RESUME

RESUME OFGIOVANNI LEE-HEIN

GUNN

PERSONAL PROFILE

Title MrName Giovanni Lee-HeinSurname GunnGender MaleDate of birth 28/12/1987Identity Number 871228 5104 08 1Ethnicity ColouredHome Telephone N/AWork Telephone (021) 483 6366Cellular Number 063 034 1650Email Giovanni.Gunn@westerncape.gov.zaNationality South AfricanHome Language AfrikaansOther Languages EnglishMarital Status SingleReligion ChristianHealth Admirable & ExuberantPostal address 45 Grens StreetUrban Boston BellvilleCity Cape TownPostal code 7499Province Western CapeLicence Code 10

EDUCATION PROFILE PARKDENE SECONDARY SCHOOL Highest standard passed Grade 12Qualifications Matric CertificateSubjects passed Please See Attached CertificatePeriod 2001-2005

OTHER QUALIFICATION 1. SOUTH-CAPE COLLEGE (BUSINESS MANAGEMENT N6) Subjects Passed Entrepreneurship and Business Management N6

Public Relations N5Accounting N4Managerial Communication N4Computer Practice N6Sales Management N6Marketing Management N4

2. DEPARTMENT OF HEALTH (FINANCE & SUPPLY CHAIN MANAGEMENT) Short courses Logis – Payments

Logis – Asset management for clerksSupervisory Practices for Junior Management

CURRENT EMPLOYER DEPARTMENT OF HEALTH- HEAD OFFICE (CAPE TOWN)

Occupation SUPPLY CHAIN MANAGEMENT (ASSETS)Position PERMANENTPeriod 01/06/2016- current

Duties ASSET MANAGEMENT:

Maintaining of asset register Ensuring that Asset Location Managers and Sub-Asset Location Managers are appointed in

writing on an annual basis Capturing of all:

1. Movements of assets between Locations and cost centres under the same Store number

2. Balance adjustments for surpluses, shortages, corrections of incorrect ICN/Asset descriptions etc.

3. Handling of Internal, External transfers and donations between Institutions and Government Departments

Assessing all assets to determine the condition of items. Conduct maintenance management on assets for optimal use and economical repair on assets

Marking of all assets (new and existing) with appropriate labels/barcodes and/or engraving where necessary. Also do quarterly spot checks

Ensuring that all assets are delivered to the correct departments/cost centres and that asset registers are updated

Counting all assets at the Department’s various sites/institutions Authorising of all balance adjustments for surpluses, shortages, corrections of incorrect ICN/Asset

descriptions etc. on Departmental Systems

DISPOSAL/CONDEMNING PROCESS OF ASSETS

Ensuring that assets identified for disposal is indeed unserviceable/damaged/redundant Presenting all Assets, with their supporting documents, identified for Disposal to the Disposal

committee Guiding the Disposal committee through the Disposal process, advising on how to go about

disposing these items by adhering to the departments’ policies with regards to this matter. Compiling of minutes, completing disposal forms and capturing all damaged/unserviceable,

broken and redundant assets on Departmental Systems

SUPPORT SERVICES:

Handling of telephonic and written enquiries Secretariat of disposal committee Compiling and updating donations and transfer register Regularly giving feedback to supervisor Sitting in on the quotation/specification committee meetings and advising the best way forward Compiled an internal working Standard Operational Process for asset management within our

component

REPORTING

Monthly compiling and Reconciliation of the lease registers to the BAS detail reports to identify shortcomings, problematic areas & mistakes made when capturing of requisitions and payments were done and informing finance department so that they can rectify all mistakes and ensure that future mistakes are avoided.

Updating of lease register file to keep track of lease expiry dates and making sure that when and where necessary, new leases or extension of lease registers are added/granted

Monthly compiling and reconciliation of Note 39/40 Assisting with the reporting on BAS/Logis reconciliation

SUPERVISORY & SUPPORT

Supervising of interns within the component Providing and ensuring that interns get the necessary Training by identifying their strengths and

weaknesses within their immediate component, giving informal on the job training and also providing them with opportunities to assist within other components so that they can further broaden they knowledge and experiences

Guiding and assisting interns within the unit Handling of conflict and any issues interns might experience/face within the component and

Department Making sure that all interns are compliant with regards to their work, processes within the

department/component and how they conduct themselves

PREVIOUS EMPLOYER DEPARTMENT OF HEALTH - DIRECTORATE: ENGINEERING AND TECHNICAL SUPPORT SERVICES

Occupation SENIOR ASSETS AND TRANSPORT CLERK (SAC)Position PERMANENTPeriod 01/12/2013- 31 May 2016

Duties ASSET MANAGEMENT:

Ensuring that Asset Location Managers and Sub-Asset Location Managers are appointed in writing on an annual basis

Updating of excel spread sheets with new assets and their unique numbers Ensuring that the asset verification plan is worked through and corrections are made where

necessary Marking of all assets with appropriate labels/barcodes and/or engraving where necessary. Also

do quarterly spot checks Asset Stocktakes and verification of locations on a regular basis, according to the verification plan

