RETURNING TO COMMUNITY HOCKEY

PHASE 1 – PREPARING TO TRAIN

GUIDANCE FOR CLUBS AND SCHOOLS – MAY 2020

Contents Introduction ............................................................................................................................................ 3

Sport New Zealand Alert Level Guidance ............................................................................................... 3

Alert Level 2 - Reduce ......................................................................................................................... 3

Public Health Measures ...................................................................................................................... 3

Alert Level 2 Guidance and Principles ..................................................................................................... 4

Hockey New Zealand – Return to Community Hockey Guideli............................................................... 0

Overarching Considerations for CHA and Affiliated Clubs and Schools .................................................. 0

Role and Accountability of Canterbury Hockey ...................................................................................... 0

Role and Accountability of Clubs and Schools ........................................................................................ 0

Guidelines for a Phase 1 – Prepare to Play ............................................................................................. 1

Contact Tracing ................................................................................................................................... 1

Cleanliness and Hygiene ..................................................................................................................... 2

Training and Player Protocols ............................................................................................................. 3

Gathering Sizes and Physical Distancing ............................................................................................. 4

Access to the CHA Offices ................................................................................................................... 4

Access to Nga Puna Wai and other Satellite Turfs .............................................................................. 5

Communication and Signage .............................................................................................................. 5

Communications from CHA to Clubs and Schools .......................................................................... 5

Communications from Clubs and Schools to Players ...................................................................... 5

Signage at CHA Venues and Clubs .................................................................................................. 5

Managing Volunteer Health and Wellbeing ........................................................................................... 5

Responding to a Suspected or Confirmed Case of COVID-19 ................................................................. 6

Monitoring of Controls ........................................................................................................................... 8

Appendices .............................................................................................................................................. 8

Appendix 1: Links to Helpful sites and Resources ............................................................................... 8

Appendix 2: Club and Schools H&S Template ...................................... Error! Bookmark not defined.

Version History

Version Date Author(s) Description

1 13/05/2020 E. Hodgkin & K. Trolove Initial version of Guidance Document

1.1 18/05/2020 K. Trolove Amendments based on Club feedback

Introduction This document outlines the guidelines for hockey to continue under Alert Level 2. These guidelines

have been developed based on the latest advice provided by the Ministry of Health, Sport New

Zealand and Hockey New Zealand.

This document outlines the requirements for the first phase of returning to hockey ‘prepare to train’

and will be regularly amended and updated as we move through this phase into phases 2 and 3 –

‘prepare to play’ and ‘return to play’ respectively.

All clubs, schools and players affiliated to Canterbury Hockey will need to agree to and abide by these

guidelines and rules outlined in this document. Further templates are also provided and will be made

available on our website and through email.

Clubs and Schools will need to demonstrate how they intend to meet the requirements and guidelines

outlined below and CHA will continue to provide advice and support to our community to ensure that

appropriate measures are put in place and adhered to.

Sport New Zealand Alert Level Guidance

Alert Level 2 - Reduce Under Alert Level 2 the disease is contained, but there is still a risk of community transmission. The

objective of these guidelines is to minimise the risk of transmission of the virus, and to be able to

rapidly track and isolate any cases that may arise. Subject to the range of public health measures

outlined below, play, active recreation and sport can resume under level 2. This includes contact team

sports and physical activities only if fewer than 10 people are participating, good contact tracing is

possible and hygiene measures, particularly washing and drying of hands, and regular sanitising of

equipment and surfaces are in place. Make sure you know (or can identify) anyone who is participating

in your activity, including players, officials and spectators/supporters, in case someone gets sick.

Public Health Measures

Required

Gatherings must be restricted to a maximum of 10 people initially (both indoor and outdoor

facilities), this will be reviewed on 25 May. For sport and recreation, a gathering includes

spectators, players, officials and support staff. Gathering restrictions do not apply to

professional sport players, officials or support staff.

A system to record and retain the contact details of all people involved in, or attending your

activity, must be in place to enable contact tracing should it be required. This information

should be accessible at all times for contact tracing purposes up to 4 weeks after the contact

was recorded.

