Reston GENERAL/011212 APPROVED...Treasurer John Higgins; Directors Tom Vis, Andy Sigle, Ken Knueven, Mike Collins, Amanda ... President Driscoll McKee, seconded by Vice President Thomas,

• Reston ASSOCIATION Live, Work, Play and Get Involved'"

12001 Sunrise Valley Drive I Reston I Virginia J20191-3404J703-435-6530 I Y\WW.reston.org

BOARD OF DIRECTORS MEETING MINUTES Regular Meeting January 12, 2012

PRESENT: President Kathleen Driscoll McKee; Vice President Paul Thomas; Secretary Joe Leighton; Treasurer John Higgins; Directors Tom Vis, Andy Sigle, Ken Knueven, Mike Collins, Amanda Andere; Legal Counsel Ken Chadwick, Esq.; Chief Executive Officer Milton Matthews; Assistant Secretary and Director of Administration, Member Services & IT Cate Fulkerson.

ABSENT WITH CAUSE: Director Cheryl Beamer.

I. PROCEDURAL ITEMS

A. Call to Order & Opening Remarks President Driscoll McKee called the meeting to order at 7:01 pm and established that a quorum of the Board of Directors was present.

B. Adoption of Regular Meeting Agenda (Attached) Secretary Leighton, seconded by Director Andere, moved to approve the January 12, 2012 Board of

Directors Meeting Agenda.

The motion passed unanimously.

C. Approval of Board Meeting Minutes

Secretary Leighton, seconded by Director Knueven, moved to approve the December 15, 2011 Board Meeting Minutes.


II. ACTION/DISCUSSION ITEMS

D. Comments from Reston Association Members & Board

1. Jeremy Novak. 2005 Halyard Lane -Topic: Term limits should be imposed on Design Review Board Members.

»Treasurer Higgins arrived at the meeting at 7:08pm.

The Board of Directors thanked the Member for his comments. The following topics were noted by one or more members of the Board: Upcoming 2012 RA Board of Directors Election; the passing of community members Vade Bolton and Donna Miller; Maintenance of the Association's assets;

Reston Association- Regular Board Meeting January 12, 2012

1

consideration needs to be given as to how maintenance of the Associations assets is being funded over the next 10 years; importance of treating fellow Board members with respect; upcoming MLK Day Celebrations in Community; considering Member comments, various data points, and working with staff and the Fiscal Committee to address the changing financial needs of the organization.

E. Committee Chair & Member Appointments

Board Motion 1: President Driscoll McKee, seconded by Secretary Leighton, moved to approve the appointment of Donovan D'Souza to the Elections Committee for a term of three years, ending January 2015.


Board Motion 2: President Driscoll McKee, seconded by Secretary Leighton, moved to approve the appointment of Barbara LaRock to the Seniors Advisory for a term of three years, ending January 2015.


Board Motion 3: President Driscoll McKee, seconded by Director Knueven, moved to approve the reappointment of Freya de Cola to the Environmental Advisory Committee for a term of three years, ending January 2015.


Board Motion 4: President Driscoll McKee, seconded by Secretary Leighton, moved to approve the reappointment of Cyndee Hochatrasser to the Seniors Advisory Committee for a term of three years, ending January 2015.


Board Motion 5: President Driscoll McKee, seconded by Director Sigle, moved to approve the reappointment of Shawn Endsley as Chair of the Fiscal Committee for a one year term ending January 2013.


Board Motion 6: President Driscoll McKee, seconded by Secretary Leighton, moved to approve the reappointment of Kathryn Martin as Chair of the Transportation Advisory Committee for a one year term ending January 2013.


Board Motion 7: President Driscoll McKee, seconded by Secretary Leighton, moved to approve the reappointment of Elizabeth Bolton as Chair of the Seniors Committee for a one year term ending January 2013.



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F. I PAR Project Request- Lake Anne & Lake Thoreau Spillway Art

President Driscoll McKee, seconded by Secretary Leighton, moved to approve the concept of installing artwork on the Lake Anne and Lake Thoreau spillway riser structures; and direct staff to work in coordination with Initiative for Public Art - Reston (IPAR} to bring the concept before the Reston Association Design Review Board.


G. Legal Committee Report

President Driscoll McKee, seconded by Director Collins, moved to approve the report of the Legal Committee and authorize action to be taken on the cases reviewed during its meeting of January 4, 2012 as follows:

1. 11955 Barrel Cooper Court: File suit immediately following the January 12, 2012 Board of Directors Meeting against the owner af 11955 Barrel Cooper Court to enforce Reston Deed Section Vl.2. (c) Maintenance of Improvements concerning the stucco, the rear ground level deck, the fascia, soffits and rake boards, the panels, the window trim and panels, the side ·elevation window and the rakeboard shared with 11957 Barrel Coop(!r Court (case #108263} and {b}{8} Refuse and Debris regarding the dishwasher, blue tarp, plywood (case #10862}.

