by supplier)
Name of Dispatcher / Driver : ________________
NIC No:____________________
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FIXED ASSETS REGISTER
Cost
ItemCode
LocationDate of
AcquisitionParticular
OpeningBalance
Add. Transfer Del.EndingBalance
OpeningBalance
For theyear
Del.EndingBalance
WDV% ofDep.
Method
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ASSET TRANSFER NOTE
Ref No. _____________ Date ______________
Transfer Department_______________ Transferee Department ______________
Item Name Asset Code Quantity
________________ _______________ ______________Departmental Head Officer Officer
(Transferor Department) (Transferee Department)
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DISPOSAL/OFFICE MEMO
Subject : DISPOSAL OF (ASSETS)
Description __________________________________________________
_________________________
_________________________
Department _________________________
Reason of _________________________
Disposal _________________________
Estimated _________________________
Realizable Value _________________________
Mode of Disposal_________________________
QUOTATION RECEIVED
Ref Name of Bidder Address Value offered
Sale Agreement/transfer Note(See Attachment)
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PAYMENT VOUCHER No. 0001
Office: Date:
Payee Description Account Code Amount
Cash/Cheque No.: Requested By:
(Delete as applicable)
Authorized By:
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EMPLOYEE EXPENSE STATEMENT
Employee name________________________________________
Staff Code ________________________
Designation ________________________
Department ________________________
Date Nature of Expense A/c. Code(For office use)
Amount JobReference /
Project
JobManager
Signature ofJob Manager
Remarks
Prepared by ______________________
Chief Accountant ______________________
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FLOAT REQUEST FORM
Part One
Name:
Amount Requested (in words):
Amount Requested (in figures):
Purpose of Float:
Budget Code:
Float Authorized by:
Float Received by:
Date:
Part Two
Cash Returned:
Receipts Submitted:
Original Float:
Difference:
Recevied by:
Date:
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SALARY SHEET
Office: Month:
Gross Pay Allowances Deductions Other Net Pay Name Signature
Tax
Prepared By: Paid By: Authorized By:
Date: Date: Date:
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LOAN REQUEST FORM
Request
Person requesting loan __________________________________________________________
Purpose of loan __________________________________________________________
__________________________________________________________
__________________________________________________________
Terms of loan
Loan amount: Monthly repayments:
Repayment start date: Repayment period:
Authorization
Authorized by: Signed: Date:
Loan received
Loan received by: Signed: Date:
REPAYMENT SCHEDULE
Date Amount Payment Balance Payment Remarks
Outstanding Due C/f Made
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MEDICAL BILL REIMBURSEMENT FORM
Name of Employee ___________________________________________________
Staff Code ____________Designation ____________ Department ____________
Amount
Due
Date of
Submission of bill
Date
of Bill
Amount of Bill Total
AmountAmountGranted
Remarks
Self Spouse Father Mother Children
Rupees ____________________________________________________________________________
____________________________________________________________________________
___________ ___________ _____________ ____________ Signature Administration Health Advisor Manager Finance
of Employee
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The Manager
(Bank Name)
(Address)
Karachi
Opening a Bank A/C in the name of (Organisation)
Dear Sir / Madam
The (Organisation), Karachi wishes to open Bank A/C in (Bank Name). The
responsibilities of signatories are limited according to the amount of their power to
execute, which is specified as under:
1. Mr. (NAME), (DESIGNATION) _____________________________
Signature
Category A. 2. Mr. (NAME), (DESIGNATION) _____________________________
Signature
Category B. 3. Mr. (NAME), (DESIGNATION) _____________________________
Signature
Category C. 4. Mr. (NAME), (DESIGNATION) _____________________________
Signature
The policy for signing the cheques is mentioned below:
All cheques drawn by the (Organisation) should be signed by two signatories.
Category A. 1. Can draw Cheques up to Rs. 25,000
Category B. 2. From Rs. 25,001 to Rs. 50,000 one From Category B and the
next one from category A
Category C. 3. From Rs. 50,000 & above one from Category A or B and the
next from category C is essential.
Your Co-operation in this connection will be highly appreciated.
Yours faithfully
Executive Director