Resource Planning in PS using

Noveco solutions

Key Requirements

• Plan Individual Resources across projects and workcenters in SAP PS directly

• Estimate required hours of individual resources (e.g. Drafting, Electrical Engineer, Project Manager

etc.) on Project Network Activities or WBS elements using Activity Type or generic cost elements

• Determine person availability by reading personnel HR time schedule and allocations to other

projects

• Allocate available hours: 1) individual Person; or 2) Position with assigned persons; or 3) Work

Center with all Positions and Persons included to a project Network Activity or WBS element

Requirements

• SAP HR module is implemented

• HR Work Centers are created for every ”logistic” WC

• Persons assigned to HR Work Centers

• Personnel is assigned to Activity Type (info type 315)

• Personnel is assigned to Work schedule (info type 007)

• Cost Elements assigned to Noveco Resource Names

• SAP PS & Noveco has accurate cost and work planning / forecast:

- labour costs plan is done using quantity and rate

- cost and work to complete is distributed along WBS and NWA

Pre-requisites

Resource Planning in SAP PS with Noveco

Description Activity Type Qty (Hrs) Rate Value

Elect. Engineer 6010 200 H $120.0 $24,000.0

CAD drafting 7000 80 H $100.0 $8,000.0

Description Activity Type Qty (Hrs) Rate Value

Designer 6020 100 H $120.0 $12,000.0

Proj. Manager 8000 90 H $100.0 $9,000.0

Project System (PS) Human Resources (HR)

Sender Cost Center NOV001

Activity Type 6010

Info Type 315

Person No. 100933

Name Charles Brown

Cost Estimation

Cost Estimation

6010

6010

• PS : Estimate Costs using Activity Types

• HR : Assign Activity Type to a Personnel record

• FICO : Activity Types assigned to Cost Elements (1:1)

• PS : Cost Elements assigned to CE Groups

• Noveco : CE Groups assigned to Resource Names

Structural Designer

Engineering &

Design

Labour

Materials

Value Categories

Designer

Engineer

Resource Name

Fitter

Electrician

Cost Elements

Activity Types: Cost Elements – Resource Names

System Designer

Civil Engineer

Structural Engineer

Designer

Activity Types

Senior Designer

System Designer

Cost planned on project is directly linked to a personnel:

- From Cost Elements / Value Category / Resource Name in Project

- To Activity Type / Cost Element / Resource Name assigned to

Employee master record in HR

Project Cost Forecast define Resource Requirement

DEMAND for Resources: (PS / Noveco ) SUPPLY of Resources: (HR)

Cost planned on project Network Activities using Activity Types define:

- Quantity of Hours Required

- Rate per Hour to calculate Cost To Complete

- Resource Names (e.g. Engineer, Draftsmen etc.) are determined from Cost Element assigned to Activity Type

- Activity Types are defined in HR master record for every employee

Project Cost Forecast define Resource Requirement

DEMAND for Resources: (PS / Noveco ) SUPPLY of Resources: (HR)

Noveco Resource Plan works equally with WBS elements and / or Network Activities

Resource Demand Distribution

Distribute your

resource demand along

the project proposed

Start - Finish dates

Planning of Individual Resources

Using Noveco Solutions..

Resource Plan by Project

List of

Projects

List of

Resources

Required Hours by

project item, resource

name and period

Available Hours by

personnel, resource

name and period

Projects Generate Resource Demand

Resource Demand:

- Distribute required quantity of

hours by project in Noveco

Project Manager Workbench

- Resource Demand is distributed

by month on Project WBS or

NWA by Resource Name (e.g.

Engineer, Project Manager)

- In the example above, the NWA

904606/0010 generates

resource demand for for

Engineer and Designer

PM

Wo

rkb

en

ch

Reso

urc

e P

lan

nin

g

Defines

Resource

Name

HR Personnel Generate Resource Supply

Info Type 315 – Time Sheets DefaultsInfo Type 0007 – Planned Working Time

Defines

Available

Hours from

Persons

Work

Schedule

Resource Demand vs Supply

Resource Demand:

Red colour means not allocated

resource demand

Resource Supply:

Green colour means not allocated

resource supply

As you navigate along the project structure, the system is

trying to find suitable individuals from the resource list to

match project demand

Resource Allocation

You can allocate individual

resources to project WBS or

NWA by several user-

friendly ways:

1. Select a person (or

multiple persons), select

project item and click on

“Allocate” button

2. Drag a line from the ALV

screen to a project item on

the tree or on the project

ALV screen

3. Drag a person (or multiple

persons) from Resource

Tree and drop to Project

Tree or project ALV

Resource Allocation

If you don’t want to allocate

each person individually, you

can allocate a position (or

entire Work Center) with all its

resources to a project item by

drag & drop

Review current allocations to

the project item

Resource Allocation

Look for persons current

allocations to various

projects

Resource Allocation

You can search for

corresponding resource

demand for a specific pool of

resources

Resource Allocation

Shift Project Requirements if there are no

resources available

Resource Planning

• Resource Planning is performed directly in SAP PS using the most up-to-date information

about project resource requirements

• Available hours are read from the person’s SAP HR Work schedule taking into account

normal hours, planned holidays, existing allocations.