2. 2348 Branleigh Park Court: File suit immediately following the January 12, 2012 Board of Directors Meeting against the owner of 2348 Branleigh Park Court against the owners of 2348 Branleigh Park Court to enforce Reston Deed Section Vl.2. (c) Maintenance of Improvements concerning the front entrance door, the rear fence, the rear siding, the rear trim and the rear railing (case #116634} and {b}{8} Refuse and Debris regarding the animal feces (case #120102}.

3. 2341 Southgate Square: Defer action for thirty {30} days regarding Reston Deed Section Vl.2 {b}{8} Refuse and Debris concerning the file cabinet, glass door, blue tarp, suit case and car seat (case #131230} and (c) Maintenance of Improvements concerning the front stucco wall, the front stucco party wall shared with 233 7 Southgate Square, the front and rear stucco party walls shared with 2345 Southgate Square, the front deck, the rear elevated deck railing, the front mid-level elevation fascia, the front upper right elevation fascia, the rear patio, the rear retaining wall, the rear walkway and step, the front stoop and steps, the front entry door trim, the rear vertical trim board on the party wall shared with 2337 Southgate Square, and the rear capping on the party wall shared with 2345 Southgate Square (case #119459} to allow the owner an opportunity to complete repairs ot the property.

4. 2354 Bran/eigh Park Court: Direct Legal Counsel to send a letter to the owner requiring that the metal strips be removed or a Design Review Board application be submitted for review. It was further moved that the case be deferred to the February 1, 2012 Legal Committee Meeting to allow the owner an opportunity to remove the metal strips or to submit a Design Review Board application and then comply with the Design Review Board's decision.

5. 1528 Woodcrest Drive: Defer the case to the Legal Committee Meeting of February 1, 2012 to allow the owner an opportunity to have the paint stripped or submit a Design Review Board application for the paint as existing and then comply with the Design Review Board's decision.


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6. 12651 Thunder Chase Drive: Dismiss the case regarding Reston Deed Section V/.1. Design Covenants concerning the unapproved air conditioner unit (case #86203} contingent upon payment of the $120 Notice of Violation filing fee.

7. 2374 Branleigh Park Court: Defer action for sixty (60} days regarding Reston Deed Section V/.1. Design Covenants concerning the unapproved rear elevated deck stain (case #113256} to allow the owner an opportunity submit an application to staff to bring the deck into conformance with the Design-Review Boord approved color palette in Hunters Square Cluster for decks.

8. 12553 Cross Country Lane: Defer action for ninety (90} days regarding Reston Deed Section Vl.2 (c) Maintenance of Improvements concerning the fence, the gutters, the front light, the left side elevation siding, the garage door trim, the shutters and the foundation (case #115776} and Reston Deed Section Vl.1. Design Covenants concerning the unapproved enclosure in the rear yard (case #117792} to allow the owner an opportunity to complete the repairs at the property and to either remove the unapproved enclosure or submit a Design Review Board application for the enclosure as existing and then comply with the Design Review Board's decision.

9. 11889 Barrel Cooper Court: File suit immediately following the January 12, 2012 Board of Directors Meeting against the owners of 11889 Barrel Cooper Court to enforce Reston Deed Section Vl.2. (c) Maintenance of Improvements concerning the siding, the stucco, the trim, the deck, the fascia, soffits and rake boards, and the rear fence shared with 11887 Barrel Cooper Court (case #99148} and Reston Deed Section V/.1. Design Covenants concerning the cables & wires (case #99147}.

10. Hampton Pointe Condominiums: Direct Legal Counsel to send a letter to the owners requiring that the security light be removed or a Design Review Board application be submitted for review. It was further moved that action be deferred for ninety (90) days regarding Reston Deed Section V/.2 (c) Maintenance of Improvements concerning the retaining wall (case #127385} to allow the owners an opportunity to complete repairs/pointing.


H. Committee Reports President Driscoll Mckee noted that the Committee minutes for December 2011 were included in the January 12, 2012 for the Board's review.

Vice President Thomas arrived at the meeting at 7:28pm.

I. Environmental Advisory Committee- Sustainability Leadership Workshop President Driscoll McKee, seconded by Secretary Leighton, moved to approve the Environmental Advisory Committee's proposed Reston Association Sustainability Leadership Workshop, to be held on Saturday, February 11, 2012, from 1 pm to 4 pm at Reston Association's Conference Center.


