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Reserve Bank of India Human Resources Management Department

Ahmedabad

PART – I

Technical & Commercial

(SECTION I to VIII)

Tender for House Keeping & Maintenance Work for Bank’s Properties located at

Main Office Building, Usmanpura, Ahmedabad

La Gajjar Chambers, Ahmedabad

RBI Officers Quarters, Navarangpura, Ahmedabad

Reserve Bank Officers Quarters, Vasna

RBI Staff Quarters, Subhash Bridge, Ahmedabad

Name of the Tenderer: ________________________________________________

Address: ________________________________________________ ________________________________________________

Pre Bid Meeting: September 4, 2017, 3.00 PM

Date of Submission of tender documents: September 18, 2017 up to 4:00 PM

Date of opening of Part I of tender: September 18, 2017, 4:30 PM

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Table of Contents

Item Description Page No.

Section I

Tender Notice 6

Section II – Technical & Commercial Bid (Part I)

Articles of Agreement 8

Section III

General instructions to tenderer(s) & special conditions 17

Section IV

Bid Evaluation Criteria 26

Section V

The Conditions Hereinafter Referred To 29

Section VI

Detailed Scope of Works 37

Section VII

Proforma of Bank Guarantee For Security Deposit 46

Section VIII – Price Bid (Part II)

Price Bid 49

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SECTION - I

Form of Tender

Place: _____________

Date: _____________

Shri J. K.Dash Regional Director Reserve Bank of India Post Box No.1, Ashram Road Near Gandhi Bridge Ahmedabad - 380014 Dear Sir,

We have carefully examined the specifications and schedule of quantities relating to the works specified in the memorandum hereinafter set out and having visited and examined the site of the works specified in the said memorandum and having acquired the requisite information relating thereto as affecting the tender. We hereby offer to execute the works specified in the said memorandum within the time specified in the said memorandum at the rates mentioned in Part II of the tender and in accordance in all respects with specifications and instructions in writing referred to in articles of agreement, general instructions to the tenderers and special conditions, conditions hereinbefore referred to, specifications, schedule of quantities & Appendix Sheets and with such materials as are provided for, by and in all other respects, in accordance with such conditions so far as they may be applicable.

MEMORANDUM

(a) Description of works

Annual Maintenance Contract for House Keeping & Maintenance of Bank’s properties located at :-

i) Main Office Building, Usmanpura, Ahmedabad; ii) La Gajjar Chambers, Ahmedabad iii) Reserve Bank Officers Quarters, Navrangpura,

Ahmedabad; iv) Reserve Bank Officers Quarters, Vasna, Ahmedabad; v) Reserve Bank Staff Quarters, Subhash Bridge,

Ahmedabad (b) Estimated Cost Rs.1.25 crore (c) Mode of

payment As per Clause 16 of General Instructions to Contractors and Special Conditions.

(d) Earnest Money Rs.2,50,000/- (Demand Draft issued by a Scheduled Bank in favour of the Reserve Bank of India, Ahmedabad or Bank Guarantee issued by a Scheduled Bank).

(e) Validity of Contract

Nine Months (to be renewed for a maximum period of two years as per the terms and conditions mentioned in the Articles of Agreement and based on satisfactory performance)

(f) Performance Guarantee

10% of the quoted amount (to be submitted by the successful Agency)

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2. We undertake to deposit a sum of Rs.2,50,000/- (Rupees Two lakh only) as Earnest Money with the Reserve Bank of India at the time of award of work, which amount is not to bear any interest. Should we fail to execute the contract when called upon to do so, we do hereby agree that this sum shall be forfeited by the Reserve Bank of India. We also agree to keep the Bank Guarantee towards Earnest Money valid during the entire period of tender.

3. We also agree that our tender will remain valid for acceptance by the Bank for 90 days from the date of opening of Part I of the tender and this period of validity can be extended for such period as may be mutually agreed between the Bank and us in writing.

4. Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the Tender so far as they may be applicable and in default thereof, to forfeit and pay to Reserve Bank of India such sums of money as are stipulated in the conditions contained in the tender together with the written acceptance of the Contract.

5. I/We understand that Reserve Bank of India reserve the right to accept or reject any or all of the tender either in whole or in part without assigning any reason thereof.

6. The Tender is submitted in two parts in separate sealed envelopes. Part I contains all commercial terms and conditions and technical particulars and Part II contains only the price bid in the Bank’s proforma.

Dated: this _____ day of _____ 2017.

For and on behalf of M/s ____________________________________

________________________________

(Signature with seal)

Name ________________________________________

Designation ________________________________________

Place ________________________________________

Date ________________________________________

(Certified true copy of the Power of Attorney of the above signatory should be enclosed).

Witnesses:- (1) Signature with name, address and date ____________________________ _____________________________ (2) Signature with name, address and date ____________________________ ____________________________

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SECTION II

Articles of Agreement

This AGREEMENT is made at Ahmedabad on this __ day of ______, Two Thousand

Seventeen between Reserve Bank of India, a statutory body

established under the RBI Act, 1934, having its Central Office at Fort,

Mumbai, and one of its Offices at Ahmedabad, represented by its authorized officer Shri

J.K.Dash, Regional Director, Reserve Bank of India, Post Box No.1, Ashram Road,

Ahmedabad-380014 (hereinafter called “the EMPLOYER”) on the one part and

____________ (proprietorship/partnership firm/ Company), incorporated under the

provisions of the Companies Act (in case of a Company) and having its registered office

at _________________________ (hereinafter called “the CONTRACTOR”) represented

by Shri ……………… who is authorized to enter this agreement by its Board of Directors

on the other part.

AND WHEREAS the Employer has intention of engaging a contractor to provide

housekeeping and maintenance services at its office buildings i.e. Main Office Building

located near Gandhi Bridge, Ahmedabad & La Gajjar Chambers located on Ashram Road,

Ahmedabad and also its residential quarters located at Navrangpura, Vasna and Subhash

Bridge in Ahmedabad.

AND WHEREAS the Employer had called for tenders from eligible

contractors to provide housekeeping and maintenance services at its office buildings i.e.

Main Office Building located near Gandhi Bridge, Ahmedabad & La Gajjar Chambers

located on Ashram Road, Ahmedabad and also its residential quarters located at

Navrangpura, Vasna and Subhash Bridge in Ahmedabad as has been indicated in the

scope of work and other documents attached to the tender.

AND WHEREAS the Contractor and others submitted the tenders and the

Employer has awarded the contract, to provide services relating to housekeeping and

maintenance services at its office buildings i.e. Main Office Building located near Gandhi

Bridge, Ahmedabad & La Gajjar Chambers located on Ashram Road, Ahmedabad and

also its residential quarters located at Navrangpura, Vasna and Subhash Bridge in

Ahmedabad as stated in the scope of work attached to the Tender Document, to the

Contractor.

AND WHEREAS the Contractor has agreed to execute upon, subject to the conditions set

forth in the Conditions and in the Schedule of Quantities and Conditions of Contract (all of

which are collectively hereinafter referred to as “the said Conditions”), the works shown upon

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the said drawings and/or described in the Specifications and included in the Schedule of

Quantities at the respective rates therein set forth amounting to the sum as shall become

payable there under (hereinafter referred to as “the said Contract Amount”).

A. NOW IT IS HEREBY AGREED AS FOLLOWS: 1. This agreement will come into effect from October 1, 2017 and will remain in force up

to 9 months and annually extendable upto two more years, subject to mutual

consent of both parties, satisfactory services rendered by the Contractor,

unless it is terminated as per the terms hereinafter contained. The renewal of the

contract can be done after the expiry of the contract period, on an annual basis, taking

into account the adjustments/changes in the costs of materials and labour, which shall

be calculated on the basis of the formulae, as given below, so as to compensate the

contractors for any rise in costs.

(1) Materials VM = 70/100 {0.88V - (C+S+M)} x {(WI - WIO)/WIO} Where, VM = Variation in material cost, i.e., increase or decrease in the

amount in ` to be paid or recovered. V = Value of work done excluding advances on materials, if any,

during the period under reckoning. C = Cost of cement used in the work (at basic price, if specified by

the Bank) S = Cost of steel used in the work (at basic price, if specified by the

Bank) M = Cost of materials other than cement and steel for which basic

rates, if any, are indicated in the tender WI = Average of All India Wholesale Price Index for all commodities

for the period under reckoning as published in the RBI Bulletin. WIO = All India Wholesale Price Index for all commodities during the

month of due date of receipt of tender as published in the RBI Bulletin

(2) Labour VL = 30/100 {0.88V - (C+S+M)} x {(CI - CIO)/CIO} Where, VL = Variation in labour cost, i.e., increase or decrease in the

amount in ₹ to be paid or recovered. V = Value of work done excluding advances on materials, if any,

during the period under reckoning. C = Cost of cement used in the work (at basic price, if specified by

the Bank) S = Cost of steel used in the work (at basic price, if specified by the

Bank) M = Cost of materials other than cement and steel for which basic

rates, if any, are indicated in the tender CI = Average of All India Consumer Price Index for industrial

workers declared by Labour Bureau, Government of India as published in the RBI Bulletin during the period under reckoning.

CIO = All India Consumer Price Index for industrial workers declared by Labour Bureau, Government of India as published in RBI Bulletin during the month of due date of receipt of tender.

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Note: The formula is based on the rise in the All India Wholesale Price Indices for all commodities for material component and the All India Consumer Price Indices for industrial workers declared by Labour Bureau, Government of India in respect of labour component in the costs and is applicable to the tendered items or extra items derived from the tender rates.

2. The charges of Rs. _____________ (Rupees____________________ only) will be

inclusive of manpower and materials used for efficient rendering of the housekeeping

and maintenance services and shall be payable on monthly basis subject to submission

of bill/invoice. The payment thereon will be made after the same is duly certified by the

Bank’s officials to the effect that the maintenance services have been provided

satisfactorily, subject to statutory deductions.

3. The above charges are firm and not subject to labour conditions, exchange variations or

any other condition whatsoever.

4. The above charges also include Service Tax, GST, Insurance Charges and any other

tax and duty or other levy, whether existing or levied in future by the Central

Government or the State Government or any local authority.

5. The contractor shall be responsible for providing services on regular basis as per the

scope of work and terms and conditions of the contract.

B. SERVICES TO BE RENDERED BY THE CONTRACTOR

1. The said Conditions and Appendix thereto and the correspondence attached hereto shall

be read and construed as forming part of this Agreement and the parties hereto shall

respectively abide by, submit themselves to the said Conditions and the correspondence

and perform the agreements on their part respectively as per the said Conditions and the

correspondence contained therein.

2. The plans, agreement and documents mentioned herein shall form the basis of this

Contract.

3. This Contract is a fix Lump Sum Contract, to carry out the work according to the scope of

work detailed in Section VI & Appendix, at the rates contained in the Price Bid of the

Tender (Part II).

4. Ensure submission of police verification certificates for all the personnel deployed in the

Bank’s Main Office Building and also at its Officers Quarters and Staff Quarters.

5. Ensure that trained and competent persons are deployed, who are physically fit (i.e.

between age 18 year to 50 year for workmen and up to age of 55 year for supervisor)

and are not suffering from any chronic or contagious diseases that may hamper their

ability in carrying out the work efficiently.

6. Be responsible and liable for payment of salaries, statutory minimum wages and other

legal dues to the persons who are employed for the purpose of rendering the services

required by the Bank under the agreement.

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7. The Contractor shall ensure timely payment of wages/salary to the workers persons

employed by him (through cheque or by crediting to the bank account) and a certificate

to the effect that the salaries/wages are being paid regularly shall be furnished to the

Employer every month. Further, the Contractor shall furnish a certificate every month to

the effect that all the obligations under the various Labour Laws and the Contact Labour

(Regulation and Abolition) Act, 1970, are complied with. The Bank will have the right to

ask for bank statements from the Contractor to verify the details of wages/salary paid by

the Contractor and will also have the right to demand any other documents which are

required to ascertain compliance by the Contractor to various provisions of the Labour

Laws.

8. Ensure that all persons employed for the purpose of rendering the services required by

the Bank under this agreement are insured with Government of India recognized

insurance companies, for which no extra payment will be made by the Bank. The

contractor shall be solely responsible for any injury or damage to any persons or animals

or any other things arising due to deployment in the Bank for executing the work

contract.

9. Ensure that all employees, while in the premises of the Bank or while carrying out their

obligations under this agreement, observe the standards of cleanliness, decorum, safety,

good behaviour and general discipline laid down by the Bank or its authorized agents

and the Bank shall be the sole judge as to whether or not the contractor and/ or its

employees have observed the same.

10. Personally and exclusively supervise the work of all employees so as to ensure that the

services rendered under this agreement are carried out to the best satisfaction of the

Bank.

11. Ensure that no employees of the contractor will enter or remain on the Bank’s premises

beyond the specified time limits unless and absolutely necessary for fulfilling contractors

obligations with prior approval of the Bank.

12. Be liable for any damage caused to the Bank or its premises or any part thereof or to any

fixtures or fittings thereof or any property of the Bank and therein by any act, omission,

default or negligence of the contractor or his employees or agents.

13. Indemnify the Bank for any penalty levied on the bank due to breach of regulations by

the Contractor while performing the duties under the Contract.

14. Supply identity cards to all employees or agents who shall be doing the subject job at the

Bank’s premises. Ensure that all the employees and agents bear the identity card at all

times while they are working in the Bank’s premises.

15. The Contractor agrees and undertakes that they will make it clear to all persons

employed/engaged by them to perform the obligations under this agreement, that they

are employees of the Contractor and that they shall have no claim against the Employer

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i.e. the Bank and the Bank shall not be liable to pay wages, salary or any other type of

compensation to execute the contract or provide any other statutory benefits under the

Labour Law and/or any other legislation and the Contractor shall be solely responsible

for providing all such amenities to their employees admissible under the relevant

Law/Rules/Service conditions.

16. The Contractor agrees to utilize materials/brands which will be of the best quality. Banks

reserves the right to conduct quality audit checks of the materials used by the Contractor

on a periodical basis.

17. The contractor shall make his own arrangements for security and protection of his

workers and materials and the completed work till the same are taken over by the Bank.

18. The Contractor shall obtain license, if any, required under the Gujarat State Government

Law or Central Government Law as applicable in case of the services covered under this

contract.

19. All staff deployed by the contractor shall be provided uniform & safety gear/footwear, etc.

20. The Contractor should ensure that the workers deployed in the Bank’s premises are

trained to the effect that they immediately report to the Bank’s Security Staff any

suspicious item/activity noticed by them inside the Bank’s Office & Residential Colonies

while attending to their duties.

21. The Contractor should note that Smoking, Drinking Alcohol, Chewing Pan/Tobacco in the

Bank’s premises is strictly prohibited and ensure that the workers deployed in the Bank’s

premises abide this rule strictly.

22. The Contractor shall abide by all procedures/norms related to safety and security of the

Bank's premises & Residential Colonies.

23. The contractor shall remove all workers deployed by them in the Banks premises

immediately on termination/expiry of the contract and ensure that such persons shall not

create any disruption/ hindrance/ problem of any nature in the Bank’s premises.

C. TERMINATION OF AGREEMENT

1. Without prejudice to what is contained hereinabove, the Bank shall at its sole and

absolute discretion, be entitled to terminate this agreement forthwith by written notice without

assigning any reason and without payment of any compensation, if

a) in the opinion of the Bank (which shall not be called in question by the contractor and

shall be binding on the contractor), the contractor fails or refuses to implement this

agreement to the Bank’s satisfaction and/ or

b) the contractor commits a breach of any terms and conditions of this agreement and /or

c) for any reason whatsoever, the contractor becomes disentitled in law to perform his

obligations under this agreement and/or

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d) there is any variation in the ownership/partnership or management of the contractor or

his business without the prior approval in writing of the bank to such variation.

2. In the event of termination of this agreement for any reason whatsoever, the contractor/

or persons employed by him or his/ her agents shall not be entitled for any sum or sums

whatsoever from the Bank by way of compensation, damages or otherwise.

