Responsive Document - CREW: Defense Contract Management Agency: Regarding Contractors with Ties to Rep. Rogers: 2/29/2012 - image2012-02-27-084624

8/2/2019 Responsive Document - CREW: Defense Contract Management Agency: Regarding Contractors with Ties to Rep. R

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OI:I'E 'SI' ONTRA I \I,\SAlil':-'IGtI Mil~;-'Kv[ ) t: r :E : -:~I: ( "ONn~J\Cr t>.1ANIiOF.; -"IF . 'T ,\CiEl'(" Y :\!-It!>l,\I'nr.\I S't 'S 11'.\1' DIVISIO'

DI!l=ENSE CONTRACT MANAGEMENT AGENCY OHIO RIVER VALLE'!1725 VA N PATION DRIVE, AREA C. BUILDING 30WRIGHT PA nERSON AFB, OHIO 454335302

IHRU'l.~Rtf1:rno; DCMAA - Acro 05 Scp 08

S OJECT: Autho rization fo r Alternati e Pro cedures - om ruct R elease o f ShipmentReference Contract Number W58RGZ08DO 12 8Peggy WilsonPresidentPhoenix Products, Inc.106 Be rh f o rd RoadM cKee. KY 40447

The Defense Contract Management Agency (DCtvtA) reco gnizes: co ntracto rs w ho havedem n trated the capability to maintain a satisfac ent Sy stem . Th e assig nedD MA Product Assurance R epresentative (PAR ), has recomm ended that ThePhoenix P roducts, Inc. be autho rized to participate in the Alternative R elease Pro gram . Alternati eR elease Procedures allo w the co ntrac to r to release hipm em s before obtaining a PAR 's signature inB lo ck 21 A of the D D Fo rm 250 . Material Inspectio n and R eceiv ing Report, However , AlternativeR elca e PI' cedure w ill no t be u ed as the o le basis fo r G o vernment acceptance o r in lieu o fperforming urveillance on the supplie in olved.

This autho rization w ill provide mutual benefit by minimizing delays and perm itting a m oreuni form flow f shipments. The Government will con tinue 10 review your Quality Manauement

tcm and perfo rm o r w itness tho c inspectio n and test deem ed nece sal)' 10 as ure th continuedatisfacrorv performance, This autho rity do es no t relic C YOLI o f the respo nsib ility o f no ti lying th ePAR when hipments are ready fo r inspecticn/te : l in g. No ti fi ca ii n hall be made in ufficicnt tirne 10allo v sam pling and inspectio nif th e PAR so reque IS.

Alternative R elease Pro cedures arc no t autho rized fur first artic le o r qualif ica tio n units, nodani appl ies 10 t he c o ntr ac t numbcr(s) referenced above . AI o. Alternative ReIeR c will not beautho rized fo r sh ipments o f data ns required by a DO Form 1423.

pon aurnorization, DoD fAR Supplem ent (D FAR S) 246.471 (attached) will apply fo r amaximum period of 1 .2mo nth s Irom th e above date unless notified o th erw is e a nd can be revoked atan tim e by th e i uing o ff ice. W hen your com pany has m et all (he co ntractual requirem ents. thp rep aratio n and distribution o f the DD Form 250 shal l be accompl ished in acco rdance w ith D FAR ..Appendix r requirem ents. Per Appendix F. please enter, in Block 21 A. fill "X " in th e a pp ro priate. A in. pcctio n and lor acceptance box s) and, enter in capital le tters. ,. LTER NATE R ELEAS-PRO 'EDU RE" on th e next I in c fo llow ing the printed QAlacceptance statem ent, A l so , enter thet ped stam ped o r printed DCMA PAR 's name and o ffice DODAAD ode (S360SA) and pho nenumber fthe PAR DO no t sign in Block 21A.

PCI' D FAHoS 246.471. type o r stam p, and sign. the ~ llow ing sta tem ent o n (he required co pyr c opi s f shipping papcr(s) o r as an artachmcnt to the DD Form 250 .


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"The supplies in th is shipm ent have b en subjected to and have pn sed all ex am inatio ns andte sts re qu ire d by the contract: w ert! shipped in accordance w ith au th orized ship ping instru ctio ns:conform 10 th e quality. idenrit and co ndition called fo r b th co ntract; f ind are o f the quantityshown on this document. This hipment wa releasedin acco rdance \ ith ecrion 246.471 of theDefense FAR Supplement; and authorized by ina letter dated OSep 08 .