J. Ad Hoc Board/Staff Committee to Establish a RA Past President's Council

President Driscoll McKee, seconded by Director Knueven, moved to establish and ad hoc committee comprised of the three Board Directors and three staff members to determine the feasibility of

Reston Association- Regular Board Meeting January 121 2012

4

establishing a Reston Association Past President's Council; such committee shall repart its recommendations during the March 22, 2012 Board of Directors Regular meeting.

The motion passed with the votes recorded as follows:

AYE: President Driscoll McKee; Secretary Leighton; Directors Andere, Sigle, Collins, Knueven. NAY: Vice President Thomas, Director Vis.

President McKee, Secretary Leighton and Director Knueven were appointed to the Committee by President McKee.

K. Ad Hoc Board/Staff Committee to Establish a 2014-2020 Capital Projects List

President Driscoll McKee, seconded by Vice President Thomas, moved to establish and ad hoc committee comprised of Board Directors, staff and a Member representative from each of the Association's four voting districts to establish a 2014-2020 New Capital Projects List.

President McKee and Vice President Thomas removed their motion from the table.

President Driscoll McKee, seconded by Vice President Thomas, moved to direct staff to draft, for the Board's consideration at its March 22, 2012 Regular meeting, a description and outline responsibilities far Ad Hoc Committee that would be responsible for examining long-range capital projects.

The motion passed with the votes recorded as follows:

AYE: President Driscoll McKee; Vice President Thomas; Secretary Leighton; Directors Andere, Sigle, Collins, Knueven.

NAY: Director Vis.

L. Executive Session- Legal, Contractual, and Personnel Matters President Driscoll McKee, seconded by Vice President Thomas, moved to go into Executive Session to consult with legal counsel on contractual matters.


The Board adjourned into Executive Session at 8:12 pm and returned to open session at 9:30 pm.

Vice President Thomas, seconded by Secretary Leighton, moved to approve, in concept, the contribution of no more than$100,000 to be paid in installments of $20,000 per year for a period of five years payments to begin no later than 2013 in order to participate in an application submitted by South Lakes High School/Reston pertaining to the Fairfax County Synthetic Field Development Program ("Program"), subject to: 1} a final vote of the Board of Directors of the Reston Association on January 26, 2012; and 2} the final approval and execution by Reston Association of a written agreement with the appropriate party related to the Reston Association's use of the fields to be improved under the Program. Furthermore the Board of Directors authorizes Milton Matthews, Chief Executive Officer of the Reston Association, to send an appropriate letter to that effect to Fairfax County Office of Athletics and Community Use and to Bruce Butler, Principal of South Lakes High School.


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Ill. CLOSE OF MEETING

M. Adjourn

Vice President Thomas, seconded by Secretary Leighton, moved to adjourn the meeting.


The meeting adjourned at 9:36 pm.

Respectfully submitted,

J~ig~ At-Large Director and Board Secretary

Attachments to Original:

- January 12, 2012 Board Meeting Agenda Legal Committee Report --b'sGef!'lbel 2811

:::f""'v.<.C<.':j ;;l.O I ;;I.


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REVISED AGENDA Regular Meeting of the Board of Directors

Thursday, January 12, 2012, 7:00pm

NOTE: Times listed for Agenda Items are estimates onlv. Actual times may vary substantially dependent on circumstances. It is suggested that Members having an interest in a specific Agenda Item be in attendance from the start of the meeting.

I. Proceduralltems

Item

A. 7:00pm

B. 7:05pm

C. 7:10pm

Call to Order & Opening Remarks Kathleen Driscoll McKee, President

Adoption of Regular Meeting Agenda Kathleen Driscoll McKee, President

Approval of Minutes· December 15, ZOll Regular Board Meeting Minutes Kathleen Driscoll McKee, President

II. Presentations, Discussion & Action Items

Item

D. 7:15pm Member & Board Comments

E. 7:50pm Committee Chair & Member Appointments Kathleen Driscoll McKee, President

F. 7:55pm I PAR Project Request- Lake Anne & Lake Thoreau Spillway Art Larry Butler, Director of Parks & Recreation

G. 8:05pm Legal Committee Report Kathleen Driscoll McKee, President

H. 8:15pm Committee Reports Kathleen Driscoll McKee, President

I. 8:30pm Environmental Advisory Committee- Sustainabllity Leadership Workshop Diane Blust, Environmental Advisory Committee Co~chair

j. 8:40pm Ad Hoc Board Staff Committee to Establish an RA Past President's Council Kathleen Driscoll McKee, President

K. 8:55pm Ad Hoc Board Staff Committee to Establish 2014-2020 Capital Projects List Kathleen Driscoll McKee, President

L. 9:05pm If needed, Executive Session -Legal, Contractual, and Personnel Matters Kathleen Driscoll McKee, President

Ill. Close of Meeting

Item

M. 9:35pm Adjourn Kathleen Driscoll McKee, President

Reston Association Board of Directors Meeting

January 12, 2011

Disposition

Discussion

Action

Action

Disposition

Discussion

Action

Action

Action

Discussion

Action

Discussion

Discussion

Discussion

Disposition

Action

shared with 2337 Southgate Square, and the rear capping on the party wall shared with 2345 Southgate Square (case #119459) to allow the owner an opportunity to complete repairs at the property.