Surfaces and equipment must be regularly cleaned and disinfected where practicable.

Good personal hygiene practices should continue – wash and dry your hands before and after

activities, cough into elbow and don’t touch your face.

Stay home if you’re sick and do not take part in sport or recreation if you have flu-like

symptoms, self-isolate at home and get tested immediately.

Recommended

Physical distancing of 2 metres should be maintained wherever possible, especially from

people that you don’t know. It is recognised that contact during physical activity will occur but

this should be minimised as much as possible, especially off the field of play.

People at high risk of severe illness from COVID-19 (particularly older people and those with

existing medical conditions) should take additional precautions when undertaking physical

activity.

Business premises (e.g. cafes/bars in club rooms, or pro shops) can be open for staff and

customers provided that they meet the relevant workplace requirements.

Travel should be done safely to reduce the possibility of transmission and spread of the

virus.

Alert Level 2 Guidance and Principles

What this means for Hockey All facilities must practice sanitation measures, and record contact tracing details. Facilities with

employees and volunteers must have a WorkSafe plan in place.

Contact Tracing

Contact tracing register for all participants and spectators must be in place and able to be accessed

quickly.

Gatherings

All facilities must adhere to requirements regarding mass gatherings.

Cleaning and Hygiene

Participants should wash and dry their hands before and after playing; equipment should be washed

and dried before and after playing. Measures should be taken to minimise the sharing of

equipment/balls. However, for sports or activities where equipment must be shared ensure that all

participants wash and dry their hands before and afterwards, and clean and disinfect the equipment

before and afterwards. Also exercise caution with common touch points (e.g. gates or doors) and wash

or sanitise your hands after touching these surfaces.

If unwell

No one should be participating (or leaving home) if they are displaying symptoms of COVID-19,

awaiting a test, or if required to self-isolate.

Physical Distancing

People may participate in team sport and physical activity, including where physical distance cannot

be maintained. This means that training and competition for contact sports will be possible if other

public health measures are observed. Participants should maintain physical distancing when not

participating in the sport or activity.

Hockey New Zealand – Return to Community Hockey Guidelines

Overarching Considerations for CHA and Affiliated Clubs and Schools Community hockey should be reintroduced in a cautious and methodical manner, based on the best available evidence to optimise participant and community safety. It is recommended that resumption of community hockey should take place in a staged fashion, firstly by implementing the ‘prepare to train’ phase which will allow us all to undertake the development of appropriate systems and processes before entering the ‘prepare to play’ phase establishing which will see full trainings and pre-season activities resume, prior to moving on to a subsequent ‘return to play’ phase. Throughout these phases, the overarching considerations are as follows:

At all times Canterbury Hockey must comply with the current Ministry of Health covid-19 protocols including but not limited to expected hygiene and contact tracing protocols (Sport NZ Level 2 Guidelines). Canterbury Hockey must be able to provide all contact tracing information within 24 hours.

Localised outbreaks may require Canterbury Hockey to again restrict activity and we must be ready to respond accordingly.

The detection of a positive COVID-19 case in a sporting facility/environment will result in a standard public health response, which could include quarantine of a whole team or large group, and close contacts, for the required quarantine period and subsequent closure of facilities until a return to use/play is deemed safe.

Role and Accountability of Canterbury Hockey Under Alert Level 2 Canterbury Hockey will:

Meet the Government requirements regarding Alert Level 2 including restricting gathering

sizes

Stop Covid-19 coming into Canterbury Hockey facilities and buildings

Achieve contact tracing across all open Canterbury Hockey locations

Stop Covid-19 spreading within the workplace through hygiene practices, cleaning of

equipment and surfaces (including turf surfaces)

Stop Covid-19 from going home

Protect staff when they are on other sites/facilities

Keep our business operational and viable

Provide assurance to staff of the decisions and processes that we have put in place

Provide assurance to the hockey community and other stakeholders that we have put

effective processes in place to keep people safe

Role and Accountability of Clubs and Schools In order for community hockey to successfully resume, there is a collective responsibility on all clubs

and schools and all individual players to operate in a safe and respectful manner.