3. Notwithstanding anything contained in this Contract, in the event of non-compliance,

disobedience, or breach of any terms of the contract or unsatisfactory or inefficient working

by the contractor, the Employer shall have the absolute and independent authority to revoke

this contract after giving one month’s notice in writing to the Contractor without assigning

any reason and the same shall be binding on the contractor and the contract will come to an

end with immediate effect on completion of the deadline as stipulated in the notice.

D. STAMP DUTY: The contractor shall bear the stamp duty on the original of this agreement, which shall be

executed in duplicate, and the Bank shall retain the original and the contractor shall retain

the duplicate.

E. The contractor shall ensure payment of minimum wages, as prescribed by the relevant

law from time to time, to the workmen employed by him/ her/ them.

F. The contractor shall indemnify and keep indemnified the Bank against all losses and

claims, damages or compensation for breach of any provisions of the payment of wages Act,

1936, Minimum Wages Act, 1948, Contract Labour (Regulation and Abolition) Act, 1970 or

any other labour law/ statute in force in this regard. The contractor shall be solely

responsible for liabilities, if any, in this regard.

G. The several parts of this contract have been carefully read and is fully understood by the

contractor.

H. Disclosure Norms: The Contractor shall not disclose directly or indirectly any

information, materials and details of the Bank's infrastructure/systems/equipments etc.,

which may come to the possession or knowledge of the Contractor or his/her employees

during the course of discharging the contractual obligations in connection with this

agreement, to any third party and shall at all times hold the same in strictest confidence,

even after the expiry/termination of this contract. The Contractor shall treat the details of the

contract as private and confidential, except to the extent necessary to carry out the

obligations under it or to comply with applicable laws. The Contractor shall not publish,

permit to be published, or disclose any particulars of the works in any trade or technical

paper or elsewhere without the previous written consent of the Employer. The Contractor

shall indemnify the Employer for any loss suffered by the Employer as a result of disclosure

of any confidential information. Failure to observe the above shall be treated as breach of

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contract on the part of the Contractor and the Employer shall be entitled to claim damages

and pursue legal remedies.

I. The Contractor shall take all appropriate actions with respect to his employees to ensure

that the obligations of non-disclosure of confidential information under this agreement are

fully satisfied. The Contractor's obligations with respect to non-disclosure and confidentiality

will survive the expiry or termination of this agreement for whatever reason.

J. The Employer reserves the right, without prejudice to the terms and conditions of this

agreement, to alter the specifications and nature of the work by adding to or omitting any

item of work or portions of the work/s being carried out at any time during the currency of

contract, by issuing a letter to this effect to the Contractor.

K. All payments by the Employer under this Contract shall be made only at Ahmedabad. All

disputes arising out of or in any way connected with this Agreement shall be deemed to

have arisen at Ahmedabad and only Courts in Ahmedabad shall have the jurisdiction to

determine the same.

L. In consideration of the said Contract amount to be paid at the times and in the manner set

forth in the said conditions, the Contractor shall, upon and subject to the said conditions

execute and complete the work shown upon the said specifications and the schedule of

quantities.

M. The employer shall pay the contractor the said contract amount or such other sum as

shall become payable at the times and in the manner specified in the said conditions.

N. The said Conditions and Appendix thereto shall be read and construed as forming part of

this agreement and the parties hereto shall respectively abide by, submit themselves to the

said conditions and perform the agreements on their part respectively in the said conditions

contained.

O. Time shall be considered as the essence of this Contract and the Contractor hereby

agrees to commence the work/job from October 1, 2017 and issue of formal work order as

provided for in the said conditions and to complete the work within the stipulated period.

P. The contractor shall provide a complete and updated list of its employees who are

deployed within the Bank’s premises.

Q. The rates quoted shall be based on the Price Bid of Part II of the Tender and shall be

firm and binding without any escalation whatsoever till one year, except for changes if any in

the statutory minimum wages announced by the Government of India under the Minimum

Wages Act.

R. That the several parts of this Contract have been carefully read and fully understood by

the Contractor.

S. The Contractor / Agency shall be solely responsible for full compliance with the provisions

of “the Sexual Harassment of women at work place (Prevention, Prohibition and Redressal)

Act, 2013”. In case of any complaint of sexual harassment against its employee within the

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premises of the Bank, the complaint will be filed before the Internal Complaints Committee

constituted by the Contractor/Agency and the Contractor/Agency shall ensure appropriate

action under the said Act in respect to the complaint.

T) Any complaint of sexual harassment from any aggrieved employee of the contractor

against any employee of the Bank shall be taken cognizance of by the Regional Complaints

Committee constituted by the Bank.

U) The contractor shall be responsible for any monetary compensation that may need to be

paid in case the incident involves the employees of the contractor, for instance any monetary

relief to Bank's employee, if sexual violence by the employee of the contractor is proved.

V) The contractor shall be responsible for educating its employees about prevention of

sexual harassment at work place and related issues.

W) The contractor shall provide a complete and updated list of its employees who are

deployed within the Bank's premises.

The agreement and documents mentioned herein shall form the basis of this Contract

(If the Contractor is a Partnership firm or an individual)

IN WITNESS WHEREOF the Employer and the Contractor have set their respective hands to these presents and two duplicates hereof the day and the year first hereinabove written.

(If the Contractor is a Company)

IN WITNESS WHEREOF the Employer set its hands to these presents through its duly authorised official and the Contractor has caused its common seal, to be affixed hereunto and the said two duplicates/ has caused these presents and the said two duplicates hereof to be executed on its behalf, the day and the year first hereinabove written.

Signature Clause

SIGNED AND DELIVERED BY The Reserve Bank of India, Ahmedabad (Name and Designation) In the presence of: Witnesses: 1.__________________________________________________________ Address: 2. ____________________________________________________________ Address: If the party is a Partnership firm or individual: (Name and Designation) In the presence of:

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Witnesses: 1.__________________________________________________________ Address:

Witnesses: 2.__________________________________________________________ Address:

The COMMON SEAL OF ……………………

Was hereunto affixed pursuant to the Resolutions passed by its Board of Directors at the meeting held on ……………………….. in the presence of

1) _____________________________

2) _____________________________

Directors, who have signed these in token thereof in the presence of

1) ____________________________

2) _____________________________

SIGNED AND DELIVERED BY The Contractor by the hand of

Shri ______________________________________________

And duly constituted Attorney

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SECTION III

General Instructions to Tenderers’ and Special Conditions of the Contract

1. Tenders will be issued to proprietorship firms/partnership firms/companies with

experience in related trades like cleaning, housekeeping and maintenance works.

2. The Tender shall be submitted in duplicate separately in sealed envelopes in two parts

viz., Part I and Part II clearly indicating on the covers “Part I – Technical & Commercial”

and “Part II – Prices” respectively. The covers shall be superscribed “Tender for Housekeeping & Maintenance Work of Bank’s properties located at the Reserve Bank of India, Main Office Building, Ahmedabad, La Gajjar Chambers, Ahmedabad, Reserve Bank Officers Quarters, Navrangpura, Reserve Bank Officers Quarters, Vasna and Reserve Bank Staff Quarters, Subhash Bridge, Ahmedabad” and addressed (by name) to Shri Jayant Kumar Dash, Regional Director, Reserve Bank of India, Post Box No.1, Near Gandhi Bridge, Ahmedabad 380

014 so as to reach the Reserve Bank of India, Ahmedabad not later than 16.00 hours on

September 18, 2017. Telegraphic, Fax and E-Mail Tenders will not be accepted.

Insertions, post scripts, additions and alterations shall not be valid unless confirmed by

the tenderer’s signatures. The full name, postal address, e-mail address and telefax /

telephone number of the tenderer shall be written on the bottom left corner of the sealed

envelope. All copies of the tender should be complete in all respect with all

attachments/enclosures/annexures.

3. Tenderers’ are advised to use only the forms (tender books) issued by the Bank. If any

change/modification thereto is found subsequently, such tenders are liable for

disqualification. However, if they desire to submit additional information, they may do so

on their own letter head. Each page of the forms shall be signed and sealed. Each copy

of the tender shall be clearly marked as "original" and "duplicate" as the case may be.

4. The tender duly sealed may be deposited in the ‘Quotation Box’ kept in the Ground Floor

(Reception Area), Reserve Bank of India, Post Box No.1, Ashram Road, Near Gandhi

Bridge, Ahmedabad-380014 within the stipulated time/date. No tender will be received

after 16:00 hours on September 18, 2017, under any circumstances, whatsoever.

5. Reserve Bank of India does not bind itself to accept the lowest or any tender and

reserves to itself the right to accept or reject any or all the tenders either in whole or in

part, without assigning any reasons for doing so.

6. The tenderer must obtain for himself or his own responsibility and at his own expense all

the information which may be necessary for the purpose of tendering and for entering

into a contract and must inspect the site of the work and acquaint himself with all local

conditions, means of access to the work, nature of work and the matters pertaining

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thereto The Employer’s decision in such cases shall be final and shall not be open to

arbitration.

7. The rates quoted in the tender shall be for the complete item including materials, labour,

tool and plants required at site for all the floors, etc. The rate shall also include sales

tax/VAT, GST, service tax, sales tax on work’s contract, excise duty, octroi and any other

tax and duty or other levy levied by Central Govt. or State Govt. or any other authorities.

The rates shall be firm and shall not be subject to exchange variations, labour conditions,

fluctuations in railway freights or any conditions whatsoever, except for changes if any in

the statutory minimum wages announced by the Government of India under the

Minimum Wages Act. The rates shall also include transportation, loading and unloading,

freight charges, transit insurance etc.

8. The payment shall be made on monthly basis (by cheque or by credit to bank account)

after satisfactory completion of the work duly acknowledged by the concerned official

and certified by the Caretaker/Bank’s Officer.

9. Part I – Technical & Commercial 9.1 Part I shall contain the unpriced part of the tender consisting of scope of works as

specified and the documents and other terms and conditions in an envelope super

scribed Part I. Earnest Money either in the form of DD or Bank Guarantee shall be

submitted with the original of Part I.

9.2 Part I of the tender as submitted shall contain the following:

i. Earnest money in the form of DD or BG issued by a scheduled Bank in India.

ii. Power of Attorney/authorisation with the seal of the company/firm in the name of the

persons signing the tender documents.

iii. List of deviations, if any, in commercial terms and conditions.

iv. List of deviations, if any, in technical specifications

v. Any other technical information the tenderer wishes to furnish.

vi. Performance Guarantee as stated in the ‘Memorandum’

vii. Documents as mentioned at ‘Para No.4 in the Notice inviting tender

9.3 Tenderers are advised to visit the site of the work viz. the Bank’s Main Office Building, La

Gajjar Chambers, Ahmedabad, the Officer’s Quarters at Navrangpura & Vasna and the

Staff Quarters at Subhash Bridge and acquaint themselves of the site conditions before

tendering.

9.4 Tenderers are advised to submit the tender based strictly on the General Conditions of

the Contract and scope of works as specified in the tender documents, and not to

stipulate any deviations. If acceptance of the terms and conditions given in the tender

documents has any price implications, the same should be considered and included in

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the quoted price. Tender containing deviations from the terms and conditions are liable

to be rejected.

9.5 All information, correspondence letters shall be submitted in duplicate and addressed to

Shri Jayant Kumar Dash, Regional Director, Reserve Bank of India, Post Box No.1,

Ashram Road, Near Gandhi Bridge, Ahmedabad 380014.

10. Part II - Price Part II in duplicate containing the price bid in an envelope super scribed “Part II” should

be submitted along with the tender.

a) This part shall contain prices in Indian Rupees only as per format (Part II) both in

figures and words. One original and one duplicate copy shall be submitted. No other

enclosure is permitted in Part II. Change of terms and conditions and technical

deviations, if any, found in Part II of the tender will not be taken into account and will

be treated as null and void.

b) The tenderer must use only the forms issued by the Bank to fill in the rates. The

tender form must be filled in English and all entries must be made by hand and

written in ink. If any of the documents is missing or unsigned, the tender shall be

considered invalid by the Bank in its discretion.

c) Rates should be quoted both in figures and words in columns specified. All erasures

and alterations made while filling the tender must be attested by initials of the

tenderer. Overwriting of figures is not permitted. Failure to comply with either of these

conditions will render the tender void at the Bank's option. No request for any change

in rate or conditions after the opening of the part II of the tender will be entertained.

d) The rates quoted shall be based on the Part II of the Tender (Price Bid) and shall be

firm and binding without any escalation whatsoever till one year, except for changes

if any in the statutory minimum wages announced by the Government of India under

the Minimum Wages Act.

e) For any item, if the rate and amount do not tally with respect to the bill of quantities,

then the amount arrived on the basis of quoted rates shall only be acceptable and in

case of variation of rates in the original and duplicate, the lower of the two rates will

be considered for arriving at the total amount for that item.

11. Opening of Tender

Part I of the tender will be opened on September 18, 2017 at 16:30 hrs in the presence of

the tenderers’. Price bid (Part II) of only such of those tenders who are found eligible after

evaluation criteria (as mentioned in Section IV) after scrutiny of Part I of the tenders, will be

opened on a subsequent working day which will be intimated to all the eligible tenderers’. The

authorised representatives of the tenderers may choose to be present during the opening of Part I and Part II of the tender.

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12. Broad Scope of Work The scope of work shall be as detailed in Section VI of the tender document.

13. Validity of Tender The Tender along with the prices shall remain valid initially for a period of 90 days from the date

of opening of Part I of tender, which period may be further extended by mutual agreement in

writing by the Tenderer and the Tenderer shall not cancel or withdraw the tender during this

period.

14. Lowest Tender Not Necessarily To Be Accepted The Bank is not bound to accept the lowest or any tender or to assign any reason for non-

acceptance of any tender. The tenderer whose tender is not accepted shall not be entitled to

claim any costs, charges, damages and expenses of and incidental to or incurred by him

through or in connection with his submission of tenders, even though the Bank may elect to

modify/withdraw the tender.

15. Earnest Money, Performance Guarantee during contract period. Tenderers shall pay as Earnest Money a sum of Rs.2,50,000/- by Demand Draft or Bank

Guarantee issued by a Scheduled Bank drawn in favour of the Reserve Bank of India,

Ahmedabad. Under no circumstances EMD will be accepted in the form of fixed deposits of the

bank or cheque. On award of contract, the successful tenderer shall furnish an amount equal to 10% (ten percent) of the contract value in the form of a Performance Guarantee from any scheduled Bank in the form prescribed by the Bank (which will be submitted along

with letter of acceptance) towards security deposit for the due fulfilment of the contract. The

earnest money deposit submitted by successful tenderer shall be returned within one month of

award of work post submission of the Performance Bank Guarantee. The Performance

Guarantee towards security deposit shall be valid for the entire contract period.

All compensation or other sums of money payable by the Contractor to the Employer under the

terms of this Contract may be deducted from the security deposit, if the amount so permits

unless the contractor deposits such amounts in cash within ten days of issue of demand notice

by the Bank.

16. Terms of Payment The payment for the works to be executed under this contract shall be made on a monthly basis

and no variation in the mode of payment will be acceptable to the Reserve Bank of India.

17. Taxes The prices quoted shall be deemed to have included all taxes, GST, custom duty, excise duty,

local levies, works contract tax, Value Added Tax (VAT), service tax etc. imposed by

Central/State Government/ Local Bodies. If the Tenderer fails to include such taxes and duties in

the tender, no claim thereof will be entertained by the Bank afterwards. As per Indian laws,

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income tax will be deducted at source and a certificate for the same will be issued to the

contractor.

18. Insurance 18.1 The successful tenderer shall take “all risk policy" for the contract value and workmen

compensation policy for the workers engaged in the work. The contractor shall indemnity the

Bank for any loss or damage that occurs to persons or building or third party while executing the

work. Third party liability in contractors for risk policy shall be minimum Rs. 2 lakh per person for

any one accident or occurrence and 5.00 lakh in respect of damage to property for any one

accident or occurrence.

