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Results-Based Results-Based Management (RBM) and Management (RBM) and the UNDAF Results Matrixthe UNDAF Results Matrix
MainMenu
UNDAF Results UNDAF Results Before…There was an agreed plan, but each agency implemented individually – the UNDAF was driven by agency mandates and became fragmented… “business as usual”
And now…There is a single matrix within the UNDAF that links the strategic contribution of UN agencies’ country programmes to targeted national priorities
What is a Results Matrix?What is a Results Matrix?
• The core of the UNDAF
• An “at-a-glance” expression of UN system support at country level, and
• How it will make a strategic contribution towards National Development Goals and MDG targets
• Uses principles and terminology of Results Based Management (RBM)
Principles of RBMPrinciples of RBM• “If-Then” causality between levels of results• Common results language to describe changes • Collective accountability increases as you move
up the chain of results towards outcomes and impacts
Key message No agency can go it alone!
• A results matrix is a means not an end• A results matrix is contextual (anchored in the
current context of the country)• AND… Uses the best judgment of the UNCT at
all times
The likely or achieved short-term andmedium-term effects of an intervention’soutputs.
Positive and negative, primary and secondarylong-term effects produced by adevelopment intervention, directly or indirectly,intended or unintended.
Impact:
Outcome:
Outputs:
Definitions Definitions (adapted from OECD/DAC)(adapted from OECD/DAC)
The products and services which result from the completion of activities within a development intervention.
Primary education completion rates among boys and girls increased
1500 teachers in primary schools in selected districts have improved teaching skills and methods
Quality of school instruction increased in selected districts
Human Change
Products & ServicesSkills & Abilities
Institutional & Behavioural Change
Types of ChangeTypes of Change
Impact
Outcome
Output
Changes in the lives of people
Institutional Change: values, ethic, rules, laws – associated with to institutional performance, access..
Behavioural change: knowledge, skills, practices (individual level)
Operational Change: provision of goods and services
more
less
Collective
Accountability
A Typology for RBMA Typology for RBM
Outcome
Impact
Output
Activity
More children complete
school
Quality of instruction increased
Skills of 1500 teachers
strengthened
-To train 1500 teachers-To revise curriculum
Results Like… Focus @
Timeframe
<1 yr
<5 yrs
5 yrs
5-10 yrs
Institutional/
Behavioural
Operational/ skills, abilities,
products & services
Human!
Outcome Enrolment increased
Institutional/
Behavioural
5 yrs
then if
if
if
if
then
then
then
Group ActivityGroup Activity• Using the set of cards provided, develop
a results matrix…
Other DefinitionsOther Definitions• Role of Partners
– Identifies stakeholders involved in the achievement of each CP output and explains their contribution
• Resource Mobilisation Targets– The estimated financial resource mobilisation target of
each UN agency (and partners if possible) related to the CP outcome. These are aggregated for a UN targeted contribution towards the UNDAF outcome
• Coordination Mechanisms & Programme Modalities
(1) individual agency programmes/projects, or(2) parallel programmes, or(3) joint programmes
From Results Matrix to M&E FrameworkFrom Results Matrix to M&E Framework
M&E Framework
Expected UNDAF Outcomes Indicators (w. baseline) Sources of Verification
Outcome 1 Indicator 1
Baseline
Source
CP Outcome Indicator 1
Baseline
CP Outputs Indicator 1
Baseline
Outcome 2…
National Target/ MDG
UNDAF Outcome
CP Outcome CP Outputs Role of Partners
Resource Mob. Targets
Improved quality of instruction
Skills of 1500 teachers strengthened
Improved quality of instruction
Skills of 1500 teachers strengthened
National education legislation adopted
??
