RESERVE BANK OF INDIA - 4.imimg.com4.imimg.com/data4/GS/OD/HTT-1527/1527_2015-11-06-16-42-50_14… · 06/11/2015 · Reserve The Bank of India (RBI) reserves the right to vary this

RESERVE BANK OF INDIA

TENDER NOTICE

Request for Proposal for Development, Implementation and Maintenance of XBRL based Data Submission in RBI

Sealed tenders are invited by the Reserve Bank of India from eligible vendors for Development, Implementation and Maintenance of XBRL based Data Submission. Responses to the Request for Proposal (details available on the ‘Tenders’ section of the website www.rbi.org.in) should be submitted by 3.00 pm on November 30, 2015. Officer-in-Charge Department of Statistics and Information Management

http://www.rbi.org.in)/

RESERVE BANK OF INDIA

REQUEST FOR PROPOSAL (RFP)

FOR

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE

OF

XBRL BASED DATA SUBMISSION

PHASE III

October 30, 2015

This document contains 48 pages inclusive of covering page and annexures.

This document is the property of the Reserve Bank of India (RBI). It may not be copied, distributed or recorded on any medium, electronic or otherwise, without obtaining the written permission of RBI. The use of the contents of this document, even by the authorised personnel / agencies for any purpose other than the purpose specified herein, is strictly prohibited and shall amount to copyright violation and thus, shall be punishable under the Indian Law.

RFP for Development, Implementation and Maintenance of XBRL based Data Submission

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Table of Contents

Chapter Subject Page No

1 Time Schedule 3

2 Introduction 4

3 Structure of RFP 5

4 Overview of the existing system 6

5 Existing Information Technology (IT) Set up 8

6 Scope of Work 8

7 Instructions to the Bidder 14

8 Post Implementation and Support Requirements 17

9 Terms and Conditions 18

10 Payment Terms and Milestones 22

11 Evaluation Process and Award of Contract 23

12 Proposal Responses 24

13 Annexure ( I to V) 28


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1. Time Schedule

The following is an indicative timeframe for the overall process. The Reserve Bank of India (RBI) reserves the right to vary this timeframe at its absolute and sole discretion and without providing any notice/intimation or reasons thereof. Changes in the timeframe will be communicated to the bidders during the process.

Sr. No. Activity Scheduled Date/Time

1. Issue of RFP on RBI website, Newspaper October 30, 2015 2. Last Date for Receipt of Queries related to RFP November 10, 2015 3. Pre‐Bid Meeting November 20, 2015 4. Last Date for Submission of RFP November 30, 2015,

3.00 pm 5. Opening of Eligibility Criteria and Technical Bids November 30, 2015,

3.30 pm 6. Opening of Commercial Bids Will be announced later 7. Declaration of Final Result Will be announced later


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2. Introduction

2.1. As a part of the regulatory and supervisory functions bestowed on it, the RBI collects

data in fixed formats (called 'Returns') from banks, financial institutions, authorised dealers and non-banking financial institutions. These returns are being managed by the various departments of the RBI (referred to as user departments henceforth). In order to implement the best practice, technology solutions in reporting, the RBI introduced the eXtensible Business Reporting Language (XBRL) in the year 2008 using internet and Indian Financial Network (INFINET). The XBRL project at the RBI is being implemented in phases. The first phase of XBRL started in the year 2008 and seven returns were developed under the XBRL system in the phase I. Phase II of the XBRL project started in the year 2012 and the development of another 90 returns were taken up. A total of 97 returns have been taken up under the XBRL in two phases (for details see https://orfs.rbi.org.in). The RBI is now considering extending its coverage by introducing another set of 95 returns in the Phase III of this project (List of returns given in Annex- I).

2.2. Objective of Phase III

The Phase III of the XBRL project which involves the XBRL development of 95 returns should seamlessly integrate with earlier XBRL projects under the first and second phases. The project should ensure standardisation and uniformity in data submission. The project should target the creation of a single point of submission and dissemination. Data consistency should be improved through proper validations.

https://orfs.rbi.org.in/


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3. Structure of RFP The RFP includes the Master RFP and the Annexures seeking responses for evaluation.

