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Reserve Bank of India Issue Department

Ahmedabad

RBI/Ahmedabad / Issue/3/17-18/ET/75

Reserve Bank of India (RBI), Ahmedabad invites separate tenders through e-tendering methods for the following works

Brief details of tender/ contract (i) (ii) (iii)

Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests located in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests located in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Mint and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

Tender for Supply of Mazdoors (Labourers).

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Reserve Bank of India Issue Department

Ahmedabad

NOTICE INVITING TENDER (NIT)

(ONLY THORUGH E-PROCUREMENT METHOD)

SCHEDULE OF TENDER (SOT)

NOTE: THIS IS AN OPEN TENDER ENQUIRY. Those bidder/vendors who fulfil eligibility criteria as indicated in this document and submit the details as directed therein and have been conveyed by Reserve Bank of India (RBI), Ahmedabad about their suitability for SUCH WORK GIVEN BELOW UNDER RESPECTIVE CATEGORY ARE ELIGIBLE TO PARTICIPATE IN THIS TENDER. Bidders may also check with RBI, Ahmedabad regarding their eligibility for participation in this tender before submitting the bids.

A. Nature of work

(i) Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests located in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

(ii) Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests located in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Mints and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

(iii) Tender for Supply of Mazdoors (Labourers) B. E-tender No. RBI/Ahmedabad office / Issue Department C. Mode of Tender (Online)

e-Procurement System On line Part I – Techno – Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eprochome/rbi

D. Date on which NIT will be available to parties to download

March 29, 2018 at 11.30 AM onwards

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E. Pre-Bid meeting April 05, 2018 at 11.30 AM Venue :– Issue Department, Reserve Bank of India, 2nd Floor, Ashram Road, Ahmedabad

F. Earnest Money Deposit (EMD)

As given under Memorandum in Form of Tender Part I. (Separate amount for each tender/work)

G. Last date of submission/deposit of EMD through NEFT

On or before April 17, 2018 by 3.00 PM

H. Transaction Fee 0.5% of the estimated value of each contract inclusive of GST @ 18%. Payment of Transaction fee will be through mstc payment gateway/NEFT/RTGS in favour of MSTC Ltd.

I. Last date of submission of Transaction fee through NEFT in favour of MSTC Limited, Kolkata

1 (one working day) before the last date of closing of e-tender i.e. April 17, 2018.

J. Date of starting of e-tender for submission of on line Techno Commercial Bid and price Bid at www.mstcecommerce.com/eprochome/rbi

March 29, 2018 after 11.30 AM

K. Date of closing of online e-tender for submission of Techno- Commercial Bid & Price Bid

April 18, 2018 by 3.00 PM.

L. Date and time of opening of Part-I (i.e. Techno-Commercial Bid)

April 18, 2018 on or after 3.30 PM

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DISCLAIMER

Reserve Bank of India, Issue Department, Ahmedabad, has prepared this document

to give background information on three different tenders/ works to the interested

parties. While Reserve Bank of India has taken due care in the preparation of the

information contained herein and believe it to be in order, neither Reserve Bank of

India nor any of its authorities or agencies nor any of their respective officers,

employees, agents or advisors give any warranty or make any representations,

express or implied as to the completeness or accuracy of the information contained

in this document or any information which may be provided in association with it.

The information is not intended to be exhaustive. Interested parties are required to

make their own inquiries and respondents will be required to confirm in writing that

they have done so and they do not rely only on the information provided by RBI,

Ahmedabad in submitting the Tender. The information is provided on the basis that it

is non – binding on Reserve Bank of India or any of its authorities or agencies or any

of their respective officers, employees, agents or advisors.

Reserve Bank of India reserves the right not to proceed with any or all tenders or to

change the configuration of the tender/s, to alter the time table reflected in this

document or to change the process or procedure to be applied. It also reserves the

right to decline to discuss the matter further with any party expressing interest. No

reimbursement of cost of any type will be paid to persons or entities expressing

interest.

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Important Instructions Regarding E-tender

This is an e-procurement event of Reserve Bank of India, Ahmedabad. The e-procurement service provider is MSTC Limited.

You are requested to read and understand the Notice Inviting Tender and subsequent Corrigendum, if any, before submitting your online tender.

1. Process of E-tender :

A) Registration: The process involves vendor’s registration with MSTC e-procurement portal which is free of cost. Only after registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Techno-Commercial Bid as well as Price Bid will be / has to be done over the internet. The Vendor should possess Class III signing type digital certificate. Vendors have to make their own arrangement for bidding from a P.C. connected with Internet. MSTC/RBI, AHMEDABAD is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature).

SPECIAL NOTE: THE PRICE BID AND THE COMMERCIAL BID HAS TO BE SUBMITTED ON-LINE ONLY AT http://www.mstcecommerce.com/eprochome/rbi/buyer_login.jsp

1).Vendors are required to register themselves online with www.mstcecommerce.com→ e-Procurement→PSU / Govt.Depts→ RBI Register as Vendor Filling up details and creating own user id and password→ Submit.

2).Vendors will receive a system generated mail confirming their registration in their email provided while filling the registration form.

In case of any clarification, please contact MSTC/RBI, AHMEDABAD, (before the scheduled time of the e- tender).

1. Contact person (MSTC): MSTC Vadodara

Shri Abhishek Kumar Chaudhary, Manager akchaudhary@mstcindia.co.in Mobile- 7278030407

2. Shri Manoj Pandey, Manager -Training

mpandey@mstcindia.co.in 9727700986

Contact person (RBI Ahmedabad):

J S K Rawat, AGM Email 079- 27543037

R S Varshney, Asstt. Manager Email 079-27540066

B) System Requirement:

i) Windows XP-SP3 & above/Windows 7 Operating System

ii) IE-7 and above Internet browser.

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iii) Signing type digital signature

iv) JRE 7 update 9 and above software to be downloaded and installed in the system.

To enable ALL active X controls and disable ‘use pop up blocker’ under Tools→Internet Options→ custom level

For more details, vendor may refer to the Vendor Guide and FAQ available at www.mstcecommerce.com/eprochome.

2. (A) All vendors fulfilling the eligibility criteria as indicated in Section I need to upload documents as indicated therein in support thereof along with the tender. Only Such bidder(s) will be conveyed to proceed with bid procedure.

(B) Part I Techno-Commercial bid will be opened electronically on specified date and time given in the NIT.

(C) Part II Price bid will be opened electronically of only those bidder(s) whose Part I Techno-Commercial Bid is found to be Techno-Commercially acceptable to RBI, AHMEDABAD. Such bidder(s) will be intimated date of opening of Part II Price bid, through valid email confirmed by them.

Note:

The tenderers are advised to offer their best possible rates. There would generally be no negotiations. Hence, bidders may note to submit the most competitive prices while submitting the price bid. However in case the lowest bid/rate appears to be reasonable taking into account the prevailing market conditions, the order may be awarded to the lowest bidder and if the bid/rate is still considered high, action as per prevailing instruction/guideline shall be taken.

3. All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity.

4. Special Note towards Transaction fee: PAYMENT OF Transaction fee by NEFT in favour of MSTC Limited .The Bank details, format etc., for sending Transaction fee by NEFT to MSTC is detailed below.

After making the payment for transaction fee, the vendor should enter the transaction fee details by using the “Transaction Fee entry” Link under “My Menu” in the vendor login. Here the vendor may select the particular tender in which they want to participate by clicking on the tick box at the right and then Clicking on the “Submit” Button at the bottom of the page. Then the page appears where the vendors are required to fill up the transaction details, namely the UTR No, Date Of Transaction, and the Remitting Bank in the given fields and then clicking on the “Confirm” Button. NOTE : The bidders should submit the transaction fee well in advance before the last date of submission of tender as they will be activated for bid submission only after receipt of transaction fee by MSTC.

Vendors are advised not to deposit cash in bank as it becomes difficult to ascertain the details of the remitter of such cash transactions.

Bidders may please note that the transaction fee should be deposited by debiting the account of the bidder only; transaction fee deposited from or by debiting any other party’s account will not be accepted. Transaction fee is non-refundable.

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In case of failure to make payment towards Transaction fee for any reason, the vendor, in term, will not have the access to online e-tender.

5. Bidder(s) are advised to make remittance of tender fee and EMD if any to Reserve Bank of India, Ahmedabad as advised in the NIT.

Vendors are instructed to use Upload Documents link in My menu to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for upload is 5 MB.

Once documents are uploaded in the library, vendors can attach documents through Attach Document link against the particular tender. Please note that if the documents are not attached to any tender, the same cannot be downloaded by RBI Ahmedabad and it will be deemed that the vendor has not submitted the documents. For further assistance please follow instructions of vendor guide.

6. All notices and correspondence to the bidder(s) shall be sent by email only during the process till finalization of tender by RBI, AHMEDABAD as well as by MSTC (e-procurement service provider). Hence the bidders are required to ensure that their email address provided is valid and updated at the stage of registration of vendor with MSTC (i.e. Service Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate).

7. (i) Please note that there is no provision to take out the list of parties downloading the tender document from the web site mentioned in NIT. As such, bidders are requested to see the web site once again before the due date of tender opening to ensure that they have not missed any corrigendum uploaded against the said tender after downloading the tender document. The responsibility of downloading the related corrigenda, if any, will be that of the bidders only.

(ii) No separate intimation in respect of corrigendum to this NIT (if any) will be sent to tenderer (s) who have downloaded the documents from web site. Please see website www.mstcecommerce.com/eprochome/rbind of MSTC Ltd.

8 E-tender cannot be accessed after the due date and time mentioned in NIT.

9. Bidding in e-tender

a) Bidder(s) need to deposit/submit necessary EMD and Transaction fee separately for the e-tender. Transaction fees is non-refundable. No interest will be paid on EMD. EMD of the unsuccessful bidder(s) will be refunded by RBI, AHMEDABAD immediately after award of work.

b) The process involves Electronic Bidding for submission of Techno Commercial Bid as well as Price Bid.

c) The bidder(s) who have submitted the above fees can only submit their Techno Commercial Bids and Price Bid through internet in MSTC website www.mstcecommerce.com → e-procurement → PSU /Govt Depts →RBI Login →My menu→ Auction Floor Manager→ live event →Selection of the live event→ Techno Commercial Bid.

d) The bidder should allow to run an application namely en Apple by accepting the risk and clicking on run. This exercise has to be done twice immediately after reaching the bid floor. If this application is not run then the bidder will not be able to save/submit his bid. (For details refer vendor guide & FAQ).