(verify Departmental Asset Register) Capturing of balance adjustments/stocktake discrepancies on Departmental system– shortages

& surpluses Reporting on losses & thefts to Head Office/ Loss Control Officer – keep losses & thefts register Evaluation of assets conditions Quarterly submissions of - outdated/obsolete assets, unserviceable assets, damaged assets to

disposal committee – non-authorised disposal report Minute taking at disposal meeting Capturing disposals on Departmental System - outdated/obsolete assets, unserviceable assets,

damaged asset, ECT. Authorising Disposal of Assets on Departmental system Physically disposing of items as decided by disposal committee – Physical removal of disposed

items from premises Controlling the movement of assets – Physical movements as well as movement on the

Departmental system Filing of all asset documents/forms Physically receiving assets into stores – check if correct items were delivered before it goes to the

end user – manual recording of serial numbers on Receipt Vouchers before it is captured on Departmental System

Capturing of Extra-Ordinary Receipts for assets received from external stores on Departmental System

Capturing of Extra-Ordinary Issues for assets transferred to external stores on Departmental System

Correcting of incorrect ICNs used during procurement process Capturing of Serial Detail Item Repairs on Departmental Systems Reporting on all outcomes after Compliant Assessments & Internal Assessments are completed Capture and Authorizing all Asset Changes on Departmental System

Duties PAYMENTS:

Receiving of original Invoice and copy of Delivery Note from the Supplier and Transit and capturing it on Departmental Systems

Capturing and Pre-Authorising all payments to be made to the Supplier (Departmental Payments System(s))

Ensure Payments are authorised by delegated official according to delegations Ensure payments are made within 30 days in accordance with the Public Finance Management

Act & Departmental Delegations Capturing and Authorizing of Credit Notes received from Suppliers on Departmental System Capturing Disallowances on Invoices received from Suppliers on the Departmental System Capturing and Pre-Authorisation of memorandums, received from Treasury for Backdated Price

Increases and Forwarding of relevant documents to the Financial Delegate for final Authorisation of payments Ensuring that the relevant Approval was obtained before any Advanced payments are made to

Suppliers Ensuring all Enquiries on Invoices, Credit Notes, Disallowances, Back Dated Price Increases and

Payments sent through to the Financial System are dealt with and re-submitting of transactions General Enquiry's on Departmental Systems

Duties PETTY CASH:

Issuing of petty cash Reconciliation of petty cash – checking that everything is in order (requisition forms are duly

signed before issuing petty cash) Regular Replenishing of petty cash Capturing of issues/logs/requests Receiving of all invoices for petty cash on Department Financial Systems

Duties TRANSPORT:

Reliever for Transport – ensuring that trip authorities are duly completed and log books are correctly filled out – issuing of vehicles to authorised staff members

Assuring the timely Repairs and servicing of vehicles Assisting with the auditing of various Departmental institutions Log books (auditing logbooks on a

weekly basis) Confidential Handling of traffic violations and disciplinary processes to be enforced if party is

found guilty

Duties SYSCON & SUPPORT FUNCTIONS:

Assisting the System controller with monthly reporting –Note 39/40, and Inventory Reporting:RY0A & RY0M & RY0I

Assist with feedback to management in the absence of system controller Assisting the Assistant Director with the Directorate Budget and allocation of funds to the various

institutions which falls under Bellville Directorate Engineering Knowledge and assisting with kitso reports (late payments) Assist with requesting of new ICNs Capturing of ALL Item Changes on Departmental System Capturing of ALL Item Record Maintenance on Departmental System Maintenance of ALL Locations/Personnel’s on Departmental System Maintenance of ALL Cost Centres on Departmental System

Opening of new ICNs on Departmental System Doing Compliance checks on payment batches processed as per the National and Provisional

Treasury Regulations, Public Financial Management Act, Accounting Officers System, Finance Instructions and Audit Checklists used by Internal Auditors by checking that all documents are attached, all signatures are present, quotes are valid at the time the Order has been generated, Invoice and Delivery Notes are received with correct dates and order details)

Check that correct SCOA codes are used before procurement of any item, also before payments are processed

Look up suppliers details on Departmental System e.g. banking details Look up supplier numbers Departmental System Sign delivery notes, Check accuracy/correctness of items being delivered Record details of telephonic and electronic requests and discussions with suppliers rendering a

service to the Department Able to provide professional reception service to the Facility Manager and Administrative Officer Follow up outstanding Orders and once permission is granted, amending the dates on

Departmental System Filing of all relevant documentation Identify Shortcomings and mistakes and assist with more efficient techniques to avoid future

instances. Conducting and coordinating of Site Meetings for the installation of new telephone lines/points

and also for the repair of old/faulty lines/points

PREVIOUS EMPLOYER DEPARTMENT OF HEALTH- HARRY COMAY (TB) HOSPITAL

Occupation FINANCE & SUPPLY CHAIN MANAGEMENT INTERNPosition INTERNPeriod 01/03/2012 – 30 November 2013

Duties PROCUREMENT SYSTEM:

