From: University Wide NoticesTo: University Wide NoticesSubject: University-Wide Notices for 1/11/19Date: Friday, January 11, 2019 4:25:13 PMAttachments: image004.png

image005.pngimage009.pngimage010.pngimage011.pngimage002.png

University Wide NoticesHere is a list of today’s notices: Ø  Academic Senate MeetingØ  New FLITE Website Focus Groups: 1/21/19 or 1/24/19Ø  Get Your Blackboard Courses SetupØ  MaryJo Peppler's Retirement ReceptionØ  Public Printing using Papercut SoftwareØ  Important Notice Regarding Financial Aid VerificationØ  Office and Classroom Emergency Procedure InformationØ  Small Group Instructional DiagnosisØ  FSU & KCAD Employee Obligations Regarding FOIA Requests and SubpoenasØ  Wellness That Works - WW Starts on Tuesday, January 15 - 15% Discount!

To view our University Wide Notice (UWN) Procedures, please click here.

Academic Senate Meeting The next Academic Senate Meeting will be on Tuesday, January 15, 2019 at 10am in the University Center, room 202AB. Weare featuring a conversation with the Senate in the second hour regarding our Strategic Planning Initiative. Our guest speakerwill be Spence Tower. Joyce

   Joyce Mudel | Administrative Assistant   to Academic Affairs and the Academic Senate   Ferris State University 1201 S. State Street | Big Rapids, MI 49307   VPAA Office: (231) 591-2300 · (231) 591-3592 fax · CSS 310   Academic Senate: (231) 591-3626 · CSS 208

Back to top

New FLITE Website Focus Groups: 1/21/19 or 1/24/19 Faculty and staff interested in offering comments on the new FLITE website are invited to participate in one of two focusgroups being offered at FLITE the second week of the semester:

Monday 1/21 3:00 – 3:45 in FLT 438 (with snacks)This will not interfere with the MLK annual freedom march at 4:00. Thursday 1/24 11:00 – 11:45 in FLT 133 (with lunch)

Please contact Kristy Motz at KristyMotz@ferris.edu or call 231-591-3625. If you are unable to attend but this topic is of interest, please contact Kristy as well. Anyone with a disability who needs special accommodations to attend this event should call 231-591-3625 at least 72 hours

mailto:universitywidenotices@ferris.edumailto:universitywidenotices@ferris.eduhttps://ferris.edu/it/telecomm/policyap-uwng.htmmailto:KristyMotz@ferris.edu

in advance.e Kristy MotzFLITE Library Instruction Coordinator

Back to top

Get Your Blackboard Courses Setup Below are instructions on how to get your Blackboard course shells setup for the semester. If you have requested your course shellsand are not seeing them, please contact eLearning by Email at eLearning@ferris.edu or by phone at (231) 591-2802. 

Blackboard Course Request Instructors can request their own Blackboard course shells from MyFSU on the Faculty and Advisors tab. 

 Scroll down and click the “Blackboard Course Request Form”  

Click on this link for more information on Crosslisting (X-LIST). Click on this link for information on “Hiding Child Courses or Older Courses” in Blackboard. 

Blackboard Course Copy and Clean-up AFTER you request your Blackboard course shells, you can copy the content from an older course into it! 

For instructions on howto copy your course shells, click on this link to “Course Copy” and or this link for “Course Copy Clean-up”

Making You Course Available in Blackboard When faculty request their Blackboard course shells, it will be set to "unavailable" by default. The "unavailable" status preventsstudents from accessing the course until the faculty makes the course available. This feature allows faculty to get the course readybefore the students can see it. 

For instructions on how to make your course shells available, go to this link: “Set Course toAvailable.”

mailto:eLearning@ferris.eduhttps://www.ferris.edu/it/blackboard/faculty_support/course_request/Cross-listing-FAQ.htmhttps://ferris.edu/it/blackboard/faculty_support/pdf/How_to_Hide_Child_Courses.pdfhttps://ferris.edu/it/blackboard/faculty_support/courses/course-copy.htmhttps://ferris.edu/it/blackboard/faculty_support/pdf/CourseCopyCleanUp.pdfhttps://ferris.edu/it/blackboard/faculty_support/courses/course-unavailable.htmhttps://ferris.edu/it/blackboard/faculty_support/courses/course-unavailable.htm

