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PROFESSIONAL SUMMARY
SKILLS
WORK HISTORY
SONJA MOORE18 SUNNYVALE CRESCENT, LOWER SACKVILLE, NS B4E 2G5
C: 902-210-8556 | [email protected]
Administrative professional offering excellent communication and computer skills. Highlyorganized and meticulous with experience in corporate office se ings.
Types 80 WPMLegal administrative supportExcellent planner and coordinatorWorks well under pressure
Articulate and well-spokenCustomer service-orientedFlexibleAccurate and detailed
STEWART MCKELVEYLegal Assistant | Halifax, NS | March 2014 - Current
Providing legal assistance to all departments including a maternity leave assignment supporting acorporate partner and associateActing as replacement secretary to cover illnesses, vacations and other absencesAssisting legal assistants and LAWS with day-to-day overflow workPreparing a broad range of legal documents, general and confidential correspondence, including emailsand faxes from digital dictation, rough drafts, notes or verbal instructionsEnsuring high quality of work product by proofreading all work for completeness, correct grammar,spelling, typographical and format errorsMaintaining accurate and up-to-date calendar of activities, meetings and various events for assignedlawyerScheduling appointments, arranging meetings, coordinating travel arrangements and processing expenseclaimsServing as liaison between assigned lawyer and internal and external clients in a professional mannerEnsuring files are up-to-date and maintained, including file opening and closing and maintaining a bringforward systemProcessing time entries, pulling pre-bills, performing conflict searches, processing new client and ma erforms, closing filesReviewing, prioritizing and routing incoming mail, sending/receiving of faxes, compiling data needed todraft replies to correspondence, composing and typing routine replies as necessary
HYDRO ONE NETWORKSLines Customer Support Clerk | Sudbury, ON | January 2004 - December 2012
Performed regular clerical procedures associated with the preparation, monitoring and completion oforders covering new service & upgrade connectionsSet up, monitored, issued, scheduled and dispatched field ordersCommunicated with external customers and contractorsPerformed clerical/administrative duties in support of the work to be performed by Lines and Area
Distribution Engineering Technicians utilizing various computerized systemsScheduled work to be performed according to prescribed processMonitored completed and in-progress work reports from crewsMonitored scheduling e-mail box for necessary corrective action to be scheduledSet up work requests for engineering investigationsPrinted layouts and prepared customer folderMonitored and processed property damage ordersCompleted service ordersProcessed and receipted material ordersPrepared, received and distributed mailMaintained office supply inventoryProcessed contractor invoicesReconciled MasterCard receipts and statementsMaintained general filing and monthly inventory of folders and checklistsActed as part of the eTime administrative team which included changing contact and security profileinformation, performing changes related to change of position, step up, move or termination, movingemployees and/or equipment, maintaining crews, assigning work orders, removing tasks from a schedule,and performing the weekly debit/credit processActed as part of the Smart Meter Logistics and Deployment team which included assisting the SupervisingStockkeeper to ship and receipt meters, performing analysis of log and auditing spread sheet for comments,applying defined categories and engage with the Supervising Meter Reader to analyze data anddetermining requirements to enable completion of planned meter change
ROBERT HALF INTERNATIONAL INC.Reception and Sales Support | Calgary, AB | February 2002 - November 2003
Answered an 80-line switchboard and transferred approximately 800-1000 incoming calls per day inaccordance with established practicesProvided general information to clients and potential candidatesProvided relief front desk reception including greeting clients and visitorsDirected clients and candidates to conference rooms and set up skills evaluationsPerformed typing and other clerical duties requiredEntered candidate information into in-house databaseMaintained database and printed reportsPosted job descriptions to websitePrepared resumes and references for clientsDesigned and organized monthly candidate newsle erCoordinated employee information sessions
INSURANCE CORPORATION OF BRITISH COLUMBIAAdministrative Assistant | Victoria, BC | February 2000 - January 2002
Provided administrative support to several managers and broad support to Corporate Policy andGovernment Relations DepartmentActed as primary point of contact and key resource personPrepared correspondence, reports, presentations and statisticsMaintained calendar, coordinated meetings and made travel arrangementsScreened telephone calls and mailMaintained filing and follow-up systemsAssisted manager in coordinating budgeting process and on-going review of expenditures
EDUCATION
REFERENCES
TRENHOLME JACKSON EADESecretary | Victoria, BC | September 1998 - January 2000
Secretarial assistance to three accounting partnersProduced correspondence, financial statements and income tax returnsPosted daily time entriesPrepared billingsOrdered office suppliesProcessed payments to suppliersReception and handled various other administrative duties as required
MCINNES COOPER & ROBERTSONLegal Assistant | Halifax, NS | November 1995 - June 1998
Provided secretarial assistance to all departmentsActed as replacement secretary to cover illnesses, vacations and other absencesWorked from in-house work log and assisted secretaries and other staff members with day-to-day overflowworkProduced correspondence and required legal documents for litigation ma ers using approved precedentsMaintained filing system including opening and se ling filesPosted daily time entriesPrepared and processed accounts and other accounting forms
FLINN MERRICKLegal Assistant | Halifax, NS | February 1994 - October 1995
Provided secretarial assistance to several litigation associatesProduced correspondence and require legal documents for litigation ma ers using approved precedentsMaintained filing system including opening and se ling filesPosted daily time entriesPrepared and processed accounts and other accounting forms
KENNETH MACINNIS & ASSOCIATESLegal Secretary | Halifax, NS | March 1990 - November 1993
Provided secretarial assistance to managing partner and associatesProduced correspondence and required legal documents for various practice ma ers using approvedprecedentsMaintained filing system including opening and se ling filesPrepared and processed accounts and other general and trust accountingProvided relief reception
HIGH SCHOOL DIPLOMA BusinessMillwood High SchoolSackville, NS | 1989
COMBINED ACADEMIC/BUSINESS COURSES INCLUDING ENGLISH, MATH, LAW, BUSINESSCOMMUNICATIONS, OFFICE PROCEDURES, DICTATYPING AND ACCOUNTING
References References are available on request.