18.2 The contractor shall be responsible for all injury to persons, animals or things and for all

structural and decorative damage to property which may arise from the operation or neglect of

himself or of any nominated sub-contractor’s employees, whether such injury or damage arise

from carelessness, accident or any other case whatsoever in any way connected with the

carrying out of the contract. This clause shall be held to include, inter-alia, any damage to

buildings, whether immediately adjacent or otherwise and any damage to roads, streets,

footpaths, bridges or ways as well as all damage caused to the buildings and works forming the

subject of this contract, by frost or other inclemency of weather. The contractor shall indemnify

the employer and hold him harmless in respect of all and any expenses arising from any such

injury or damage to persons or property as aforesaid and also in respect of any claim made in

respect of injury or damage under any Acts of Government or otherwise and also in respect of

any award of compensation or damages consequent upon such claims.

Note: These policies shall be valid till the completion of the work. If the contractor does not

provide these policies, the Bank reserves the right to take the above insurance policies

themselves and recover the cost thereof from the bill of the contractor.

19. Signing of Contract Agreement 19.1 The General instructions to the tenderers’ and hereinbefore referred to Conditions of

Contract and Technical Specifications enclosed with the tender documents, the subsequent

correspondence exchanged between the Bank and the tenderer and the work order placed shall

be the basis of the final contract to be entered into with the successful tenderer.

19.2 The Tenderer shall go through the terms and conditions given in the general conditions of

contract herewith and his offer shall be strictly in line with the terms specified therein. No

deviation from the terms and conditions specified shall be acceptable. Each page of the tender

documents should be signed for his/their having acquainted himself/themselves in the general

conditions of contract, Technical specifications, etc.

19.3 The tender submitted on behalf of a firm shall be signed by all the partners of the firm or a

partner who has the necessary authority on behalf of the firm to enter into the proposed

contract. Otherwise the tender may be rejected.

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19.4 On receipt of intimation from the Bank of the acceptance of his/their tender, the successful

tenderer shall be bound to implement the Contract and within fourteen days thereof the

successful tenderer shall sign an agreement in accordance with the draft agreement.

Notwithstanding the signing of the agreement the written acceptance by the Reserve Bank of

India of a tender in itself will constitute a binding agreement between the Reserve Bank of India

and the person so tendering, whether such contract is or is not subsequently executed.

19.5 The contractor shall not assign the contract. He shall not sublet any portion of the contract

except with the written consent of the Employer. In case of breach of these conditions, the

Employer may serve a notice in writing on the Contractor rescinding the contract whereupon the

security deposit shall stand forfeited to the Employer, without prejudice to his other remedies

against the Contractor.

20. Language The Tender including all documents etc. shall be in English.

21. Right to Accept Part Tender The Bank reserves the right to accept the tender either in whole or in part at the same prices

quoted by the Tenderer.

22. Other Issues 22.1 The Contractor shall carry out all the work strictly in accordance with the detailed

specifications and instructions of the Bank’s officials. If in the opinion of the Bank’s officials,

nominal changes have to be made to suit the site condition and with the prior approval in writing

of the Employer, the Contractor shall carry out the same without any extra charge.

22.2 Any Sexual harassment complaints will be viewed seriously and dealt with as per the law.

23. Settlement of Disputes by Arbitration: 23.1 All disputes and differences of any kind whatever arising out of or in connection with the

contract or the carrying out of the works (whether during the progress of the works or after its

completion and whether before or after the termination or abandonment or breach of the

contract) shall be referred to and settled by the Bank who shall state its decision in writing. Such

decision may be in the form of a final certificate or otherwise. The decision of the Bank with

respect to any of the excepted matters shall be final and without appeal. But if the Contractor is

dissatisfied on any matter, he may within 28 days after receiving notice of such decision, give a

written notice to the other party requiring that the matters in dispute be referred for arbitration.

Such written notice shall specify the matters, which are in dispute or difference of which such

written notice has been given. If both the parties agree, a single arbitrator shall be appointed for

the purpose. In case no agreement could be reached on the appointment of single arbitrator,

both the parties shall nominate one person each as an arbitrator on their behalf. The two

arbitrators nominated by the parties shall nominate one more person to act as third arbitrator or

umpire.

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23.2 The arbitrator or arbitrators, as the case may be, shall have power to open up, review and

revise any certificate, opinion, decision, requisition or notice, save in regard to the excepted

matters, referred to in the preceding clause, and to determine all matters to dispute which shall

be submitted to arbitration and of which notice shall have been given as aforesaid.

23.3 The arbitrator or arbitrators, as the case may be, shall make his or their award within one

year (or such further extended time as may be decided by him or them as the case may be with

the consent of the parties) from the date of entering on the reference. In case during the

arbitration proceedings the parties mutually settle or compromise their dispute or difference, on

the parties filing their joint memorandum of the settlement or compromise, the arbitrator or the

arbitrators as the case may be, shall make an award in terms of such settlement or compromise.

23.4 Upon any such reference, the decision on the cost incidental to the reference and award

respectively shall be at the discretion of the arbitrator or arbitrators as the case may be, who

may determine the amount thereof or direct the same to be taxed as between the party and shall

direct by whom and to whom and in what manner the same shall be borne and paid.

23.5 This submission shall be deemed to be a submission to arbitration within the meaning of

the Indian Arbitration and Conciliation Act, 1996 or any statutory modification thereof. The award

of the arbitrator or arbitrators, as the case may be, shall be final and binding on the parties. It is

agreed that the Contractor shall not delay the carrying out of the works by reason of any such

matter, question or dispute being referred to arbitration, but shall proceed with the works with all

due diligence and shall until the decision of the arbitrator or arbitrators is given, abide by the

decision of the Bank. No award of the arbitrator or arbitrators, as the case may be, shall relieve

the Contractor of his obligations to adhere strictly to the Bank's instructions with regard to the

actual carrying out of the works. The Employer and the Contractor hereby also agree that

arbitration under this clause shall be a condition precedent to any right of action under the

contract.

24. Compliance of the requirements of the Minimum Wages Act / Rules and Contract Labour (R & A) Act / Rules and other Laws/Rules/Notification as applicable 24.1 The contractor shall be responsible to get himself registered under the Contract Labour

(Regulation and Abolition) Act, 1970 / the Contract Labour (Regulation and Abolition) Central

Rules, 1971 and other relevant laws, whenever it is required. The Contractor shall follow all the

relevant provisions of the Contract Labour (R & A) Act, 1970 and Contract Labour (R & A)

Central Rules, 1971 and ensure to maintain all the records as prescribed there under and by the

Office of the Labour Commissioner (Central).

24.2 The Contractor shall be responsible to make payment to their workmen strictly in

accordance with the provisions of the Minimum Wages Act, 1948 and Minimum Wages (Central)

Rules 1950 and the Notifications issued there under by the Government of India from time to

time. The contractor shall maintain the relevant records with regard to minimum wages as

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required under the Minimum Wages Act / Rules / Notifications issued by the Government of

India from time to time.

24.3 The Contractor shall maintain all the documents, Registers and records as required under

the Contract Labour (R & A) Act, 1970 / the Contract Labour (R & A) Central Rules, 1971,

Minimum Wages Act, 1948 and Minimum Wages (Central) Rules 1950 and the relevant labour

and general laws/Rules and Notifications and make the same available for inspection by the

Employer or its officials and the Official of Labour Commissioner (Central) or any other statutory

authority conferred with such powers under the respective Laws/Rules.

24.4 The Contractor shall be responsible to ascertain any changes made applicable in the rates

of minimum wages by the Government of India vide their Notification issued from time to time

and shall implement the said changes and make payment of wages to their workmen

accordingly with immediate effect and maintain all the records updated in this regard and keep

the Employer posted with the said development producing the necessary documentary proof

without delay.

24.5 The Contractor shall be responsible for due observation and implementation of the entire

statutory conditions and requirements of labour laws as applicable to his workmen such as

Industrial Disputes Act, Payment of P.F., ESI Act, Workmen’s compensations Act, etc. and all

Government Liabilities.

24.6 The Contractor shall be responsible for compliance of all the legal requirements as per the

prevailing labour laws and other Laws / Rules / Regulations as the case may be and the

Employer shall not, in any manner be responsible for any act, omission or commission on part of

the Contractor and no claim in this respect will lie against the Employer or his representatives.

24.7 The proof of remittance of statutory contribution of PF (Employer and Employee) and ESI

to the appropriate agency, for those workers deployed by the Contractor to execute the contract

work in the Bank, must be provided by the selected Contractor/Agency to the Bank every month

along with the claim bill, failing which the claim bill shall not be settled.

25. Police Verification of all Workmen / Supervisors / Officials for entering in to the Bank’s Residential Premises: The successful tenderer shall submit the necessary Police Verification Certificate of each

deployed workman / supervisors / officials from Local Police Authorities about his/her identity

records. Any change of deployment also needs to be submitted for the above provision without

any lapses.

26. Safety Code

26.1 First-aid appliances, including adequate supply of sterilized dressings and cotton wool,

shall be maintained in a readily accessible place.

26.2 The injured person shall be taken to a public hospital without loss of time, in cases where

the injury necessitates hospitalisation.

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26.3 Suitable and strong scaffolds should be provided for workmen for all works that cannot

safely be done from ground.

26.4 Every opening in the floor of a building or a working platform shall be provided with suitable

means to prevent the fall of persons or materials by providing suitable fencing or railing whose

minimum height shall be one metre.

26.5 No floor, roof or other part of the structure shall be as over-loaded with debris or materials

as to render it unsafe.

27. Non-Disclosure Clause

The Contractor shall not disclose directly or indirectly any information, materials and details of

the Bank's infrastructure/systems/equipments etc., which may come to the possession or

knowledge of the Contractor during the course of discharging its contractual obligations in

connection with this agreement, to any third party and shall at all times hold the same in strictest

confidence. The Contractor shall treat the details of the contract as private and confidential,

except to the extent necessary to carry out the obligations under it or to comply with applicable

laws. The Contractor shall not publish, permit to be published, or disclose any particulars of the

works in any trade or technical paper or elsewhere without the previous written consent of the

Employer. The Contractor shall indemnify the Employer for any loss suffered by the Employer as

a result of disclosure of any confidential information. Failure to observe the above shall be

treated as breach of contract on the part of the Contractor and the Employer shall be entitled to

claim damages and pursue legal remedies. The Contractor shall take all appropriate actions with

respect to its employees to ensure that the obligations of non-disclosure of confidential

information under this agreement are fully satisfied. The Contractor's obligations with respect to

non-disclosure and confidentiality will survive the expiry or termination of this agreement for

whatever reason.

I/We hereby declare that I/we have red and understood the schedule of quantities and contents

of Part II of the tender and also have read and understood all the above conditions and the

same shall remain binding upon me/us in case the work is entrusted to me/us.

Witness : Signature of tendererer with seal

Address: Address:

Date: Date:

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SECTION IV

Bid evaluation Criteria For bid evaluation, a Bid Evaluation Committee will be constituted by the Bank, the bidder has to

give necessary presentation before the Committee, if called for. Tenders of those bidders who

fulfil the eligibility criteria, as mentioned at Para No. 2 in the notice inviting tender, will only be

considered for further evaluation, as detailed below:

I. Technical bid evaluation (Segregated type) • Two bid system will be followed where the technical bid and financial bid will be evaluated

separately.

• The tendering evaluation will be done on weight-age with 70% for Technical Evaluation based

on resources capability/ skill expertise on work/ Assessment of previous experience in similar

type of work, and 30% for financial evaluation.

• The agency would be required to submit the presentation on deployment of manpower,

Material and Machinery proposed to be deployed in the contract.

The technical bid evaluation shall be done based on the following criteria:

During the technical evaluation, each bidder will be assigned marks, out of total of 100 marks, as

per the criteria below:

i. Number of years in operations a) Upto 5 years

b) More than 5 years and upto 10 years

c) More than 10 years and upto 15 years

d) More than 15 years

Max 25 Marks 10 Marks

15 Marks

20 Marks

25 Marks

ii. Turnover (Last Financial Year) a) Upto 5 crores

b) More than 5 Crores and upto 50 Crores

c) More than 50 Crores and upto 100 Crores

d) More than 100 Crores

Max 25 Marks 10 Marks

15 Marks

20 Marks

25 Marks iii. Number of Manpower on Rolls a) Upto 5000

b) More than 5000 and upto 10000

c) More than 10000 and upto 15000

d) More than 15000

Max 25 Marks 10 Marks

15 Marks

20 Marks

25 Marks

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iv. Quality Related Marks a) ISO (Less than 5 years)

b) ISO {5-10 Years}

c) SA 8000

d) OHSAS 18001

e) Any other International Accreditation Certificate

Max 25 Marks 05 Marks

10 Marks

15 Marks

20 Marks

25 Marks

The agencies have to upload the following supporting documents for evaluation.

• Company establishment certificate and companies first work order copy/Completion

certificate/Agreement copy for proofing that organization is in service contract operations.

• IT return, Profit & Loss and Balance statement for the last 3 financial year duly certified by a

Chartered Accountant.

• Self-certified certificate for Number of Manpower on Rolls for the previous month of last date

of tender submission. PF/ESIC statement to be submitted as proof.

• Copy of ISO, SA8000, OHSAS 18001 & any other International Accreditation Certificates from

the date of issue to valid date.

• A Bidder should mandatorily secure a minimum of 70% marks [i.e. 70 marks out of total 100 marks as per criteria specified under Sl. No.I in Technical Bid Evaluation in order to be a qualified bidder for being eligible for Technical Weight age and subsequently for opening

of financial bids.

• The total marks obtained by a Bidder in the technical bid shall be allocated 70% of technical

weight age and the financial bids shall be allocated 30% of financial weight age, and thereby

making a total of 100% weight age for the complete bidding.

Illustration – 1 (for Technical Weightage) a) If a Bidder has secured 80 marks out of the total 100 marks in technical evaluation after

following Para(a), his technical evaluation value shall be:56 i.e. {80 x 70%}.

b) The Bidder shall be required to produce self-attested copies of the relevant documents in

support of the parameters at Par-(a) above, in addition to documentary evidence of other

parameters, for being considered during technical evaluation.

c) A substantially responsive bid shall be one that meets the requirements of the bidding

document totally, i.e., by following the procedure as above. The technical bid not meeting the

minimum requirements as per the tender documents shall be rejected.

d) The bidders who qualified in the technical evaluation stage shall only be called for opening of

financial bids.

i. Financial bid evaluation and determination of the successful bidder a) The financial evaluation shall be carried out and financial bids of all the bidders shall be given

weightage out of 30%.

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b) The Bidder with the lowest bid price (L-1) shall be assigned full 30 marks (i.e. 30% x 100) and

his total scores of the bid shall be as per illustration 2 below:

Illustration – 2 a) If Bidder at Illustration 1 is L-1 Bidder and quoted Rs.100/- for being L-1, then his total value

shall be 86 i.e. [56-(Technical Value) +30-(Financial Value)]

b) The financial scores of the other bidders (i.e. L-2, L-3 ………..and so on) shall be computed as

under and as explained at Illustration -3 below:

30 x Lowest Value (L-1 Price)/Quoted Value (L-2 or L-3……)

Illustration – 3 a) If Bidder at Illustration 1 is L-2 Bidder (in Price Bid) and he quoted Rs.125, therefore 30%

being the weighted value, the financial scores for L-2 shall be computed as under:30X100(lowest

prices-L1)/125 (quoted prices-L2) =24 (financial score)

Therefore L-2 Bidder shall have total value of 80[56 Technical Value +24 Financial Value]

b) The Bidder’s rankings shall be arranged depending on the marks obtained by each of each the

bidders in the Technical Evaluation and Financial together.

c) The Bidder meeting the minimum eligibility criteria and with the highest marks/rank (i.e., the

total of technical evaluation marks and financial marks) will be deemed as the successful Bidder

and will be considered eligible L-1 Bidder for further processing.

CLARIFICATION ON TECHNICAL BID EVALUATION 1. The technical bids shall be evaluated based on the available documents submitted by the

bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of

the bidders, the Client may, at its discretion, ask any bidder for a clarification of its bid. Any

clarification submitted by a bidder that is not in response to a request by the Client shall not be

considered. The Client’s request for clarification and the response shall be in writing.

2. If a bidder does not provide clarifications of its bid by the date and time set in the Client’s

request for clarification, its bid may be rejected.

