Resolution Awarding the 2014 Tennis Court Rehabilitation Project 06-03-14

8/12/2019 Resolution Awarding the 2014 Tennis Court Rehabilitation Project 06-03-14

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To:From:Submitted by:Subject:

CITY OF CARMEL-BY-THE-SEACouncil ReportJune 3, 2014

Honorable Mayor and Members of the City CouncilJason Stilwell, City AdministratorSharon Friedrichsen, Public Services DirectorConsideration of a Resolution Awarding the 2014 Tennis CourtRehabilitation Project to Saviano Co. Inc., the Lowest Responsible Bidder,for a Not to Exceed mount of 77,095.00.

Recommendation s): Adopt a Resolution Awarding the 2014 Tennis Court RehabilitationProject to Saviano Co . Inc., the Lowest Responsible Bidder, for a Not toExceed mount of 77,095.00.

Executive Summary: City Council has allocated funding for the rehabilitation of the tenniscourts at Forest Hill Park. On May 22, 2014, two bids were received forthis project and Saviano Co., Inc. has been determined to be the lowestresponsible bidder. The purpose of this item is to award the contract toSaviano Co., Inc. in accordance with Municipal Code Section 3.12.420.

Analysis/Discussion: The tennis court rehabilitation project consists of patching, overlaying,and resurfacing the tennis courts at Forest Hill Park. On May 22, 2014,two bids were received for this project: (1) Vintage Contractors, Inc. for

89,072.50 and (2) Saviano Co., Inc. for 65,424. City Engineer hastabulated the results and determined Saviano Co., Inc. to be the lowestresponsive bidder. The Engineer's estimate for the base bid was 63,000.It is recommended that two additional components to enhance safetyfeatures ( 8,000) be added to the project cost for an amount not toexceed amount of 73,424. In addition, it is recommended that up to


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iscal Impact:

Budgeted yes/no)

2. Reject all bids. If all bids are rejected, the project could be rebidwithin approximately Sixty (60) calendar days.

Council allocated 55,000 of Measure D funds for this project. Theproject cost, with contingency, is bid 77,095. Therefore staff proposes tofund the difference from the balance of unspent contingency funds fromthe Street and Road Projects in an amount not to exceed 22,095.

Funding Source general fund, grant, state)Yes - CIP Project FPB 1112-03 Measure D 55,000- Tennis courtsAccount 13-89626Yes- CIP Project PW-1112-01Account 13-89585

Previous CouncilAction/Decision History:

Measure D 22,095- Street & Roadcontingency

The City Council approved 55,000 for this project as part of the adoptionof the Fiscal Year 2013-14 Operating Plan in June 2013. The City Councilapproved 16,140 in contingency funding for the concrete pavementrepair project on March 4, 2014 and 9,135 in contingency funding forthe sidewalk repair project on January 7, 2014.

Attachment: City Engineer Tabulation of Bids Resolution

Reviewed byCity d m i n i s t r a t o r ~ City Attorney B Administrative Services DAsst. City Admin. D Dir of CPB D Dir of Public Svcs

Other


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CITY OF CARMEL BY THE SEACITY COUNCIL

RESOLUTION 2014-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING THE 2014 TENNIS COURT REHABILITATION PROJECTCONSTRUCTION CONTRACT TO SAVIANO CO. INC.

WHEREAS, the rehabilitation of the Tennis Courts at Forest Hill Park has been identifiedas being in need of repair; and

WHEREAS, the City Council approved expenditure of 55,000.00 Capital Improvementfunds for the as part of the FY 2013/2014 budget; pavement repair; and

WHEREAS, the project was advertised in the Monterey County Herald; andWHEREAS, bids for the project were received on May 22, 2014 and the City Engineer

has determined the lowest responsible bidder; andWHEREAS, the project has been determined to be categorically exempt under CEQA

section 15301.NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY

OF CARMEL-BY-THE-SEA DOES:1. Award a contract for the 2014 Tennis Court Rehabilitation Project to Saviano Co.

Inc., in the estimated amount of 73,424.00, subject to the provisions of thedocuments and certifications set forth in the plans and specifications applicable to theproject and as required by California law.

2. Authorize the City Administrator to execute the construction contract upon the returnof the contractor' s executed contract documents and review and approval of the City


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5 Authorizes additional funding ofup to 22,095 from Account 13-89585 to Account13-89626.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF TH CITY OF CARMEL-BYTHE-SEA this 3rd day of June 2014, y the following roll call votes:

A YES: COUNCIL MEMBERS:NOES: COUNCIL MEMBERS:ABSENT: COUNCIL MEMBERS:ABSTAIN: COUNCIL MEMBERS:

ATTEST: SIGNED:

Deana Allen, Deputy City Clerk JASON BURNETT, MAYOR


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SHEllMAN W. LOW, R.C.E.GAAYW. WHilf, LS.

CLAYTON 8.NElLl,Jll RC.EGILBERT M. NEILL, R.C.E.

Mr. Jason StilwellCity AdministratorCity ofCarmelPOBoxCCCarmel, CA 93921

N ILL NGIN RS Corp

CONSULTING ENG INEERSMISSION andm - BOXCARMEL, CAUFORNIA 93921

(831) 624-2110FAX; 831) 6:1.4-3693May22 2014

Re: Tennis Court Rehabilitation at Forest Hill ParkDear Mr. Stilwell,

SU801 11SIONS. I.AND I'L'NNNG,WIJEA SUPPlY, SNIITA110N,

SUI VE'IING, AIRPORTSMUNICIIW.mES

Bids were opened for the City ofCarmel Tennis Court Rehabilitation Project at ForestHill Park on Thursday, May 22, 2014. Two bids were received listed in ascending order sfollows:Base Bid BidContractor Bid Additive 1 Additive 2

Saviano Co., Inc. 65,424.00 5,000.00 3,000.00(corrected total)Vintage Contractors, Inc. 89,072.50 6,500.00 2,280.00Engineer's s t i m a l ~ 63,000.00 5,000 .00 1,500.00

The bids were reviewed for mathematical accuracy and other proposal requirements.Both bid proposals were in order and considered responsive. A copy of he Tabulation ofBids isenclosed.

We recommend that the contract be awarded to the low bidder, Saviano Co., Inc., sfunding permit s.

Very truly yours,

A k ~ A J c f m }Sherman W. LowCity Engineer


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Documents

Resolution Awarding the 2014 Tennis Court Rehabilitation Project 06-03-14