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e) First the vendor needs to fill up the Commercial specification if any and save it. Then the vendor should fill up the Techno-commercial bid. After filling the Techno-Commercial Bid, bidder should click ‘save’ for recording their Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the same has to filled up and then bidder should click on “save” to record their price bid. Then once both the Techno-Commercial bid & price bid has been saved, the bidder can click on the “Final Submission” button to register their bid

NOTE: - After clicking the final submission two more options will show up, “Withdraw bid” and “Delete bid”. If the vendor wants to withdraw its bid permanently then they should click withdraw bid link. He/she will not be able to bid again. If the vendor wants to delete the bid after final submission and re submit the bid then he/she should click delete bid and resubmit the same and again click final submission

f) In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid.

g) During the entire e-tender process, the bidders will remain completely anonymous to one another and also to everybody else.

h) The e-tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above.

i) All electronic bids submitted during the e-tender process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply/work. Such successful tenderer shall be called hereafter SUPPLIER/CONTRACTOR.

j) It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system.

k) Buyer reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof.

l) No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions for the tender.

m) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in Indian Rupee as per UOM indicated in the e-tender floor/tender document.

10. Any order resulting from this open e-tender shall be governed by the terms and conditions mentioned therein.

11. No deviation to the technical and commercial terms & conditions are allowed.

12. RBI, AHMEDABAD has the right to cancel this e-tender or extend the due date of receipt of bid(s) without assigning any reason thereof.

13 The online tender should be submitted strictly as per the terms and conditions and procedures laid down in the website www.mstcecommerce.com/eprochome/rbind of MSTC Ltd.

14. The bidders must upload all the documents required as per terms of NIT. Any other document uploaded which is not required as per the terms of the NIT shall not be

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considered.

15 The bid will be evaluated based on the filled-in technical & commercial formats.

16. The documents uploaded by bidder(s) will be scrutinized. In case any of the information furnished by the bidder is found to be false during scrutiny, EMD of defaulting bidder(s) will be forfeited. Punitive action including suspension and banning of business can also be taken against defaulting bidders.

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FORM OF TENDER – PART I Place________________ Date ________________ To, The Regional Director Reserve Bank of India Issue Department Ashram Road Ahmedabad - 380014 Dear Sir, Having examined the specifications and schedule of Quantities relating to the works specified in the memorandum hereinafter set out and having visited and examined the nature of the works specified in the said memorandum and having acquired the requisite information relating thereto as affecting the tender, I/we hereby offer to execute the works specified in the said memorandum within the time specified, at the rates mentioned in the attached Schedule of Quantities, specifications and in accordance with all respects, in Agreement with the Special Conditions, Schedule of Quantities and Conditions of Contract and with such materials as are provided for, by and in all other respects in accordance with such conditions so far as they may be applicable.

MEMORANDUM

Sr. No.

Particulars Details of each tender (i) (ii) (iii)

1 Description of works

Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli,

Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli,

Tender for Supply of Mazdoors (Labourers).

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Government of India Presses and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

Government of India Mint and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank.

2 Estimated cost / expenditure which may be incurred by the Bank on each activity during the year (2018-19).

₹. 55.00 lakh (Rupees Fifty Five lakh only) The amount is indicative only and the Bank is not under any obligation to incur expenditure equal to or exceeding the estimated cost / expenditure mentioned in this memorandum.

₹. 35.00 lakh (Rupees Thirty Five lakh only) The amount is indicative only and the Bank is not under any obligation to incur expenditure equal to or exceeding the estimated cost / expenditure mentioned in this memorandum.

₹. 36.00 lakh (Rupees Thirty Six lakh only) The amount is indicative only and the Bank is not under any obligation to incur expenditure equal to or exceeding the estimated cost / expenditure mentioned in this memorandum.

3 Mode of payment

NEFT As set out in the Draft Contract Agreement given in Section V of the e-tender document.

NEFT As set out in the Draft Contract Agreement given in Section V of the e-tender document.

NEFT As set out in the Draft Contract Agreement given in Section V of the e-tender document.

4 Earnest Money Deposit (EMD)

₹.1.00 lakh (Rupees One Lakh only) to be paid by way of NEFT to A/c No.18600300 of RBI, Ahmedabad (IFSC Code-RBISOAHP01).

₹. 0.70 lakh (Rupees Seventy Thousand only) to be paid by way of NEFT to A/c No.18600300 of RBI, Ahmedabad (IFSC Code-RBISOAHP01).

₹. 0.70 lakh (Rupees Seventy Thousand only) to be paid by way of NEFT to A/c No.18600300 of RBI, Ahmedabad (IFSC Code-RBISOAHP01).

5 Security Deposit

₹. 10.00 lakh (Rupees Ten Lakh only) in the form of Bank Guarantee

₹.200.00 lakh (Rupees Two Crore only) in the form of Bank Guarantee

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6 Contract Period

Eleven months (from May 1, 2018 to March 31, 2019)

Eleven months (from May 1, 2018 to March 31, 2019)

Eleven months (from May 1, 2018 to March 31, 2019)

7 Extension of the contract

The contract can be extended by the Bank at its option for a further period of two years, one year each at a time without any variations in terms and conditions of the contract

The contract can be extended by the Bank at its option for a further period of two years, one year each at a time without any variations in terms

The contract can be extended by the Bank at its option for a further period of two years, one year each at a

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agreement or subject to the terms and conditions mutually agreed upon.

and conditions of the contract agreement or subject to the terms and conditions mutually agreed upon.

time without any variations in terms and conditions of the contract agreement or subject to the terms and conditions mutually agreed upon.

Should this Tender be accepted, I / we hereby agree to abide by and fulfil the terms, conditions and provisions of the said contract annexed hereto so far as they may be applicable. Our Bankers are: i) ii) Name of the Partner of the firm or the person Authorised to sign Or Name of person having Power of Attorney to sign the contract (Certified copy of the Power of Attorney should be attached) Yours faithfully, Signature of the contractor Witness

1. Signature

Address_______________________________________________________

2. Signature Address_______________________________________________________

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Table of Contents

Item Description Section I General instructions and special

conditions Section II Scope of works Section III Details to be filled in by the bidder Section IV Draft of the Contract Agreement to be

executed Annex I Proforma of Bank Guarantee in lieu of

Security Deposit Part II Price Bid

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Section I

GENERAL INSTRUCTIONS AND SPECIAL CONDITIONS Constitution and eligibility of the tenderer/s for applying for the work/s through e-tendering system Tenderer must be an entity having: (i) Minimum experience of having successfully completed similar works with a respected organisation / unit /company / entity during last 05 years ending last day of month previous to the one in which the applications through e-tendering have been invited. (ii) Minimum yearly turnover of Rs.20,00,000 (Rupees twenty lakh only) during the last three financial years duly supported by the audited financial statements; (iii) Completed three or more contracts for similar works each costing not less than 40% of estimated cost during the last five years. Or Completed two or more contracts for similar works each costing not less than 50% of estimated cost during the last five years. Or Completed one contracts for similar works each costing not less than 80% of estimated cost during the last five years. (iv) an office at Ahmedabad for execution of the contract for: a) signing of all the documents; and b) supply of required number of vehicles for carrying out the work described in this tender. The tenderer should own sufficient number of trucks (at least 5 vehicles) of good condition. Note: Whenever required the tenderers will submit documentary evidence in support of their claims of possessing the required qualification / eligibility criteria. Please note that for being eligible to participate in the e-tendering process, all the prospective tenderers are required to complete all the formalities prescribed by MSTC Ltd and also obtain necessary log-in id/password and knowledge for placing the bids in the system/portal. The System will not allow any person/firm to log-in at the portal of MSTC Ltd and view the tender document/other conditions without authentic log-id and password. Further, an e-tender / e-bid submitted without necessary approvals / supporting documents or by an entity who is found to be not satisfying any of the above criteria, will be rejected by the system and no request or claims for reconsideration will be entertained. Decision of MSTC Ltd. in this regard shall be final. 2. Issue and Submission of Tender 2.1 E-tender document may be downloaded from website of MSTC Ltd after registration and obtaining log-in id and password. 2.2 Tenderers are advised to fill up all the required columns in the prescribed space provided at the portal of MSTC Ltd. All the tenderers shall abide by the rules, regulations and terms and conditions prescribed by MSTC Ltd. for e-tendering. Any change / modification from the original will purely be guided by the terms and

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conditions of the e-tendering methods. Non-compliance to any parameters or wrong submission of any data/information may result in rejection of the tender/bid by the system for which RBI will not be responsible and no correspondence to that effect will be entertained. 2.3 Each entry in the system need to be completed in perfect, professional and suitable manner as prescribed by MSTC Ltd. 2.4 All the terms and conditions relating to submission of the bid/s through e-mode / e-tendering system must be completed within stipulated time-period and all entries in the e-portal system must be made by the designated/authorised personnel of the firm/contractor. Any violation to this will lead to cancellation of the bid systematically or automatically or electronically for which no request /claim will be entertained. 2.5 The bids should be submitted only on-line through the portal of MSTC Ltd. The firms / contractors are advised to initiate action as per the information /documents available in the website of MSTC Ltd and in conformity with all the terms and conditions mentioned thereat. All necessary columns must be filled in for participating in the e-tendering of PART-I “Tender for Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI) Ahmedabad and from/to RBI Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank” or “Tender for supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Mints and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank” or “Tender for supply of Mazdoors (Labourers).” Please note that Part II – Tender Supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency notes(fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI) Ahmedabad and from/to RBI Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank” or “Tender for supply of containerized trucks/ trucks fully covered with metallic body and enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI Ahmedabad to/from various bank branches/Currency Chests in different parts of state of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Mints and other offices of the Reserve Bank of India etc. by road, as may be required by the Bank” or “Tender for supply of Mazdoors (Labourers)” – i.e. for Price Bid”.