Other Help Documents for Blackboard All of these documents and other helpful information can be found on this webpage toward thebottom.http://ferris.edu/HTMLS/mytechsupport/ferrisconnect/getting-started.htm 

 If you have trouble or need additional help, please contact Andrew Peterson or Jackie Hughes in eLearning at (231) 591-2802. Jackie Hughes, Instructional Technology Coordinator FERRIS STATE UNIVERSITY | eLearning

410 Oak Street, ALUMNI 109A Big Rapids, MI 49307 

Office: (231) 591-5439 Cell: (231) 527-8700 

JackieHughes@ferris.edu http://www.ferris.edu/eLearning

Activator * Positivity * Responsibility * Maximizer * Developer

Back to top

MaryJo Peppler's Retirement Reception  You’ve probably heard the Pantone Color of the Year 2019 is Living Coral

Announcing Copy Center’sColor of the Year 2019MaryJo’s “Just Peachy!”Please join us to honor MaryJo Peppler’s 33+ years of service!

Retirement Reception hosted on Friday, January 25th, 2019from 2 to 4 pmFounder’s RoomUniversity CenterUCB 203“Color is an equalizing lens through which we experience our natural and digital realitiesand this is particularly true for “Just Peachy”. With customers craving human interaction and social connection,the humanizing and heartening qualities displayed by the convivial MaryJo hit a responsive chord.”

 For the love of print,

http://ferris.edu/HTMLS/mytechsupport/ferrisconnect/getting-started.htmmailto:Jackie.Hughes@ferris.eduhttp://www.ferris.edu/eLearning

Christina BreggPrint SpecialistFerris State University Copy & Print Center103 Perry AvenueBig Rapids, MI 49307231.591.2849christinabregg@ferris.edu

Back to top

Public Printing using Papercut Software We currently anticipate that public printing via Papercut software will not be available in FLITE, the University Center, BishopHall, the College of Business, the Michigan College of Optometry, and Ferris-Grand Rapids locations for the start of the newsemester. We are working with our vendor to restore printing services as quickly as possible. We apologize for theinconvenience and will alert the campus community when public printing services are once again available in the affectedlocations.

Leah M. Monger | Assistant DeanFerris Library for Information, Technology, and EducationFerris State University
1010 Campus Drive – FLT 414A | Big Rapids, MI 49307
(231) 591-2947LeahMonger@ferris.edu

Back to top

Important Notice Regarding Financial Aid Verification The Department of Education has issued a reprieve to help students/families that have been unableto obtain IRS tax documentation due to the government shutdown. Effective immediately, studentsthat were selected for the verification process for 2018-19 or for 2019-20, may provide alternativetax documentation. In lieu of Tax Return Transcripts, the Financial Aid office may now accept signed copies of federal1040 tax returns for the FAFSA base tax year (2016 returns for 2018-19; 2017 returns for 2019-20). Students or parents that have attempted unsuccessfully to obtain IRS “Verification of Non-Filing”documents, may now submit a form to certify that they did not file a tax return for the FAFSA basetax year (2016 returns for 2018-19; 2017 returns for 2019-20). Please click here for more information regarding the verification process. FSU Office of Scholarships & Financial Aidfinaid@ferris.edu

Melanie A. MulderFinancial Aid Outreach Coordinator and AdvisorFerris State University | Office of Scholarships & Financial Aid1201 S. State Street, CSS 101 | Big Rapids, MI 49307(231) 591-2121 - (231) 591-2950 Fax Like Us! www.facebook.com/FerrisStateFinancialAid This confidential message is sent through an unsecureinternet environment intended for the person/entity towhich it was originally addressed. There is no guarantee

mailto:christinabregg@ferris.edumailto:LeahMonger@ferris.eduhttps://www.ferris.edu/admissions/financialaid/process/CompleteVerification.htmmailto:finaid@ferris.eduhttp://www.facebook.com/FerrisStateFinancialAid

of confidentiality with information being transmitted viaemail.

Back to top

Office and Classroom Emergency Procedure Information The Safety, Health, Environmental and Risk Management (SHERM) Department reminds Faculty, Staff, and Students, as they return tocampus, to the review the emergency procedures below. Evacuation and Shelter Area information signs are posted in all buildings oncampus to remind Faculty, Staff, Students and Visitors of these safety procedures. It is appropriate to share this information in staffmeetings, seminars, classroom sessions, and other gatherings.