• Cost Plan on a project defines required resources (e.g. Engineer, Draftsman, Project

Manager), which are related to persons default activity type defined in HR master record

• Soft resource allocation to a project defines ”planned” allocation and can be shifted in time

• Committed resource allocation cannot be shifted in time

• Project WBS or NWA resource requirements can be shifted (if their requirements are not

committed) to periods with available resources

• Resources can be allocated as individual persons or as a group of resources (Position or

even an entire Work Center can be allocated)

• Resources from multiple Work Centers can be allocated to project items

• A custom list of available resources can be created by each user

• Friendly graphical user interface designed to simplify the resource allocation process

Summary:

About Noveco Solutions..

Noveco

Noveco is a family of seamlessly integrated software components designed to simplify SAP

standard Project System (PS) and enhance it with missing functionality such as cost and

revenue estimating, project forecasting, variation management and reporting directly in SAP

Noveco enables integrated financial management of your project lifecycle directly inside

your SAP system

..

..

Efficient

Project

Management

Execution

MonitoringForecasting

Reporting

Analysis

Settlement

Estimating

Planning

Budgeting

Noveco System Architecture

No middleware (BI, BO etc.)

No interfaces

No custom tables

Always real-time

Rich functionality

Automatic forecasting

Simple and intuitive interface

Minimum training

Quick implementation

SAP ECC or S4 HANA

Project

System (PS)

+

Noveco

Finance

(FI) and

Controlling

(CO)Materials

Management

and

Procurement

(MM/SRM)

Production

Planning

(PP)Plant

Maintenance,

Customer

Service

(PM/CS)

Sales

and customer

management

(SD/CRM)

Human

Resources

(HR)

Capacity

and Resource

Planning

Time Sheets

(CATS)

Project Management Lifecycle

Project

Initiation

Period

Closing Reporting

• Purchase Orders / Contracts

• Time Sheets

• Invoicing & Billing

• Variations

• Settlement

• Result Analysis/Profit Take

• Period Close

• KPIs Review

• Cost / Margin Forecast

• Resource Planning

• Progress Analysis

• Materials and Procurement forecastProject

Close

Out

• Operational

• Dash Board

• Programs/Portfolio

• Analytical

• Final Settlement

• Project Close

Efficient

Project

Management

Execution

Monitoring

&

Forecasting

• Estimating: Costs and Revenues

• Project Structure & Planning

• Budget Approval

• Start/Finish Dates Scheduling

• Plan Cost Distribution

Run by Noveco

Run by SAP or other software

SAP Project System with Noveco

SAP standard Project System (ECC or S/4) Noveco

Project System

• Create and maintain Project structure:

WBS and Networks

• Plan Cost and Revenue

• Schedule Dates

• Assign Purchase Orders to Project

• Assign Maintenance and Production

orders to Project

• Assign Sales Orders to Project

• Collect Actual Cost and Revenue

• Settle Costs

• Run Result Analysis

• Reporting

• Estimation: Revenue and Costs

• Create Cost and Revenue Plan from

Estimate

• Distribute (time phase) Cost,

Commitments and Revenue

• Forecast remaining costs to complete

and calculate Estimate at completion

• Progress Analysis

• Project Risk Management

• PO Accruals Management

• Variation Management

• Resource Management

• Forecast History

• Reporting

Integrated Project Management in SAP PS with Noveco

ECC / S4 HANA

PS

Project

Manager

Workbench

Estimation

Variation

ManagementReporting

MM PP

PM

SDFI/CO

HR

● Cost & Revenue Estimating

● Project Manager Workbench

● Cost, Revenue Forecasting

● Progress Analysis

● Variation Management

● Resource Management

● Comprehensive Reporting

How Quickly Noveco ePM can be Implemented

• Technical installation takes approximately 30 minutes (Add-

On installation)

• SAP PS and Noveco configuration takes 2 hours to

complete

• You may review your value categories and cost element

groups

• You will run Noveco in your SAP Test environment the

same day you installed it

• Implementation in Production environment will be different

in each individual case

Our Customers

For more information visit Noveco Systems on

www.novecosystems.com