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2.6 Bids for each type of contract (Part I and Part II) should be submitted separately in the portal. Please note that Part II (Price Bid) of only such bidders who are found eligible after scrutiny of the Part I bids shall be opened electronically on a subsequent working day, which will be intimated to all the eligible bidders through email/other mode of communication. In order to avoid any possibility of rejection of e-bids/price, all the contractors are advised to be conversant with all the terms and conditions, regulations, instructions, commands concerning the e-tendering system. RBI, Ahmedabad will not be liable for any such misunderstanding on the part of the contractors leading to rejection of all and /or any / partial bids. 2.7 All insertions, postscripts, additions, over writings and alterations, if any, in the portal should be done in total compliance under the rules and regulations of MSTC Ltd. Failure to do so or any violation to any rules/regulations of MSTC Ltd may lead to rejection of the tenders for which no requests / claims will be entertained. 2.8 Tenders submitted electronically at the portal of MSTC Ltd should be complete in all respects with all required attachments / documents / self-authentication/ enclosures / Annexes. 2.9 Wherever required and permitted, the rates, in Price Bid (Part II), should be quoted in both words and figures and in case of discrepancy between the rates as quoted in words and figures, rates quoted in words shall be treated as authentic and correct. 2.10 All the e-bids for the said tenders should be submitted only through online at the portal of MSTC Ltd not later than 3.00 PM IST on April 18, 2018. 2.11 Since this is an e-tendering process, Tenders sent in physical form through post or deposited in any of the Quotation Box will not be accepted. Similarly Tenders submitted through Fax and E-mail will not be accepted. No bids received online after expiry of the time line will be entertained under any circumstances whatsoever. 3 Part I – Scope of works and commercial & special conditions 3.1 Part I of the Bid shall contain the un-priced tender consisting of complete scope of works and commercial condition. 3.2 Part I of the e-tender as submitted shall, among others, contain the following: (i) Earnest Money Deposit (EMD) for each tender as mentioned in Memorandum under Form of Tender – Part I to be deposited by way of NEFT in A/c No.18600300 of RBI, Ahmedabad (IFSC Code-RBISOAHP01). (ii) Power of Attorney / Authorisation with the seal of the company / firm in the name of the person signing the tender documents (on completion of all formalities). (iii) Certificates, documents and evidence in support of the claims made by the Tenderer relating to eligibility, conditions, fitness, compliance etc. mentioned in this tender document. (iv) Documents showing ownership or availability minimum bullet/tamper proof, fully metal covered vehicles / containers of 4.0 MT, 7.7 MT, 10.0 MT and 16.0 MTs load

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capacity with doors and locking arrangement and enabled with GPS/GPRS system. If the tenderer has entered into a contract with another entity for hiring / providing vehicles, copies of the underlying contract agreements may be submitted to demonstrate the tenderer’s ability to provide the vehicles with registration number thereof. (v) Documentary evidence in support of information furnished in Section III (relating to ‘Details of the Tenderer’ and ‘Details of the Vehicles’) (vi) Any other information the tenderer wishes to furnish. 3.3 Before applying /opting for e-tender, the bidders are advised to visit the site/s of work/s / activities, viz. Bank premises, railway stations and acquaint themselves with the sites and working conditions in order to take informed decision before submission of tender. 3.4 The e-tenders /e-bids should comply with the terms and conditions set out in this tender document/portal and other terms and conditions determined by MSTC Ltd. No deviations will be permitted in this regard. 3.5 Entire process of e-tendering will be subjected to the rules/regulations other conditions as applicable to e-tendering and as decided by MSTC Ltd in consultation with RBI. 4 Part II – Price Bid 4.1 Part II of the e-bid containing price bid in an online page (available on the system of MSTC Ltd.) is to be submitted along with the tender. 4.2 This part of e-tendering shall contain prices / rates in Rupees only with detailed break-up of price as per format (Part II) both in figures and words. No enclosure is permitted in Part II. Change of terms and conditions and technical deviations, if any, found in Part II of the tender may lead to rejection of the bid. 4.3 Rates should be quoted (on-line) both in figures and words in the columns specified. In case of discrepancy between the rates quoted in words and figures, the system may reject the bid for which no claim/request will be entertained. Hence, Contractors are advised to take due care. It is re-emphasised that all the firms need to get themselves abreast of the rules and regulations governing e-tendering as predetermined by MSTC Ltd. Failure to comply with either of the conditions relating to online tender process may render the tender Null and Void. 4.4 The tenderer must quote rates for all the items of work for each category of tender/work and no part item of work shall be left blank in the system. 4.5 All the tenderers must quote rates separately for containers of 4.00 MT, 7.7 MT, 10.0 MT, 16.0 MT load capacities. 4.6 The rates shall be firm and binding without any escalation whatsoever. 4.7 In the event of there being more than one L1 bidder, the entire work will be equally distributed [(50:50), (33.33: 33.33: 33.33)] etc. among the L1 bidders.

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Otherwise the entire work will split between L1 and L2 in the ratio of 60:40 (approx) subject to the L2 bidder agreeing to accept the rates offered by L1 bidder. This is without any prejudice to the capacity of L1 bidder and is only meant to reduce complete reliance on one contractor. In case L2 bidder is not agreeable to match L1 rate then L3, L4 etc. bidders in that order shall be given opportunity to match L1 rate for awarding the balance 40% work. If L2, L3, L4 etc. are not agreeable to match the offered rate of L1, then the balance estimated work (40%) will also be awarded to L1 bidder. 5 Opening of Tenders 5.1 Part I of the e-tenders will be opened on or after 3.00 PM on April 28, 2018 online by Reserve Bank of India, Ahmedabad with the help of MSTC Ltd. 5.2 Price Bid (Part II) of only such of the tenderers who are found eligible after scrutiny of their Part I of the tenders will be processed for opening for which date and time will be intimated to all the eligible tenderers through their registered email id. 6 Validity of Tender The Tender along with the prices quoted through e-tendering system shall remain valid initially for a period of 90 (Ninety) days from the date of opening of Part I of tender and the Tenderers shall not cancel or withdraw the tender during this period. The validity period may be further extended by mutual agreement in writing by the Tenderers and the Bank. Such withdrawal / cancellation during the initial validity period of ninety days or the mutually agreed extended period shall lead to forfeiture of the EMD by the Bank. 7 Lowest Tender not necessarily to be accepted 7.1 Keeping in view the special and sensitive nature of the work, the Bank shall be at liberty not to accept the lowest bid submitted electronically. The Bank reserves the right to reject any or all the tenders, either in whole or in part, without assigning any reason. 7.2 The tenderer, whose tender is not accepted online by the system/ software of MSTC Ltd, shall not be entitled to claim any costs, charges, damages and expenses of and incidental to or incurred by him for or in connection with his submission of online tenders, even though the Bank may elect to modify / withdraw the tender. 8 Earnest Money Deposit and Security Deposit 8.1 Interested tenderers shall deposit Earnest Money for each tender as mentioned at Sr. No. 4 in Memorandum under Form of Tender – Part I to be deposited by way of NEFT to A/c No.18600300 of RBI, Ahmedabad (IFSC Code-RBISOAHP01). If the Tenderer, after submission of the tender, demurs, resiles or deviates from his/their offer or modifies the terms and conditions thereof which are not acceptable to the Bank, EMD shall be forfeited. The Security Deposit as mentioned at Sr. No. 5 in Memorandum under Form of Tender – Part I can be made by way of Bank Guarantee issued by a scheduled commercial bank.

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8.2 E-Tender quotes received without the deposit of required EMD shall be rejected. 8.3 Should the invitation of e-Tender be withdrawn or cancelled by the Bank, which shall have the right to do so at any time no compensation / reimbursement shall be payable to tenderers for incurring expenditure in the process of submitting the tenders or preparation therefor or for the registration charges or other charges/fee paid by them to MSTC Ltd for getting registered. 8.4 Should the successful Tenderer fail to furnish the Security Deposit as prescribed under this Tender Document, EMD shall be forfeited by the Bank, without prejudice to liability of the tenderer for any further loss or damage incurred in consequence, by the Bank. 9 Terms of contract and payment 9.1 On receipt of an intimation from the Bank of the acceptance of the tender, the successful tenderer shall sign an agreement in accordance with the Draft Agreement and the schedule of rates and shall submit a Security Deposit as mentioned at Sr. No. 5 in Memorandum under Form of Tender – Part I within a week of such intimation. Security Deposit can be made by way of Bank Guarantee issued by a scheduled commercial bank. The Bank Guarantee should cover the entire contract period. However, the written acceptance to the Reserve Bank of India by the successful tenderer will constitute a binding contract between the Reserve Bank of India and the person so tendering, whether such formal agreement is or is not subsequently executed. 9.2 All compensations or other sums of money payable by the Contractor to the Bank under the terms of this contract shall be deducted from the EMD, Security Deposit or other dues payable or becoming payable to the Contractor. Shortfall in the Security Deposit caused by such deductions shall be made good by the contractor within three working days from such deduction/s failing which the Bank shall recover interest at the simple rate of interest of 18.00 percent (%) per annum (pa) for the amount of shortfall and the period for which such shortfall continues. 9.3 The Contractor shall not assign the contract or sub contract any of the works to be discharged by him under this contract. In case of breach of this condition, the Bank may rescind the contract by serving a notice in writing and forfeit the Security Deposit without prejudice to its rights to exercise other remedies / institute other proceedings. 9.4 The functions of the RBI, for which this tender has been issued, are time-critical, sensitive and confidential. Therefore, the contractor should supply sufficient number of GPS enabled and preferably bullet/tamper proof, fully covered metal-bodied/metallic trucks of various capacity of 4.0 MT, 7.7 MT, 10.0 MT and 16.0 MT with locking arrangements in sufficient number, as specified / described in the notice of requisition placed / served by the Bank on the Contractor at such notice as may be specified elsewhere in the tender document. Decision of the Bank regarding the fitness of such vehicles shall be final and the Contractor shall replace unfit vehicles with other fit vehicles. Failure to supply the number of vehicles as demanded in the