3. Client also reserves right to seek confirmation/clarification from the issuer agency, on the

supporting documents submitted by the bidder.

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SECTION V

The Conditions Hereinafter Referred To Interpretation Clause In construing these Conditions, the Specifications, Schedule of Quantities and Contract

Agreement, the following words shall have the meanings herein assigned to them except where

the subject or context otherwise required.

(a) “Employer” Shall mean The Reserve Bank of India, Ahmedabad Regional

Office and shall include its assigns and successors. (b) “Contractor”

(in the case of a partnership)

“Contractor” shall mean __________________________ and ______________________ trading in the name and style of _____________________ and having a place of business at ___________________ and shall include the partners for the time being of the said firm and the legal representatives of a deceased partner.

(in the case of individual)

“Contractor” shall mean Shri _____________________ trading in the name and style of __________________ and shall include his heirs, successors and legal representatives.

(in the case of Company)

“Contractor” shall mean ______________________ a company incorporated under _________________ and having its registered office at ___________________ and shall include its successors and assigns.

(c) “Site” Shall mean the site of the Contract Works including any building and erections thereon and any other land (inclusively) as aforesaid allotted by the Employer for the Contractor’s use.

(d) “This Contract” Shall mean the Articles of Agreement, the Special Conditions, the Conditions, the Appendix, the Schedule of Quantities and Specifications, etc. attached hereto and duly signed.

(e) “Bank’s Officer/Caretaker”

The term “Bank’s Officer/Caretaker” shall mean the person appointed and paid by the Employer to inspect/supervise the works. The Contractor shall afford the Bank’s Officer/Caretaker every facility and assistance for inspecting/supervising the works and materials and for checking and measuring time and materials. Neither the Bank’s Officer/Caretaker nor any representative of the Bank shall have power to set out works or to revoke, alter, enlarge or relax any requirements of the Contract, or to sanction any day work, additions, alterations, deviations, or omissions, or any extra work whatever, except in so far as such authority may be specifically conferred by a written order of the Bank’s Engineer with the prior concurrence in writing of the Employer.

The Bank’s Officer/Caretaker or any representative of the Bank shall have power to give notice to the Contractor or his representative of non-approval of any work or materials and such work shall be suspended or the use of such materials shall be discontinued. The work will, from time to time, be examined by the Bank’s Officer/Caretaker but such examination shall not in any way exonerate the Contractor from the obligation to remedy any defects which may be found to exist at any stage of the works or after the same is completed. Subject to the limitation of this clause the Contractor shall take instructions only from the Bank’s Officer/Caretaker.

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(f) “Notice in writing” written notice shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known private or business address to have been received when in the ordinary course of post it would have been delivered.

(g) “Act of Insolvency”

Shall mean any Act of Insolvency as defined by the Presidency Towns Insolvency Act or the Provincial Insolvency Act or any Act amending such original.

(h) “Net Prices” If in arriving at the Contract Amount, the Contractor shall have added to or deducted from the total of the items in the Tender an sum, either as a percentage or otherwise, then the net price of any item in the tender shall be the sum arrived at by adding to or deducting from the actual figure appearing in the Tender as the price of that item a similar percentage or proportion of the sum so added or deducted by the Contractor the total amount of any Prime Cost items and provisional sums of money shall be deducted from the total amount of the tender. The expression “net rates” or “net prices” when used with reference to the contract or accounts shall be held to mean rates or prices so arrived at.

(i) “The works” Shall mean the Housekeeping & Maintenance Contract Work for Bank’s Main Office Building, La Gajjar Chambers Office Building, Banks Officers Quarters, Navrangpura & Vasna and Banks Staff Quarters, Subhash Bridge, all located in Ahmedabad for the Employer at Ahmedabad as provided herein.

Scope of Contract The Contractor shall carry out and complete the said work in every respect in accordance with

this Contract and with the directions of and to the satisfaction of the Employer. The Employer

may in his absolute discretion and from time to time issue written instructions, details, directions

and explanations, which are hereafter collectively referred to as ”Employer’s Instructions” in

regard to:

Schedule of Quantities & Agreement The Contract shall be executed in triplicate and the Contractor shall be entitled to one executed

copy for his use. Before the issue of the final certificate to the Contractor, he shall forthwith return

to the Employer, all Specifications to the Bank.

Contractor to provide everything necessary at his cost The Contractor shall provide at his cost, everything necessary for the proper execution of the

works according to the intent and meaning of the Schedule of Quantities and Specifications taken

together whether the same may or may not be particularly shown or described therein provided

that the same can reasonably be inferred there from, and if the Contractor finds any discrepancy

in the Schedule of Quantities and Specifications, he shall immediately and in writing refer same to

the Employer who shall decide which is to be followed.

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Authorities, Notices and Patents The Contractor shall conform to the provisions of any Act of the Legislature relating to the works,

and to the regulations and bye-laws of any authority based on which the work is proposed to be

carried out. The Contractor shall bring to the attention of the Employer, all notices required by the

said Acts, regulations or bye-laws to be given to any authority and pay to such authority, or to any

public office, all fees that may be properly chargeable in respect of the works, and lodge the

receipts with the Employer. The Contractor shall indemnify the Employer against all claims in

respect of rights, and shall defend all actions arising from claims, and shall himself pay all

royalties, license fees, damages, cost and charges of all and every sort that may be legally

incurred in respect thereof.

Materials and workmanship to conform the descriptions All materials and workmanship shall so far as procurable be of the respective kinds described in

the SARs and in accordance with the Employer’s instructions, and the Contractor shall upon the

request of the Employer furnish him with all invoices, accounts receipts and other vouchers to

prove that the materials comply therewith. The Contractor shall at his own cost arrange for and/or

carry out any test of any materials which the Employer may require.

Dismissal of Workmen The Contractor shall on the request of the Employer, immediately dismiss from the works, any

person employed thereon by him who may, in the opinion of the Employer, is incompetent or has

mis-conducted himself and such person/s shall not be again employed on the works, without the

permission of the Employer.

Access to Works The Employer and their respective representatives shall at all reasonable times have free access

to the works and/or the workshops, factories or other places where materials are lying from which

they are being obtained and the Contractor shall give every facility to the Employer and their

representatives necessary for inspection and examination and test of the materials and

workmanship. No person not authorised by the Employer except the representatives of public

authorities shall be allowed on the works at any time.

Assignments and Sub-letting The whole of the works included in the Contract shall be executed by the Contractor and the

Contractor shall not directly or indirectly transfer, assign or under-let the Contract or any part

share thereof or any interest therein without the prior written consent of the Employer, and no

undertaking shall relieve the Contractor from the full and entire responsibility of the Contract or

from active superintendence of the works during their progress. No alteration, omission or

variation shall vitiate this Contract but in case the Employer thinks proper at any time during the

progress of the works to make any alterations in or additions to or omissions from the works or

any alteration in the kind or quality of the materials to be used therein and shall give notice

32

thereof in writing under his hand to the Contractor, the Contractor shall alter, add to or omit from,

as the case may be, in accordance with such notice but the Contractor shall not do any work

extra to or make any alterations or additions to or omissions from the works or any deviation from

any of the provisions of the Contract, Stipulation, Specifications or Contract without the previous

consent in writing of the Employer and the value of such extras, alterations, additions or

omissions shall in all cases be determined by the Employer, with the prior approval in writing of

the Employer and the same shall be added to or deducted from the Contract Amount, as the case

may be, accordingly.

Sufficiency of Schedule of Quantities The Contractor shall be deemed to have satisfied himself before tendering as to the correctness

and sufficiency of his tender for the works and of the prices stated in the Schedule of Quantities

and/or the Schedule of Rates and Prices which rates and prices shall cover all his obligations

under the Contract, and all matters and things necessary for the proper completion of the works.

Insurance in respect of damage to person and property The Contractor shall be responsible for all injury to persons, animals or things, and for all

structural and decorative damage to property which may arise from the operation or neglect of

himself or of any nominated Sub-Contractor or any employee or either, whether such injury or

damage arises from carelessness, accident or any other cause whatever, in any way connected

with the carrying out of this Contract. This Clause shall be held to include inter alia, any damage

to buildings, whether immediately adjacent or otherwise, and any damage to Roads, streets,

footpaths, bridges or ways as well as all damage caused to the buildings and works forming the

subject of this Contract by frost, rain wind or other inclemency of weather. The Contractor shall

indemnify the Employer and hold him harmless in respect of all and any expenses arising from

any such injury or damage to persons or property as aforesaid and also in respect of any claim

made in respect of injury or damage under any Acts of any legislature or otherwise and also in

respect of any award of compensation or damages consequent upon such claim.

The Contractor shall reinstate all damage of every sort mentioned in this Clause, so as to deliver

up the whole of the Contract works complete and perfect in every respect and so as to make

good or otherwise satisfy all claims for damage to the property of third parties.

The Contractor shall indemnify the Employer against all claims which may be made against the

Employer by any member of the public or other third party in respect of anything which may arise

in respect of the works or in consequences thereof and shall at his own expense arrange to effect

and maintain, until the virtual completion of the Contract, with an approved Office a Policy of

Insurance in the joint names of the Employer and the Contractor against such risks and deposit

such Policy or Policies with the Employer from time to time during the currency of this Contract.

The Contractor shall also similarly indemnify the Employer against all claims which may be made

upon the Employer whether under the Workmen’s Compensation Act or any other statute in force

33

during the currency of this contract or at Common Law in respect of any employee of the

Contractor or any Sub-Contractor and shall at his own expenses effect and maintain, until the

virtual completion of the Contract, with an approved Office a Policy of Insurance in the joint

names of the Employer and the Contractor against such risks and deposit such Policy or Policies

with the Employer from time to time during the currency of the Contract.

The Contractor shall be responsible for any liability which may be excluded from the Insurance

Policies above referred to and also for all other damages to any person, animal or property

arising out of and incidental to the negligent or defective carrying out of this Contract. He shall

also indemnify the Employer in respect of any costs, charges or expenses arising out of any claim

or proceedings and also in respect of any award of compensation or damages, arising therefrom.

The Employer shall be entitled to deduct the amount of any damage, compensation, costs,

charges and expenses arising or accruing from or in respect of any such claims or damage from

any or all sums due or to become due to the Contractor, without prejudice to the Employer’s other

rights in respect thereof.

Failure by Contractor to comply with Employer’s instructions If the Contractor, after receipt of written notice from the Employer, requiring compliance within 10

days, fails to comply with any instructions, the Employer is at liberty to employ and pay any other

person/s to execute any such work whatsoever that may be necessary to give effect thereto, and

all costs incurred in connection therewith shall be recoverable from the Contractor by the

Employer or may be deducted by him from any moneys due to the Contractor.

Termination of Contract by the Employer If the Contractor being an individual or a firm commits any “act of insolvency”, or shall be

adjudged an insolvent or being an Incorporated Company shall have an order for compulsory

winding up made against it or pass an effective resolution for winding up voluntarily or subject to

the supervision of the Court and the Official Assignee of the Liquidator, in such acts of insolvency

or winding up, as the case may be, shall be unable, within seven days after notice to him

requiring him to do so, to show to the reasonable satisfaction of the Employer that he is able to

carry out and fulfil the Contract and to give security therefor, if so required by the Employer.

Or if the Contractor (whether an individual, firm or Incorporated Company) shall suffer execution

or other process of Court attaching property to be issued against the Contractor,

Or shall suffer any payment under this Contract to be attached by or on behalf of any of the

creditors of the Contractor, Or shall assign or sublet this Contract without the consent in writing of

the Employer first had obtained,

Or shall charge or encumber this Contract or any payments due or which may become due to the

Contractor hereunder,

Or if the Employer determines that the Contractor

i) has abandoned the Contract, or

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ii) has failed to commence the works, or has without any lawful excuse under those Conditions

suspended the progress of the works for 14 days after receiving from the Employer notice to

proceed, or

iii) has failed to proceed with the works with such due diligence and failed to make such due

progress as would enable the works to be completed within the time agreed upon, or

iv) has failed to remove materials from the site or to pull down, and replace work for seven days

after receiving written notice that the said materials or work were condemned and rejected by the

Employer under these Conditions or

v) has neglected or failed persistently to observe and perform all or any of the acts, matters or

things by this Contract to be observed and performed by the Contractor for seven days after

written notice shall have been given to the Contractor requiring the Contractor to observe or

perform the same.

Then and in any of the said cases, the Employer may notwithstanding any previous waiver, after

giving seven days’ notice in writing to the Contractor, determine the Contract and liabilities of the

Contractor, the whole of which shall continue in force fully as if the Contract had not been so

determined, and as if the works subsequently executed had been executed by or on behalf of the

Contractor and further, the Employer by his agents or servants may enter upon and take

possession of the works and all plant, tools, scaffoldings, machinery and materials lying upon the

premises or the adjoining lands or Roads, and use the same as his own property or may employ

the same by means of his servants and workmen in carrying on and completing the works or by

employing any other Contractor or other person or persons to complete the works, and the

Contractor or other person or persons employed for completing and finishing or using the

materials and plant for the works. when the works shall be completed or as soon thereafter as

convenient, the Employer shall give a notice in writing to the Contractor to remove his surplus

materials and plant, and should the Contractor fail to do so within a period of twenty days after

receipt thereof by him, the Employer may sell the same by public auction, and give credit to the

Contractor for the net amount realised. The Employer shall thereafter ascertain in writing under

his hand what (if anything) shall be due or payable to, or by the Employer, for the value of the

said plant and materials so taken possession of by the Employer and the expense or loss which

the Employer shall have been put to in procuring the works to be completed, and the amount, if

any, owing to the Contractor and the amount which shall thereupon be paid by the Employer to

the Contractor or by the Contractor to the Employer, as the case may be, and the decision of the

Employer shall be final and conclusive between the parties.

Termination of Contract by Contractor If payment of the amount payable by the Employer shall be in arrears and unpaid for thirty days

after notice in writing requiring payment of the amount as aforesaid shall have been given by the

Contractor to the Employer or if the Employer shall repudiate the Contract, or if the works be

35

stopped for three months under the order of the Employer or by any injunction or other order of

any Court of Law, then and in any of the said cases, the Contractor shall be at liberty to

determine the Contract by notice in writing to the Employer and he shall be entitled to recover

from the Employer, payment for all works executed and for any loss he may sustain upon any

plant or materials supplied or purchased or prepared for the purpose of the Contract.

In arriving at the amount of such payment, the net rates contained in the Contractor’s original

Tender shall be followed, or where the same may not apply, valuation shall be made in

accordance with Clause 17 hereof.

Matters to be finally determined by Employer The decision, opinion, direction, Certificate (except for payment), with respect to all or any of the

matter hereof shall be final and conclusive and binding on the parties hereto and shall be without

appeal. Any other decision, opinion, direction, Certificate or valuation of the Employer or any

refusal of the Employer to give any of the same shall be subject to the right of arbitration and

review hereof in the same way in all respects (including the provision as to opening the

reference) as if it were a decision of the Employer.

Employer entitled to recover compensation paid to workmen If, for any reason, the Employer is obliged, by virtue of the provision of the Workmen’s

Compensation Act, 1923, or any statutory modifications or re-enactment thereof to pay

compensation to a workman employed by the Contractor in execution of the works, the Employer

shall be entitled to recover from the Contractor the amount of compensation so paid, and without

prejudice to rights of the Employer under the said Act. The Employer shall be at liberty to recover

such amount or any part thereof by deducting it from the security deposit or from any sum due by

the Employer to the Contractor under this Contract or otherwise. The Employer shall not be

bound to contest any claim made against it under the said Act, except on the written request of

the Contractor and upon his giving to the Employer full security to the satisfaction of the Employer

for all costs for which the Employer might become liable in consequence of contesting such

claim.

Right of Employer to terminate Contract in the event of death of Contractor, if individual Without prejudice to any of the rights or remedies under this Contract, if the Contractor, being an

individual, dies, the Employer shall have the option of terminating the Contract without incurring

any liability for such termination.

Marginal Notes The headings catch lines hereto and in the annexures hereto are meant only for convenience of

reference and shall not in any way be taken into account in the interpretation of these presents

and the annexures hereto.