Signature a nd T ille o f C on tra cto r'sD e sig na te d O rf ic io l

In acco rdance w ith D FAR S Appendix F, p lease provide the CAO copy o f the D D Fo rm 250 tothe PAR fo r signature as 0 n after supplic are relea cd (f r sh ipm ent . but n t more than -\ daysafter release. Timely distribution o r the DD Fo rm 250 10 (he PAR cannot be ove remphas iz ed sincepayment c yc le lim e w ill b e im pacted if no t distributed in a timely mann r.

Please pro ide the names and signature o r (he company representative who w ill be autho rizedto sign DD Form 250 fo r Alternati e R elease. P lease hav these rcprcscrnati es complete theenclo sure and return it to as oo n as po sib le, and advise them of an 'change tothe enclosure.

1 am sure yo u recognize th e significance o r th e reliance w e ar e p lacing o n y ou r o rg anizatio n and,as uch, yo u w ill co ntinue to assure that a atisfacrory Q uality M nnngcm cnt S, stem is m aintained.

D CMA D ayto n


3/15

I I I I I I I I ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - -rom:Sent:To:Subject:Attachments:

Jeaneane B res lin < jb re sHn@acs tu ff .com>~tober 26,201010:13 AMAlternative Proceduresdcmaa0001.pdf

Attached is a signed copy of the Alternative Procedures for GS-07-F-0443V. If there is anything else you need, pleasecontact me or Peggy.

ThanksJ

Jeaneane BreslinPhoenix Products, Inc.606-965-3333


4/15

I1I1I "" \ I I lH ! I \iv \',J \!! \. I ,1.1 ,I "III II ,.." t (INIR\( 1\\'\\ \( ,I \II " \(;i ", '" '.11{ \1 HI ',1' 1',

OtF-E.NSt: GUN1HA' MA A Ei II:Nl AGEl CY UAVTO/l\"2& VA PAno DRIVE AREA C L3UILDING JCWRIGHT,PAllERSO A'8 OHIO j 43:\5'302

, !'t.yR feRl0 DC. 1/\/\ - I\CQI\ Octo ber ~5 . _010

\lIB JI.CT: A utho r izatio n lor Ahcnuuivc l'ro ccd urc-, C ontract Ih:1 lbC ,rShipmcn![(cl\:rcncc C ontract 1IIllb cr(iS-0 7!-O 143V . !\lIlk li\cr~ O rders

Peggy Wi lsonPres; h:lltPho..:oi.\. IJrnJucL Inc.I()) Iklll r rdRd.7vkl,..;t.:. 1 - : 1 ' 10-IP

1he 1)!;rCtl~ Contract i\,lunagcl11":lll !\gellc~ {()CI\]A) l'cl.:(lgni/l!" co ruracturs \\ hI) 1101'cdcmonsmncd I he capabrl il~ 10 III a intai n II sal is lactory Olla I il~ ,\ !;11l ag e men I SFu:Ill, The < 1 : - . i~ncdI C;\ I" Qua IiI) !\ ssurancc R cprcscruat iv e (()A R), h~IS recommended that l'hucn ixPr.xluc 1 : - > , Inc, he i!ulhnri,c I 1 0 partie iparc il l the A hcrnati vc Rclcasc Prog rn rn . Ahcruaiiv t. : RI.. 'easeP I H: .d urc- allo the 1.:01111'llf ,llnlil) \'l!1I1Ul-'l.:lll 'IllS~ tcru aud perform or \\ itncss thoxc inxpccti, 11:1and h::-.t:; dCCIH..:J lie 'C,"II. lu a~"'lIr ... the ...t'JllilHll:d"';lli:-.l~II':ll'J~ 11I:rrUrrll:1JII,:', l'hi alllholil~ h.ll':-' II I relieve )Olllll' the n:"pllll:.ibilil) l.fllllllt,\ ing 111.()I\ Rwhcn shipment arc rcnd) to r ill 'pcClillll/[(::-lill". I otificatiou -;h;lll be nunlc ill su fficient tim eIn allow sampllng and inspection il'l!!c VAR :;11 rcqucst-,

,\I[crn.1I ivc Ikkmc Proccdllre~ arc 1l1l11LI1hl riled lor lirl article til' ljualilii:ali\lll units. ,lIld(Ill f) app f 11..''-;0 !he contract Illllnhl'f("') rd"en ..nccd above . A {"o. 1\ liemal i,I.' RI.'lcas' \\' i11'''11 beau t ho r iz cd lilt' sh ipmcnrs o r dm a :I~equired h~ a IJI) Flinn I ..e:;