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requisition notice served on the Contractor shall entitle the Bank to impose and recover penalty of ₹.5,000/- (Rupees Five Thousand Only) on each occasion. 9.5 The Bank shall make payment of bills on a monthly basis. The payment will be made after obtaining necessary certificates / data / information regarding completion of the work from various stakeholders and the bill/s being found to be complete in all respects. The calculation of distance travelled (both in case of trucks as well as Escort Vehicle) will be based on the distance of journey by the shortest route and in case of any dispute it will be based on the google road map or distance as per the latest Atlas available in the market and the bills would be settled accordingly. The decision of the Bank in this regard will be final and binding on the tenderer. 9.6 The tenderer should thoroughly go through the contents of the Draft Contract Agreement available in this document. 9.7 The Bank may engage the trucks for one way or for both ways based on the requirements/ discretion. Whenever the trucks are engaged for one way only, no charges for return journey shall be paid. The similar condition will be applicable for the police escort vehicle to be provided by the tenderer. 10 Taxes The prices quoted shall be inclusive of all applicable taxes, duties, local levies, works contract tax, GST imposed by Central / State Government etc. as per applicable rates. In terms of the existing instructions issued by Government of India, no GST is applicable on transportation of coins and bank notes from one place to another. However, the Bank may reimburse / pay the GST at applicable rates for the bills raised in respect of supply of Mazdoors and police escort vehicle arranged in connection with the transportation of bank notes. If the Tenderers fail to include such taxes and duties in the tender, no claim thereof will be subsequently entertained by the Bank. As per Indian laws, Income Tax shall be deducted by the Bank at source and a certificate for the same will be issued to the contractor. The contractor shall indemnify and keep indemnified the Bank against any pecuniary loss suffered due to non-payment or short-payment of tax, duties and levies which the Bank may be required to pay on demand / orders issued by any court, statutory or administrative authority or municipality. Amount paid by the RBI in pursuance of such orders / demands shall be recovered from the Security Deposit or other dues payable to the contractor failing which the amount shall be deemed as debt due by the contractor to the Bank. The Bank shall have the right to institute appropriate legal proceedings for recovery of such amounts along-with the costs and interest at the rate of 18% per annum for the amount of default for the entire period of such default.

I / we hereby declare that I / we have read and understood the above instructions for the guidance of tenderers and contents of the standard agreement and accept the same.

Signature of the Tenderer Name Designation

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Address __________________________________ _________________________________________ _________________________________________ SEAL

Witnesses Witness 1 Witness 2

Signature ____________________________ Name _______________________ Address________________________ ______________________________ ______________________________ Date: __________________________

Signature ____________________________ Name _______________________ Address________________________ ______________________________ ______________________________ Date: __________________________

Section II Scope of Works The scope of works / activities involves providing sufficient number of strong metal-bodied covered trucks / containers with locking arrangements and installed with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of Bank Currency Notes packed in Boxes and coins in different denomination packed in gunny / thick plastic bags generally from/to the Railway Stations at Ahmedabad to/from Reserve Bank of India(RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency chests in different parts of State of Gujarat and Union territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses/ Government of India Mints and other offices of the Reserve Bank of India etc. by road as may be required by the Bank and lifting of soiled notes from the currency chests to RBI, Ahmedabad. 2. The above works/activities should be carried out in a proper, careful, expeditious and efficient manner. The complete works/activities should be carried out without causing any damage to the Notes Boxes/Coin Bags, Bank’s employees or officers, Bank’s property, goods etc. and general public or any other person present in the premises of the Bank. The Transporter shall be required to work in close co-ordination with the contractor who will supply Mazdoors for carting, if the contractor for the same is a another agency /contractor, to and from Vaults, loading and unloading of the Note Boxes. 3. The operations to be entrusted to the contractor are time-critical, sensitive and confidential in nature. Therefore, the contractor should supply containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System(GPS) and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of containerized trucks/ trucks fully

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covered with metallic body enabled with Global Positioning System(GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman &Diu and Dadra & Nagar Haveli, Government of India Mints and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of Mazdoors (Labourers) as the case may be. On being demanded / requested /ordered / advised by the Bank, the contractor shall supply adequate number of GPS enabled and preferably bullet/tamper proof strong metal-bodied covered trucks of various capacity of 4.0 MT, 7.7 MT, 10.0 MT and 16.0 MT with doors and locking arrangements at such notice as may be specified by the Bank in such notice / requisition. The necessary Application/Program for tracking the movement through GPS along with log-in details shall be provided by the contractor. As specified in the requisition, the Contractor shall carry out movement / transportation of Note Boxes or Coin Bags in a single convoy with least possible delay. The tenderer for transportation of banknotes/ currency note boxes shall also provide escort vehicle for the police personnel accompanying the movement of treasure and quote the rate for the same in Part II i.e. Price Bid. 4 The weight and dimensions of packed note boxes vary depending on denomination of notes. Similarly the weight of the bags containing coins in different denominations varies depending on number of pieces/pouches of the coins contained therein. 5 The loading and unloading of Note Boxes / Coins at the premises of RBI, Ahmedabad shall be generally carried out in a closed area called the Safety-Yard. 6 The vehicles should have valid National Permits and should conform to the norms prescribed by the relevant Regional Transport Authority (RTA). The vehicles when fully loaded with Note Boxes/Coins should not exceed the permissible laden weight for the vehicle of 4.0 MT, 7.7 MT, 10.0 MT and 16 MT load capacity. Overloading of Trucks shall not be permitted. If any disruption or delay in transportation of Note Boxes /Coins or loss of man-hours of the Bank employees or officers is caused due to overloading, the Bank shall have the right to impose penalty of an amount not exceeding ₹. 10,000 (Rupees Ten thousand only) on each such occasion. 7. The tenderers are advised to bid for the work for which they possess all necessary / required qualifications, experience of work, trucks etc. They are also advised to exercise due care while quoting the bids at the relevant portion of the e-portal of MSTC Ltd as providing/insertion of incorrect or false information / data in the system may lead to rejection of the bid/s. 8. Transportation of the Note Boxes/Coins to the currency chests as mentioned in the remittance order / requisition served by the Bank on the Contractor and generally situated in State of Gujarat and Union Territories Daman & Diu and Dadra & Nagar Haveli, Note Printing Presses at Nasik, Dewas, Salboni and Mysuru and Government of India Mints at Mumbai, Hyderabad, Kolkata and Noida and to any other offices of the Reserve Bank of India etc.

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9. The number of bank currency Note Boxes / coins in one activity or each trip from Bank’s premises to currency chests may vary up to net load capacity of each trucks of 4.0 MT, 7.7 MT, 10.0 MT and 16.0 MT. Signature of the Tenderer Address SEAL Date: Place:

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Section III Details to be filled in by Tenderer (to be filled in online at the portal of MSTC Ltd.)

A. Details of the Tenderer

Sr. No.

Particulars Details

1 Name of the Tenderer Whether included in the approved list of Indian Bank Association If yes, the IBA Approved List details may be furnished

2 Address (Please furnish proof of address such as Telephone Bill, Electricity Bill, Mobile Bill etc.) i) Registered Address ii) Local Address at Ahmedabad

3 Telephone Numbers (Landlines) i) Registered Address ii) Local Address at Ahmedabad

4 Mobile Numbers i) Registered Address ii) Local Address at Ahmedabad

5 Fax Numbers i) Registered Address ii) Local Address at Ahmedabad

6 E-mail addresses

7 Income Tax PAN (Furnish Photocopy)

8 TAN (Furnish Photocopy)

9 GST Registration No.

10 Constitution of the tenderer (Furnish documentary evidence like Memorandum / Articles of Association, Partnership Deed etc.)

11 Names of the Proprietor/Partners/Directors (Furnish documentary evidence such as Memorandum / Articles of Association, Partnership Deed etc. and PAN Numbers in support )

12 Number of GPS enabled preferable Bullet /tamper Proof/Fully Metal Covered Trucks with Door and Locking arrangements owned by the tenderer (Submit copies of the Certificate of Registration, Insurance Policies, Fitness Certificates, PUC, evidence of GPS installation etc. for each vehicle)

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13 Maximum number of GPS and preferably

bullet/tamper proof Covered Trucks with Door and Locking arrangements which the tenderer can arrange at a time if demanded by the RBI.

14 Current Account Number of the tenderer maintained with a bank and date of opening of the same

15 Name and address of the bank and the branch where the above current account is maintained (Please submit a certificate from the bank or a cancelled cheque in support of the same)

16 Details of past as well as present contract. Please furnish documentary evidence such as self-certified copies of contract, award letters, agreements, certificates issued by the previous users etc.

B. Experience details :

Sr. No. Name of the

Institution

Address of the

Institution

Telephone Number of

the Institution

Period of the

contract

Value of the

contract

C. Contact details: Details for conveying requisitions for vehicles

Name Designation Phone Number

Mobile Number

Fax No. E-mail address

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D. Details of the Earnest Money Deposit

i NEFT Details ii Amount (in figures and

words)

iii Name of Bank iv Name of the Branch v Address of the Branch vi Telephone Number of the

Branch

vii Mobile Number viii Fax Number ix E-mail Address

E. Details of the Vehicles Owned:

Sr. No.

Make and Type

Capacity (in Tons)

Registration No.

Expiry date of the fitness

certificate issued by the

RTO

Height of the

vehicle

Locking arrangements

available in the vehicle

Insurance Policy

Type and Expiry Date

Whether the truck is GPS enabled

Truck with

bullet/tamper proof

F. Details of the Additional Vehicles which the contractor shall offer to RBI if required: Sr. No.

Make and

Type

Capacity (in Tons)

Registration No.

Expiry date of the fitness

certificate issued by the RTO

Height of the

vehicle

Locking arrangements available in the vehicle

Insurance Policy Type and Expiry

Date

Whether the

truck is

GPS enabl

ed

Truck with

bullet/tamp

er proof

G. Details regarding working experience (Current as well as past) :

Sr. No. Name of the organisation

Whether any

agreement has been

entered into with the

organisation

If yes, date of signing

the agreement

Date of expiry of

the agreement

Whether a copy of the agreement is attached

with the tender or

not

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IMPORTANT NOTES a) The loading and unloading of Note Boxes /Coins with the help of Mazdoors at

RBI, Ahmedabad shall be carried out in a closed area called the Safety Yard.

b) The vehicles deployed for transportation of Note Boxes/Coin bags must have been fitted with Global Positioning System (GPS) kit for tracking purpose. The trucks should always be in working condition.

c) The Tenderers are advised to visit the site/s of work/s / activities, viz. Bank

premises and acquaint themselves with the site conditions before submitting the bids.

