Responsibilities (Civil)

8/8/2019 Responsibilities (Civil)

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RESPONSIBILITIES OF P & M ENGINEER

A). ROUTINE MAINTENANCE WORK.

1Draw Master Maintenance Schedule as per O & M manual and operatingexperience of each equipment in consultation with operation andmaintenance group.

2 Identify the material requirement.

3 Check the stock position of material as per the Master spares list.

4 In case of shortage raise PR.

5 Forward PR to Ho through Plant Incharge / Service Incharge forprocurement.

6 Assist HO for expediting the supply of material.

7 Arrange to collect the materials from supplier.

8 Prepare JO as per MMS

9 Hand over the JO to maintenance Incharge.

10 Review the progress of work as per JO

11 Send report on the status of JO and PR to HO through Plant Incharge /Service Incharge.

12 Prepare master spare list in consultation with operation and maintenancegroup.

13 Keep updating the list regularly.

14 Raise PR for the consumed quantity of master spare list in order to ensuremaintaining minimum stock.

B). NON-ROUTINE WORK.

1 Identify the work involved in consultation with O & M / Service Incharge.

2 Estimate the Expenses involved in the Non-routine work for material, work,etc


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3 Prepare EAR and forward to HO through Plant Incharge / Service Inchargefor approval.

4 Prepare JO for the work portion for the approved of EAR and released tothe concerned group.

5 Prepare PR for material and forward to HO through Plant Incharge / ServiceIncharge.

6 Follow up with HO for supply of material.

7 Certify the work of contractor (In case out side contractor is engaged forthe work) and their bills.

8 Forward the certified bills of contractor to HO for payment.

9 Follow up for release of payment.

10 Send report on the status of EAR, JO and PR to HO through Plant Incharge / Service Incharge.

RESPONSIBILITIES OF STORE ASSISTANT

1 Receipt of the materials as per Delivery Challan (DC) / Invoice / Cash bill /PO.

2 Maintenance of Day Book Register (DBR).

3 Arrange for Inspection from concerned department incharge.

4 Send rejected material back to supplier with necessary documents.

5 Allot the material code number and ensure that all relevant records containscode number.

6 Rise Goods receipt note, update stock register and send the GRN to HO

along with DC / Invoice / Cash bill for release of payment.

7 Store the material in the designated place.


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8 Issue the materials against SIV / Tools Issue Voucher (TIV) update thestock register after duly signed by competent authority.

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When the issued tools returned back to stores, check for damages if any forthe item. In case of damage to tolls if any, inform Service Incharge for

replacement and if no damage is noticed take back the item and correct therecord accordingly.

10 Check physical stock every month and report to Service Incharge/ PlantIncharge.

11 Preparation of monthly stock statement and submit to Service Incharge.

12Preparation of monthly stores Receipt / Issue statement and submit toService Incharge.

13 Keep the watch on shelf life of each material and report to Service Inchargeaccordingly.

14 Take action for disposing off expired material stock in consultation withService Incharge / Plant Incharge.

15 Maintain the Master spares list and inform the Service Incharge for anyreplacement required depending upon the usage of item.

16 Prepare fortnightly list of Non-sock item available in stock.

17 Estimate the requirement of Non-stock items in consultation with P&M, oncein a month.

18 Take action for procurement of Non-stock item after approval of ServiceIncharge / Plant Incharge.

19 Maintain the stock of the above items separately in a predetermined place.

20 Update the Non-stock register.

21 Issue the item to the indenter and update the Non-stock item register.

22Up keep of the store premises as required and ensure that all stores itemsare stocked in its appropriate place.


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RESPONSIBILITIES OF ACCOUNTS / ADMINISTRATION ASSISTANT

A). ACCOUNT ASSISTANT.

1 Preparation of weekly / monthly accounts statement and submitting to HOthrough Plant Incharge / Service incharge.

2 Preparation of workers wage / Extra Hours payment statement.

3 Wages distribution

4 Forward bills to HO through Plant incharge / Service incharge.

5 Cash handling.

6 Update daily Cashbook register.

7 Collecting bank statement and send to HO through Plant incharge / Serviceincharge.

8 Visit HO every week along with expense statement

9 Collecting cheques / DDs from HO and distribute to the concerned.

10 Converting cheques in to DD and making BSNL payment.

11 Bank works like cheque / DD deposit / cash withdrawal / cash deposit, etc.

12 Preparation of weekly / monthly out standing payment list and send to HOthrough Plant incharge / Service incharge.

13Preparation of monthly House rent statement and send to HO through Plantincharge / Service incharge.