4. 2354 Branleigh Park Court: Direct Legal Counsel to send a letter to the owner requiring that the metal strips be removed or a Design Review Board application be submitted for review. It was further moved that the case be deferred to the February 1, 2012 Legal Committee Meeting to allow the owner an opportunity to remove the metal strips or to submit a Design Review Board application and then comply with the Design Review Board's decision.

5. 1528 Woodcrest Drive: Defer the case to the Legal Committee Meeting of February 1, 2012 to allow the owner an opportunity to have the paint stripped or submit a Design Review Board application for the paint as existing and then comply with the Design Review Board's decision.

6. 12651 Thunder Chase Drive: Dismiss the case regarding Reston Deed Section Vl.l. Design Covenants concerning the unapproved air conditioner unit (case #86203) contingent upon payment of the $120 Notice of Violation filing fee.

7. 2374 Branleigh Park Court: Defer action for sixty (60) days regarding Reston Deed Section Vl.l. Design Covenants concerning the unapproved rear elevated deck stain (case #113256) to allow the owner an opportunity submit an application to staff to bring the deck into conformance with the Design-Review Board approved color palette in Hunters Square Cluster for decks.

8. 12553 Cross Country Lane: Defer action for ninety (90) days regarding Reston Deed Section Vl.2 (c) Maintenance of Improvements concerning the fence, the gutters, the front light, the left side elevation siding, the garage door trim, the shutters and the foundation (case #115776) and Reston Deed Section Vl.1. Design Covenants concerning the unapproved enclosure in the rear yard (case #117792) to allow the owner an opportunity to complete the repairs at the property and to either remove the unapproved enclosure or submit a Design Review Board application for the enclosure as existing and then comply with the Design Review Board's decision.

9. 11889 Barrel Cooper Court: File suit immediately following the January 12, 2012 Board of Directors Meeting against the owners of 11889 Barrel Cooper Court to enforce Reston Deed Section Vl.2. (c) Maintenance of Improvements concerning the siding, the stucco, the trim, the deck, the fascia, soffits and rakeboards, and the rear fence shared with 11887 Barrel Cooper Court (case #99148) and Reston Deed Section Vl.l. Design Covenants concerning the cables & wires (case #99147).

10. Hampton Pointe Condominiums: Direct Legal Counsel to send a letter to the owners requiring that the security light be removed or a Design Review Board application be submitted for review. It was further moved that action be deferred for ninety (90) days regarding Reston Deed Section Vl.2 (c) Maintenance of Improvements concerning the retaining wall (case #127385) to allow the owners an opportunity to complete repairs/painting.

Reston Association Regular Board Meeting Agenda Item Summary Prepared By/Date: Keeyana Thaxton/January 6, 2012

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RESTON ASSOCIATION LEGAL COMMITTEE

Minutes of January 4, 2012, Meeting

Chair Kathleen Driscoll McKee convened the meeting at 6:05p.m. on Wednesday, January 4, 2012, in conference room "B" of the Reston Association.

Committee Members Present: Board President Kathleen Driscoll McKee, Director Mike Collins, Director Ken Knueven, Director Tom Vis, Chief Executive Officer Milton Matthews, General Counsel Kenneth Chadwick, (ex officio and non-voting)

Staff: Julie Loy, Brevetta Jordan, Kim Dobbin, Precious Mlambo

Members: Bridget V. Murphy, Carlos Sanchez, Joel Alvarez, Vinit Duggal

OLD BUSINESS

Approval of Minutes of the December 7, 2011. Meeting

Kathleen Driscoll McKee moved to defer approval of the minutes of the December 7, 2011, meeting to the Febtuaty 1, 2012 Legal Committee meeting. Milton Matthews seconded the motion. The vote on the motion was: AYE: McKee, Collins, Vis, Knueven, Matthews. The motion passed unanimously.