Place: Signature of the Tenderer Name: Date: Designation: Address:

Seal

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Section IV

Draft Contract AGREEMENT FOR TRANSPORTATION OF BANKNOTES/Coins/ Mazdoors (Labourers)

(To be finalised at the time of signing the agreement) This AGREEMENT is made at Ahmedabad on this Day of April 2018 between the Reserve Bank of India, Ahmedabad, an entity established under the Reserve Bank of India Act, 1934 having its office near Gandhi Bridge, Ahmedabad – 380014 (hereinafter called “the Bank”) which expression shall include its successors and assignors acting through its duly authorized official working as General Manager in the Issue Department (hereinafter called “the GM”), on ONE PART; and ______________________, carrying on the business as limited company/ private limited company/ partnership firm /proprietorship concern having their principal place of business at _____________________________, (hereinafter called the "Contractor”, which expression includes their heirs, legal representatives, successors) on the OTHER PART.

WHEREAS, the Bank has invited bids through e-tender for carrying out certain work at its premises/within the territory of state of Gujarat, Union Territory of Daman & Diu and Dadra & Nagar Haveli and other places of the country and the Contractor has submitted tender for supply of containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of bank notes / currency notes from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Mints and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of Mazdoors (Labourers) as the case may be for a period of 11 months from 1st May, 2018 to 31st March, 2019 (both days inclusive) at the rates and on the terms specified herein read with the schedule hereto annexed. AND WHEREAS the GM has accepted the tender and it has been agreed by and between parties to enter into this agreement. NOW it is mutually agreed and declared as follows:

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1. The Contractor shall at all time during the period from 1st May, 2018 to 31st March, 2019 (both days inclusive), within four hours from the receipt of written or verbal notice to the effect from the GM or his authorised officials, supply containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of currency bank notes from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI), Ahmedabad and from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman& Diu and Dadra & Nagar Haveli, Government of India Mint and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of Mazdoors (Labourers) as the case may be and supply as many mazdoors, if the contractor for supply of Mazdoors is also same, as may be required for loading, unloading, carrying, weighing and stacking and transportation of treasure boxes and/or coin bags as also for miscellaneous items in the Issue Department as may be specified in the notice from or at places and at the time specified in such notices. Such requisition/advice may be delivered / communicated by the Bank or its authorised officials to the contractor by means of telephone or, mobile phone or email or fax etc. A notice may be cancelled by the Bank by issuing another notice or orally over phone/mobile or in writing not less than three hours before the time fixed for transportation of note-boxes and or coin bags. In such cases the Bank shall not make any payment to the contractor towards charges of trucks, police escorts vehicles or remuneration / compensation towards the labourers etc. 2. The notices so given shall be so complied with whether or not it is necessary to work outside ordinary business hours or on holidays (Saturday/Sunday) or on days recognized as "Public Holidays" under the Negotiable Instruments Act or any other Act or Notification of the Government of India or Government of Gujarat. 3. In urgent cases certified as such by the GM or his authorised officials, a two-hour notice in lieu of four-hour notice shall be given and complied with accordingly by the Contractor. Similar, if the consignment or programme of inward and/or outwards remittances of bank notes or coin bags is cancelled at last hour in exceptional cases for the reasons beyond the control of the Bank, no charges will be paid to the contractor towards trucks, escort vehicle or mazdoors etc.

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4. If necessary, short notice of requisition as mentioned in the clause 3 above given is cancelled by the Bank, the Bank shall, solely it its discretion and based on the written requests made by the contractor, reimburse to the contractor the payment at half the rates applicable for the particular remittance/work which include the number of vehicles and / or Police Escort Vehicle indicated in requisition. 4.1 The Contractor shall not, in any circumstances, transport goods or any other item pertaining/belonging to any other person in the Contractor’s container/truck/vehicle carrying the consignment of Notes/Coins of the Bank. The Contractor shall ensure that the consignment of Notes/Coins is delivered at the destination currency chests/bank during the normal working hours of the chests/banks.

4.2 Bank shall hold Security Deposit as mentioned at Sr. No. 5 in Memorandum under Form of Tender – Part I for the execution in due fulfilment of the contract and no interest shall be payable on the amount of the Security Deposit.

4.3 The contractor shall not assign the contract onwards. He shall not sublet any portion of the contract except with the prior written consent of the Bank. In case of breach of this condition, the Bank may rescind the contract and forfeit the Security Deposit. 4.4 The Contractor shall make good and reimburse to the Bank any damage or loss sustained by reason of any defective/closed vehicles/containers or by any insufficiency in the number of mazdoors or, from any incompetence, negligence, or defect or delay in weighing, loading, unloading, storing, stacking, unpacking, carrying and delivering the treasure boxes/coin bags or by reason of any act of dishonesty or fraudulent conduct on his part or on the part of mazdoors/drivers engaged by him. 4.5 If at any time the GM or his authorised officials find that through the default of the Contractor owing to insufficiency or delay or failure or other defects in the supply of labour/closed vehicle/containers (preferably bullet/tamper proof), the currency bank notes boxes/coin bags cannot be despatched/ received in due time, it shall be open to the GM or his authorised officials to cancel the requisition and reject all the mazdoors/closed vehicle/ containers supplied on the occasion and get the work done in any other manner, making the Contractor liable to pay for any extra charge involved therein, irrespective of whether a fine is imposed or not. The Bank shall recover the differential of the expenditure incurred by it on making the alternate arrangements for carrying out the work. In addition, the Bank may also impose a penalty up to ₹.10,000/- (Rupees Ten thousand only) for each of such incidents without any ceiling on the aggregate amount of penalty during the Contract Period. Amount of such penalty shall be calculated, generally but not limited to, by calculating the cost of man hours of RBI employees and officers wasted due to such

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default, failure or insufficiency and time loss in making alternate arrangements. Such expenditure and penalty shall be recovered from the Security Deposit or any amount due or along with interest at the simple rate of interest at 18% per annum (pa) from the Contractor. The Bank shall have the right to institute appropriate proceedings for recovery of such debt. If such amounts are recovered from the security deposit, the contractor shall make good the deficiency so arising in Security Deposit within five working days. The Bank shall have the right to charge interest at simple rate of 18% pa for the amount of deficiency in the Security Deposit for the period of such deficiency. 5. In the event of any dispute as to whether any liability has arisen hereunder, the decision of the Chief General Manager, Department of Currency Management, Reserve Bank of India, Central Office, Mumbai shall be final and binding on both parties and in the event of such liabilities being found to have arisen, the decision of the said Chief General Manager as to the amount of damage or loss sustained shall likewise be final and binding on the contractor/s. 6. The Contractor should ensure that all the works / activities are carried out in a proper, careful, expeditious and workman-like (professional) manner. The complete works / activities should be carried out without causing any damage to the packed currency bank note boxes/coin bags and their contents. 7. Keeping in view, the sensitive nature of the work it is required that the Bank is in a position to always communicate with the contractor. Accordingly, the Contractor shall have sufficient means of communication to enable the Bank to have continuous communication with him. At the minimum, the contractor shall have one telephone (Landline), one mobile number, one fax number and one e-mail address which should be operational all the time. The contractor shall put adequate arrangements in place to immediately respond to a request, requisition and instructions issued to him over any one or more of the above means of communication. The Contractor shall immediately notify the Bank of any change in the numbers / e-mail address/es. As a measure of security only one authorised person from the contractor firm will be allowed to use mobile phone in the cash/security area in the premises of the Bank. In case of any temporary disruption in any of the above means of communication, the contractor shall put alternate arrangements in place immediately to keep the communication link always functional. Failure to establish and maintain any of the above means of communication or making alternate arrangement in case of any disruption may lead to imposition of a penalty of ₹.100/- (Rupees One Hundred only) per day for every non-functional channel of communication. If at any time, Bank is not in a position to communicate with the contractor due to disruption in all the means of communication or otherwise the Bank shall be forced to use Registered Post and communication shall be treated as complete on submission of the same to the Post Office by the Bank.

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8. The Contractor shall make suitable arrangements for taking insurance cover against the personal injuries likely to be suffered by the labourers engaged by him/ supplied by other party in connection with the contract and he shall ensure that the insurance cover is kept alive during the currency of this agreement. The GM or his authorised officials, shall be at liberty to call on the Contractor for the purpose of satisfying himself/herself about the adequacy or otherwise of the insurance cover taken by the Contractor and the Contractor has to make additional/alternate arrangements for the insurance cover in case the GM or his authorised officials is of the opinion that the cover provided is not adequate having regard to the risk involved in the nature of the work of the contract employees. 9. In event of any delay by the Contractor in complying with any requisition / notice given as aforesaid, the General Manager / Dy. General Manager, Issue Department RBI, Ahmedabad or any official authorised by them may result into imposition of a fine up to ₹.5,000/- (Rupees Five Thousand only) for delay of each hour or part thereof. Provided also that if such delay be less than half an hour on any occasion, the General Manager / Dy. General Manager shall not impose any penalty but shall warn the Contractor. Repetition of delay, after such warning, whether on the next day or any succeeding day and whether such delay be of half an hour or less the said penalty may be imposed. The amount of such penalty will be recovered from the Security Deposit or any amount due or falling due to the Contractor failing which such amount shall be recovered as debt from the Contractor. The Bank shall have the right to institute from the Security Deposit, the Contractor shall make good the deficiency so arising in Security Deposit within five working days. The Bank shall have the right to charge interest at simple rate of 18% pa for the amount of deficiency and for the period of such deficiency. 10. Any notice other than urgent notice given under Clause 3 above may be countermanded by the GM or his authorised officials on his giving a like notice of such countermand either in writing or verbally or by telephone not less than 3 hours before the hour fixed for supply and the Contractor shall be entitled to no payment of remuneration and compensation in respect thereof. Further when remittances are received beyond the scheduled time of arrival of the specified train because of the late running of the train, the Contractor shall not be entitled to claim any additional charges on account thereof. 11. The amount of demurrage charge paid to Railways due to deficiency in service of the contractor, damage or loss sustained by the Bank and any fines imposed on the Bank or expenses which the Bank may be required to bear in defending itself in any proceeding/s launched before any court, statutory, administrative or municipal authorities on account of deficiency in the service / negligence of the Contractor or

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his workers/labourers/drivers shall be recovered by the Bank from the Security Deposit. Amount outstanding after adjustment of Security Deposit shall be recovered from the dues payable or falling due to Contractor failing which the amount/s shall be recovered as debt due by the Contractor to the Bank. The Bank shall have the right to institute appropriate proceedings for recovery of such debt. If such amounts are recovered from the Security Deposit, the Contractor shall make good the deficiency so arising in Security Deposit within five working days. The Bank shall have the right to charge interest at simple rate of 18% p.a. for the amount of deficiency and for the period of such deficiency.