Those Clubs leasing a turf directly will be required to adhere to the same WorkSafe requirements

placed on any other business (PCBU’s – Person Conducting a Business or Undertaking). While

community/club volunteers are deemed a ‘grey area’ in the health and safety legislation, WorkSafe

do view the Covid-19 response as an extraordinary situation, and as such, are advising the sector to

treat volunteers in the same way that workers would be treated under health and safety legislation.

Those clubs who either own or directly lease a turf, will need to also complete the Covid-19 Level 2

Return to Training Requirements – Club Facilities template which is also included on our website. This

will outline how those turfs plan to meet the WorkSafe Requirements to support CHA guidelines on

returning to train and play.

It is therefore strongly recommended that each club complete the WorkSafe template. A copy of CHA

Plan is available to act as a template and guide for clubs to complete.

Each education site will have already been required to complete this documentation prior to school

reopening. It is deemed appropriate, that school based hockey adhere to the WorkSafe Plan

developed for their school unless no provision for organised sport activities is included in their plan

(which is unlikely).

Clubs and Schools are required to complete, and have approved, the Return to Training Declaration

prior to training commencing. This will need to be signed by the Club President and approved by the

CHA CEO.

The templates of these documents are included on our website under our Covid-19 Section

All clubs, regardless of whether they are a hirer or just a user, will need to ensure that they have

completed the appropriate health and safety documentation to demonstrate how they intend to keep

their community safe.

There is a high level of personal responsibility that individuals will need to take on to ensure a safe

return to hockey. This also involves an element of common sense – normal practices do not go out the

window due to Covid-19 and we ask all to continue to display kindness and patience over the coming

weeks and months.

It is reasonable for clubs and schools to expect adults to be responsible for themselves and adhering

to the health and safety guidelines and for parents to also do the same for their children. Where

parents are not present, it is expected that coaches and managers step into this custodial role while

children are in their care.

Further guidance on the key information clubs should be sharing with coaches and managers, and

what in turn they should be sharing with their players, is included on our website and is titled CHA

Return to Training Checklist – Coaches and Managers.

A site plan for Nunweek Park is also included on the website and should be made available to all

players to ensure they understand how access to the park will be managed.

Clubs and Schools are strongly advised to communicate with your communities to ensure that all have

a clear understanding and acceptance of the health and safety guidelines you are putting in place.

Guidelines for a Phase 1 – Prepare to Play

The below guidelines relate to the use of Nunweek Park only in this initial Prepare to Play phase. This

document will be added to and updated when we move into the ‘prepare to play’ phase and when

other turfs become available.

Contact Tracing Contact tracing is the identification of individuals that have come into contact with people who have

been diagnosed with COVID-19. It is a fundamental precaution taken against the spread of the virus in the community and the most critical tool in our collective fight against Covid-19.

All venues are required to have a system in place that can track all participants in the case of someone

getting or being suspected to have Covid-19.

Canterbury Hockey will implement iDME as our touch-free contact register at all facilities and buildings

to record contact details of all people involved in attending trainings and practices. This system will

also be implemented by Canterbury Rugby, Mainland Netball and Mainland Football, Canterbury

Athletics and Canterbury Rugby League giving some consistencies across the sports.

The following details will be collected for each individual:

Date

Time

Full name

Address

Phone

Email addresses

As per guidance issued by the Ministry of Health, these details should be kept for four weeks and that the information collected may only be used for the purpose of contact tracing at the request of the Ministry of Health or local district health boards.

CHA will assume the central management of this data and information, reducing the compliance on clubs to have to undertake this. As part of this process, CHA has assigned each venue a specific facility code which will be used to track and trace participants at each site. This will be in place throughout the phases and will likely remain once competition is underway.

Individual members will be required to sign up to this system and sign into all hockey turfs and CHA offices until advised otherwise. Should a participant become unwell and they need to advise public health of the key CHA contact, the key point of contact is Emma Hodgkin, CHA CEO. Please ensure that club officials are aware of this and are able to provide her contact details to public health if required.