(.pOIl :1Hlhoritruiull, Dul ) 1'/\1{ ~lJpph:IIIl:1l1 ( !} FARS ) :? ..I 6,- -I 71 (;llIaci1cd) \\ ill apply t'llr amnx unum period " , 1 ' I:? munths from lit' :lh.1\ c .kl1': 11111 'v" lIulitit'll nllll.:!\\ i",I." alld can he r...\ IIkcu ,IIa l1~ [ il ll e.: h) the 1" 'Uill!;!.ll l li. .:c.:, \\"h":11~ "Ill' COIl lP ,H 1> 1 1:1.. m e l a ll thc conrrucma l rcqmrcmcmv, theprcpurru i II am i d i '1ribut i ( 11 1 I I r the \\ A \V F Rccei \ i l l l ! - Report, , h a II he uccomp] i:-I14..'dil l accurduncc"illl I I I\IL. A ppend ix I requirem ents.NOTE: \\ uc u lhc \\"J\\ovr I~ccci\ing Report ind icate /\R I' applies, the \ I;ndor b not required IInclude IIIr attach, the [o lll \\ ill~ I\I{P '1(111':111":111 equired b~ 1>1 ,\j{:-O ~lh1(11J~ J lU I 111l' _~lliJ1pilll!p ap ers. '-im pl~ "X " the t\ItP bh ck \\1\ n p repar ing 1 1 1 1 ; : RC'ei\in~1 Repor t .

I 'er DI-:\R"i 2-16.-1 !.l~pC pr;-. I: ll l1p" ud ...gll.lhe )'llltl\\illg suucmcnt \JIl the required ..:op)H C ,pk .. '"~llippill!! p:.lp('r(:-.) 11"as all alia .hmcn: 1\ lite 1)1) h) rill 2S{l,


5/15

"The . u ppl ics in ih is shipment han; hCCIl subjected 10 lin d h av e passed 'III cxum inat io n andtests req u ire d by the contrart: were 'hi ppcd in nc .o rdaucc \\ it h au thu ri zc d "hippillg instruc I iUII :> ,.onlonn 10 t he q ua lit y. identity, an d couditi called fo r hy the contract: and arc r th e quanui.~h \\ 11 on th i: document, Thi hipmern leased in accordance \\ ilh secti 1 1 2


6/15

From:Sent:To:Subject:

Peggy Wilson Monday, October 25.2010 10:45 AMIPII!!!ve Release Procedures Authorization

Thanks

Peggy

-----original Message---From: [mail @dcma.mil)Sent: Monday, October 25, 20109:57 AMTo: Peggy WilsonCc: George Campbell; Tim HiteSubject: Alternative Release Procedures AuthorizationPeggy,Attached is authorization to ship the DP4M-S drip pans on the GS07F0443V contract delivery orders, currently deliveryorder WS8RGZ-10-F-0009, without my signature o n the WAWF RR. This letter also cove rs future orders you may receiveagainst the GSA contract.Please continue to notify me when you plan to ship on these orders so that I can schedule inspection, if deemednecessary. Please allow seven days advance notification. This serves as your authorization to go ahead and shiptomorrow's shipment without me.Asstated in the letter, because you use WAWF, you do not need to attach or include the statement required by DFARS246.471(b)(3), but I have left this statement in the authorization letter for clarity. As long asyour check the "ARP" block,you are compHant.Please call if you have any questions.

dcrna.mil>

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7/15

m.!'ENSI CON11{i\C I ~1ANAtil:"IFN r AtiLNt \DI+I:NS1- 'oN'fRIK nIM>1/\U1' II" r \(ifi'\('Y t 1 ' 1 \ 1R'\I KEllin.