12. The Contractor shall carry and deliver Note boxes/Coin bags to or from such of the places as are specified in the scope of works and shall be paid for at the rates quoted by the contractor and accepted by the Bank for the same.

13. The amount of damage or loss sustained and any fines imposed on the Bank on account of deficiency in the services of the contractor / negligence on the part of the contractor/workers/labourers/drivers may be deducted from time to time from any sum payable to the Contractor and/or recovered from them otherwise. The Bank reserves the right to adjust the amount of the loss or damage sustained by invoking Bank Guarantee executed by the contractor in favour of the Bank. 14. The Contractor shall carry and deliver patent remittance boxes as also any other remittance boxes or coin bags, loaded or unloaded, to or from such of the places as are specified in the schedule and shall be paid for at the rate given therein.

15. The Contractor shall provide vehicles with Global Positioning System (GPS) and preferably bullet/tamper proof for the purpose of tracking the movement and location of the vehicles used for the works carried out in terms of this agreement. GPS report will be relied upon in cases of any query/issue pertaining to payment of bills of transportation of bank notes /coins. 16. The authorised contractor shall supply adequate number of able bodied mazdoors subject to a minimum of 4 and maximum of 19 on any day for handling boxes. He shall also furnish to the Bank a certificate on completion of every quarter of the year to the effect that he had neither engaged nor supplied more than 19 mazdoors to the Bank on any day during the quarter to which the certificate relates. It will be imperative on the part of the Contractor to have all weighing, stacking, loading and storing of treasure boxes / coin bags done by the proper mazdoors in proper, careful, expeditious and workman like manner. The Contractor or his authorized representative should be present to supervise the work of mazdoors and should remain in the Bank as long as the work under the contract is in progress. The contractor is also expected to comply with the stipulations / conditions of the

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payment of minimum wages in terms of the Act promulgated by the Government of India in this regard and other rules and regulations related thereto. 17. In the case of frequent or continued delay or in the case of any breach by the Contractor of any of the provisions of this agreement, the Bank may terminate this contract with immediate effect by the giving intimation in writing by General Manager / Deputy General Manager-in-charge, Issue Department, RBI, Ahmedabad with or without the approval of the Regional Director / Principal Chief General Manager / Chief General Manager on behalf of the Reserve Bank of India whether any penalty as hereinbefore provided for such delay or breach has been imposed or not. 18. The operations to be entrusted to the Contractor are time-critical. Therefore, the contractor should supply sufficient number of GPS enabled preferably bullet/tamper proof/metal-bodied covered trucks with locking arrangements at such notice as may be specified by the Bank. The necessary Application/Program for tracking the movement through GPS along with log-in details shall be provided by the contractor. The Contractor shall ensure to carry out movement of packed currency Note Boxes/Coins in a single convoy with least possible delay. Non-adherence to this instruction may be treated as a deficiency in service for the purpose of clause 1 of this agreement. 19. (i) The Contractor shall issue Photo Identity Cards to all personnel like supervisors, drivers and cleaners/helpers etc. who may be associated with the discharge of the work/s subject of this agreement. The contractor shall employ such personnel whose Police Verification of character and antecedents has been carried out not earlier than one year. Documentary evidence of such verification shall be furnished to the Bank before deploying personnel for working for / entering into the premises of the Bank. The contractor shall, if necessary and directed by the Bank, appoint a supervisor to supervise his employees who are deployed by him to carry out the work under this contract. The responsibility to control, administer, personnel / employee of the contractor deployed for the work under this agreement and to maintain order amongst them shall vest with the contractor. The contractor shall ensure that his employees / personnel do not create any disorder, indiscipline or obstruction in the operations of the Bank by either disrupting / obstructing the work under this or other work/ operations of the Bank whether being carried out by Bank’s employees / officers or employees / personnel of other contractors doing the work of the Bank. The contractor shall also ensure that his employees / personnel do not misbehave, quarrel or fight with Bank’s employees or officers or employees / personnel employed by other contractors engaged by the Bank or damage property of the Bank or vehicles of the Bank or its officers / employees parked inside the Bank premises. If the Bank comes to a conclusion that the contractor had failed to control his employees / personnel, the Bank may impose a penalty of ₹. 5,000/- (Rupees

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Five Thousand Only). The contractor shall also be liable to compensate the persons who suffer any injury to their persons or property as a result of misbehaviour by his employees or personnel. The Bank may also direct the contractor not to engage any person/s who had misbehaved, quarrelled or injured any employee / officer of the Bank or any employee / personnel employed by another contractor or damaged the property of the Bank or of its employees / officer or any other persons / property rightfully present in the Bank premises. Failure to obey such direction of the Bank shall entitle the Bank to impose a penalty of ₹.500/- (Rupees Five Hundred only) per person per day who have been named in such direction. 19.(ii) As there may be more than one contractor who may be carrying out various activities/works of the Bank like carting, loading or unloading of the Note Boxes, Coin bags and transportation of coins/banknotes etc., it will be the duty of the contractors to ensure that his employees co-operate with the employees /personnel of other contractor/s who do such work to ensure smooth conduct of the Bank’s work. The contractor should keep close co-ordination with the Bank employees / officers and other contractors to ensure the same. 19. (iii) The contractor should ensure that the drivers employed by him for carrying out the work under this agreement are not addicted to alcohol or other intoxicating substances. Smoking, consumption of alcohol, Chewing Tobacco or Pan Masala is prohibited in the premises of the Bank. Hence, the labourers engaged for discharging duties should be advised by the contractor accordingly. Violation of this may lead to imposition of the penalty. Driving of vehicles loaded with Note Boxes/Coins by a driver / person in an intoxicated / inebriated condition is strictly prohibited. If, at any time, it is found that contractor had failed to ensure the same, the Bank may impose penalty of ₹. 5,000/- (Rupees Five Thousand Only) on each occasion. If such incidents are repeated three times the Bank shall have the right to immediately abrogate the contract and forfeit the Security Deposit. If it is found that a driver /s has / have caused accident due to negligence or rash driving or driving under the influence of alcohol or any other intoxicant, the Bank shall have the right to immediately abrogate this contract and forfeit the Security Deposit and take any legal action for recovery of the financial loss caused to the treasure. If the Bank is made a party in any case/s instituted as a result of an accident caused by a driver driving the vehicle negligently or in intoxicated state, the contractor shall defend the Bank at his own cost failing which the Bank shall recover from the contractor the cost incurred by it in defending itself.

19.(iv) The Contractor shall maintain documentary evidence as to the compliance of the respective provisions/sections/clauses of all the existing Acts (State as well as Central Government), Statutes, Rules & Regulations, orders etc.in the formats prescribed there under. The Bank shall have the right to call for and examine /

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inspect / verify such documents to satisfy itself of such compliance. The Contractor shall furnish such documents to the Bank within reasonable time not exceeding five working days after communication of such requirement is served on the Contractor in writing or through any other mode of communication. If the Contractor fails to furnish documents complete in all respects within the stipulated time period, the Bank shall have the right to impose penalty of ₹.1000/- (Rupees One Thousand Only) per day after expiry of the time permitted for submission of the documents. Any pecuniary loss, fine, payment etc. incurred/ made by the Bank due to non-maintenance of such records or non-compliance by the Contractor or non-furnishing of such records by the Contractor leading to inability of the Bank to present such records before any court, statutory or administrative authority or municipal body if required to do so by the later, shall be recovered by the Bank from the Security Deposit or other dues payable or failing due to the Contractor. If the Bank is unable to recover the amount/s fully, the remaining amount shall be recovered as debt due by the contractor to the Bank. The Contractor shall indemnify and keep indemnified the Bank, if any proceedings are started against the Bank or the Contractor in respect of statutory dues or compliance for which he is responsible. The Bank shall have the right to terminate the contract if the Contractor fails to ensure compliance within reasonable time keeping in view the nature and seriousness of such non-compliance. 19.(v) The vehicles should conform to all the norms of RTA with valid permits. The vehicles when fully loaded with packed note boxes/coins bags should not exceed the permissible laden weight of the vehicle. The Contractor is required to provide GPS system for vehicles for the purpose of tracking the movement and position of vehicles. Further, all the necessary documents such as valid driving license with driver, permission from relevant authority for movement of the trucks inter-state/intra city/cities, no-pollution certificates will be required to be maintained on regular basis by the Contractor. If due to non-availability of any documents/availability of non-current documents result into undue delay in reaching the bank notes/coins at desired destinations, the contractor shall be liable to reimburse / make good the pecuniary loss suffered by the Bank. 19(vi) The Contractor should ensure that their staff at work (in and outside the Bank) is properly dressed as per dress code decided by the Bank. 20. The Contractor shall submit the bills for the works carried out by him at monthly interval. The bills, if found complete in all respects, shall be settled within reasonable period after the date of submission. Please note that the payment of bills is subject to confirmation of the receipt of the remittances by the destination currency chests, Note Presses, Reserve Bank of India Offices etc. Receipt of necessary authentication from the concerned office / officers, other stake holders will be