Obtaining Quotes from Suppliers Checking the Western-Cape supplier database to see whether the required supplier is registered

and compliant so that the procurement process can continue Check for updated contact details for registered suppliers Ensuring that quotes are in accordance with delegations & PFMA Capturing Request forms on Procurement Integration for Accommodation, Buy-outs, Medical

locums, Catering, Assets etc. Manual Completion of Procurement Advice’s and approving them on the Logis system for

quotations received, according to Delegations PA’s to be signed by Delegated officials according to Delegation Manual Completing of Bidding Templates for approval by vetting committee Authorising/Printing of orders on system – Procurement Integration Booking of accommodation and catering – liaising with travel agents Receiving of receipt vouchers on Logis, Reversal of vouchers on Logis and Capturing of Issues on

Logis Capturing of invoices on Logis and capturing of payments on Procurement Integration and Pre-

Authorise Payments on Procurement Integration Ensuring that suppliers gets paid within the prescribed time frame

Duties BAS:

Monthly reconciliation of payment on LOGIS and BAS and compiling of monthly reports Clearing of all Debt, outstanding Assets and Liability Accounts Sundry and S&T payments Capturing of journals (Special Journals and General Journals)

Duties ASSET MANAGEMENT:

Capturing of Request forms for procuring of all assets on Procurement Integration Updating of excel spreadsheet with new assets and their unique numbers Marking of all assets with appropriate stickers and/or engraving where necessary. Also do

quarterly spot checks Capture balance adjustments/stocktake discrepancies on Logis system– shortages/surpluses Capture disposals on Logis– outdated/obsolete assets, unserviceable assets, damaged assets Correcting of incorrect ICNs used when procuring assets Physical and System Movement of assets

Duties WAREHOUSE:

Record all details on Receipts and Issue Vouchers Report all incorrect deliveries to System Controller and Suppliers Communicate with Suppliers regarding damaged goods and incorrect goods delivered Check the Diary of Receipts daily for expected delivery dates for relevant Suppliers Doing the stock takes and spot checks of store items for the all store Cycles and making sure all

Bin Cards are correctly updated at any given time. Ensuring that Bin Cards and Bin locations match and are filled in correctly and stock balances on the system, physically and with the bin card

Check outstanding Orders Report and modifying expected delivery date after liaising with suppliers

Ensure that correct stock is delivered to different cost centres Check, Items delivered, for quality, quantity and correctness Receiving Stock for the store on Logis Receiving of Buy- Outs and Services on Logis Complete Petty Cash Process when required General Enquiry's on LOGIS FIFO system- which is the system that stipulates the stock that come In First should be the First

stock out to minimize redundant and expired stock in the stores. Rotation of stock, ensuring that all expired and damaged stock are duly managed and removed as stipulated in the policy

MICROSOFT OFFICE:

Microsoft Word

Drafting letters, Minutes of Meetings, Agenda’s, Attendance and Site Meeting Registers, motivations and Reports for batches when needed

Microsoft Excel

Drawing up documents containing columns for different specifications depending on what is required e.g. reports, asset lists.

Microsoft Power Point

Preparing, presentations and slide shows

Microsoft Publisher

Creating notices cards and invitations

Microsoft Outlook

Creating, Sending, Receiving and deleting of emails. Creating Meetings and keeping a scheduled diary.

REFERENCES

NAME RELATIONSHIP TELEPHONE

Tania Craak Thomas Administrative Officer (direct supervisor) – Finance and Supply Chain Management Department, Harry Comay

(044) 803 9034

Hannelie Louw Medical Manager – Harry Comay (044) 803 9000

Priscilla Gerber Administrative Officer (Supervisor) – Finance and Supply Chain Management department Harry Comay

(044)803 9000

Frederick Swartzs Senior Asset Management Clerk– Finance and Supply Chain Management department (Asset Management)

(044) 803 9006

Marianne Loubser Senior Administrative Officer (SAO) – Finance and Supply Chain Management department, Head Office Cape Town, Department of Health

(021) 483 4267

Lynn Van Boom Administrative Officer (direct supervisor) – Finance and Supply Chain Management department, Directorate Engineering & Technical Services Bellville (BMW)

(021) 918 1631

Danielle Martin Senior Finance Admin Clerk – Financial Management department, directorate engineering services Bellville (BMW)

(021) 918 1571

Toufeekah Harris Assistant Director (ASD) – Finance and Supply Chain Management department, Cape Town Head Office, Department of Health

(021) 483 6360

Alray Paul Deputy Director (DD) – Finance and Supply Chain Management & E-procurement Systems, Cape Town Head Office, Department of Health

(021) 483 3862

Jean-Pierre Louw Senior Administrative Officer – Asset Management Unit, Cape Town Head office, Department of Health

Rozar Bekko DICU/Internal Compliance Agent (Assets and finance) – Finance and Supply Chain Management department, Cape Town Head Office, Department of Health

(021) 483 3631

I give permission that the referees mentioned here above can be approached for further information and I then further certify by my signature that all the information given herein, to the best of my knowledge is true, correct and up to date.

.........................................Giovanni Lee-Hein Gunn

The applicant