14 Issuing of canteen coupons after collecting money from staff / workers.


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B). ADMINISTRATION ASSISTANT.

1 Day to day updating the Staff / Workers attendance.

2 Sending monthly attendance of staff / workers to HO through serviceincharge.

3 Preparation of administrative reports and sent to HO through serviceincharge.

4 Purchasing necessary stationery items after getting approval competentauthority.

5 Daily Mail collection, enter the register and distribution to the concerned.

6 Filing the papers to the concern file after marking to him on daily basis.

7 Collection of BSNL / KPTCL Bills and forwarding to HO for making payment.

8 Preparation of weekly provision / vegetable requirement for mess inconsultation with cook.

9 Look after the Vehicle running / maintenance / diesel filling / checking

mileage.

10 Look after the House keeping in & out of the plants.

11 Collection of canteen coupons from HO and issue to staff / workers.

12 Attending incoming calls and transfer to the concern person.

13 Maintaining the Telephone log book / Fax log book.

14 Taking dictation and typing letters.


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RESPONSIBILITIES OF SERVICE INCHARGE

A). Planning & Monitoring.

1Over see the P & M function to ensure timely release of JOs and PRs formaterial procurement.

2 Coordinate with maintenance group for additional JOs to be released.

3 Ensure availability of anticipated spares executing JOs

4 Coordinate with supplier for timely procurement of material

5 Ensure timely procurement of spares.

6 Coordinate with HO for problems if any for procurement of material.

7 Arrange daily / weekly meetings operation &maintenance group.

8 Draw minutes of meting and forward to all concern and HO

B). STORES.

1 Ensure timely receipt of material from supplier.

2 Ensure timely issue of materials to execute JOs.

3 Ensure for maintaining minimum stock as per master maintenance list.

4 Ensure updating of all records to be maintained by stores.

5 Checking material receipt / issue statement from stores and forwarding toHO.

6 Checking of Monthly stock statement and forwarding to HO.

C). OPERATION SUPPORTING.

1 Informing availability of water discharge for running the machine to PlantIncharge / Operation Incharge.


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2 Meeting the Executive Engineer, Kabini Reservoir Division, Irrigationdepartment for Dam water regulation.

3Meeting the Assistant Executive Engineer, Kabini Reservoir Sub-division,Irrigation department for Dam water regulation and take water for runningthe machine.

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Meeting the Section officer, Irrigation department to collect the followinginformations -

1. Reservoir level.2. Inflow for Dam.3. Outflow from Dam

5 Collecting Generation Report from operation Incharge and forwarding toHO.

6Ensure removal of weeds within 66KV / 63 KVA / Auxiliary transformerswitchyards in the presence of Electrical supervisor / Electrician.

7 Supervision of any Civil works which are required for smooth operation,Maintenance and improve the efficiency of the machine.

8 Quantity and Quality certification of Civil works.

9 Supervision of upgrading works to Improve the aesthetic look of Powerhouse.

10 Identify the unwanted material stock separately (jointly in operationgroup), and disposing it off in consultants with HO.

D). ADMINISTRATION.

1 Checking of Staff / Workers attendance and forwarding to HO.

2 Ensure updating of daily occurrence register by security officer.

3 Ensure timely patrolling in & out of powerhouse by the security officer /Head guard / Security Guards.

4 Ensure Surprise checking belongings of staff / workers by security officer.

5 Ensure day to day updating of vehicle movement register by Security officer

6 Ensure day to day updating of staff / workers movement register bySecurity Officer.

7 Collecting weekly vigilance report from Security officer (SO).

8 Ensure thorough cleaning all floors, walls, ceilings, doors, windows, toilets,etc.


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9 Ensure no spider, insects, beehives, etc within Power House.

10 Ensure Jungle / Bushes cutting within our premises.

11 Ensure no unwanted material lying on floors of Powerhouse.

12Ensure maintenance of the 4 Wheeler / 2 Wheeler vehicles for trouble freeand smooth operation.

13 Filling fuels like Diesel / Petrol / Oil in time, and have check on consumptionduring running of vehicles.

14 Ensure validity of Road tax and Insurance payments of 4 Wheeler and 2Wheeler vehicles.

15 Ensure validity of drivers driving license.

16 Ensure drivers are operating the vehicles with moderate speed andawareness of traffic rules.

17 Ensure timely supply of quality food for staff / workers from canteen.

18 Ensure neat maintenance of company Guesthouse.

E). ACCOUNTS.