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Engagement of Contract Labour: The contractor shall obtain a licence as contemplated under the Contract Labour (Regulation and

Abolition) Act, 1970 or any other law, as applicable, failing which he alone would be responsible

for actions/proceedings ensuing thereto. The Bank shall not be held responsible for acts,

commissions or omissions of the contractor and shall in no way made liable to the labourers

engaged by the contractor. The authorized representative of the principal employer shall record

under his signature a certificate at the end of the Register of Wages to the (Register of Wages-

cum-Muster Roll) as the case may be, in the following form:

“Certified that the amount shown in column No… has been paid to the workman concerned by

direct credit to his bank account ….at….”

Non-Disclosure Clause: The Contractor shall not disclose directly or indirectly any information, materials and details of the

Bank’s infrastructure / systems / equipments etc.., which may come to the possession or

knowledge of the Contractor during the course of discharging its contractual obligations in

connection with this agreement, to any third party and shall at all times hold the same in strictest

confidence. The Contractor shall treat the details of the contract as private and confidential,

except to the extent necessary to carry out the obligation under it or to comply with applicable

laws. The contractor shall not publish, permit to be published, or disclose any particulars of the

works in any trade or technical paper or elsewhere without the previous written consent of the

Employer. The Contractor shall indemnify the employer for any loss suffered by the Employer as

a result of disclosure of any confidential information. Failure to observe the above shall be treated

as breach of contract on the part of the contractor and the Employer shall be entitled to claim

damages and pursue legal remedies.

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SECTION VI DETAILED SCOPE OF WORKS

[A] Area of work: Main Office Building (MOB), Near Gandhi Bridge, La Gajjar Chambers, Ashram Road, Reserve Bank Officers Quarters, Navrangpura (NOQ), Reserve Bank Officers Quarters, Vasna (VOQ) and Reserve Bank Staff Quarters, Subhash Bridge (SBSQ), as per the details given below:-

Details of Properties:

Sr. No. Name of the property Location Brief details /

Approximate area

1(a) Main Office Building (Nine storeyed Structure) and Annex building. Internal

Built up Area -

10770 Sq.mtr;

1(b)

Common Area includes staircases, car park, substation, security booth, toilets, lift machine rooms, drainage, sewerage, manhole chambers, Rodent treatment etc.

External Plot Area - 8202 Sq.mtr

2 (a) La Gajjar Chambers (Seven storeyed Structure) Internal

Built up Area -

3802 Sq.mtr;

2(b)

Common Area includes staircases, car park, substation, security booth, toilets, lift machine rooms, drainage, sewerage, manhole chambers, Rodent treatment etc.

External Plot Area - 3021 Sq.mtr

3(a) (i)

Officers Colony at Navrangpura.

A type flats (Smaller flats) – 36 nos. Internal

80 Sq.mtr/flat

(ii) B type flats (Bigger flats) - 24 nos. Internal 119 Sq.mtr/flat

3 (b)

Common Area includes staircases, community hall bldg, car park, substation, Pump Room, security booth, common toilets, drainage, sewerage, manhole chambers, Rodent treatment etc.

External Plot Area - 11074 Sq.mtr

4(a) (i)

Officers Colony at Vasna.

A Type flats (smaller flats) - 72 nos. Internal 80 Sq.mtr/flat

(ii) B Type flats (Bigger flats) - 30 nos. Internal 108 Sq.mtr

4(b)

Common Area includes staircase, community hall bldg, lawns, car park, substation, Pump Room, Security booth, common toilets, set back drainage, sewerage, manholes Rodent treatment etc.

External Plot Area - 11382 Sq.mtr

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5(a) Staff Quarters near Subhash Bridge

Class III flats – 234 nos. Internal 63 Sq.mtr/flat

5(b) Class IV flats – 136 nos. Internal 40 Sq.mtr/flat

5(c)

Common Area includes staircase, community hall bldg, lawns, car park, substation, Pump Room, Security booth, common toilets, set back drainage, sewerage, manholes, Rodent treatment etc.

External Plot Area - 37186 Sq.mtr

Note: The above quantities are only indicative. The contractor shall inspect the site before submitting their quotation and acquaint himself about the scope of work, nature and quantum of work and tender provisions.

[B] Details of Flats and other areas: (i) Residential Officers/Staff Quarters

Sr. No.

Description SBSQ NOQ VOQ (all flats vacant)

1 Residential Officer’s Flats

- 60 102

2 Residential Staff – Class III flats

230 - -

3 Residential Staff – Class IV flats

136 - -

4 THH 4 - - 5 VOF/Executive VOF - 11 - 6 Vacant Flats (Cl-III)- 116

(Cl-IV)- 91 1 -

7 Total No. of Flats 370 60 102 8 Care Taker’s/ ACT’s

Office 1 1

9 Dispensary 1 1 10 Community Hall 1 1 11 Gymnasium - 1 12 Pump House 1 1 13 Common Toilet Unit 1 2 14 Transformer / Sub-

station area 1 1

15 Generator Room - 1 16 Meter Room 1 1 17 Meter Box Cup-board 1 1 18 School Building/Gym 1 - - 19 Co-operative Store

(closed) - - -

Total Area of colony (Sq. ft./mtr)

31786.21 sq.mtrs.

10073.57sq.mtrs. 11382 sq.mtrs.

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(ii) Main Office Building (Nine storeyed Structure) and Annex building (2 storeys) comprising of plot area of 8202.60 sq. mtr. and Built up area of 10770 sq. mtrs. Common Area includes staircases, car park, substation, security booth, toilets, lift machine rooms, drainage, sewerage, manhole chambers, etc.

(iii) La Gajjar Chambers (5 storeyed Structure)

Cleaning area comprises cleaning of all the toilets located in the building, the Officers Lounge and Kitchen located on the 2nd floor and Staff Canteen & Kitchen located on the 4th floor.

[C] Details of Manpower: Contractor shall deploy only experienced (min. 5 years) Supervisor/complaint receiver with active mobile phone available at site for taking instruction from Bank’s officials /colony caretaker and supervise the work at site and also deploy minimum manpower in the different properties as follows:-

Name of the Site Minimum Man Power required

Main Office Building 18

La Gajjar Chambers Office Building 2

Navrangpura Officers Quarters 9

Vasna Officers Quarters As per requirement

Subhash Bridge Staff Quarters 11

1. All labourers and supervisor should report to the colony caretaker. The working hours shall be

8 working hours (including 30 minutes lunch break), 6 working days in a week in the Office Buildings and 7 working days in a week in residential colonies. The working hours shall be mutually agreed. However, in the case of emergency the workers will have to continue to work till the emergency is over as per the directions issued by authorized person of the Bank. Weekly holiday should be given to the workers with an alternative arrangement as per Statutory Requirement without affecting services. No extra payment will be considered other than rates quoted by the firm. Contractor shall maintain a record of payment to the workers, which shall be submitted along with the bill. Bank reserves the right to depute officer/ staff to verify minimum wages. Electricity and water shall be given to agency at nearest available point free of cost by the Bank but all the other arrangements have to be made by the contractor on their own.

2. The workers / staff employed should be well groomed and shall wear colour code Uniforms, Any indecent behavior or suspicious activities of the Staff employed shall be viewed seriously and a suitable penalty shall be levied on the contractor. The contractor will be required to submit daily Labour report duly signed by supervisor to the Banks Caretaker. The contractor must employ adult and skilled labour only. Employment of child labour is strictly prohibited and will lead to immediate termination of the contract.

3. Cleaning materials used will be of good quality.

4. In case any person is found giving poor workmanship, misbehavior, disobeying instruction of the Bank etc, the agency will replace such person(s) from the work as directed by the Bank.

5. Scope of Work : Scope of services to be rendered under the contract shall broadly include the following items of work:-

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I. Main Office Building (MOB)

(a) Cleaning thrice a day: 1. Wash room cleaning at MOB (No. of wash room as specified in Scope of Work = 41 at

MOB) thrice a day: Washing of tiles on walls and floors of all toilets with standard approved detergent/ suitable liquid including removing of old stains and providing of air fresheners in all toilets including detailed cleaning for the first time followed by cleaning of WC and flooring twice in day.

2. Drinking water area located at Banking Hall 3. Moping and cleaning of lift passage area on ground floor and skip floor including passage

towards open areas of officer’s lounge and staff canteen. 4. All areas inside the lift. 5. Wash basin areas and drinking water area of officer’s lounge and staff canteen.

6. Cleaning of Reception Lounge located in the Annex Building & Staff Entrance at MOB

(b) Cleaning on daily basis: 1. Cleaning of entire parking area including basement and annex building parking and AC plant. 2. Cleaning of entire flooring (except security area) of from Basement to fifth floor including open

area of Banking Hall, Banking Hall flooring along with counters, lift passage area including Bullion Van lift area, open passage on Skip Floor, vacant areas on the mezzanine floor, Annex Building, etc.

3. Sweeping, moping and cleaning of staircase of all floors of Main office building including staircase from skip floor to ground floor facing ADC Bank and annex building using standard quality of phenyl/cleaning material.

4. Cleaning of all cabins of security guards, police towers, all wooden/glass doors, security officer’s cabin in Banking Hall, security check area, X-Ray baggage scanning unit, VIP/Officer’s lounge, staff canteen, wooden/ glass doors, glass windows, water drinking area, senior officer’s cabins, cubicles, wooden panels/work stations along with electrical fittings, Computer, printer/scanner, fax, telephone, servers, vaults, pantries etc. wherever installed in all departments of MOB and reception counter, RBI sports club, Dispensary, Association/Union’s room, credit society, Ambedkar library, common areas etc. of Annex Building as detailed in Appendix - A.

5. Cleaning of furniture and fixtures installed at basement and floors up to fifth floor including all floors of annex building.

6. Collection of garbage, segregation of garbage and disposal/composting of the garbage, as per the arrangement put in place by the Bank both at the Office premises as well as residential colonies.

(c) Fortnightly Cleaning: 1. All grill gates including grills on walls surroundings the Main Office Building. 2. Extensive cleaning of entire reception areas. 3. Extensive cleaning underneath tables, chairs, workstations, cupboards, almirahs, sofas, etc. 4. Roofs of executive toilets located on the Skip Floor

(d) Monthly cleaning 1. Cleaning of Computer (Monitor, CPU, Key Board & Mouse), LAN Switches, Servers, Rack &

Routers, Printers/ Scanner, telephones, Fax Machines, Photocopier using vacuum cleaner

41

(suction cum- blower) for cleaning of dust and high standard / branded quality of cleaning material for detailed cleaning of above articles on a monthly basis. Payment shall be released only on the basis of certificates issued by the user department.

Number of Computers, Lan switches,Server, Rack & Rouers, Printer/Scanner, Telephone, Fax Machines, Photocopier (variation up to 10%)

Sr. No. Name of Article No. of Units - MOB

1 Computer (Monitor, CPU, Key Board, & Mouse) 371

2 LAN Switches, Server, Rack & Routers 23

3 Printer/Scanner 116

4 Telephone 199

5 Fax Machines 8

6 Photocopier 10

2. Cleaning of entire AC plant machinery including ceiling, walls, electrical fittings and fixtures. 3. Through dusting/cleaning of all furniture, walls, ceiling, electrical fittings and fixtures, glass

windows with balcony, work station, wood panelling, ventilation windows, both lift areas of all floors of MOB and annex building including toilet walls, ceiling, security check cabins, CCTV Cameras etc. as detailed in Appendix A.

4. External roofs of police towers, toilets. 5. Deep cleaning of all chimneys of lounge and canteen. 6. Cleaning of entire area of sixth floor and above.

7. Cleaning of punching machine.

(e) Quarterly cleaning 1. AC duct with vacuum cleaner (suction) 2. Store area below staircase (basement) towards river facing, entire penal room behind

staircase – basement, stationery room(HRMD- DAD) 3. DG set room, MOB water tank room with pump, record vaults including PDO (old) vault, 4. Cleaning of venetian blinds/ vertical blends/ bamboo chick blinds/ curtains. Payment shall be

made after certificate by the concerned department/Care Taker for the work carried out. 5. Cleaning of external facade of the Main Office Building from outside entirely.

(f) Half Yearly cleaning: Cleaning of surrounding walls and grills of the Office Complex.

Detailed scope of work for MOB is given in the Appendix sheets attached to this document.

II. La Gajjar Chambers

1. Wash room cleaning at LGC thrice a day (No. of wash room as specified in Scope of Work is 13 At LGC): Washing of tiles on walls and floors of all toilets with standard approved detergent/ suitable liquid including removing of old stains and providing of air fresheners in all toilets including detailed cleaning for the first time followed by cleaning of WC and flooring twice in day.

42

2. Daily cleaning of Officers Lounge dining area and Officers Lounge Kitchen located on the 2nd floor and Staff Canteen dining area & Staff Canteen Kitchen located on the 4th floor.

3. Cleaning of Computer (Monitor, CPU, Key Board & Mouse), LAN Switches, Servers, Rack & Routers, Printers/ Scanner, telephones, Fax Machines, Photocopier using vacuum cleaner (suction cum- blower) for cleaning of dust and high standard / branded quality of cleaning material for detailed cleaning of above articles on a monthly basis. Payment shall be released only on the basis of certificates issued by the user department.

Details of Computers, Lan switches,Server, Rack & Rouers, Printer/Scanner, Telephone, Fax Machines, Photocopier

Sr. No. Name of Article No. of Units – LGC

1 Computer (Monitor, CPU, Key Board, & Mouse) 180

2 LAN Swithces, Server, Rack & Routers 23

3 Printer/Scanner 83

4 Telephone 136

5 Fax Machines 07

6 Photocopier 04

4. Cleaning of external facade of the Main Office Building from outside entirely on a quarterly

basis.

5. Half Yearly cleaning: Cleaning of surrounding walls and grills of the Office Complex.

Detailed scope of work for MOB is explained in the Appendix sheets attached to this document.

III. Residential Quarters (SBSQ, NOQ and VOQ):

(a) Cleaning on daily basis at SBSQ and NOQ: 1. Sweeping/cleaning of entire open area around the buildings 2. Internal roads, pavements, pathways 3. Parking areas 4. Stair case from terrace landings to the end last steps of all blocks including hand railings. 5. All THHs ( four THHs at SBSQ), All VOFs/Executive VOFs ( eleven at NOQ) 6. Regional Director’s Residence (NOQ) 7. Care Taker’s/ ACT’s office 8. Dispensary (cleaning mostly before the time of opening and collecting/disposing of medical

waste on closing time, as per the arrangement put in place by the Bank) 9. Community Hall 10. Gymnasium 11. Pump House 12. Common Toilet Unit 13. Generator Room 14. Meter Room passage 15. Meter Box Cupboards 16. Transformer sub-station area (NOQ)

43

17. Collection of garbage from individual flats, segregation of garbage and disposal/composting of the garbage, as per the arrangement put in place by the Bank

18. Sweeping the staircase area, dispensary, care taker’s office, Gymnasium, VOF/ THH etc. all complete as required at site as directed by the Bank Officer/Caretaker and disposal of the same as per the arrangement put in place by the Bank.

19. Cleaning of the Visiting Officers Flats (Nos.11) located at Navrangpura Oficers Quarters and Transit Holiday Homes (Nos.6) located at Subhash Bridge Staff Quarters on a daily basis. Cleaning to include complete cleaning of all rooms, kitchens, toilets, chimneys, electronic equipments, electrical equipments, furniture and fixtures.

(b) Weekly Cleaning 1. Mopping the staircases by using phenyl in water as directed from ground floor to terrace (all

building blocks) including landing/lobby etc., all complete as required at site, as directed by the Bank Officer/Caretaker.