Full details and instructions on the use of iDME are available on our website and facility posters and codes will be distributed to Turfs over the coming days. It is important that this signage is displayed at all turfs and participants understand their requirements to complete this. Paper based contact tracing templates will also be available for participants to complete if required.

Note there is no need to sign out via the iDMe system, checking in is sufficient.

Cleanliness and Hygiene The key cleanliness and hygiene controls that have been decided by the Ministry of Health, as

necessary to minimise the risk of passing on the COVID-19 virus at work are:

Disinfecting surfaces

Maintaining good hygiene, particularly hand hygiene and good cough/sneeze etiquette

As a result the following measures will be implemented at all open Canterbury Hockey venues:

Due to limited hand washing and toilet facilities at Nunweek Park, participants are advised to wash their hands at home prior to coming to train and again once they get home;

Sanitation of hands on entering and exiting the facilities will be required. Canterbury Hockey will provide hand sanitizer at both the entry and exit, and at various points throughout the facility. Participants MUST sanitise their hands as they enter and leave the facility.

Entry and exit gates will be kept open to minimise touch points

Common touch points – dugouts, gates etc. will be cleaned often throughout the day. Canterbury Hockey will provide guidelines for participants and/or spectators to not touch anything other than their own gear, for example don’t lean on fences

Toilets will be cleaned regularly with particular emphasis on high touch points – door handles, locks, toilet flush and sanitary bins. Participants will need to wash/sanitize hands before and after use of the toilets and sufficient rubbish bins will be provided for hand towels (paper) with regular removal and disposal

Changing rooms will be closed

Dugouts will be open at Nunweek Park at the moment but it is encouraged that these are used to house team gear only and that physical distancing guidelines should still be adhered to. If dugouts are used, it will be the responsibility of the coach/manager to ensure surfaces are wiped before leaving the turf. Paper towels and spray will be provided

Goals will be washed if players have come into contact with them

Mouth guards – players should refrain from repeatedly taking these in and out of their mouths as continual touching of their face increases the chance of infection. Encourage players to wash/sanitise hands after having touched their mouth guards.

Spitting is NOT permitted anywhere within the Canterbury Hockey venues.

No taps will be available for use at venues.

Players must use their own drink bottles, drinking foundations will be unavailable.

CHA has made available 2x 1L bottles of hand sanitizer. This is available for collection from CHA by prior arrangement. Clubs and Schools will be required to provide their own pump top bottles for this and further product can be ordered directly from our Christchurch based sponsor at a reduced price. Ordering and pricing information is included on our website. Cloths are also strongly discouraged, and clubs are required to have paper towels available for turfs being used outside of Nunweek and Nga Puna Wai.

Training and Player Protocols

Individuals should not return to sport if in the last 14 days they have been unwell or had close contact

with a known or suspected case of COVID-19. Players, coaches, managers etc. should not attend

hockey facilities if they are unwell and should be referred to a doctor in accordance with MOH

guidelines. Any participant with a possible case of COVID-19 should refrain from training (even at

home) until they have been cleared to do so by a doctor.

The key training and player protocols are as follows:

Limit equipment sharing - no sharing of defensive PC masks, gloves etc and no team bibs –

teams are to either ask players to bring two different coloured shirts, or allocate a bib to each

player to keep and wash themselves.

Other safe gear use. Training gear (cones, balls etc.) to be handled by only one designated

person, preferably the coach or manager. E.g. players cannot pick up balls/cones during or

after training. Canterbury Hockey will provide bins with disinfectant for coach/manager to

clean balls after play

General - Players should arrive at dressed and ready to train. E.g. turf shoes on, shin pads in,

stick ready etc. Gear bags can be used but MUST be left off the playing surface and preferably

hung on the back of the dugouts and with a 1m separation from other bags.

Coaches are encouraged to supply a pre-training explanation of drills (via Zoom or email/text)

to players and keep coach points to a minimum to avoid congregation and explanations during

training.