DE!=ENSE CONTRACT MANAGEMEIH AGENCY DAYTON1725 V AN P ATIO N D RIVE, A REA C . B UIL DIN G 30WRIGHT -P AT IE RSON AFB . OHIO 454335302

INRE . . .. yUFUTO. DCMAA - ACQA O cto ber 2S 2010

I3JECT: Autho rizatio n fo r Alternative Pro cedures - ontract Release o f ShipmentReference Contract Num ber G S-0 7-F-0 443Y , A ll D elivery OrdersPcgg WilsonPresidentPhoenix Product Inc.106 Beth Ford R d.McKee. K Y 40447

The D efene Contract M anag em ent A geuc (DeMA) recognize. contract r \ ho havedem onstra ted the capab ility to m aintain a sa tisf Management Sy tern. The a _ ignedD MA Qunl ity Assu rance Representative (QAR ) has recomm ended tha t PhoenixPr ducts. Inc . be autho rized to participate in tlrc ltc rn ativ c R e le as e Program. A lte rn ativ e R c lc asProcedures al low th e contractor to re lease shipm ents befo re o btaining a Q AR 's signature ill Widerca W orkf low (W A W F). OJ ' B lo ck 21 A o f the DO Fo rm 250. Ma te ria l l ns pe ciio n and Receiv in g

R eport. H w ever, Alternative Reiea e P rocedures w ill no t be used a the so le basis for G vemmcmacceptance or in Iieu o f performing urv ei H ance o n th e supplies in o lved.

Thi autho rization \ ill pro ide mutual benefits b m inim izing d lay and perm itting a In runiform no w o f s hipm ents. T he Government will co ntinu e to re vie w your Qualit y Mana gemen t

stem and perfo rm o r witness those in sp ec tio ns a nd leSIS deem ed necessary to as ure the co ntinueds ati f ac to ry p rformance. Thi autho rity do e no t relieve OU o f the responsibility o f no tifying theOAR when shipments are ready fo r inspection/testing. otification sha ll be mad e in s uf fic ie nt limeto allo w arnpling and inspectio n if the OAR 0 reque IS.

A hernativc R elease P ro cedures lire no t authorized f o r f ir t artic le o r qua lif lcario n units, ando nlynpplic to the co ntract num ber(s) referenced abo ve . A lso , A lternative R elease \ ill no ! beautho rized fo r shipm ents o f data as required by a DD fo rm 1423.

U p n au ih rizatio n, D oD FAR Supp lem ent (D FAR S) 246.471 (attached) will apply fo r amaximum perio d o f 12 months from the ab ve dale unle . no tified therwise and can be revo ked atany time by the is u ing of f i ce . When your c om pa ny h a mel a ll t he con tr ac tu al r eq uir ement, Ihpreparation and distribution o f the W A W F R ecei ing R eport, hall be accomplished in accordancew ith D FAR S. Appendix F requirem ent.NOTE: W hen the W A W f R ecei ing R epo rt indicates AR P applie . the vendor is no t required toin .l ud e. no r attach, th e fol lowing ARP statement required b Dr. H.' _ 4 ).-171 ) C ' on [h e shippingpaper . 'im p ly" .. t he AR P blo ck when preparing the R eceiving R epo rt.

Per D FA R S 246 .471. type o r s tamp, and sign. the fo llowing statem ent o n the required copyor copic o r shipping papcr(s) o r us an auaehmcnt to the D D FOl1l1 250 .


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"The supplies in this hip rncnt have been ubjected to and have pa. sed all exam inatio n andte st re qu ire d by the co ntract: w ere hipped in acco rd ance w ith authorized s hip pin g in str uc tio n s:conform 10 the quality, idenur ,and co nditio n called fo r by the co ntract; and are o r the quantityshov n on this document. This shipment \ a released in accordance with ee l ion 246.471 of theDefense FAR Supplement; and authorized by in a le tte r dated Oct 25 . 20 10 .

S ig na tu re a nd T itle o f o ntra cto r'sDe signa te d Of fic ia lI am sure y ou re co gn ize the ignificance r the relianc \ e arc pia 'ins, on y ou r o r ga niz atio n and,

ns such, you will continue to assure that a satisfacto ry Q uality M anagem ent System is m aintained.l s i

lit Assurance RepresentativeMA Dayton


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246.471 Authodzing shipment of supplies.(a) General.

(1) ordinarily , a represen ttllive of the con tract adm inistration office igns Qt. sta IIIps the, hipping papers that accompany Governms nt source-inspected supplies to release them for shipment.This is done for both prime and subcontracts.

(2) An alternative procedure (see paragraph (b ) of this section) permits the contractor toassume the responsibility for releasing the supplies for shipment.(3) The alternative procedure may include prime contractor release of upplies inspected at a

ubcontractor's facility.(4) The use of the alternative procedure releases DoDmanpower to perform technical

function bv eliminating routine signing or stamping of the paper accompanying each shipment.(b) Alternative Proceduree-Ccturoct Release (or Shipment.