2. Cleaning and washing of wet areas within flats as detailed below at the Navarangpura Officer’s Quarters and in the Single Room Accommodations occupied by Officers at Subhash Bridge Staff Quarters).

i. Attached toilet block of master bed room – floor and dado ii. Common Bath – floor and dado iii. WC and wash hand basin – floor and dado iv. Kitchen Mori and sink v. Study room’s toilet

3. Cleaning of outdoor open area at Vasna Officers Quarters (unoccupied) 1. Sweeping / cleaning of entire open area around the buildings 2. Internal roads, pavements, pathways 3. Parking areas and adjoining shrubbery garden area close to the building (excluding major

garden and lawn area) 4. Stair case from terrace landings to the last steps of all blocks 5. Meter Room passage

(c) Quarterly Cleaning

Navarangpura Officers Quarters and Subhash Bridge Staff Quarters 1. Terraces of the building 2. Rain water drains 3. All available vacant flats ( at least 50 vacant flats on monthly basis at SBSQ and all at NOQ –

now there is one vacant flat at NOQ) 4. Cleaning of Closed Co-operative stores 5. School building 6. Underground / overhead water tanks. 7. Cleaning of all buildings from outside (surface) including removal of cobwebs from

inaccessible areas on a quarterly basis

Internal cleaning and dusting of rooms within flats (Navarangpura Officer’s Quarters and Single Room Accommodations at Subhash Bridge Staff Quarters.

i. Existing fans ii. Doors, windows, ventilators iii. Wire mesh shutters iv. Glass panes

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v. Mirrors vi. MS Grill and Railings vii. Netlon mosquito mesh viii. Electrical fittings/devices ix. Pelmets, name plates x. Removal of cobwebs from walls ceiling, corners and other inaccessible areas. Any other cleaning as advised by ACT relating to sweeping/ cleaning / disposing of debris, etc. at the work site.

(d) Half-Yearly Cleaning Cleaning of surrounding wall and grills of the residential colonies on a half yearly basis. Detailed scope of work for Residential Colonies is explained in the Appendix sheets attached to this document [III] Pest Control Treatment:

(a) Providing Pest & Rodent Control Services at Bank’s all the five properties of RBI in Ahmedabad City. Providing, arranging and carrying out Pest & Rodent Control treatment in Bank’s properties as per the specifications and periodicity as below:

i. Monthly treatment (external and internal) to Office building of main Office Building and La-Gajjar Chambers (12 treatments to each buildings)

ii. Quarterly treatment to Residential Quarters (NOQ/VOQ/SBSQ): 4 treatments to each of the properties.

Other Terms & Conditions

1. The pesticides proposed to be used for the treatment shall be of standard make and got approved from the Bank’s official before starting the work.

2. The periodicity of the treatment to be provided in Bank properties and approximate areas of Office Premises, number and type of flats in Residential Premises are mentioned in the Appendix – F.

3. The Contractor shall consider only standard / approved chemicals permissible by the Government / Statutory Bodies and shall ensure that the premises remain free of pests throughout the given period / periodicity.

4. The contractor shall give additional treatment/s if so necessary in case of appearing of pest during the said period at no extra cost to the Bank.

5. In case of non-complying to the same, the Bank reserves right not to release the payment for the same.

6. The rate quoted shall be inclusive of all necessary tools/ machines, labourers, materials, transportation, taking all necessary precautions during carrying out the work to avoid any injury/ damage etc. complete.

7. The work is to be carried out in workman like manner in coordination with Bank’s Caretaker of respective property and Occupants.

(b) Carrying out fogging treatment by spraying suitable chemical with the help of mechanical sprayer to remove pest and germs from the external area of all the premises four times in a month. The contractor shall mention the name of the chemical to be used in this treatment by him. The rate quoted shall be inclusive of all necessary tools, materials, labour, taxes, transportation etc. complete as directed by Bank’s official.

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Note: a. The Contractor will be responsible to take up additional cleaning work arising due to

modifications carried out to the existing work area, as per the requirements of the office, under the same terms and conditions.

b. Contractor shall consider leave reserves to have the continuous work including Saturdays/ Sundays / Holidays (i.e. 365 days at quarters)

c. Please note that the quoted rates are inclusive of all taxes. d. Employ only reliable workers and furnish their complete details with their two photographs. In

case of any dispute, default like theft or burglary on the part of worker, the contractor will be totally responsible and initiate to set it right.

e. The minimum wages for labour should be paid as per Government rules. f. The contractor should issue uniforms to all the labourers to identify the work group. f) The

contractor should supply / use separate nylon brush and required machinery for cleaning the toilets of flat as mentioned in schedule and office buildings to the satisfaction of the Bank’s engineer.

g. The contractor should submit the necessary acknowledgement only in the printed format. h. The rates shall include all type of materials such as broom, duster, approved quality cleaning

liquid etc. or any other materials which is necessary for satisfactory completion of work. i. The submission of the bill as per the schedule of quantity of the Periodical cleaning and

maintenance of flats and Premises of Part-II tender. Contractors are advised to visit the various sites for understanding the detailed scope of work before submitting their tenders and confirming to the terms and conditions.

Date: Signature and Seal of the tenderer:

Place: Address:

46

SECTION VII Proforma of Bank Guarantee for Security Deposit

(To be submitted on Non- judicial stamp paper of appropriate value purchased in the name of the issuing bank) No. _____________ Date ___________ To: The Regional Director Reserve Bank of India Post Box No.1, Ashram Road Near Gandhi Bridge Ahmedabad-380014. Dear Sir In consideration of your agreeing to accept the security deposit of (INR_________ only) furnishable to you by Messrs ______________ (hereinafter referred to as “the Contractor”) in terms of their contract with you for Housekeeping & Maintenance Contract Work for Bank’s Main Office Building, La Gajjar Chambers Office Building, Bank’s Officers Quarters, Navrangpura and Banks’s Staff Quarters, Subhash Bridge, all located in Ahmedabad as per their Tender dated _______ and your Special Conditions of Contract and other tender documents relating thereto subject to the conditions and alterations mutually agreed upon the set forth or referred to in your Contract dated ________ in the form of guarantee from us in the manner hereinafter contained, we _______ (Name of the Bank) do hereby covenant and agree with you as follows :

1. We undertake to indemnify you and keep you indemnified from time to time to the extent of INR ___ INR(_____ only) against any loss or damage caused to or suffered by or that may be caused to or suffered by you by reason of any breach or breaches on the part of the Contractor of any of the terms and conditions contained in the said Contract and in the event of the Contractor making any default or default in carrying out any of the work under the said Contract or otherwise in the observance and performance of any of the terms and conditions relating thereto in accordance with the true intent and meaning thereof, we shall forthwith on demand pay to you such sum or sums not exceeding in total the said sum of INR _____ (INR_______ only) as may be claimed by you as your losses and/or damages, costs, charges or expenses by reason of such default on the part of the Contractor.

2. Notwithstanding anything to the contrary, your decision as to whether the Contractor has made any such default or defaults and the amount or amounts to which you are entitled by reasons thereof will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but will pay the same forthwith on your demand without any protest or demur.

3. This guarantee shall continue and hold good until it is released by you on the application by the Contractor after expiry of the relative guarantee period of the said Contract and after the contractor had discharged all his obligations under the said Contract and produced a certificate of due completion of the work under the said contract and submitted a “No Demand Certificate”, provided always that this guarantee shall in no event remain in force after the day of ________ without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us notwithstanding that the same is or are enforced after the said date.

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4. Should it be necessary to extend this guarantee on account of any reason whatsoever, we undertake to extend the period of this Guarantee on your request till such time as may be required by you. Your decision in this respect shall be final and binding on us.

5. You will have the fullest liberty without effecting this guarantee from time to time to vary any of the terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the Contractor or any other forbearance, act or omission on your part or any indulgence by you to the Contractor or by any variation or modification of the said contract or any other act, matter or things whatsoever, which under the law relating to sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder provided always that nothing herein contained will enlarge our liability hereunder beyond the limit of INR ________ (INR _______ only) as aforesaid.

6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Contractor or any other person, firm or company on its behalf or by the winding up, dissolution, insolvency or death as the case may be, of the Contractor.

7. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of surety-ship and other rights, if any, which are in any way inconsistent with any of the provisions of this guarantee.

8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claim or claims against the contractor from time to time arising out of or in relation to the said contract and in respect of which your claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee.

9. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax or registered post to our local address as aforesaid and if sent by post, it shall be deemed to have been given when the same has been posted.

10. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether jointly with others or alone) and now existing uncancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees.

11. This guarantee shall not be affected by any change in the constitution of the contractor or us nor shall it be affected by any change in your constitution or by any amalgamation or

absorption thereof or therewith but will ensure to the benefit of and be available to and

enforceable by the absorbing or amalgamated company or concern.

12. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Tenderer shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank.

13. This guarantee is irrevocable during the period of its currency and shall not be revoked without your previous consent in writing.

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14. We further agree and undertake to pay you without demur the amount demanded by you in writing notwithstanding any difference or dispute or controversy that may exist or arise between you and contractor or any other person.

15. Notwithstanding anything contained herein above our liability under this guarantee is restricted to INR _______ (INR _______only). Unless a written claim is lodged on us for payment under this guarantee within six months from the date of expiry, including extensions if any, of this guarantee all your rights under the guarantee shall be forfeited and we shall be deemed to have been released and discharged from all liabilities thereunder, irrespective of whether or not the original guarantee is returned to us.

16. We have power to issue this guarantee in your favour under the Memorandum and Articles of Association of our Bank and the undersigned has full power to execute this Guarantee under the Power of Attorney granted to him by the Bank.

SIGNED AND DELIVERED (For & on behalf of the above named Bank) For & on behalf of (Banker’s Name & Seal) BRANCH MANAGER (Banker’s Seal) Address _______________________

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Reserve Bank of India Human Resource Management Department

Ahmedabad

Tender for

House Keeping & Maintenance Work for Bank’s Properties located at

Main Office Building, Near Gandhi Bridge, Ahmedabad

La Gajjar Chambers, Ahmedabad

RBI Officers Quarters, Navarangpura, Ahmedabad

Reserve Bank Officers Quarters, Vasna

RBI Staff Quarters, Subhash Bridge, Ahmedabad

Part II - Price Bid

Name of the Tenderer: _____________________________

Address : _____________________________

____________________________

Pre Bid Meeting: September 4, 2017 3.00 PM

Date of Submission of tender documents: September 18, 2017 up to 4:00 PM

Date of opening of Part I of tender: September 18, 2017, 4:30 PM

Date of opening of Part II of tender: To be announced

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Reserve Bank of India Human Resource Management Department

Ahmedabad

Part II - Price Bid

Sl. No.

Description of Work Rate per Annum in figures and words

1

House Keeping & Maintenance Work for Main Office Building, Reserve Bank of India, Ahmedabad (as per detailed scope of work specified in Section VI & Appendix A of Part I of the Tender)

2 House Keeping & Maintenance Work for La Gajjar Chambers, Reserve Bank of India, Ahmedabad (as per detailed scope of work specified in Section VI & Appendix B of Part I of the Tender)

3 House Keeping & Maintenance Work for Residential Colonies - Reserve Bank Officers Quarters, Navrangpura, Ahmedabad (as per detailed scope of work specified in Section VI & Appendix C of Part I of the Tender)

4 House Keeping & Maintenance Work for Residential Colonies - Reserve Bank Staff Quarters, Subhash Bridge, Ahmedabad (as per detailed scope of work specified in Section VI & Appendix D of Part I of the Tender)

5 House Keeping & Maintenance Work for Residential Colonies - Reserve Bank Officers Quarters, Vasna, Ahmedabad (as per detailed scope of work specified in Section VI & Appendix E of Part I of the Tender)

6 Pest Control Services Contract for all properties of Reserve Bank of India, Ahmedabad (including Main Office Building, La Gajjar Chambers, Officers Quarters Navrangpura, Officers Quarters Vasna & Staff Quarters, Subhash Bridge) as per detailed scope of work specified in Section VI and Appendix F of Part I of the Tender)

7 Cleaning of Computers (Monitor, CPU, Key Board & Mouse), LAN Switches, Servers, Rack & Routers, Printers/ Scanner, telephones, Fax Machines, Photocopier, etc. as detailed in Section VI of Part I of the tender.

Total Value of the Contract

Signature with seal and address Place: Date:

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Annex (To be submitted only along with the Part-II – Price Bid) Firms should furnish details of the number of persons proposed to be deployed while submitting the tender. Sl No. Category of Staff No. of persons proposed to be

deployed 1 House Keeping Supervisor

2 House Keeping Staff

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Appendix-A

Outdoor/Indoor House Keeping Work under ‘Annual Maintenance Contract’ for the Bank’s Main Office Building located near Gandhi Bridge in Ahmedabad City

Main Office Building (Nine storeyed Structure) and Annex building (2 storeys) comprising of plot area of 8202.60 sq. mtr. and Built up area of 10770 sq. mtrs. Sr No

Floor Area Frequency

Thrice Daily Fortnightly (Extensive Cleaning)

Monthly (Extensive Cleaning)

Quarterly Half-Yearly

1 Basement (a) Parking Area

1 Entire 2 wheeler parking area including MOB Water Tank Room with Pump

Yes

2 Slope leading to Parking Area - Yes 3 Cattle Trap/Rain Water Drain - Yes

(b) Entire AC Plant -

1 Flooring, All Cabins and Wash Basin Yes

2 Entire AC Plant - Machinery, Ceiling, Walls, Eletrical Fittings & Fixtures, etc

Yes

3 AC duct with vaccum cleaner Yes (c) Lift Passage Area

1 Flooring, Lift Doors Yes 2 Electrical Fittings & Walls & Ceiling Yes

3 Store Area with Grilled iron Shutters Below Staircase leading to basement

Yes

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4

Panel Room behind Stair Case (towards River side)

Yes

5

Walls & Ceiling & Electrical Fittings of Panel Room

Yes

2 Ground Floor -

(a)

Entire Open Area including general parking area, RD and Other Officer's Car Parking Garages, Passage towards River Side and Bridge Road Side

Yes

1

RBI Name Board at Main Entrance on common wall with PF Office

Yes

2

Security Guards Cabin + Air Cooler, Water Cooler, Sitting Arrangement

Yes

3

Grill Gates from both sides- Main Entrance, Nr Security Guard Cabin,Banking Hall Entrance, Leading to Parking Basement,Leading to Cash Basement,

Yes

4 Entire Grill on surrounding walls of MOB Yes

5 Total 4 Police Towers Cabins situated in different corners of the bank

Yes

6

Total 4 Police Towers External, Roof Tops & Pillars Structure situated in different corners of the bank.

Yes

(b) Open Space Outside Banking Hall - Otta

1 Entire Otta Yes 2 Toilets (1 Ladies + 1 Gents) Yes

3 Toilets Walls & Ceiling from Outside & Roof Top, Electrical Fittings

Yes

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(c)

Scanning/Checking Unit for Visitors of Banking Hall

1

Scanning Machine with Computer Screen and area for Security and Ladies Home Guards including lady visitors' checking area with Flooring, Walls, Glasses, Doors & Windows, furniture from Inside/Outside

Yes

2

Ceiling + Walls from Outside & Electrical Fittings & Fixtures, etc.

Yes

(d) Coin Vending Machine Area

1 Entire Coin Vending Machines Cabin, with Machines, Furniture, Cabin Flooring, etc.

Yes

2

Ceiling + Walls from Outside & Electrical Fittings & Fixtures

Yes

(e) CRDS Cabin

1

Entire Cabin with Flooring, Glasses, Doors & Windows, furniture, computer, printers etc.

Yes

2

Ceiling + Walls from Inside/Outside with Roof Top and Electrical Fittings & Fixtures, computer etc.

Yes

(f) Banking Hall

1

Decorative Entrance Steel Gates (Both Sides) of Banking Hall, Entire security checking by Security Guards/Policemen for members of public, Furniture, Flooring etc.

Yes

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2 Public Toilets, Drinking Water Area Yes

3

Walls, Ceiling, Electrical Fittings & Fixtures, etc.

Yes

(g) Security Officers' Cabin with Glass & Aluminium with furniture

Yes

1

Walls (Inside/Outside), Electrical Fittings & Fixtures, telephones and other gadgets

Yes

(h) Entire Banking Hall and Token Counter

1

Entire Token Counter with Furniture, Computers, Printers etc. Visitors' Chairs, Notices Panels displayed, Lockers' Room, Security Guard Cabin, TVs, Flooring, All Cash Counters (No.1 to 22) from front side which includes Glass, Granite Cladding on counters and Wooden Panels of all Counters

Yes

(i) NCC Cell

1

Manager's Cubicle, Server Rooms, Staff Sitting Area, Record Room with Glass Cabin - Furniture & Flooring, Glasses, Doors & Windows, Pantry + Drinking Water Area, Visitors' Sitting Area, etc.