3.1 The Master RFP The Master RFP consists of:

• Overview of the Existing System • Existing Information Technology (IT) Setup • Scope of work • Instructions to the Bidders • Post Implementation Support Requirements • Terms and Conditions • Payment Terms and Milestones • Evaluation Process and Award of Contract • Proposal Responses

3.2 Annexure Seeking Response for Evaluation

A detailed set of annexures is provided to the bidder for the formulation of responses for the evaluation covering sections such as List of returns, Format of Commercial Bid, Format of Performance Bank Guarantee / EMD, Non-Disclosure Agreement, etc.


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4. Overview of the Existing System XBRL based data submission has been implemented for 97 returns. The list of returns is available on https://orfs.rbi.org.in. XBRL based data submission application software has facilities like off-line data entry, data upload, view, print, save and validate. The XBRL templates for each of these returns are available online and can be downloaded in Excel format for offline data entry. Any change in these templates/taxonomies is necessarily notified immediately on the XBRL site for information to the users. The excel template has an in-built validation facility, to generate XBRL instance document and enable encryption. The encrypted XBRL instance document is uploaded on the XBRL site after proper user authentication. The XBRL system can also accept XBRL instance document generated directly from the source system of the reporting entities (i.e., without using Excel template) and upload the XBRL instance document on the XBRL site. Besides serving as a data submission platform, the XBRL system has the following features:

4.1. User Management Module

i. At the RBI's end, the user management module has the following functionalities: a) There is an RBI Admin to manage the entire system of XBRL b) The RBI admin creates Domain Admin for each return within the RBI. c) The domain admin creates the Super User for each return for each bank.

ii. For the reporting entity's side, the Super User has the facility to create new users within the bank and assign the role of maker or checker.

4.2. Monitoring the Data Submission by Reporting Entities

The XBRL has the following facility for monitoring the data submission of reporting entities:

i. Send acknowledgement via e-mail along with the error details, if any, for the data submitted

ii. Generate status reports, submitted and non-submitted, revised submission etc., for selected period and selected/ all reporting entities

iii. Provide alert generation facility in case of delay in submission in a flexible manner

4.3. Report Generation in the XBRL system 4.3.1 The return submitted by the reporting entities is validated and the initial data

validation reports are generated. 4.3.2 The XBRL application software allows the reporting entities to view their own

submitted returns across the period. The RBI users may also view this report. 4.3.3 All the reports required by the users of RBI for the returns under phase I are

generated from the XBRL database. 4.3.4 In Phase II of the XBRL project, the XBRL data is moved to the Data Warehouse

(DW) at the RBI and reports are generated from DW database by DW vendor. The XBRL vendor is also responsible for mapping the XBRL data to the database in Data warehouse.

4.4. Centralised Repositories of Information on Large Credit (CRILC) module

The Centralised Repository of Information on Large Credits (CRILC) has been created within the RBI to collect, store and disseminate data on all borrowers' credit exposures including Special Mention Accounts (SMA 0, 1 & 2) having aggregate fund-based and non-fund based exposure of ₹50 million and above. The CRILC module has following facilities:



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i. Maintenance of PAN master/ Group master ii. Online PAN validation facility iii. CRILC Reports for reporting entities/ RBI iv. SMA2 alert generation

4.5. Online Complaint Tracking System

An online complaint tracking system for reporting entities / user departments of the RBI has been developed under the XBRL system. The system is used to track the issues faced by the reporting entities on a day-to-day basis.

4.6 Master Maintenance Module The existing XBRL system provides front end for Master maintenance. Some of the important masters included are: Country Master, Country Branch Master, Country Exchange Master, Group Master, PAN Master etc.