No reliable source
Learning performance
Teacher testing results
Informati
on
transferr
ed
Primary school completion rates are improved by 10%
By 2011, policies and programmes implemented for increased enrollment and improved quality
By 2011, policies and programmes implemented for increased enrollment and improved quality
1. MoED reports 2. Spot visits
MoED reports
Table 2: UNDAF M&E CalendarTable 2: UNDAF M&E CalendarYr 1 Yr 2 Yr 3 Yr 4 Yr 5
Surveys/
Studies
Monitoring Systems
Evaluations
Reviews
UNDAF Eval. Milestones
Capacity Building
Use of info
Partner M&E Activities
UN
CT
M&
E A
ctiv
itie
sU
NC
T M
&E
Act
ivit
ies
Pla
nn
ing
Ref
s.P
lan
nin
g R
efs.
WFP - VAM(by February)
CCA Prep. (March-May)
Nat HIV/AIDS Review (Sept)
Eval. of support to Nat. HIV/AIDS
Prog (Outcome 2); UNAIDS- May)
HHS Survey on Poverty
(Outcome 4; UNDP- March)
PRSP (July-Nov)
Table 1:UNDAF M&E FrameworkTable 1:UNDAF M&E FrameworkOutcomes Indicators
(w. baseline)Sources of verification
Risks & Assumptions
UNDAF Outcome 1
CP Outcome 1.1
Major Outputs…
CP Outcome 1.2
Major Outputs…
Indicator 1
Baseline:
Indicator 1.1
Baseline:
Indicator 1.2
Baseline:
Source 1
Agency resp.
Source 1.1 Agency resp.
Source 1.2
Agency resp.
Summary of risks and
assumptions for each UNDAF
and CP outcome
UNDAF Outcome 2
…
UNDAF Outcome 3
…
JOINT PROGRAMMING and JOINT PROGRAMMING and JOINT PROGRAMMESJOINT PROGRAMMES
• What is a Country Programme Action Plan
• What is an Annual Work Plan
• What is your role as Junior Professional Officers in the CPAP and AWP
Country Programme Action PlanCountry Programme Action PlanBefore…A mixed bag of programme and project documents using different formats, timelines, and preparation processes with partners
And now…Readable, transparent and accessible programme action plans, linked explicitly to common, longer term UN development results
Annual Work PlanAnnual Work PlanBefore…• a variety of project documents• large variations in detail• not always linked to CDPs or UNDAF priorities
And now…• standardised work plan that provides operational
detail• connected to the UNDAF / CPDs strategic results
From Results Matrix to CPAP
National Priority and Goals
UNDAF Outcome
CP Outcome CP Outputs Role of Partners
Resource Mob. TargetsQuality of instruction
increasedSkills of 1500 teachers
strengthened
Country Programme Action Plan (CPAP)
UNDAF Outcome 1
Agency Programme Component
CP Outcome 1.1
Output 1.1.1 Output targets and indicators
Indicative Resources (per yr)
UNDAF Outcome 2
Quality of instruction increased
Skills of 1500 teachers
strengthened Basic Education
Teacher testing results
$$ Regular and
Other Resources
Primary school completion rates are improved by 10%
By 2005, 30% more children are enrolled in primary school
By 2005, 30% more children are enrolled in primary school
From CPAP to AWPCountry Programme Action Plan
UNDAF Outcome 1
Agency Programme Component
CP Outcome 1.1
Output 1.1.1 Output targets and indicators
Indicative Resources (per yr)
Quality of instruction increased
By 2005, 75% of children complete a quality primary ed.
Skills of 1500 teachers
strengthened Basic Education
Teacher testing results
$$ Regular and
Other Resources
Annual Work Plan
Outputs & Monitoring Activities
Key Activities Timeframe Responsible Party
Planned Budget
Q1 Q2 Q3 Q4 Source
Descr.
Amount1.1.1 Skills of 1500 teachers strengthened
-To train 300 teachers-To revise curriculum…etc.