ACTION

NEW BUSINESS

Maintenance Violation Cases

1. 11955 Barrel Cooper Court 108263,108262 Owner(s): Joseph Gal

Ms. Loy reviewed the history of the violation and reported that at its meeting of December 9, 2009, the Covenants Committee found the property to be in violation of the Deed Section VI.2 (b)(S) Refuse and Debris and (c) Maintenance of Improvements regarding the following conditions:

Section VT.2 (b)(S) Rifuse and Debris

There is refuse and debris exposed to view on the property consisting of, but not limited to: a dishwasher, blue tarp, plywood.

Section VT.2(') Maintenance of Improvements:

Reston Association 3 Regular Board Meeting Agenda Item Summary Prepared By/Date: Keeyana Thaxton/January 6, 2012

2.

1. The stucco is discolored, weathered and peeled and must be repaired and painted one of the approved colors for stucco in the Tanners cluster (copy enclosed).

2. The rear ground level deck is discolored and must be cleaned and left unstained or stained Olympic solid color stain "Oxford Brown".

3. The fascia, soffits and rakeboards are discolored, weathered and rotted and must be repaired and stained McCormick "Old Carriage Brown 223" or Benjamin Moore "Mink 2112-10".

4. The panels are weathered, cracked and delaminated and must be repaired and stained Olympic solid color stain "Butternut".

5. The ttirn around the windows and panels is weathered and rotted and must be repaired and stained Olympic solid color stain "Butternut".

6. The window on the side elevation is fogged and must be cleaned or replaced. 7. The soffit on the side elevation is rotted and must be repaired and stained Olympic

solid color stain "Butternut". 8. The rakeboard shared with 11957 Barrel Cooper Court is rotted and must be repaired

and stained McCormick "Old Carriage Brown 223" or Benjamin Moore "Mink 2112-10". The maintenance of this item is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed repatts.

and directed the owner to abate the refuse and debris violation by February 28, 2010 and the maintenance violation by March 31,2010. A Notice of Claimed Violation was flled against the property among the land records of Fairfax County on November 7, 2011.

To date, no change has been made at the property.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection that day. The owner did not appear.

Motion: Kathleen Driscoll McKee moved the following:

To file suit immediately following the January 12, 2012 Board of Directors Meeting against the owner of11955 Barrel Cooper Court to enforce Reston Deed Section VI.2. (c) Maintenance of Improvements concerning the stucco, the rear ground level deck, the fascia, soffits and rake boards, the panels, the window trim and panels, the side elevation window and the rake board shared with 11957 Barrel Cooper Court (case #108263) and (b)(8) Refuse and Debris regarding the dishwasher, blue tarp, plywood (case #10862).

Milton Matthews seconded the motion. The vote was AYE: McKee, Collins, Vis, Knueven, Matthews. The motion passed unanimously.

2348 Branleigh Park Court Owner(s): Alison S. Rowe

Graham Read

120102, 116634


3.

Ms. Loy reviewed the history of the violation and reported that at its meeting of October 20, 2010, the Covenants Committee found the property to be in violation of the Deed Section VI.2 (b)(8) Refuse and Debris and (c) Maintenance of Improvements regarding the following conditions:

Section VI.2(b)8. Rifuse and Debris:

There is refuse and debris exposed to view on the property consisting of, but not limited to: animal feces.

Section VI.2(c) Maintenance if Improvements:

1. The front entrance door is faded and must be painted in accordance with the cluster palette.

2. The rear fence is discolored and has detached pieces and must be cleaned and repaired. 3. The rear siding is discolored and must be cleaned. 4. The rear trim is discolored and must be cleaned. 5. The rear railing is discolored and must be cleaned.

and directed the owner to abate the refuse and debris violation by November 15, 2010 and the maintenance violation by November 30, 2010. A Notice of Claimed Violation was flied against the property among the land records of Fairfax County on November 7, 2011.


The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection that day. The owners did not appear.

Motion: Milton Matthews moved the following:

To file suit immediately following the January 12,2012 Board of Directors Meeting against the owner of2348 Branleigh Park Court against the owners of2348 Branleigh Park Court to enforce Reston Deed Section VI.2. (c) Maintenance of Improvements concerning the front entrance door, the rear fence, the rear siding, the rear trim and the rear railing (case #116634) and (b)(8) Refuse and Debris regarding the animal feces (case #120102).

Kathleen Driscoll McKee seconded the motion. The vote was AYE: McKee, Collins, Vis, Knueven, Matthews. The motion passed unanimously.

2341 Southgate Square 119459, 131230 Owner(s): Joel Alvarez

Ms. Loy reviewed the history of the violation and reported that at its meeting of Februa1y 16, 2011, the Covenants Committee found the property to be in violation of the Deed Section VI.2


(b)(S) Refuse and Debris and (c) Maintenance of Improvements regarding the following conditions:

Section VI.2(b)8. Refuse and Debris:

There is refuse and debris exposed to view on the property consisting of, but not limited to: file cabinet, glass door, blue tarp, suit case, car seat.