4.7 Other Features i. The categorical access rights for data view and other activities are implemented

based on the users' profile. ii. Version control for the taxonomy and also the data submission application is

implemented. These versions are maintained online in the webpage for the taxonomy as well as in the XBRL site.

iii. The reporting entities may request for resubmission of data online. The RBI domain admin may allow/ disallow the resubmission. Once allowed, the reporting entities can re-submit the return.

iv. A core taxonomy consisting of a unique list of elements across all returns is also prepared, in addition to the taxonomy for each return.

v. The XBRL helpdesk team comprising of engineers from the company of the XBRL vendor is responsible for the maintenance of XBRL database, attending to the calls and e-mails of reporting entities and user departments, performing backup activity and disaster recovery activity in the Data Centres.


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5. Existing Information Technology (IT) Setup The existing XBRL system is hosted at the Data Centre of the RBI and the database is Oracle 11g. Reports from XBRL database is generated using Java Programming Language, for returns developed under XBRL phase I. 6. Scope of Work

The scope includes design, development, installation, operationalisation, testing and acceptance of the XBRL based data submission system for the returns listed in Annex-I, within the stipulated time frame. The migration of legacy data approximately for the period of 5-7 years on an average for these returns will be under the scope of the project. The scope also includes maintenance of the same system for all the returns for the next seven (7) years, after the expiry of the one year warranty period. The maintenance contract will be renewed on an annual basis subject to the mutually agreed terms and conditions. The RBI reserves the right to discontinue the maintenance contract as per its discretion anytime during the period without assigning any reason. 6.1 The ‘successful bidder’ (referred to as vendor hereafter) will be given an exposure to

study the existing XBRL based data submission platform in place at the RBI. The details about the XBRL system and the XBRL taxonomies for the already developed returns are available on the website (https://orfs.rbi.org.in). The proposed XBRL platform should be designed in line with the existing XBRL platform of the RBI. Also, the earlier returns, developed and made operational under the first and second phase, should be treated as an integral part of the project. The phasing of the entire project is only for the purpose of the smooth implementation, and not for designing two different systems.

6.2 The system should be flexible and scalable enough to accommodate modifications in the existing XBRL returns and if required, add new XBRL returns as decided by the RBI.

6.3 The vendor has to develop necessary taxonomies in line with the existing taxonomies developed in Phase I and II of the project. The vendor has to study the taxonomies and its structure developed in phase I and II of this project. All the new taxonomies should be in line with the old taxonomies and should not have any structural conflict. All the elements used in the taxonomy should be uniquely defined. Earlier used elements will be reused wherever required. Care should be taken to identify commonalities with the elements developed in India and abroad for various purposes. A core taxonomy consisting of unique list of elements across all returns should also be prepared (including the returns under phase I and II).

6.4 The taxonomies should meet the international standards of XBRL. The latest available version of the XBRL taxonomy has to be used for designing the new taxonomies. The concept of dimension should be used for better flexibility. The version should be in conformity with the existing taxonomies for better compatibility.

6.5 The taxonomies have to be hosted in the existing web page for ‘Online Reporting’ available in the public web page of the RBI. In some cases the RBI may host the taxonomies for public comments or the same may be used as an external source for hosting the taxonomies required for the accreditation process by the XBRL International Inc.

6.6 The vendor has to interact with the respective user departments of the RBI for designing the taxonomies. All the linkbases of the taxonomies have to be necessarily built before hosting the same on the website.

6.7 The vendor has to develop a front-end for the submission of data by the reporting entities. This front end should be in line with the existing XBRL system of the RBI. The



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features of the same will be finalized at the stage of preparing the System Requirement Specification (SRS) in consultation with the internal project team of the RBI. The front end should be web enabled and should be accessible using the Internet/INFINET, a closed user group network of the RBI. Keeping in view the long term perspective of this project, the taxonomies should be extensible and should be able to accommodate the future granularity of the existing data elements as well as the new elements. The details of this will be finalized at the stage of the SRS for each return under consideration.

6.8 The existing XBRL system developed in phase I and II has a template based system for data submission. The template should be created based on the available data elements in the taxonomies. The modifications in the taxonomy should get reflected in the document template.