Suggested comments to Faculty, Staff, Students and Visitors...

Tornado WarningTornado Warnings are indicated by the outdoor sirens.If you hear the high/low tone of the tornado warning siren you should immediately take shelter.Proceed calmly to the nearest shelter area in the event of a Tornado Warning.The nearest severe weather shelter area is located (fill in the blank by reviewing your building's posted plan).If you are unable to make it to a shelter area, it is suggested to seek shelter in an interior room, under a heavy piece of furniture andaway from windows.

Building EvacuationEvacuation routes from this room are (describe two ways to evacuate the room and building by reviewing your building's posted plan).An evacuation is communicated by the building fire alarm system.The system is equipped with both flashing strobes and a tone/horn.If the alarm system is activated proceed, in a calm manner, to the nearest exit.If the first exit is blocked by smoke or fire proceed to the secondary evacuation route.If you are physically unable to evacuate via the stairs, seek an alternate evacuation route or seek shelter in a stairwell after the floorhas cleared and contact emergency services (911) to report your location.Do not use elevators.Exit the building and proceed at least 300 feet from the entrance.Be aware of approaching emergency vehicles and allow for their clear arrival.Report any known missing individuals to emergency services (911).

Discovery of a FireIf you discover a fire, activate the fire alarm system by using the red pull stations located throughout the buildings.Activation of the alarm systems notifies the Department of Public Safety and initiates evacuation of the building occupants.If safe to do so, close doors and windows as you evacuate to reduce the spread of smoke and flames.Report fires to emergency services by calling 911.

Building Specific InformationBuilding diagrams are located in the main or elevator lobby of each building.Green shaded area indicate suggested shelter areas.Red arrows indicate exit routes.All Building diagrams may be viewed in the online FSU or KCAD Instructional Staff and Life Safety Training module at:http://www.gcntraining.com  Instructions: see Links to Additional Information below.

 Fire Extinguishers - Only attempt to extinguish a fire if…

It is safe to do so.You are trained in the use of fire extinguishers.You can maintain a clear exit from the area.

Training Resources

Emergency Action Guide (single page) – https://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/EmergencyActionGuide.pdfFSU Instructional Staff Fire and Life Safety Training - FSU Online Training by GCN website: http://www.gcntraining.comFSU Emergency and Safety Procedures Guide (flipchart):

http://www.gcntraining.com/https://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/EmergencyActionGuide.pdfhttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/EmergencyActionGuide.pdfhttp://www.gcntraining.com/

https://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/FSU-FlipCharts.pdf Links to Additional Information:

Emergency Text Alert Signup Instructions – receive emergency notifications via text message to your phoneVisit the MyFSU – Employee tab – click the Emergency Text Alert link to sign-up.https://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/emergencytextalerts.pdf

Instructions for FSU Online Training by GCN: Human Resource and Safety Traininghttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/pdfs-docs/FSUOnlineEmployeeTrainingByGCN.pdf

New Employee Orientation Informationhttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/pdfs-docs/NewEmployeeOrientationManual.pdf

Please contact me at extension 2147 with any questions.

Mike McKay, CSHMDirector – SHERM*Ferris State University420 Oak Street, PRK 150Big Rapids, Mi 49307(231) 591 - 2147 office(231) 591 - 2978 faxhttps://ferris.edu/sherm *The Safety, Health, Environmental and Risk Management (SHERM) Department has been established to provide a comprehensiveprogram of services and activities to assist colleges and departments in protecting faculty, staff, students, visitors and theenvironment.

Back to top

Small Group Instructional Diagnosis A Small Group Instructional Diagnosis (SGID) is a means for gathering input from students at a point in time during the semester whenyou may be able to use the feedback to improve students’ learning and experiences in your course. It is a great way to evaluate what'sworking well (and what's not!) in the course, and to determine what, if anything, can be done to help students be successful duringthe remainder of the semester. An experienced facilitator from FCTL will lead a focus group process with your students. The feedbackwill, in turn, be shared with you, the instructor. SGIDs can be conducted for face-to-face, hybrid, and fully online courses. If you are interested in scheduling an SGID for any of your courses, please contact FCTL at fctl@ferris.edu or 231.591.3826.