Section VI.2(c) Maintenance of Improvements:

1. The front stucco wall is discolored and spalled and must be cleaned, repaired and painted Behr P-122 "Navajo White" Masomy, Stucco and Brick Paint flat finish.

2. The front stucco party wall shared with 2337 Southgate Square is discolored and must be cleaned and painted Behr P-122 "Navajo White" Masomy, Stucco and Brick Paint flat finish. The maintenance of this wall is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed repairs.

3. The front stucco party wall shared with 2345 Southgate Square is discolored and must be cleaned and painted Behr P-122 "Navajo White" Masonry, Stucco and Brick Paint flat finish. The maintenance of this wall is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed repairs.

4. The rear stucco party wall shared with 2345 Southgate Square is discolored and must be cleaned and painted Behr P-122 "Navajo White" Masonry, Stucco and Brick Paint flat finish. The maintenance of this wall is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed reparrs.

5. The front deck is discolored, weathered and rotted and must be cleaned and repaired. 6. The railing on the rear elevated deck is detached and must be repaired. 7. The fascia on the front mid-level elevation is discolored and must be cleaned and

painted to match the exiting trim. 8. The fascia on the front upper right elevation is peeled and must be painted to match the

existing trim. 9. The rear patio is discolored and must be cleaned. 10. The rear retaining wall is discolored and must be cleaned. 11. The rear walkway and step is discolored and must be cleaned. 12. The front stoop and steps are discolored and must be cleaned and the sides of the

entrance stairs must be painted Behr Exterior Flat Paint "Wild Honey 197". 13. The trim on the front entry door is peeled and must be painted to match the existing

trim. 14. The rear vertical trim board on the party wall shared with 2337 Southgate Square is

peeled, weathered and cracked and must be repaired and painted to match the existing trim. The maintenance of this trim is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed reparrs.


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15. The front railing is peeled and rusted and must be cleaned and painted Behr Exterior Flat Paint "Wild Honey 197".

16. The front entrance handrail is discolored and peeled and must be cleaned and painted Behr Exterior Flat Paint "Wild Honey 197".

1 7. The rear capping on the party wall shared with 2345 Southgate Square is peeled, weathered and cracked and must be repaired and painted to match the existing trim. The maintenance of this trim is a joint and equal responsibility between you and your neighbor, who will also be notified. You may wish to work together on the needed repairs.

and directed the owner to abate the refuse and debris violation by March 15, 2011 and the maintenance violation by April 30, 2011. A Notice of Claimed Violation was filed against the property among the land records of Fairfax County on November 7, 2011.

To date, some changes have been made at the property. The front railing and the front entrance handrail have been repaired. No changes have been made to the remaining violations.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection that day. The owner did appear and stated that he now has access to the property to make the necessary repairs and hopes to have the work completed in the next week and a half. He also stated that he would like to meet with staff to ensure that the repairs are done correctly. Ms. Loy stated he could contact her and she would put him in touch with his advisor.


To defer action for thirty (30) days regarding Reston Deed Section VI.2 (b)(8) Refuse and Debris concerning the file cabinet, glass door, blue tarp, suit case and car seat (case #131230) and (c) Maintenance of Improvements concerning the front stucco wall, the front stucco party wall shared with 2337 Southgate Square, the front and rear stucco party walls shared with 2345 Southgate Square, the front deck, the rear elevated deck railing, the front mid-level elevation fascia, the front upper rightelevation fascia, the rear patio, the rear retaining wall, the rear walkway and step, the front stoop and steps, the front entry door trim, the rear vertical trim board on the party wall shared with 2337 Southgate Square, and the rear capping on the party wall shared with 2345 Southgate Square (case #119459) to allow the owner an opportunity to complete repairs at the property.


Design Violation Cases

4. 2354 Branleigh Park Court Owner(s): Cynthia F. Guest


116653

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5.

Ms. Loy reviewed the history of the violations and reported that the metal strips attached to the rear fence are unapproved.

A Notice of Claimed Violation was filed against the property among the land records of Fairfax County on November 7, 2011.

To date, no change has been made at the property and there has been no contact from the owner.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owner did not appear.


To direct Legal Counsel to send a letter to the owner requiring that the metal strips be removed or a Design Review Board application be submitted for review. It was further moved that the case be deferred to the February 1, 2012 Legal Committee Meeting to allow the owner an opportunity to remove the metal strips or to submit a Design Review Board application and then comply with the Design Review Board's decision.