Yes

2 Toilet Yes

3

Walls with Glass Windows and Wood Panelling, Ceiling & Electrical Fittings & Fixtures

Yes

(j) Banking Department - Old PAD

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1

Manager's Cubicle + Staff Sitting Area + Storage Vault + Grill Partitions + Flooring, etc.

Yes

2 Walls and Ceiling & Electrical Fittings Yes (k) Banking Department - Old DAD

1

AGM's Cubicle + Staff Sitting Area + Glass Windows, Furniture & Flooring, Glasses, Doors, Wooden Panels & Windows, Public Counters No.1 to 6 (Banking Side) which includes Granite Cladding, Drawers, Glass + Grill, Record Room (Vault), Copier etc.

Yes

2 Walls with Glass Windows and Wood Panelling, Ceiling & Electrical Fittings & Fixtures

Yes

(l) Stationery Section (HRMD)

1 Staff Sitting Area flooring, furniture, computer, printers, Stair Case towards stationery store room

Yes

2

Stationery Room, Stationery Stores Room (Mezannine Floor)

Yes

3

Walls with Glass Windows and Wood Panelling, Ceiling & Electrical Fittings & Fixtures

Yes

(m)

Cleaning of Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire Ground floor.

Yes

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(n) Cleaning of punching machines Yes

ANNEXE BUILDING

Ground Floor - Anenx Building

(a)-1

Parking and other areas

Yes

2

Electrician's Room, Fire Fighting Team Room, Flooring, Doors, etc.

Yes

3

Walls & Ceiling & Electrical Fittings of above rooms

Yes

4 DG Set Room Yes 5 MOB Water Tank Room with Pump Yes

6 Stair Case upto Tearrace, All common passages on each Floor,

Yes

7

All Walls, Ceilings, Ralings,Electrical Fittings & Fixtures including Terrace Cleaning of entire annex buildinginluding security officer's residence if not occuppied.

Yes

(b) Entire Reception Centre

1 Mopping of entire floor area of the receiption lounge

Yes

2

With complete furniture, doors, glass windows panels, drinking water area, Visitors Waiting Lounge

Yes

3

Glass Panels and walls cleaning from outside

Yes

4

Ceiling, Walls and Electrical Fittings & Fixtures

Yes

58

First Floor- Anenx Building - (c)

Dispensery, RBI Credit Society, Officer's Association/worker's Union / Employees' Union, RBI Sports Club, Common Passage, Toilet, Drinking water area etc.

1

Flooring of entire Dispensery including BMO's Cabin, Examining Bed & Toilet

Yes

2

Pharmacist Area - Counter + Rest Bed + Drugs Cabinets + Freeze, Waiting Area

Yes

3

Ceiling, Walls, Glass Windows with Balcony and Electrical Fittings & Fixtures - Dispensery

Yes

4

Flooring of RBI Credit Society, Officers' Association, Employees' Association, Workers' Union with Furniture, Doors and Glass Windows

Yes

5

Ceiling, Walls, Glass Windows with Balcony and Electrical Fittings & Fixtures of RBI Credit Society, Officers' Association, Employees' Association, Workers' Union

Yes

6

RBI Sports Club - Flooring, ACs, Exhaust Fans, Table Tennis Table, 4 Carrom Boards with stands, approx. 25 Chairs, 2 Tread Mills, 2 Exercising Cycles, 1 Chess Table

Yes

7

Ceiling, Walls, Glass Windows with Balcony and Electrical Fittings & Fixtures-Sports Club

Yes

59

8

Toilet ( gents & ladies), Urinals opp staircase

Yes

9

Ceiling, Walls, Glass Windows with Balcony and Electrical Fittings & Fixtures-Toilet

Yes

Second Floor - Annex Building-

(d) Dr Ambedkar Library

1

Furniture, Flooring, Glass Windows, Book Cabinets (outside surface)

Yes

2

Ceiling, Walls, Glass Windows with Balcony and Electrical Fittings & Fixtures

Yes

3

Security Officer's/Care taker's Quarters - common Passage, Walls, Ceiling, etc.

Yes

4 Security Officer's flat if vacant Yes

(e)

Cleaning of Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, etc. of the entire Annex Building.

Yes

(f)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire anenx buildind.

Yes

Ground Floor (a) Security Cabin at Vehicle Check Crossing

1 Flooring, Glass Window, Furniture, Door, Dog House

Yes

2

Ceiling, Walls, Glass Windows and Electrical Fittings & Fixtures

Yes

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(b)

X-ray Baggage Scanning Cabin (Staff) at Entrance of Office

1

Flooring , Furniture, Doors, Windows & Glass Panes, Scanning Unit

Yes

2

Ceiling, Walls, Electrical Fittings & Fixtures & Roof Top

Yes

3

Cleaning of Staircase (staff entrance) with ESCAM

Yes

(c) Lift Passage Area

1 Moping of Flooring of lift passage Yes

2

Glass Doors, Decorative Entrance Steel Doors (Front & Back both Sides), Notice Boards

Yes

3

Toilets opp to lift area - ground floor (Ladies toilet)

Yes

4 3 Lifts - Walls & Ceilings Yes

5

Ceiling, Walls,Electrical Fittings & Fixtures,

Yes

Mezannine Floor (a)

Flooring of ladies lockers area and outside open passage

Yes

(b) Estate Department's Records Room Yes

(c)

Vacant area around the Estate Department's waste furniture/fixtures and Dead Stock articles passage and DIT's waste furniture/fixtures, Dead Stock article passage.

Yes

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(e)

Ceiling, Walls, Electrical Fittings & Fixtures.

Yes

SKIP FLOOR (a) Lift Passage Area

1 Moping of Flooring of lift passage Yes

2

Flooring, Glass Doors (Both Sides),Wooden Doors (Both Sides)

Yes

3

Ceiling, Walls, Removal of all stains, Electrical Fittings & Fixtures

Yes

(b) Officers' & VIP Lounge

1

Flooring of Officers’ & VIP Lounge area, Furniture + Wash Basin Area + Sitting Sofas, Handicrat frames hanged on Walls, etc.

Yes

2 Washing and cleaning of Serving Counters

Yes

3

Ladies & Gents Toilets (for executives' on Terrace and opposite Lifts)

Yes

4 Roof of executives' Toilets - terrace Yes

5

Ceiling, Walls, ventilaion windows of toilets.

Yes

6 Open Terrace facing River and ADC Bank Yes

7

External Staircase from SKIP Floor to Ground Floor facing ADC Bank

Yes

8

Glass Doors (Both Sides) - 4 Nos (Passage Entry + Officers Lounge + River Terrace + ADC Bank Terrace), Flooring

Yes

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9

Ceiling, Walls & Electrical Fittings & Fixtures,

Yes

10

Wooden/Metal Doors towards staff canteen

Yes

11

Washing and cleaning of Kitchen plateform and flooring including Hot Plates, Chimneys, Gas Pipes, Utensils Washing Area and other cooking areas in kitchen.

Yes

12 Deep cleaning of Chimney/s Yes 13 Lounge Supervisor's Cabin Yes

14 Grocery Store with Freeze surface Yes

15 Bullion lift grills and sourrounding areas Yes

16 Cleaning of Walls, Ceiling, Ventilation Glass Windows & Electrical Fittings & Fixtures of kitchen area,

Yes

17

Cleaning of venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

(c) STAFF CANTEEN

1 Cleaning of passage towards staff canteen

Yes

2 Cleaning of fountain area Yes

3 Cleaning of both the entrance doors (both sides)

Yes

4 Wash Basin Areas, Drinking Water Area Yes 5 Glass Windows Yes

6 Dusting and Moping of Flooring of Dining Yes

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area Furniture (Ladies & Gents)

7 Washing and cleaning of Serving Counters

Yes

8

Washing and cleaning of Kitchen plateform and flooring including Hot Plates, Chimneys, Gas Pipes, Utensils Washing Area, and other cooking areas in kitchen.

Yes

9 Deep cleaning of Chimney/s Yes

10 Cleaning of cooking material stores, two freezs (outside), grill towards staircase of annex building, wash room,etc,

Yes

(d)

Cleaning of Walls, Ceiling, Ventilation Glass Windows & Electrical Fittings & Fixtures of kitchen area,

Yes

(e)

Cleaning of venetial blinds/ verticle blinds/ Bamboo chick blinds in staff canteen and offier's lounge (whichever is there).

Yes

(f)

Cleaning of Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire skip Building.

Yes

(g)

Toilets near lift passage towards staff canteen (gents & ladies)

Yes

FIRST FLOOR (a) Lift Passage Area Yes

1 Lift Passage with Lift Doors, Flooring, Glass windows with gril, Floor No., Notice

Yes

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Board, Wooden Doors

2

Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(b) Lecture Hall

1

Entire Hall with Dias, Flooring, White Writing Board, Furniture,control room, pillar wall, wall papers, ACs, Fans, Wall Panels, Window Glasses, Partition, Glass Doors (Entry+Exit) Chairs ( approx- 75), attached room

Yes

2

Cabin for Public Address System with all PAS Instruments

Yes

3

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds whichever is there.

Yes

4 Toilet Yes

5

Cleaning of lecture Hall after completion of lectures/ seminars etc. (average twice in a week)

Yes Yes

(c) MRU

1 DGM's Cabin, Flooring, Window Glasses, Doors, Furniture, computer, printer, electrical fittings and fixures, etc.

Yes

2

Staff sitting arrangement - flooring, furniture, glass windows etc.

Yes

3 Toilet Yes

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4

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

(d) Market Intelligence Unit

1 Cleaning of flooring, Furniture, Cabinets, Staff Sitting Arrangements, Glass Windows, computer, printer, etc.

Yes

2

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(e) Library (MRU)

1

Dusting and Moping of Floor, Cleaning of Library Furniture, Book Storage Cabinets (surface), Glass Windows, Chairs approx. 25

Yes

2

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

(f) DNBS 1 GM Cabin

Entire Cabin with furniture, Wall Panels, Glass Windows, Doors (Front & Back), Furniture, Computer, Printer, Fax, etc.

Yes

Toilet Yes 2 AGM Cubicles and Staff Area

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Cleaning and moping of floors, Furniture, Storage Cabinets, Sitting Arrangements, Glass Windows

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there) of entire department.

Yes

(g) IPCCTV

Flooring, Furniture, TVs, Glass Windows, Doors, servers, one room next to IPCCTV etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

(h) Common Toilets (Ladies + Gents) Yes (i) Pantry Room Yes

(j)

Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

(k)

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(l)

Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire first floor.

Yes

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(j)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire first floor.

Yes

SECOND FLOOR (a)

Lift Passage with Lift Doors, Flooring, Glass windows with gril, Floor No., Notice Board, Wooden Doors

Yes

1

Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(b) ISSUE DEPARTMENT Yes

1

General Manager's Cabin, Furniture, Flooring, Glass Windows, Doors, computors, printers, fax, Visitors' Sitting Sofas, other electical fittings and fixtures, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

Toilet Yes

2 Cabin of Stenographer with furniture, Small safe, Glass Windows, Flooring

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

3 DGM's Cabin Yes

Entire Cabin with furniture, Glass Windows, Doors, Wall Panels ec.

Yes

68

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, venetial blinds/ verticle blinds/ Bamboo chick blinds (whichever is there).

Yes

4 AGM Cubicles - 3 & Staff Sitting Areas

Staff Sitting Area flooring, furniture, Glass Windows, Wall Panels, Vault -Records

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

5 Accounts Section

Officer's and staff Sitting Arrangement - Flooring, Furniture, Walls Panels, Glass Windows

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Toilet Yes 6 DMIS (Old) Area (Vacant at present) Cabin for AGM + Sitting Cubicles,

Furniture, Glass Windows Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

7 DIT Cell

Offficer's and Staff Sitting Area- flooring, Walls Panels, Glass Windows, Doors and furniture, Server Room, engineer's rooms, computors, printers, Cupboards, Cabinets, etc.

Yes

69

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

HRMD Record Vault - Adjoining Maintenance Cell

Yes

8 Maintenance Cell

Officers' and Staff Sitting Area- flooring, Wall Panels, Glass Windows, Doors & Furniture + Store Room

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Store Room In Maintenance Cell (Old Toilet)- not in use.

Yes

(c) Ladies Toilet (River Facing) Yes

(d) Common Toilets (Gents - 2) Yes (e) Pantry Room Yes

(f) Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(g)

Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire second floor.

Yes

(h)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire second floor.

Yes

70

THIRD FLOOR (a) Lift Passage Area

Lift Passage with Lift Doors, Flooring, Glass windows with gril, Floor No., Notice Board, Wooden Doors

Yes

Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(b) General Manager - Banking

General Manager's Cabin, Furniture, Flooring, Glass Windows, Doors, computors, printers, fax, Visitors' Sitting Sofas, other electical fittings and fixtures, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Toilet Yes (c) Central Establishment Section (CES)

AGM - CES Cubicle, Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Record Vault Yes Toilet bridge side - salary section Yes (d) General Manager - FIDD

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General Manager's Cabin, Furniture, Flooring, Glass Windows, Doors, computors, printers, fax, Visitors' Sitting Sofas, other electical fittings and fixtures, vault, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Toilet Yes (e) DGM - FIDD

DGM's Cabin, Furniture, Flooring, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(f) CEPC General Manager's Cabin

GM's Cabin, Furniture, Flooring, Glass Windows, Doors, wall panels, computors, printers, fax, Visitors' Sitting Sofas, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

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Old PDO Vault - flooring, wall, celing electrical fittings/fixtures etc.

Yes

(g) Legal Cell

DGM's Cabin, Furniture, Flooring, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

(h) Toilet - Ladies river facing Yes (i) Toilet - Ladies + Gents Yes (j) Pantry Room Yes

(k) Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

(l)

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(m)

Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire third floor.

Yes

(n)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire second floor.

Yes

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FOURTH FLOOR (a)

Lift Passage Area Yes

Lift Passage with Lift Doors, Flooring, Glass windows with gril, Floor No., Notice Board, Wooden Doors

Yes

Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(b)

Regional Director's Cabin along with Secretariat Area, Waiting Lounge- Flooring,Furniture, Window Glass, computer, printer, fax, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Toilet Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(c) HRMD

DGM's Cabin, AGM (Personnel)'s Cabin- Flooring, Furniture, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Hindi Cell

74

AGM Cubicle, Staff Sitting Arrangement- flooring, Furniture, Wall Panels, Window Glasses, computer, printer, etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures,

Yes

HRMD - Meeting Room

Flooring, Furniture, Glass Windows, Door, electrical fittings and fixtures, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

Toilet Yes

HRMD - AGM (Confidential Cell) - AGM's Cabin, Furniture, Flooring, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

HRMD - AGM (P & SO)- AGM's Cabin, Furniture, Flooring, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

75

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(d) Estate Department

DGM's Cabin - Flooring, Furniture, Glass Windows, Doors, wall panels, computors, printers, fax, other electrical fittings and fixtures, etc.

Yes

Staff Sitting Area- Flooring, Cabinets, Furniture, Computers, Printers, Fax etc,

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(e) Toilet - Ladies - River facing Yes

(f) Toilet - Ladies and Gents Yes (g) Pantry Room Yes

(h) Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

(i)

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(j)

Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire fourth floor.

Yes

(a)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire fourth floor.

Yes

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FIFTH FLOOR (a)

Lift Passage Area

Lift Passage with Lift Doors, Flooring, Glass windows with gril, Notice Board, Wooden Doors, etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures,Floor No. & RBI logo (with Brasso)

Yes

(b)

Governor's Chamber - Flooring, Furniture, Glass Windows, Doors, computer, printers, fax, other electrical fittings and fixtures, hanging handicraft pictures etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, wall pictures,

Yes

Toilet attached to Governor's cabin Yes

(c)

PS to Governor Cabin - Flooring, Furniture, Glass Windows, Doors, computer, printers, fax, other electrical fittings and fixtures, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(d) Waiting Lounge for Governor's Guests

Furniture, Flooring, Window Glasses, Doors, etc.