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mandatory before passing the bills. Bills for carrying out the works under this agreement will be paid after deduction of taxes at source as applicable and rounding off of the final amount to the next higher rupee. The calculation of distance travelled (both in case of trucks as well as Escort Vehicle) will be based on the distance of journey by the shortest route and in case of any dispute it will be based on the Google road map or distance available in the latest Atlas available in the market and the bills would be settled accordingly. The decision of the Bank in this regard will be final and binding on the tenderer 21. The contract can be extended by the Bank at its option for a further period of two years, one year each at a time without any variations in the terms and conditions of the contract agreement or subject to the terms and conditions mutually agreed upon. 22. The provisions of this Agreement and the rates shown in the enclosed schedules are effective for contract period starting from date of acceptance of the work till the date of cancellation of the Agreement. 23. The agreement shall be executed in duplicate. The original agreement shall be kept with the Bank and the duplicate shall be kept with the Contractor. 24. In the event of discrepancy between the two versions i.e. English and Hindi version, the English version would be treated as authentic and shall prevail over the Hindi version. 25. There shall be no increase in the rates specified in this agreement, during the Contract Period. 26. The Contractor shall also make available to the Bank all registers, books and documents or other records maintained by him physically, electronically or on any other medium when such registers, books and documents are required to be inspected, audited, verified or examined by Bank’s internal or external inspectors and / or auditors; under orders of a court, statutory, administrative or municipal authorities. 27. The Contractor shall obtain the required permission from Police Authorities for entering the city during the restricted hours. 28. The calculation of distance travelled (both in case of trucks as well as Escort Vehicle) will be based on the distance of journey by the shortest route and in case of any dispute it will be based on the Google road map or distance available in the latest Atlas available in the market and the bills would be settled accordingly. The decision of the Bank on this will be final and binding on the tenderer.

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29. All disputes and differences of any kind, arising out of or in connection with this contract shall be resolved by ARBITRATION (only in accordance with and subject to the provisions of ARBITRATION AND CONCILIATION ACT, 1996) and the arbitration shall be held at Ahmedabad only. Each party shall appoint one arbitrator, and the two appointed arbitrators, shall appoint the third arbitrator who shall act as the presiding arbitrator. 30. The Note Boxes/Coin Bags are to be transported at the Contractor’s risk. If during the transit, the consignment is lost or damaged due to accident, theft, defective container trucks or act of dishonesty or fraudulent conduct on the part of Contractor or the workers / drivers employed by him or any other reason whatsoever, the contractor will be liable for the loss or damage to the consignment. If the consignment is lost or damaged in transit, the contractor shall immediately inform the Bank about the loss or damage along with the place where the container trucks are kept and the Bank will send its representative to assess the damages before the consignment is delivered at the destination. The contractor shall be liable to pay to the Bank the amount of loss or damages assessed, together with the expenses incurred by the Bank due to the loss or damages. 31. The Contractor shall also be solely responsible for full compliance with the provisions of "the Sexual Harassment of women at work place (Prevention, Prohibition and Redressal) Act, 2013" (“the Act”). In case of any complaint of sexual harassment against its employee within the premises of Reserve Bank of India, Ahmedabad, the complaint will be filed before the Internal Complaints Committee constituted by the Contractor and the Contractor shall ensure taking appropriate action under the Act in respect to the complaint. Further, the contractor shall be responsible for any monetary compensation that may need to be paid in case the incident involves the employees of the contractor, for instance any monetary relief to Bank's employee, if sexual violence by the employee of the contractor is proved. The contractor shall be responsible for educating its employees about prevention of sexual harassment at work place and related issues. The contractor shall provide a complete and updated list of its employees who are deployed to work within the Bank's premises. 32. Any complaint of sexual harassment from any aggrieved employee of the contractor against any employee of the Bank shall be taken cognizance of by the Regional Complaints Committee constituted by the Bank.

33. Non-Disclosure Clause: The contractor shall not disclose directly or indirectly any information, materials and details of the Bank’s infrastructure/systems/equipment etc. which may come to the possession or knowledge of the contractor during the course of discharging the contractual obligations in connection with this agreement, to any third party and shall at all times hold the same in strictest confidence. The contractor shall treat the

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details of the contract as private and confidential, except to the extent necessary to carry out the obligations under it or comply with applicable laws. The Contractor shall not publish, permit to be published, or disclose any particulars of works in any trade or technical paper or elsewhere without the previous written consent of the Bank. The Contractor shall indemnify the Bank for any loss suffered by the Bank as a result of disclosure of any confidential information. Failure to observe the above shall be treated as breach of contract on the part of the Contractor and the Bank shall be entitled to claim damages and pursue legal remedies. The Contractor shall take all appropriate action with respect to its employees to ensure the obligation of non-disclosure of confidential information under this agreement is fully satisfied. The Contractor’s obligations with respect to non-disclosure and confidentiality will survive the expiry or termination of this agreement for whatever reasons. 34. For the proper performance of the contract, the said Contractor has provided a performance guarantee of ₹.10,00,000/- (Rupees Ten lakh only) from a public sector bank/ scheduled commercial bank to the Reserve Bank of India which is liable to be invoked upon the loss or damage incurred by the Bank as determined by the GM or his authorised officials in consultation with the Regional Director or the Chief General Manager of the Bank. 35. The Contractor will be required to obtain a license from the Office of the Assistant Labour Commissioner, Government of India, Ahmedabad as provided under Section 12(1) of the Contract Labour (Regulation and Abolition) Act, 1970 and Central Rules, 1971 and also comply with the other requirements of above Act. Further, the contractor shall ensure frequent rotation of labourers engaged for specified duties. 36. This contract may, within the period hereinbefore mentioned, be terminated by either of the two parties to it, giving to the other party three months' notice in writing of such termination. If the Contractor fails to carry out any of his obligations/ duties in terms of this Agreement or violates any terms and conditions of this Agreement, the contract may be terminated by the Bank forthwith. In case of earlier termination, the Contractor will have no claim against the Bank. 37. Bills for actual one-way/two-way, as the case may be, distance of transportation by trucks/containers/ vehicles supplied and labour jobs executed will be paid at the rates mentioned in the Rate Schedule attached to this Agreement after rounding off the final amount to the nearest Rupee (portion equal to or above 50 paise being rounded off to next rupee and that below 50 paise being ignored).The rates of charges tendered and accepted by the Bank are fixed and cannot be enhanced on any ground for the entire contract period and no additional charge/s shall be claimed by the Contractor. Accordingly, the Bank reserves the right to pay charges for trucks/ police escort vehicle for only one way in case the remittance has been

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planned by the Bank in such manner wherein the trucks are not required to bring any treasure / coins in inward/outward journey. 38. The contractor will be under obligation to pay wages which should not be less than minimum wages as prescribed by the appropriate authority, to his contract labourers, retrenchment compensation, notice pay, gratuity and bonus as payable and the contractor is liable to provide all welfare measures to the contract labourers as required under the Act & Rules, and the Reserve Bank of India will not be liable for any such obligation of the contractor. 39. In the event Reserve Bank of India is required/called upon to pay any amount to the contract labourers engaged by the contractor due to lapse or default on his part on discharging his obligation towards the contract labour in terms of Contract Labour (Regulation and Abolition) Act, 1970 and Contract Labour (Regulation and Abolition) Central Rules, 1971 or any other law in force, such amount would be recoverable by the RBI from the contractor as debt due to the RBI by the contractor.. 40. The contractor shall indemnify the RBI against any claim, prosecution or action arising out of the failure of the contractor to fulfill his obligations under the Contract Labour (Regulation and Abolition) Act, 1970 & Rules or under any other law. 41. The contractor shall disburse the wages only by way of credit to the bank account of the labourers and shall submit a copy of the documentary evidences to the Bank in this regard. The wage period has to be fixed by the contractor and it should not exceed one month. Under Rule 71 of Contract Labour (Regulation and Abolition) Central Rules 1971, the contractor has the obligation to notify the RBI the wage period and place and time of disbursement of wages. 42. In case the new contract for the year beginning from April 1, 2019 is not finalized due to any reason, the Contractor may be required by the General Manager to work on the same terms and conditions for a further period up to three months from the date of expiry of this Agreement. 43. The stipulation of Item No.10 and 11 of the Rate Schedule to the agreement for transportation of notes/coins viz. “to any place within or adjoining municipal limits” has to be read in the context of the sentence which refers to Ahmedabad Railway Station i.e. any place within or adjoining municipal limits would be referring to Ahmedabad and not to any other Municipal Corporation in the State of Gujarat. 44. The contractor shall issue photo identity cards to supervisors/ labourers/ other staff who are deployed in the Bank’s premises in connection with remittance of

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Treasure. The contractor shall ensure to get prior police verification report of every labourer/mazdoor/driver before engaging him. 45. The Contractor hereby declares that the Truck/containers have valid permits issued by concerned RTO (including the permits to move inter-state /intra city during the day), up to date vehicle tax paid receipt and insurance cover and the driver of the Truck/container has a valid driving license. The Contractor will indemnify and keep the Bank indemnified against any loss, costs, charges and expenses incurred or suffered by the Bank on account of lack of said permit, license, etc. 46. The contractor shall not disclose directly or indirectly any information, materials and details of the Bank’s infrastructure/systems/equipment etc. which may come to the possession or knowledge of the Contractor during the course of discharging its contractual obligations in connection with this agreement, to any third party and shall at all times hold the same in strictest confidence. 47. The Contractor shall treat the details of the contract as private and confidential except to the extent necessary to carry out the obligations under it or to comply with applicable laws. 48. The Contractor shall not publish, permit to be published, or disclose any particulars of works in any trade or technical paper or elsewhere without the previous written consent of the RBI. 49. The Contractor shall indemnify the RBI for any loss suffered by the RBI as a result of disclosure of any confidential information. Failure to observe the above shall be treated as breach of contract on the part of the Contractor and the RBI shall be entitled to claim damages and pursue legal remedies. 50. The Contractor shall take all appropriate action with respect to its employees to ensure that the obligations of non-disclosure of confidential information under this agreement is fully satisfied. 51. Smoking/ Spitting/ chewing pan/guthka in Bank’s premises is strictly prohibited. Any incident of spitting/ chewing pan/guthka in Bank’s premises will attract fine of ₹1000/- per incident on the Contractor. 52. The clauses in this agreement have to be read in conjunction with the tender document and the contractor shall not be absolved of any liabilities, duties merely because a specific mention has not been made in this agreement. 53. The provisions of this Agreement and the rates shown in the enclosed schedule are effective from 1st May, 2018 to 31st March, 2019 (both days inclusive).