1 Preparation of Budget for Routine and Non-routine works in consult withoperation & maintenance group.

2 Checking of Weekly / Monthly account statement and forwarding to HO.

3 Checking workers wages statement.

4 Ensure timely distribution of wages for workers.

5 Checking weekly / monthly outstanding payment.

6 Coordination with Bank.

7 Checking of Half yearly Fixed asset statement and forwarding to HO.


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F). GENERAL.

1 Maintaining cordial relation with KPTCL / Irrigation / Telephone / Police /Bank and other department.

2 Maintaining cordial relation with local publics.

3 Maintaining cordial relation between staff and workers.

RESPONSIBILITIES OF MAINTENANCE IN CHARGE

1 Collect the JO from P & M.

2 Discuss with P & M Engineer for JO to be released.3 Discussion with maintenance engineer regarding the job order.

4 Studying the drawing and discuss with maintenance engineer and plant incharge.

5 Ensure availability of anticipated spares requirement for maintenance.

6 Ensure necessary information given to P&M Engineer for the sparesrequired if any.

7 Follow up with P & M regarding material status.

8 Planning to take up the JO in consultation with Plant Incharge.

9 Releasing the JOs in the order of preference / area of work & availability of Machine.

10 Allotting the JOs to technician in consultation with maintenance engineer.

11 Over see the maintenance work carried out by technician.

12 Clarification of doubts / problems during execution.

13 Discussing problems if any during JO execution.

14 Discussing with supplier/designer regarding the problems.

15 Co ordinate with planning and monitoring engineer along with plant incharge regarding material requirement during JO execution.

16 Inspection of work executed by technician.

17 Daily status review of the JO with maintenance engineer.


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18 Review of JOs and discussing problems if any during executi on.

19 Checking of all daily/weekly maintenance logs as per the maintenancemanual of equipments.

20 Review of status of JO with plant in charge weekly.

21 Updating of JO and forwarding to P&M Engineer.

22 Engaging maintenance group in machine operation as and when requiredon plant operation.

RESPONSIBILITIES OF SUPERVISOR CUM TECHNICIAN

1 Collecting the JO from maintenance engineer.2 Studying the JO thoroughly and carefully.

3 Segregate JO as per order of preference given by the engineer.

4 Explain the JO to the fitter.

5 Identifying material required for carrying out the JO.

6 Preparing SIV.

7 Carryout the work as per the JO and as per instruction of maintenanceengineer/In charge.

8 Discussing problems if any in execution with maintenance engineer/incharge.

9 Informing about the material required which is not available in stores tomaintenance engineer/in charge.

10 Attending the work and instructing the fitter or welder / Electrician.11 Checking of daily and weekly checks and recording in the logbook.

12 Get the logbook checked by the maintenance engineer/in charge.

13 Get the JO checked by the maintenance engineer/in charge.

14 After completion of the job get it Inspected by the engineer.

15 Updating of JO.

16 Operating the machine when the machines are running.


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RESPONSIBILITIES OF FITTER CUM WELDER / ELECTRICIAN.

1 Collecting the JO from technician/supervisor.

2. Read and understand the JO.

3. Discuss the doubts if any with the supervisor/engineer.

4. Collect material to from stores submitting the SIV to the stores.

5. Start the job as per description given in the JO.

6. In case of any doubt during execution discuss with supervisor/engineer.

7. Intimating the material requirement to the supervisor during execution of JO.

8. Fill up the comments if any in JO.

9. Complete the JO and get it inspected by the supervisor/engineer.

10. Taking up machine operation as per duties of operator as and whenrequired on Plant operation.

RESPONSIBILITIES OF MAINTENANCE ENGINEER

1 Assisting P&M Engineer in updating Master spares list including technicalspecification if any.

2 Review of availability of anticipated spares requirement for JO execution.

3 Forwarding material requirement to P & M engineer.4 Follow up of material status with P & M engineer.

5 Collect the JO from maintenance in charge.

6 Releasing the JOs in the order of preference / area of work & availability of Machine to the technician.

7 Over see the maintenance work carried out by technician.

8 Clarification of doubts problems during execution.

9 Discussing with maintenance in charge regarding the problems.


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10 Instructing the technician to carryout the work as per JO and completion of work as per the time schedule.

11 Checking daily JO status with Technician.

12 Inspection of work executed by technician.

13 Updating of JO.

14 Reporting to maintenance in charge.

15 Review of JOs and discussing problems if any in execution.

16 Checking of all daily/weekly maintenance logs (by both maintenance andoperation group) as per the maintenance manual of equipments.