6.9 All the returns considered under this phase should be available for online submission for the reporting entities using the document template designed from the taxonomies and accessing the XBRL application. The XBRL application software for data submission should be compatible with the generally used internet browsers like Internet Explorer, Mozilla, Google Chrome, etc. and compatible with the latest and past versions of the operating systems such as Windows 7, Windows 8 etc.

6.10 The scope includes the development of a system for the generation of all the reports (Excel, pdf formats, etc.) required by the RBI. XBRL data should be moved to the Data Warehouse of the RBI and the vendor has to generate reports on DW database. The vendor would be responsible for the development of both XBRL data submission, as well as report generation, as per the IT infrastructure available at Data Centre. The vendor should create a suitable Oracle database in the Data Warehouse (called DW table) and move the XBRL data after submission. The XBRL vendor should create a view from the DW table and generate the required reports from the view. On an average, five reports for each return are expected to be generated. Some of the required reports may include: the return submitted, report for selected data, report for selected entities, report based on selected elements from different returns and other reports as per the requirement of the user department.

6.11 The XBRL data submission system should provide a platform for uploading XBRL instance document for the returns generated by the users using the taxonomy developed by the RBI and hosted on its website (https://orfs.rbi.org.in).

6.12 The vendor would be responsible for implementing adequate information security measures like access control, authentication mechanism, login using digital signature certificates (SHA-2 with 2048 bit encryption key or the latest), as per the requirements.

6.13 During the course of the project, the vendor is expected to carry out system study of the returns under development. The returns having similar elements should be taken up together, as a group of returns for development.

6.14 The taxonomy should be designed based on element based approach, so as to facilitate the extraction of data directly from the source system of the reporting entities. While preparing the taxonomies for any return the vendor would be required to visit the user department, with prior appointment from the nodal officer of that department, to discuss the requirements. During the course of interaction with the departments of the RBI, the vendor is expected to understand the detailed definition of the data elements of the return concerned and cross check with the existing data elements, if any, in other taxonomies. Any definition conflict of the data elements should be resolved in consultation with the concerned department. The information regarding other linkbases, especially for reference linkbases, should be collected from the concerned department.

6.15 In a similar way, if necessary, in consultation with the RBI project team, the vendor would be required to visit a few selected Mumbai based reporting entities to understand

https://orfs.rbi.org.in)/


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the process flow at their end for data accumulation for the purpose of submission of these returns to the RBI.

6.16 The vendor has to prepare a document on SRS for each of the returns included under this phase. The format of SRS reports, including detailed coverage of the same, will be finalized in consultation with the RBI internal project team. The SRS, so prepared, will be duly signed by the vendor and the representatives from the user department on acceptance.

6.17 The vendor is expected to carry out in-depth study of existing XBRL framework and functionalities. The new returns should be submitted using the XBRL frontend which must be in line with the existing XBRL frontend developed in the first and second phase of XBRL project. The new returns template should be similar to the other returns template developed under phase I and II. Any integration with the existing framework has to be done by the vendor in consultation with the internal project team of the RBI.

6.18 No separate module for data submission is expected to be developed under this system by the vendor for reporting entities. They should be able to download XBRL application in a well-accepted format (in Excel) to use for offline data entry and generate the instance document for further upload in the XBRL system The system should also have facility to upload, validate and process the XBRL instance document generated directly from source system of the reporting entities, without using Excel template.

6.19 XBRL based data submission application software should have facilities like data entry, data upload, view and print, save and validate. The facilities should be same as the available in the existing XBRL platform of the RBI. Validators should be provided for all taxonomies.

6.20 Version control for the taxonomy and also the data submission application containing the template of the return has to be implemented. These versions should be maintained online in the webpage for the taxonomy as well as in the XBRL submission page for the application software. Data upload facility should be based on using XBRL enabled instance document. The XBRL templates for each of the returns should be available online and can be downloadable in spreadsheet format for offline data entry. Any change in these templates/taxonomies should be necessarily notified immediately in the XBRL site for information to the users.