1.1.2…
The Annual Work Plan (AWP) Monitoring Tool
Year_______ CP Component______________________
Implementing Partner ________________
EXPECTED CP OUTPUTS AND INDICATORS INCLUDING
ANNUAL TARGETS
PLANNED ACTIVITIESList all the activities
including monitoring and evaluation activities to be
undertaken during the year towards stated CP
outputs
EXPENDITURES
List actual expenditures against activities
completed
RESULTS OF ACTIVITIES
For each activity, state the results of the activity
PROGRESS TOWARDS
ACHIEVING CP OUTPUTS
Using data on annual indicator targets, state progress towards
achieving the CP outputs. Where relevant, comment on factors that
facilitated and/or constrained achievement of results including:
- Whether risks and assumptions as identified in the
CP M&E Framework materialized or whether new risks emerged- Internal factors such as timing of inputs and activities,
quality of products and services, coordination and/or other
management issues
OUTPUT 1: INDICATOR 1.1 WITH TARGET FOR THE YEAR: INDICATOR 1.2 WITH TARGET FOR THE YEAR: INDICATOR 1.3 WITH TARGET FOR THE YEAR:
OUTPUT 2: INDICATOR 2.1WITH TARGET FOR THE YEAR:ETC.
Joint Programs
Why… ?Why… ?
• When it makes sense or adds value from a programmatic point of view:– Maximize impact of collective UN interventions.
– Contributes to a more coherent, effective and efficient UN in its endeavour to help realize national goals and priorities.
– Reduces duplication, transaction costs and maximizes synergies.
What is a Joint Programme ?What is a Joint Programme ?
A set of activities contained in a common work plan and related budget involving two or more UN
organizations and national partners
JP Management OptionsJP Management Options
Parallel Fund Management• Agencies work for common result with various partners
Pass-Through Fund Management• Agencies work for common result and donor funds are
channeled through one agency for efficiency
Pooled Fund Management• Agencies work for common result with common partner
JP Management OptionsJP Management Options
Parallel Fund Management • Different partners
• Each agency manages its own funds
• Common work plan agreed by all agencies
• Aggregated / common budget showing different inputs
Parallel Fund ManagementParallel Fund Management
JP Management OptionsJP Management Options
Pass-Through Fund Management
• Agencies approach donors for funding for JP
• Donor funds pass through Administrative Agent• Administrative Agent selected by participating agencies• Letter of Agreement signed• Substantive expertise• Operational capacity & country presence• 1% admin fee for Administrative Agent • Each agency recovers their indirect costs as per their rules
• Administering Agent prepares consolidated progress & financial reports
Pass-through Fund ManagementPass-through Fund Management
JP Management OptionsJP Management Options
Pooled Fund Management
• Common national or sub-national partner
• Agencies pool funds
• Managing Agent manages funds through MOU•Agent chosen jointly by agencies and government•Substantive expertise•Operational capacity & country presence•Managing Agent recovers indirect costs
Pooled Fund ManagementPooled Fund Management
UNDAF Annual ReviewUNDAF Annual Review
• Theme Groups review progress (including assessment of joint programmes) for each UNDAF Outcome (based on Annual Work plans) and produces 2-3 page report
• UNCT reviews theme group reports
• Informs RC’s annual report as well as agency and donor reports
UNDAF EvaluationUNDAF Evaluation
• A joint UN review which assesses:
- to what extent the UNDAF outcomes have been achieved and if this has contributed to achieving national goals (impact)
- to what extent the UNDAF outcomes continue to be relevant
- the effectiveness of the UNDAF as a tool for UN system collaboration, including joint programmes
…And informs subsequent CCA-UNDAF preparation for the next 5year cycle
UNCT Joint Programming ProcessUNCT Joint Programming Process
CCA UNDAF CPDsUNDAF Evaluation
CCA 2
UNDAF 2
Strategic Planning Programme
Implementation M and E
1 2 3 4 5
Jan - Jun Dec
Identify Potential Areas for Joint Programmes
Results Matrix JSM JSM
M & E Plan
AWPsCPAPs
Sept - Dec Jan - Mar
AWPs
AWPs
Theme Groups, Annual Reviews, RC Annual Report
AWPs
Readers group
Readers group
Penultimate Year Ultimate Year
Nov
Articulate Joint ProgrammesProjects
Exec Boards
Workshops