17 Review of status of JO with plant in charge weekly.

RESPONSIBILITY OF PLANT INCHARGE.

A). OPERATION.

1 Ensure optimum utilization of water let by the irrigation dept.

2 Ensure the optimum power generation with water discharge available.

3 Ensuring smooth operation of machines in shifts.

4 Preparing shift arrangement for all workers & engineers.

5 Ensuring bringing back the machine during any shutdown without loosingpower generation.

6 Analyzing reason for the shut down with operation in charge.

7 Checking of daily generation and break down if any.

8 Ensuring the forwarding of daily generation report to H.O.

9 Checking of all logbooks, daily and weekly maintenance checks.

10 Early rectification of machine when break down without much loss of power generation.

11Checking of spares availability and informing P & M to take immediateaction for procurement.

12 Arranging the external agency if required during major breakdown.


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13 Arranging manpower if required during major break down.

14 Arranging material required if any during major breakdown

15 Informing the break down of machine to H.O.

16 Discussion with our engineers and designer regarding problem.

17 Monthly joint TVM reading with M/s. KPTCL.

18 Forwarding the Joint meter reading to H.O for billing.

19 Preparing & forwarding power generated, exported details to CEIG.

B). MAINTENANCE.

1 Checking material requirement for carrying out job order as permaster maintenance schedule.

2 Checking material availability in the stock.

3 Instructing the P & M engineer to take up procurement action inconsultation with maintenance in charge.

4 Ensuring proper maintenance of the machines as per Job

orders.5 Arranging of emergency material requirement during execution.

6 Over see maintenance work carried out by technicians.

7 Review of JO/EAR weekly with maintenance in charge/service incharge/ P &M Engineer.

8 Forwarding monthly reports on JO/EAR/PR/PO to H.O.

9 Discussion with engineers regarding problems during execution.

10 Arranging external agency for calibration of relays, meters,gauges etc.

11 Coordination with KPTCL in taking line clearance to take upswitchyard maintenance / transmission line work.

12 Co ordinate with KPTCL for calibration TVM.


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C). SERVICES.

1 Liassoing with departments.

2 Meeting the Executive Engineer, Irrigation department for Dam waterregulation.

3 Checking of stores function.

4 Verification of stocks in store.

5 Checking security activities.

6 Checking disciplinary activity of all the staff & workers.

7 Checking monthly accounts and control of expenditure.8 Checking of Fixed asset statement.

9 Checking of Monthly stock statement.

10 Checking of Staff / Workers attendance.

11 Ensure updating of occurrence register by security officer.

12 Ensure maintaining good atmosphere in and around the plant.

13 Ensure staff / workers welfare

14 Collecting weekly vigilance report from Security officer (SO) and discussabout problems/events and sorting out the same.

15 Ensure smooth operation, Maintenance and to achieve optimum powerproduction without break down of the machine.

16 Supervision of upgrading works to Improve the aesthetic look of Powerhouse.

17 Ensure proper maintenance of company Guesthouse.

18 Attending the additional task given by H.O.

19 Involving in renewal of Factory Inspector certificate.

20 Arranging training program for workers/operator like First Aid, Fireprotection.

21 Organizing, implementation and maintenance of ISO.


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RESPONSIBILITY OF OPERATION INCHARGE

1 Ensure the readiness of machine for operation with maintenance in charge

2 Planning shifts when both the machines are running.

3 Monitoring & managing the shift operation.

4 Calculating the power as per available head & discharge.

5 Ensure the safe synchronizing of the machine.

6 Giving instruction to the shift engineer to set the machine.

7 Check for optimum utilization of water to produce the power efficiently.

8 Co ordination with KPTCL regarding voltage regulation.

9 Checking the hourly logs of control room, generator floor & turbine floor.

10 Checking the daily generation report and shut down if any.

11 Forwarding generation report to H.O.

12 Ensure re synchronization of machine when machine trips without loosing powergeneration.

13 Analysing the faults and ensure rectifying the same.

14 Maintaining discharge V/s. power details.

15Water level management by

a. Monitoring of dam water level.b. Regulation of discharge of water.

16 Co ordinate with maintenance in charge to execute the daily, weekly & monthlymaintenance checks.

17 Taking up maintenance work when both the machine in shut down condition.

18 Attending daily/weekly meeting with plant in charge and discussion regardingoperation problems if any.

19 Attending the problem on emergency condition.

20 Informing to irrigation department regarding long shutdown.

Documents

Responsibilities (Civil)