1528 Woodcrest Drive Owner(s): Vinit Duggal

Roopa Duggal

119736

Ms. Loy reviewed the history of the violations and reported that the rear deck support posts have been painted an unapproved color (white).

A Notice of Claimed Violation was filed against the property among the land records of Fairfax County on November 7, 2011.


The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owner did appear and stated that the posts were painted when they purchased the property. They had the house repainted and the contractor included the posts in that repainting. Since that time the owner has requested that the cluster president submit a letter stating that she has no issue with the deck post color, however, the cluster president has refused to submit a letter or sign any application. The owner further stated that they could strip the paint, but he is concerned it will damage the wood.

The Committee advised the owner that he can apply individually to the Design Review Board (DRB) or he could encourage the Cluster Board to update their standards. The owner was ·


6.

7.

encouraged to contact staff for assistance with the DRB process. Legal Counsel recommended that any request of the Cluster Board to update the cluster standards be submitted in writing.


To defer the case to the Legal Committee Meeting of February 1, 2012 to allow the owner an opportunity to have the paint stripped or submit a Design Review Board application for the paint as existing and then comply with the Design Review Board's decision.


12651 Thunder Chase Drive Owner(s): Brent Lowell

Susan Lowell

86203

Ms. Loy reviewed the history of the violations and reported that the air conditioner (windowmounted) located on the left side of the house, second story, is unapproved.

A Notice of Claimed Violation was ftled against the property among the land records of Fairfax County on November 7, 2011.

To date, the air conditioner unit has been removed.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owners did not appear


To dismiss the case regarding Reston Deed Section VI.1. Design Covenants concerning the unapproved air conditioner unit (case #86203) contingent upon payment of the $120 Notice of Violation filing fee.


2374 Branleigh Park Court 113256 Owner(s): Bridget V. Murphy

Ms. Loy reviewed the hist01y of the violations and reported that at its meeting of May 4, 2010 the Design Review Board disapproved the rear elevated deck color (red cedar) as not in conformance with the Design Review Board (DRB)-approved color palette in Hunters Square Cluster, which required decks be left to weather naturally. The DRB required that the stain be removed and the deck be left to weather naturally within thirty (30) days.


A Notice of Claimed Violation was flied against the property among the land records of Fairfax County on November 7, 2011.

To date, no change has been made at the property. Ms. Loy reported that since the DRB decision of May 4, 2010 the Hunters Square Cluster color palette has been updated to allow Behr solid stain "Cedar Red" and Behr solid stain "Cappuccino" with the stipulations that all decks in a contiguous row of houses must be stained the same color and that all decks on the same unit must be either left to weather naturally or stained the same color.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owner did appear and stated the incorrect stain was purchased and applied to the deck. She stated that she is open to stripping or bleaching the deck stain, but is concerned that it may do damage to the deck. She explained that several neighbors have attempted to strip stains from their decks and that has ruined the wood. She further stated that she is open to staining the deck one of the newly approved colors. The Committee encouraged her to contact staff for assistance with the DRB process for applying for the color change.


To defer action for sixty (60) days regarding Reston Deed Section VI.1. Design Covenants concerning the unapproved rear elevated deck stain (case #113256) to allow the owner an opportunity submit an application to staff to bring the deck into conformance with the Design-Review Board approved color palette in Hunters Square Cluster for decks.

Ken Knueven seconded the motion. The vote was AYE: McKee, Collins, Vis, Knueven, Matthews. The motion passed unanimously.

Design and Maintenance Violation Cases

8. REMOVED

9. 12553 Cross Country Lane 115776,117792,117793 Owner(s): Carlos Sanchez

Ms. Loy reviewed the hist01y of the violation and reported that at its meeting of August 18, 2010, the Covenants Committee found the property to be in violation of the Deed Section VI.2 (c) Maintenance of Improvements regarding the following conditions:

1. The fence is leaning, weathered and detached and must be repaired or replaced. 2. The gutters are discolored and must be cleaned. 3. The light at the front door is missing elements and must be repaired. 4. The siding on the left side elevation is discolored and must be cleaned/painted to match

existing.


10.

5. The trim around the garage door is peeled and weathered and must be repaired and painted to match existing.

6. The shutters are missing pieces of louvers and must be repaired. 7. The foundation is peeled and must be painted to match existing.

and directed the owner to abate the maintenance violation by September 30, 2010.

In addition the following design violation(s) exist at the property:

1. There is an unapproved security light in the rear of the house 2. There is an unapproved enclosure in the rear yard.

Two Notices of Claimed Violation were filed against the property among the land records of Fairfax County on November 7, 2011.