High 5s/Handshakes/Hugging is no longer socially acceptable. Canterbury Hockey support the

“hockey handshake” instead, as per the following link –

https://twitter.com/Xenioshockey/status/1235819830562832384

Gathering Sizes and Physical Distancing Gatherings must be restricted to a maximum of 10 people initially (both indoor and outdoor facilities), this will be reviewed on 25 May. For hockey, a gathering includes spectators, players, officials and support staff. The following measures will be implemented to maintain physical distancing as much as possible:

Participants must NOT congregate in groups of more than 10 people at any time while at Canterbury Hockey venues (this includes the car park).

Players must enter the playing surface via one gate and exit through another. Signage will lead the way.

Players/coaches etc. must maintain social distancing (ideally 2m) at all times off the turf.

Each field will be split in two with a barrier along halfway – there must be no interaction between, or swapping of, participants across the barrier. Players must be aware of which field and ‘end’ their group will train BEFORE they get to the venue

Once training/practice is completed all participants must disperse as quickly as possible.

Access to the CHA Offices

At Level 2 the Canterbury Hockey office will be open and external visitors will be discouraged, however

the following protocols apply if access to the office is necessary:

Visitors must remain outside and call the staff member they are seeing before entering the office.

All visitors will be required to sign in and sign out of the office to ensure suitable contact tracing – either using the iDMe system or manual sign in.

All visitors to the office will be asked whether they have experienced symptoms of Covid-19, or been exposed to Covid-19, and if they have will be requested to reschedule their visit.

Access to Nga Puna Wai and other Satellite Turfs

Access to Nga Puna Wai and other satellite turfs will be updated once Canterbury Hockey has further

information from the Christchurch City Council and other site owners.

Communication and Signage An important component of the success of a transition back to sport is how we communicate to our

community. Ensuring we educate our clubs, schools and players is vitally important so that everyone

understands the expectations that are upon us all. CHA will ensure that adequate signage is displayed

at all venues and additional support is provided to clubs and schools so that everyone is clear on the

rules.

Clubs and schools wishing to display their own signage are encouraged to download the templates

from the following site, print them and make available around your venues and club rooms.

https://covid19.govt.nz/resources/posters/

Communications from CHA to Clubs and Schools

Website

The Canterbury Hockey website will have a dedicated page for ‘COVID Resources’. Information,

resources and updates will be timely and changed regularly as new information comes to hand.

Hockey Hitz and Club/School Bulletin

Communication to clubs, schools and the general Canterbury Hockey database will continue as and

when required. In order for the database to be a valid as possible Canterbury Hockey urge all clubs

and schools to complete their registration of players through Sportlomo so as many people as possible

can be reached through this medium.

FaceBook

Regular updates and information will continue as and when required.

Communications from Clubs and Schools to Players Clubs and Schools are encouraged to share as much information as possible with players, coaches,

managers and parents. This will support us all in making the return to hockey smooth. Should you

receive any questions or queries you cannot answer, please let us know and we will work to get these

answered for you.

Signage at CHA Venues and Clubs

Canterbury Hockey will provide appropriate signage at points around our facility. This will include but

is not be limited to signage about Covid-19 and people feeling unwell, appropriate hygiene measures,

physical distancing information and training and playing protocols.

Managing Volunteer Health and Wellbeing

Responding to a Suspected or Confirmed Case of COVID-19 This section provides guidance on cleaning a room that has been used by a suspected, probable or

confirmed COVID-19 case. It can be used to guide the cleaning of hostel/institution rooms and hotel

rooms where a suspected, probable or confirmed COVID-19 case has stayed. It can also be used by

accommodation providers or in any other public place.

The Infection Prevention and Control nurse at the local District Health Board/public health unit can

provide further guidance if required.

Find information on general cleaning for businesses and education centres

General Principles

Good hand hygiene is essential to minimise transmission of infectious droplets.

Always wear disposable gloves when cleaning. When finished, place used gloves in a rubbish bin. Wash

your hands immediately after handling these items.

Wash your hands thoroughly with soap and water for at least 20 seconds, making sure you dry them

thoroughly. You can also use hand sanitiser (containing at least 60 percent alcohol) if soap and water

are not available and if your hands are not visibly dirty. If using hand sanitiser, cover all surfaces of

your hands and rub them together until they feel dry.

When cleaning thoroughly and efficiently it is good to remember two general principles.