Yes

77

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, wall pictures

Yes

(e) Deputy Governor's Cabin

Furniture, Flooring, Window Glasses, Glass/wooden doors etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, wall pictures

Yes

Toilet + Wash Basin Yes

(f) Executive Director's Cabin ( Two)

Furniture, Flooring, Window Glasses, Doors, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(g) Executive Director's Cabin

Furniture, Flooring, Window Glasses, Doors, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures

Yes

(h)

Cleaning of flooring of Passage between Governer's cabin and Deputy Governer/ ED's cabins and passage towards entrance to Board Room

Yes

Cleaning of ceiling, walls, Wooden/Glass Doors (Two), Picture frames etc. of above Passages.

Yes

(i) Board Room

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Flooring, Window Glasses, Doors, big oval shape table, chairs (approx. 35), flowervaz, wooden clock, wall clock, etc.

Yes

Glass Windows with Balconies, Ceiling, Walls, Electrical Fittings & Fixtures, RBI logo & Name plate (with Brasso)

Yes

(j) Conference Room

Cleaning of Flooring, Furniture, Doors (two), oval shape dbig table, chairs approx. 40, projector, wall clock, wall picture frames, etc.

Yes

Large TV Screen, Yes

Ceiling, Walls, Electrical Fittings & Fixtures, RBI logo (with Brasso),

Yes

(k) Waiting Lounge for Guests

Cleaning of Flooring, Furniture including Almirah (surface), Window Glasses

Yes

Ceiling, Walls, Electrical Fittings & Fixtures, Glass Windows

Yes

(l)

Pantry with Cutlery, Furniture, Window Glasses, Doors, etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures, Glass Windows, polishing of medals

Yes

(m)

Chief General Manager's Cabin (Inspection Team)

Cleaning of Flooring, furniture, Window Glasses, Doors, etc.

Yes

79

Ceiling, Walls, Electrical Fittings & Fixtures, Glass Windows, Curtains

Yes

Toilet Yes

(n)

Asstt General Manager's Cabin (ADC Facing)

Yes

Cleaning of Flooring, furniture, Window Glasses, Doors, etc.

Yes

Cleaning of office Area outside the lecture hall

Yes

Ceiling, Walls, Electrical Fittings & Fixtures, Glass Windows, steel cup board surface, etc.

Yes

(o)

Computer Laboratory and training centre

White Writing Board, Projector, Chairs approx. 17 numbers, computers- 15 pieces

Yes

Flooring, Furniture, Window Glasses, Doors, etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures, Glass Windows

Yes

Toilet Yes Yes

(p)

Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(q) Executice toilets (gents & ladies) Yes

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(r )

Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire third floor.

Yes

(s)

Cleaning of Venetian blinds/verticle blinds/ Bamboo Chick blinds of the entire fifth floor.

Yes

SIXTH FLOOR (a) Cleaning of Terrace with doors Yes

(b)

Lift Passage Area Flooring, glass window and window grills

Yes

(c )

LED Boards on both the sides, electric swithes etc.

Yes

(d)

AC Pipes, Water Supply Pipes, Cooling Towers

Yes

(e ) Logo of RBI on both the sides Yes

(f)

Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc.

Yes

(g)

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(h) Water Cooler Room Yes SEVENTH FLOOR (a)

Estate Materials Stock Room (above staff lift)

Yes

(b)

Bullion Lift Grill, Exit Door towards Fire Staircase, Passage, Fire Hydrant Cupboard etc. (towards bridge side)

Yes

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Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

(c ) Room above water cooler room Yes

EIGHTH FLOOR (a) Lift Rooms (Staff Lifts - 3 Nos) Yes

(b)

Bullion Lift room, Exit Door towards Fire Staircase, Passage, etc. (towards bridge side)

Yes

Ceiling, Walls, Electrical Fittings & Fixtures of Bullion lift passage

Yes

STAIRCASE

Dusting and moping of Staircases of both the sides of all floors Opp Lift side from Basement and Opp Bullion Lift from First Floor.

Yes

Office Complex All floors

Cleaning of all floors from outside (surface) including removal of cobwebs from inaccessible areas on a quarterly basis

Yes

Office Complex Cleaning of surrounding walls and grills of the office complex

Yes

All floors

All floors Collection of garbage, segregation of garbage and disposal/composting of the garbage, as per the arrangement put in place by the Bank, on a daily basis

Yes

All floors All floors

Extensive cleaning underneath tables, chairs, work stations, sofas, almirahs, etc. Yes

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APPENDIX - B

Indoor House Keeping Work under ‘Annual Maintenance Contract’ for the Bank’s Main Office Building located near Gandhi Bridge in Ahmedabad City

Areas identified for Cleaning Work in La-Gajjar Building, RBI, Ahmedabad

Sr No Floor Area Frequency

Thrice Daily Monthly (Extensive Cleaning)

Quarterly

1 SECOND FLOOR -Officers'lounge

Washing and cleaning of Kitchen platform and flooring including Hot Plates, Chimneys, Gas Pipes, Utensils Washing Area and other cooking areas in kitchen, dining area.

YES

2 FOURTH FLOOR - Staff Canteen

Washing and cleaning of Kitchen platform and flooring including Hot Plates, Chimneys, Gas Pipes, Utensils Washing Area and other cooking areas in kitchen, dining area.

YES

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3 ALL FLOORS Cleaning of venetian blinds/ verticle blinds/ Bamboo chick blinds (whichever is there) in entiire LGC Building.

YES

4 ALL FLOORS Cleaning of Computer (Monitor, CPU, Key Board & Mouse), Lan Swithces, server, Rack & Routers, printers/Scanner, Telephones, Fax Machines, Photocopiers etc. of the entire LGC Building. (Details as per Section VI of Part I of the tender)

YES

5 ALL FLOORS Cleaning of all Toilets (13 Nos.) located on all the floors at various locations

Yes

6 ALL FLOORS Cleaning of all floors from outside (surface) including removal of cobwebs from inaccessible areas on a quarterly basis

Yes

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Appendix-C

Outdoor/Indoor House Keeping Work under ‘Annual Maintenance Contract’ for the Bank’s Officers Colony at Navrangpura in Ahmedabad City

The Bank’s Navrangpura Senior Officers’ Colony is situated on plot area of 10,073.57 Sq. Metres comprising of 60 flats in 10 x buildings of ground + 2 upper floors and terraces.

Sr No Area

Daily Weekly Quarterly Half Yearly

[I] Outdoor house keeping of Navarangpura Colony.

(a) Sweeping & Cleaning on Daily Basis 1 Sweeping & Cleaning of entire open area around the buildings Yes 2 Adjoining shrubbery garden area close to building (excluding major garden and

lawn area) Yes

3 Internal roads, pavements, pathways Yes 4 Parking areas Yes 5 Sweeping of Staircase from terrace landings to the end last steps of all blocks

including hand railings. Yes

6 All VOFs/Executive VOFs (Total Eleven) Yes 7 Regional Diretor's Residence Yes 8 Care Taker's/ACT's office Yes 9 Dispensary (Cleaning mostly before the time of opening and collecting garbage on

closing time) Yes

10 Common Toilet Unit Yes

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11 Meter Room Yes 12 Meter Box Cupboards Yes 13 Collecting of Indoor Garbage from individual occupied flats while sweeping the

staircase area, dispensary, care taker's office, gymnasium, VOFs/Exe. VOFs etc. all complete as required at site as directed by the Bank and disposal of the same with other garbage through Garbage trolleys and disposing the entire lot to the Municipal Garbage bin outside the colony premises on daily basis.

(b) Mopping the staircases by using phenyl in water as directed from ground floor to

terrace (all building blocks) including landing/lobby etc., all complete as required at site , as directed by the Bank.

Yes

(c) Sweeping and Cleaning on quarterly basis 1 Terraces of the building Yes 2 Rain water drains Yes 3

All available vacant flats inside if any at any time - generally no vacany flats Yes

4 Underground water tanks. Yes

[II] Indoor House Keeping

(a) Cleaning and washing of wet areas within flats on weekly basis at the convenience of occupants. - Bigger flats in blocks from A to D = 24 flats (24 flats x 52 time = 1248 times)and smaller flats in blocks from E to K (36 flats x 52 time =1872 times )

86

Washing the floor, wall dado, of toilet, bath room etc. by using the nylon brush with approved cleaning materials like detergent, toilet cleaner, oxalic acid etc. of (i) Attached toilet block of master bed room (ii) Common Bath (iii) WC and wash hand basin (iv) Kitchen Mori and sink (v) Study room’s toilet

Yes

(b)

Carefully cleaning and dusting of rooms within flats (NOQ) of the following items on Quarterly basis with soaked clean cloth in detergent and also cleaning all the fittings & fixtures with soft clean wet cloth of all the flats by using ladders/stools etc., as required at site, as directed by the Bank. - Bigger flats in blocks from A to D (24 flats x 4 time = 96 times) and Smaller flats in blocks from E to K (36 flats x 4 time = 144 times )

1 Existing fans Yes 2 Doors, windows, ventilators Yes 3 Fittings / fixtures. Yes 4 Wire mesh shutters Yes 5 Glass panes (using Colin) Yes 6 Mirrors (using Colin) Yes 7 MS Grill and Railings Yes 8 Netlon mosquito mesh Yes 9 Electrical fittings/devices Yes

10 Pelmets, name plates Yes 11

Removal of cobwebs from walls, ceilings, corners and other inaccessible areas. Yes

12 Community Hall Yes 13 Gymnasium Yes 14 Pump House Yes 15 Generator Room Yes

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16 Transformer Sub-Station Area Yes 17 Cleaning of the Visiting Officers Flats (Nos.11) located at Navrangpura Officers

Quarters on a daily basis. Cleaning to include complete cleaning of all rooms, kitchens, toilets, chimneys, electronic equipments, electrical equipments, furniture and fixtures.

[III] Cleaning of all buildings from outside (surface) including removal of cobwebs from inaccessible areas on a quarterly basis

Yes

[IV] Cleaning of surrounding walls and grills of the residential colonies Yes

[V] All other work advised by the Bank’s Caretaker related to sweeping/cleaning/disposing at work site at any point of time if need arise.

[VI] Collection of garbage, segregation of garbage and disposal/composting of the garbage, as per the arrangement put in place by the Bank, on a daily basis

88

Appendix-D

Outdoor/Indoor House Keeping Work under ‘Annual Maintenance Contract’ for the Bank’s Staff Colony at Subhash Bridge in Ahmedabad City

The Bank’s Subhash Bridge Staff Quarters is situated on plot area of 37186.21 Sq. Metres comprising of 234 flats in 14 x buildings of ground + 2 upper floors and 136 flats in 10 x buildings of pillars+4 upper floors+ terraces.

Sr No Area

Daily Weekly Quarterly Half-Yearly [I]

Outdoor house keeping of Subhasbridge Colony.

(a) Sweeping & Cleaning on Daily Basis 1 Sweeping & Cleaning of entire open area around the buildings Yes

2 Adjoining shrubbery garden area close to building (excluding major garden and

lawn area) Yes

3 Internal roads, pavements, pathways Yes 4 Parking areas Yes 5 Sweeping of Staircase from terrace landings to the end last steps of all blocks

including hand railings. Yes

6 All THH (Four) likely to be increase in a year to Eight to Ten Yes 7 Care Taker's/ACT's office Yes 8 Dispensary (Cleaning mostly before the time of opening and collecting garbage on

closing time) Yes

9 Common Toilet Unit Yes

89

10 Meter Room Yes 11 Meter Box Cupboards Yes 12 Collecting of Indoor Garbage from individual occupied flats while sweeping the

staircase area, dispensary, care taker's office, gymnasium, THH etc. all complete as required at site as directed by the Bank and disposal of the same with other garbage through Garbage trolleys and disposing the entire lot to the Municipal Garbage bin outside the colony premises on daily basis.

(b)

Mopping the staircases by using phenyl in water as directed from ground floor to terrace (all building blocks) including landing/lobby etc., all complete as required at site , as directed by the Bank.

Yes

(c) Sweeping and Cleaning on quarterly basis 1 Terraces of the building Yes 2 Rain water drains Yes 3

All available vacant flats Minimum 50 flats on a monthly basis. Yes

4 Underground water tanks. Yes

[II] Indoor House Keeping 1(a)

Cleaning and washing of wet areas within flats on weekly basis at the convenience of occupants. - Total Single Accomodation flats for transferee officers at present = Block 'J' & 'K' Maximum 36. Washing the floor, wall dado, of toilet, bath room etc. by using the nylon brush with approved cleaning materials like detergent, toilet cleaner, oxalic acid etc. of (i) toilet (ii) Bathroom (iii) wash hand basin (iv) Kitchen Mori and sink.

Yes

90

1(b) Cleaning and dusting of rooms within flats of the following items on Quarterly basis with soaked clean cloth in detergent and also cleaning all the fittings & fixtures with soft clean wet cloth of all the flats by using ladders/stools etc., as required at site , as directed by the Bank. - Total Single Accomodation flats for transferee officers at present = Block 'J' & 'K' Maximum 36.

i Existing fans Yes ii Doors, windows, ventilators Yes iii Fittings / fixtures. Yes iv Wire mesh shutters (using Colin) Yes v Mirrors Yes vi MS Grill and Railings Yes vii Netlon mosquito mesh Yes viii Electrical fittings/devices Yes ix Pelmets, name plates Yes x Removal of cobwebs from external/internal walls, ceilings, corners and other

inaccessible areas (external/internal). Yes

xi Community Hall Yes xii School Building-closed Yes xiii Pump House Yes xiv Generator Room Yes xv Transformer Sub-Station Area Yes xvi Co-operative stores- closed

91

xvii Cleaning of the Transit Holiday Homes (Nos.6) located at Subhash Bridge Staff Quarters on a daily basis. Cleaning to include complete cleaning of all rooms, kitchens, toilets, chimneys, electronic equipments, electrical equipments, furniture and fixtures.

[III] Cleaning of all buildings from outside (surface) including removal of cobwebs

from inaccessible areas on a quarterly basis Yes

[IV] Cleaning of surrounding walls and grilss of the residential colonies Yes

[V] All other work as advised by the Bank’s Caretaker related to sweeping/cleaning/disposing at work site at any point of time if need arise.

[VI] Collection of garbage, segregation of garbage and disposal/composting of the garbage, as per the arrangement put in place by the Bank, on a daily basis

92

Appendix-E

Outdoor House Keeping Work under ‘Annual Maintenance Contract’ for the Bank’s Officers Colony at ‘Vasana Colony' in Ahmedabad City

The Bank’s Vasna Senior Officers’ Colony is situated on plot area of 10,073.57 Sq. Metres comprising of 60 flats in 10 x buildings of ground + 2 upper floors and terraces.

Sr No Area

Daily Weekly Quarterly [A] Outdoor House Keeping Work: The Bank’s Vasna Officers’ colony is situated on plot area

of 11382.00 Sq. Metres comprising of 17 buildings of ground/stilt + 2 upper floors and terraces. Providing necessary manpower on weekly basis on a day other than Sunday/Holidays in consultation with the Bank for taking up sweeping / cleaning of entire open area around the buildings including internal roads, pavements, plinth protection, stilt/Parking areas and adjoining shrubbery garden area close to building (excluding major garden and lawn area), open bare ground without greenery, stair case landings & steps, meter room landings, terrace landings etc. of all buildings and collecting the same through garbage trolleys and disposing the entire lot to the Municipal Garbage bin outside the colony premises.

Yes

93

Appendix-F

Scope of work

Providing, arranging and carrying out Pest & Rodent Control treatment, Fogging Treatment in Bank’s properties located in Ahmedabad (Details as per Section VI of Part I of the Tender)

Sr. No. Quantity Description of work Rate per treatment

1 Monthly (One per

month) Office Premises (Internal & External)

2 Quarterly (one per quarter)

Residential Buildings (Internal & External)

3 4 treatments per month for Residential colony

Fogging in each of the Bank’s Residential Colonies

4 One treatment per month for Office premises

Fogging in each of the Bank’s Office Premises