To date, the security light violation has been abrogated; however, no change has been made the remaining violations.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owner did appear and stated that he completed work on the rear fence each time he was notified that it was a violation. l-Ie believes it continues to lean because the neighbor's child climbs on it. He also stated that the HV AC screen was installed to keep children away from the unit. The Committee encouraged him to speak to his neighbor regarding the fence and to apply to the Design Review Board for the HVAC screen.


To defer action for ninety (90) days regarding Reston Deed Section VI.2 (c) Maintenance of Improvements concerning the fence, the gutters, the front light, the left side elevation siding, the garage door trim, the shutters and the foundation (case #115776) and Reston Deed Section VI.1. Design Covenants concerning the unapproved enclosure in the rear yard (case #117792) to allow the owner an opportunity to complete the repairs at the property and to either remove the unapproved enclosure or submit a Design Review Board application for the enclosure as existing and then comply with the Design Review Board's decision.

Ken Knueven seconded the motion. The vote was AYE: McKee, Vis, Knueven, Matthews, NAY: Collins. The motion passed.

11889 Barrel Cooper Court Owner(s): Robert Musseman

Jennifer Musseman

99147' 99148

Ms. Loy reviewed the history of the violation and reported that at its meeting of August 15, 2007, the Covenants Committee found the property to be in violation of the Deed Section Vl.2 (c) Maintenance of Improvements regarding the following conditions:


11.

1. The siding (wooden panels) is weathered, faded and discolored and must be repaired and stained one of the approved colors from the Tanners Cluster color palette (i.e. Duron "Toasty #SW6095" or Benjamin Moore "Valley Forge Brown #HC-74"). See enclosed palette.

2. The stucco is cracked and discolored and must be repaired and painted one of the approved stucco colors from the enclosed Tanners Cluster color palette.

3. The trim is weathered, faded and discolored and must be repaired and stained McCormick "Old Carriage Brown #223" or Benjamin Moore "Mink #2112-10".

4. The deck is discolored and has a warped floorboard and must be repaired. 5. The fascia, soffits and rakeboards are weathered, faded and discolored and must be

repaired and stained "Old Carriage Brown #223" or Benjamin Moore "Mink #2112-10".

6. The rear fence shared with 11887 Barrel Cooper Court is leaning, weathered, discolored and rotted and must be repaired and stained Olympic solid color stain "Oxford Brown" or left unstained.

and directed the owner to abate the maintenance violation by October 31, 2007.


1. Unapproved cables & wires on the rear elevation are exposed to view.

Two Notices of Claimed Violation were filed against the property among the land records of Fairfax County on November 7, 2011.


The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owners did not appear.


To file suit immediately following the January 12,2012 Board of Directors Meeting against the owners of 11889 Barrel Cooper Court to enforce Reston Deed Section VI.2. (c) Maintenance of Improvements concerning the siding, the stucco, the trim, the deck, the fascia, soffits and rake boards, and the rear fence shared with 11887 Barrel Cooper Court (case #99148) and Reston Deed Section VI.1. Design Covenants concerning the cables & wires (case #99147).


Hampton Pointe Condominiums 128205, 127385 Owner(s): c/o Todd Taylor, Armstrong Management


Ms. Loy reviewed the history of the violation and reported that at its meeting of September 21, 2011, the Covenants Conunittee found the property to be in violation of the Deed Section VI.2 (c) Maintenance of Improvements regarding the following conditions:

1. The retaining wall located in the front elevation of building #l404 Church Hill is weathered, peeled and must be repaired and painted to match the existing exterior color.

and directed the owner to abate the maintenance violation by October 31, 2011.


1. The security light on the front elevation of building #1534 Church Hill Place is unapproved.

To date, no change has been made at the property. Legal Counsel received an email from the owners stating that the retaining wall was scheduled for painting at the end of spring and asking if they could apply to the Design Review Board for the security light.

The Committee discussed the case and viewed photographs of the property taken during Ms. Loy's inspection the previous day. The owners did not appear.


To direct Legal Counsel to send a letter to the owners requiring that the security light be removed or a Design Review Board application be submitted for review. It was further moved that action be deferred for ninety (90) days regarding Reston Deed Section VI.2 (c) Maintenance of Improvements concerning the retaining wall (case #127385) to allow the owners an opportunity to complete repairs/painting.


DISCUSSION

None.

Chair Kathleen Driscoll McKee adjourned the meeting at 7:20 p.m.

Date


Kathleen Driscoll McKee, Chair

13

Documents

Reston GENERAL/011212 APPROVED...Treasurer John Higgins; Directors Tom Vis, Andy Sigle, Ken Knueven, Mike Collins, Amanda ... President Driscoll McKee, seconded by Vice President Thomas,