Back to top

FSU & KCAD Employee Obligations Regarding FOIA Requests and Subpoenas Attention Ferris and Kendall Employees, Ferris State University (FSU) Employees:  If you receive a FOIA request or subpoena, contact the GeneralCounsel's office immediately at ext. 3894.Kendall College of Art and Design of Ferris State University (KCAD) Employees:  If you receive a FOIA request orsubpoena, contact the President’s office immediately at ext. 1150. FOIAThe Michigan Freedom of Information Act ("FOIA"), MCL § 15.231 et seq, provides for public access to certain publicrecords to enable members of the public to more fully participate in the democratic process. The statute providesgenerally that upon a written request sufficient for the public body to identify the specific public record involved, a person

https://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/FSU-FlipCharts.pdfhttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/Safety/pdfs-docs/emergencytextalerts.pdfhttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/pdfs-docs/FSUOnlineEmployeeTrainingByGCN.pdfhttps://ferris.edu/HTMLS/administration/adminandfinance/finance/sherm/pdfs-docs/NewEmployeeOrientationManual.pdfhttps://ferris.edu/shermmailto:fctl@ferris.edu

has the right to inspect, copy, or receive copies of certain public records. FSU and KCAD are public bodies, and members of the public may submit FOIA requests to the University. Of particularimportance is the requirement that, "[a]n employee of a public body who receives a request for a public record shallpromptly forward that request to the freedom of information act coordinator." MCL § 15.233(3)(1). FOIA allows only five(5) business days to respond to a request, therefore, it is imperative that if you are a FSU employee you contact theGeneral Counsel's office immediately (ext. 3894) if you receive such a request; or if you are a KCAD employeeyou contact the President’s office immediately (ext. 1150).  If you would like more information regarding FOIAs, youcan find it at the following address: http://www.ferris.edu/htmls/administration/president/generalcounsel/foia.html SubpoenaThe University receives numerous subpoenas, which are requests by the court for the production of documents or for awitness to appear, throughout the year and is required to respond to them, regardless of whether or not the University is aparty to the lawsuit. As a reminder, if you are a FSU employee and receive a subpoena, you should contact theGeneral Counsel's office immediately (ext. 3894); or if you are a KCAD employee, you should contact thePresident's office immediately (ext. 1150). Of particular importance is the manner in which the subpoena is received bythe University, so please be sure to keep the envelope if the subpoena was mailed, or make a copy of the signedProof of Service document if the subpoena was delivered to you in person. Additional information regardingsubpoenas can be found at: http://www.ferris.edu/htmls/administration/president/generalcounsel/subpoena.htm Brett SchuelkeStaff AttorneyGovernmental Relations and General CounselFerris State University120 E. Cedar St. – MCKBig Rapids, MI 49307Phone: 231-591-3894; Fax: 231-591-2086Email: brettschuelke@ferris.edu

Back to top

Wellness That Works - WW Starts on Tuesday, January 15 - 15% Discount!

http://www.ferris.edu/htmls/administration/president/generalcounsel/foia.htmlhttp://www.ferris.edu/htmls/administration/president/generalcounsel/subpoena.htmmailto:brettschuelke@ferris.edu

Location: FLITE 446Date: Tuesday, January 15, 2019Time: Please arrive by noon Journey Incentive details: 15% off for a 12-week series – total cost is $132.60 Attendance is required on January 15 to qualify for the discount!  15 or moreparticipants needed in order to continue the workshop at Ferris! This group isopen to students, staff, faculty, and community members.   Please RSVP to LaurieDaniels@ferris.edu or 231-349-8800 or if you have anyquestions.  Journey Incentive discounts apply to renewing series only. 12-week Workshop series new/renewing members receive a 15%discount when they enroll/renew at the Kick-Off.  Total payment required in advance for Workshops.  Please note: Wellness Workshops available in participating areas only. Minimum enrollment required to start Workshops in theworkplace. The WW Coin Logo and Weight Watchers are the registered trademarks of WW International, Inc.  Wellness that Works is the trademark of WW International, Inc.©2018 WW International, Inc. All rights reserved. Laurie Daniels231-349-8800LaurieDaniels@ferris.edu

mailto:LaurieDaniels@ferris.edumailto:LaurieDaniels@ferris.edu

Back to top