6.21 The XBRL application software should allow the reporting entities to view their own submitted returns across the period. However, the facility of resubmission of data should not be a default facility except under exceptional circumstances where resubmission is called for by the RBI. The same should require an administrative intervention by the RBI.

6.22 The XBRL application software should provide a facility for sending acknowledgement with submitted data to the users after the data are received at the RBI.

6.23 The vendor has to provide the platform for generating the initial data validation reports and the reports required by the RBI. In addition, the vendor would be responsible for mapping the XBRL data to the database in Data warehouse and generate reports. The solution should integrate seamlessly with the existing administrative module in the XBRL system, used to monitor the submission process and also used for various administrative purposes.

6.24 Separate validators should be provided for the returns in the XBRL application software. 6.25 The legacy data migration for approximately 5-7 years on an average for each return to

the new system is under the scope of this project. The data has to be migrated to Data Warehouse environment of the RBI, for report generation.

6.26 The XBRL database will be maintained centrally at Data Centre(s) of the RBI. There will be a seamless integration between the XBRL system and the Data Warehouse system of the RBI. All the reports, including the data validation reports, of the various returns required by different users from the departments will be generated from XBRL system.


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The reports should be generated after moving the data to Data warehouse. A real time data updating facility from XBRL database to Data Warehouse has to be provided. Users will login to the XBRL system for various administrative purposes like returns management, user management, supervising the submission status etc., and also for report generation.

6.27 The vendor should meet all the requirements of backup plan and Disaster Recovery Plan, as per the RBI’s policy. The uploading/downloading requirements, housekeeping requirements, operational requirements and future capabilities, deployment of application in data centre, implementation requirements, interfaces with other systems and issues regarding Security and Controls have to be comprehensively taken care of and provided in the total solution.

6.28 A Master Maintenance Module (Front End for Add, Edit, Delete, Print and View) and the related reports should be part of the solution. The important masters to be included are the Industry/ Activity Master, the Currency Master, the Non-Banking Finance Companies (NBFCs) Master and the Company Master.

6.29 The development will be done off-site. The solution must integrate with existing XBRL system, as given in section 4 (Overview of the Exiting System).

6.30 The vendor is required to use any standard methodology for effort estimation, like Function Point Analysis, for all purposes as will be required under this project.

6.31 Acceptance tests for the deliverables 6.31.1 The taxonomies will be vetted by the internal project team of the RBI along with the user

department before starting the development. On finalization, the vendor has to make all arrangements to publish the same in the XBRL web page of the RBI.

6.31.2 The vendor may have to make necessary arrangement to get the taxonomies vetted by XBRL international Inc. and submit certificate(s) to the RBI, if required.

6.31.3 The XBRL application software has to be deployed in the test environment available in the Data Centre. After detailed test carried out by the vendor, the software will be tested thoroughly by the internal project team of the RBI, along with the user department.

6.31.4 After thorough testing of the application software by the internal team, the vendor needs to present the software before a selected group of users for further testing and verification. Vendor has to arrange a user hands on during the presentation itself.

6.31.5 The final Users Acceptance Test (UAT) shall be carried out on the Total Solution jointly by the representatives of the RBI and the vendor.

6.31.6 The UAT shall be as per the comprehensive “Acceptance Test Plan” document to be prepared by the vendor and accepted by the RBI which shall contain various tests, including test cases, to be performed for acceptance of the Total Solution offered by the Vendor. The Acceptance Test shall be deemed to be completed only on successful completion of the acceptance tests and issuance of the ‘Acceptance Certificate’ by the RBI to the vendor.

6.31.7 The ‘Acceptance Test Plan’ document shall be deemed to form a part of the Agreement, to be signed between the vendor and the RBI.

6.31.8 On the evaluation of the Acceptance Test results, if required, the vendor shall take remedial measures including up-gradation of the Total Solution or of any component thereunder, including replacement thereof, at no additional cost to the RBI, to ensure that the Total Solution meets the requirements of the RBI as envisaged in the Tender Document.