(1) The contract administration office may authorize, in writing, the contractor to releasesupplie for shipment when-

(i) The stamping or signing of the shipping papers by a repre entative of the contractadministration office interferes with the operation ofthe Government contract quality assuranceprogram or takes too much of the Government representative's time;

(ii) There is sufficient continuity ofproduction to permit he Government La stablish a. ystematic and continuing evaluation of the contractor's control of quality; and

(iii) The contractor has a record of satisfactory quality, including that p rtaining topreparation for shipment.

(2) The contract administration office shall withdraw in writing. the authorization whenthere is an indication that the conditions in paragraph (b)(l) of this ubsection no longer exi " t o

(3) 'When the alternative procedure i used, require the contractor Lo-(i Type or stamp and sign, the following statement on the required


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and2. Authorized by (name and title of t.heauthorized r presentative of the contractadministration office) in a Jetter dated (date of authorizing letter). (Signatureand title of contractor's designated offieial.)

(ii) Release and process, in accordance with established instruction , the DO Form 250,Material Inspection and Receiving Report, or other authorized receiving report.


11/15

ay,Jeaneane BreslinRE: Alternative Procedures

From:. Sent:To:Subject:

Thanks Jeaneane!I just took care of the Receiving Report in WAWF.Have a great day I

From: Jeaneane Breslin [email protected]: Tuesday, October 26, 2010 10:13 AMTo:Subject: Alternative Procedures

_ .Attached is a signed copy of the Alternative Procedures for GS-07-F-0443V. If there is anything else you need, pleasecontact me or Peggy.

ThanksJ

Jeaneane BreslinPhoenix Products. Inc.606-965-3333

1
mailto:[email protected]:[email protected]


12/15

llLF!:NSE( () '"lIt,\(_" I '\A '


13/15

I am sure you recognize the significance o f the reliance w e are placing 011),ollr organization and.as su h . yo u " ill co ntinue to a sure that a satisfacto ry Quality M anagem ent Sy tern is m aintained .-ua lit y As su ranc e Represeniari eD CMA Ollio R iver V alley


14/15

246.471 Authorizing shipment of supplies.(a) General.

(I) Ordinarily, a representative oftbe contract. administration office igns or stamps theshipping papers that accompany Government source-inspected supplies to release them for shipment,This j done for both prime and subcontracts.(2) An alternative procedure (see paragraph (b ) of this section) permits the contractor toassume the responsibility for releasing the supplies for shipment,(3) The alternative procedure may include prime contractor release ofsupplies inspected at asubcontractor's facility.(4) The use of the alternative procedure releases DoD manpower to perform technical

functions by eliminating routine signing or stamping of the papers accompanying each shipment.(b) Alternative Procedu res-Con trac t Re lea se ( or Shipment.

(1) The contract administration officemay authorize, in writing, the contractor to releasesupplies for shipment when-

(i ) The. tamping or signing of the shipping pap rs by a representative of the contractadministration office interferes with the operation ofthe Government contract quality assuranceprogram 01' takes too much of the Government repre entative's time;

(ii) There is sufficient continuity ofproduction to permit the sovernmeut to stablish asystematic and continuing evaluation of the contractor's control of quality; and(iii) The contractor has a record of satisfactory quality, including that pertaining topreparation for shipment.

(2) The contract admini tration office shall withdraw, in writing the authorization whenther is an indic-ation that the conditions in paragraph (b)(l) of this subsection no longer exist,(3) When the alternative procedure is used, require .he contractor to-

(i) Type or stamp, and sign. the following statement on the required copy 01' copies of theshipping paper(s), 01.' on an attachment-

The supplies in this shipment-1. Have been subjected to and hav passed all examinations and tests requiredby the contract;2. \\ ere shipped il l accordance with authorized shipping instructions:3. Conform to the quality identity and condition called for by the contract; and4. Are of the quantity shown on this document.This hipment was--1. Released in accordance with section Z I G . IiI of the Defens FAR Supplement:


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and2. Authorized by (name and title of the authorized representative of the contractadministration office) in a letter elated (date of authorizing letter). (Signatureand title of contractor's de ignated official.)

(ii) Release and process, in accordance with establi hed instructions, the DD Form 250,Material Inspection and Receiving Report or other authorized receiving report.

Documents

Responsive Document - CREW: Defense Contract Management Agency: Regarding Contractors with Ties to Rep. Rogers: 2/29/2012 - image2012-02-27-084624