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54. The agreement shall be executed in duplicate; the original shall be with the Bank and the duplicate with the Contractor. The stamp duty payable on the original shall be borne and paid by the Bank and the stamp duty on the duplicate by the Contractor. 55. Schedule of Charges: to be filled in as per the Part II bid and on final agreement. 56. In case the programme of inward or outward remittance of bank notes or coins is cancelled by the Bank on account of reasons beyond its control and the same is communicated to the contractor in due course or at last hour, the Bank will not reimburse any charges to the tenderer towards truck or police escort vehicle/s. 57. The Contractor will be liable to provide the information sought by the Bank on priority basis within the stipulated period as and when the same is called for. 58. In the event of there being more than one L1 bidder, the entire work will be equally distributed [(50:50), (33.33: 33.33: 33.33)] etc. among the L1 bidders. Otherwise the entire work will split between L1 and L2 in the ratio of 60:40 (approx) subject to the L2 bidder agreeing to accept the rates offered by L1 bidder. This is without any prejudice to the capacity of L1 bidder and is only meant to reduce complete reliance on one contractor. In case L2 bidder is not agreeable to match L1 rate then L3, L4 etc. bidders in that order shall be given opportunity to match L1 rate for awarding the balance 40% work. If L2, L3, L4 etc. are not agreeable to match the offered rate of L1, then the balance estimated work (40%) will also be awarded to L1 bidder. 59. The Bank shall pay all applicable taxes in terms of the instructions issued by Government of India. In case any discrepancy / dispute between the tax authority and the contractor arises on account deposit and / or non-deposit of any government tax, the same will be sorted / settled by the Contractor himself and it will be ensured that the Bank’s interest are taken care during the course of such dispute. 60. The coins are to be transported at the Contractor’s risk. If during the transit, the consignment is lost or damaged due to accident, theft, defective container or act of dishonesty or fraudulent conduct on the part of Contractor or the workers employed by him or any other reason whatsoever, the Contractor will be liable for the loss or damage to the consignment. If the consignment is lost or damaged in transit, the Contractor will immediately inform the Bank about the loss or damage along with the place where the container is kept and Bank will send its representative to assess the

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damages, before the consignment is delivered to the destination. The Contractor shall be liable to pay to the Bank the amount of loss or damages assessed together with the expenses incurred by the Bank due to the loss or damages. 61. In case of remittance of coins, for the proper performance of the obligations under this contract, the contractor shall furnish a Bank Guarantee from Scheduled Bank for a sum of at least ₹20000000/- (Rupees Two crores only) in favour of the Reserve Bank of India valid for the entire period of the agreement which is normally for eleven months from 1st May, 2018 to 31st March, 2019. In case of exigencies the Bank may require the Contractor to increase the Bank Guarantee amount by up to 50% of the aforesaid amount. The Bank Guarantee shall be liable to be invoked for recovery of the full amount or part thereof depending on the extent of loss or damage suffered by the Bank as determined by the General Manager/Deputy General Manager, Issue Department, Reserve Bank of India, Ahmedabad with the approval of the Regional Director, Reserve Bank of India, Ahmedabad. IN WITNESS WHEREOF the parties have put their hands at the _____________of-------------the year 2018. IN WITNESS WHEREOF the parties have signed these presents and have caused their common seal to be affixed to these presents and a duplicate hereof, the day and year first HEREIN ABOVE written. FOR RESERVE BANK OF INDIA AHMEDABAD

FOR

GENERAL MANAGER ISSUE DEPARTMENT RESERVE BANK OF INDIA AHMEDABAD – 380014 Seal

(Seal)

WITNESS : WITNESS : 1. SIGNATURE NAME AND ADDRESS

1. SIGNATURE NAME AND ADDRESS

2. SIGNATURE NAME AND ADDRESS

2. SIGNATURE NAME AND ADDRESS

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Annex I

Form of Bank Guarantee for Security Deposit (To be submitted on Non-judicial stamp paper of appropriate value purchased in the name of the issuing bank) No. _____________ Date___________ To: The Regional Director Reserve Bank of India Issue Department Ahmedabad Dear Sir, In consideration of your agreeing to accept the Security Deposit of ₹. (Rupees only) to be furnished to you by M/S ________________________ (hereinafter referred to as “the Contractor”) in terms of their contract with you for supply of containerized trucks/trucks fully covered with metallic body enabled with GPS and preferably bullet/tamper proof for transportation of currency notes (fresh and soiled) from/to Railway Stations at Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli or Tender for supply of containerized trucks/trucks fully covered with metallic body enabled with GPS and preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman & Diu and Dadra & Nagar Haveli or Tender for supply of Mazdoors (Labourers), as the case may be, in terms of their Tender dated ____ 2018 and the conditions of the tender and other tender documents relating thereto, subject to the conditions and alterations mutually agreed upon and set forth or referred to in your Contract Agreement dated _______________ in the form of guarantee from us in the manner hereinafter contained, we______________ __ _______________________ (Name of the Bank) do keep you indemnified from time to time to the extent of ₹. (Rupees only) against any loss or damage caused to or suffered by or that may be caused to or suffered by you by reason of any breach or breaches on the part of the Contractor of any of the term/s and / or condition/s contained in the said Contract Agreement and in the event of the Contractor making any default or defaults in carrying out any of the work under the said Contract Agreement or otherwise in the observance and performance of any of the terms and conditions relating thereto in accordance with the true intent and meaning thereof, we shall forthwith on demand pay to you such sum or sums not exceeding in total ₹. (Rupees only) as may be claimed by you as your losses and/or damages, costs, charges or expenses by reason of such default on the part of the Contractor.

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2. Notwithstanding anything to the contrary, your decision as to whether the Contractor has made any such default or defaults and the amount or amounts which you are entitled to be reimbursed by reasons thereof shall be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but will pay the same forthwith on your demand without any protest or demur. 3. This guarantee shall continue and hold good until it is released by you on the application by the Contractor after expiry of the relative guarantee period of the said Contract Agreement and after the Contractor had discharged all his obligations under the said Contract Agreement and produced a certificate of due completion of the work under the said Contract Agreement and a “No Dues Certificate”, provided always that this guarantee shall, in no event, remain in force after the ________day of ________ of year ________without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us notwithstanding that the same is / are enforced after the said date. 4. Should it be necessary to extend the period of this guarantee on account of any reason whatsoever, we undertake to extend the period of this guarantee on your request till such time as may be required by you. Your decision in this respect shall be final and binding on us. 5. You shall have the fullest liberty, without affecting this guarantee, from time to time to vary any of the terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the Contractor or any other forbearance, act or omission on your part or any indulgence by you to the Contractor or by any variation or modification of the said contract or any other act, matter or things whatsoever, which under the law relating to sureties would but for the provisions here of have the effect of so releasing us from our liability hereunder provided always that nothing herein contained will enhance our liability hereunder beyond the limit of ₹. (Rupees only) as aforesaid. 6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Contractor or any other person, firm or company on its behalf or by the winding up, dissolution, insolvency or death as the case may be, of the Contractor. 7. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your principal debtor in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of Surety-ship and other rights, if any, which are in any way inconsistent with any provision of this guarantee. 8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claims against the Contractor from time to time arising out of or in relation to

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the said contract and in respect of which your claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee. 9. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax, electronic mail or registered post to our local address as aforesaid and if sent by post, it shall be deemed to have been given when the same has been posted. 10. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether jointly with others or alone) and now existing un cancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees. 11. This guarantee shall not be affected by any change in the constitution of the Contractor or us, nor shall it be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but will ensure to the benefit of and be available to and enforceable by the absorbing or amalgamated company or concern. 12. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Tenderer shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank. 13. This guarantee is irrevocable during the period of its currency and shall not be revoked without your previous consent in writing. 14. We further agree and undertake to pay you, without demur, the amount demanded by you in writing notwithstanding any difference or dispute or controversy that may exist or arise between you and contractor or any other person. 15. Notwithstanding anything contained herein above our liability under this guarantee is restricted to ₹. (Rupees only) Unless a written claim is lodged on us for payment under this guarantee within six months from the date of expiry of the original validity or extensions granted, of this guarantee all your rights under the guarantee shall be forfeited and we shall be deemed to have been released and discharged from all liabilities there-under, irrespective of whether or not the original guarantee is returned to us. 16. We have power to issue this guarantee in your favour under the Memorandum and Articles of Association of our bank and the undersigned has been duly authorised by the bank (bank issuing the Bank Guarantee) to execute this Guarantee Deed under the Power of Attorney granted to the undersigned.

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SIGNED AND DELIVERED (For & on behalf of the above named bank) For & on behalf of (Bankers Name & Seal) BRANCH MANAGER (Banker’s Seal) Address:

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Reserve Bank of India Issue Department

Ahmedabad

PART II - PRICE BID

Tenders for supply containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) preferably bullet/tamper proof trucks for transportation of currency bank notes from/to Railway Stations at Ahmedabad to/from Reserve Bank of India (RBI) Ahmedabad and from/to RBI Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman& Diu and Dadra & Nagar Haveli, Government of India Presses and other offices of the Reserve Bank of India etc. by road as may be required by the Bank or Supply of containerized trucks/ trucks fully covered with metallic body enabled with Global Positioning System (GPS) preferably bullet/tamper proof for transportation of coins from/to RBI, Ahmedabad to/from various bank branches/Currency Chests in different parts of State of Gujarat and Union Territories of Daman& Diu and Dadra & Nagar Haveli, Government of India Mint and other offices of the Reserve Bank of India etc.’ by road as may be required by the Bank or Supply of Mazdoors (Labourers), as the case may be Name of the Tenderer: _____________________________ Address: ________________________________________ ________________________________________________ ________________________________________________