Top to bottom: start cleaning surfaces higher up and work your way to the floor. This method

ensures that any particulates or debris fall to the floor which will be cleaned last.

Clean to dirty: start by cleaning surfaces and objects that are cleaner and work your way to

cleaning dirtier items (eg, toilets). Avoid going from an area that has not been cleaned to an

area that has been cleaned. This avoids dirtying the cleaned area and will ensure you aren’t

cross-contaminating items or surfaces

Prior to Cleaning

Personal protective equipment (PPE): wear a disposable facemask, gown and gloves when cleaning.

If the cleaning product manufacturer recommends eye protection, wear a face shield or goggles.

Order for putting on PPE:

1. hand hygiene

2. gown

3. mask

4. protective eyewear

5. gloves (these can include heavy duty household gloves).

Any hospital grade detergent/disinfectant products are suitable for cleaning following a suspected,

probable or confirmed case of COVID-19. Read label of cleaning products and follow

recommendations provided on product labels. Labels contain instructions for safe and effective use

of the cleaning product, including precautions you should take when applying it. Specific PPE and dwell

time (how long the cleaning product should remain wet on the surface before drying) should be

included in product instructions.

Recommended cleaning product should be a 2-in-1 product (containing both cleaning and disinfectant

properties) to increase efficiency.

Keep the windows open for ventilation if possible.

Cleaning order

1. Remove all linen (bedding, towels, cushion covers and other fabrics) for washing and put in

plastic bag (or non-porous container with lid) for transport to laundry room. Use a washing

machine and detergent to wash thoroughly with the warmest temperature recommended on

the item’s label.

2. Remove all table-top appliances, crockery and cutlery and place in non-porous, covered

container for transport to dishwasher/kitchen. Clean all table-top appliances (eg, kettle)

according to instructions. Clean all household items, such as dishes, cups, eating utensils

thoroughly, preferably in a commercial dishwasher.

3. Clean inside and outside of all built-in appliances (eg, refrigerator, oven)

4. Clean all ‘high-touch’ surfaces, such as counters, cupboards, table tops, doorknobs, light

switches and window blinds.

5. Spot-clean any marks on soft furnishings.

6. Clean bathroom fixtures, showers and toilets with a separate set of cleaning equipment

(disposable cleaning cloths, etc) using disinfectant or bleach solution. Toilets should be last

item in bathroom to clean.

7. Remove gloves, wash hands with soap and water and dry thoroughly with clean towel or paper

towel.

8. Remove gloves, wash hands and put on clean gloves.

9. Vacuum the carpet. Steam cleaning of carpets and rugs is not required.

10. For hard floor surfaces, clean the floor with the prepared disinfectant or bleach solution,

starting from one end of the premises to another (from the far side of the room working your

way to the exit/door).

11. At the end of cleaning, remove all used gowns, facemasks, gloves and other contaminated

items in a lined container before disposing of them with other household/general waste.

Wash your hands immediately after handling these items.

Order for removing PPE:

1. gloves

2. hand hygiene

3. gown

4. hand hygiene

5. protective eyewear (if separate from mask)

6. hand hygiene

7. mask

8. hand hygiene.

Monitoring of Controls Canterbury Hockey will be monitoring these controls closely to ensure that we are meeting all

government requirements. WorkSafe have indicated that they will be undertaking spot checks to

ensure that community sport is adhering to the guidelines and that appropriate policies and plans are

in place.

Hockey does not want to be the reason that community sport is shut down and anyone not adhering

to these guidelines will be turned away from the turf or asked to leave. We all have a collective

responsibility to keep our hockey community safe.

Appendices

Links to Helpful Sites and Resources

Ministry of Health Resources

https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-

19-novel-coronavirus-resources#posters

Sport NZ

https://sportnz.org.nz/covid-19/

Government Covid-19 Site

https://covid19.govt.nz/

Worksafe

https://worksafe.govt.nz/managing-health-and-safety/novel-coronavirus-covid/covid-19-safety-

plan-what-you-need-to-think-about/

CHA Templates and Guidance

https://canterburyhockey.org.nz/content_page/10062630/