6.32 Composition of Project Team 6.32.1 The vendor must warrant that the key project personnel to be deployed in this project

have been sufficiently involved in similar projects in the past and have the requisite domain expertise.


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6.32.2 The vendor will also warrant that in any stage of the project, they will not disturb the team combination, as far as possible, as will be indicated during bidding. However, the vendor should make all effort to retain the key personnel in the team till the end of the delivery of each module/return.

6.32.3 The vendor should also warrant that in case of need they will be in a position to increase the team size. Experts with additional capabilities may join the team for value addition at any point during the project.

6.32.4 Bio-data of the key project personnel may be submitted along with the technical bid. The bio data should clearly indicate his qualification and experience in this area.

6.33 Project Timeframe 6.33.1 Time frame for the project for the complete solution (user acceptance tests, live

deployment and migration) is 24 months from the date of the agreement. 6.33.2 Time frame indicated above has to be strictly adhered to. 6.33.3 The overall project timeframe is for completion of the entire project. The vendor has to

submit return/group of returns wise project plan along with the technical proposal. It is expected that the vendor will take up the activities for different sets of returns parallel, so as to complete the entire work, well within the planned timeframe.

6.34 Helpdesk 6.34.1 The XBRL helpdesk team should be responsible for the maintenance of XBRL database,

attending to the calls, e-mails of reporting entities, users, backup activity and DR activity carried out in the data centres.

6.34.2 The bidder shall deploy qualified professionals for maintaining helpdesk. 6.34.3 The helpdesk engineer shall operate, monitor, manage and configure the system during

the business hours of the RBI. The RBI may call the helpdesk engineer during non- business hours, also, if required.

6.34.4 The helpdesk engineers should be well trained customer support engineer in all respects i.e. well mannered, good communication skill, technically sound, having vast knowledge in the field and can take decision with reference to any emergency / new requirements from the RBI and need not wait for response from the company to avoid delays.

6.34.5 The helpdesk should give weekly pending calls report, monthly report etc. and any kinds of reports whenever required by the RBI.

6.35 Project Manager 6.35.1 Upon award of the contract, the bidder shall assign a full time Project Manager, who will

act as a single point of contact and for escalation and management of issues that may arise in respect of the delivery of the proposed solution outlined in the document.

6.35.2 The Project Manager shall have the overall responsibility for coordination of the work; assist the RBI or its user departments during regular visits.

6.35.3 The Project Manager shall be responsible for consistent and uniform project delivery throughout the execution phase and have the authority to control all aspects of the job.

6.35.4 The Project Manager should provide the management interface facility and will have the responsibility for managing the complete service delivery during the contractual arrangement with the RBI.

6.35.5 The Project Manager should be available during the normal RBI working hours on all the RBI working days. However, if the RBI decides that their services are required beyond normal working hours, the Project Manager needs to be present at site.

6.35.6 The Project Manager will track and control the project delivery, daily/ weekly reports to be submitted to the RBI.


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6.35.7 The Project Manager should conduct weekly review with all the stakeholders of the project.

6.35.8 The Project Manager should be responsible for the preparation and submission of escalation matrix for various teams involved in the project, Report on progress of the project should be submitted by the Project Manager in the weekly meeting to the RBI and should give explanation, if project get deviated from the PERT chart submitted. The weekly meeting between Project Managers from both the side will continue till the entire project is over.

6.36 Other Responsibilities of the Vendor 6.36.1 In case, the vendor intends to use any third party software/ tool for the purpose of

taxonomy development or report generation, the same has to be clearly indicated in the technical bid. The documentation of the proposed third party software/tool explaining its features and reasons supporting its use for the proposed system in comparison to the tools available in the market should be clearly indicated. The limitation of the software/tool should also be indicated clearly in the document. However, the limitations of the tool will not be treated as a limitation for development. The system has to be customized based on the requirements stated by the RBI.

6.36.2 It will be the sole responsibility of the vendor in case there is a violation of proprietorship of any third party software used for developing the system. The vendor has to bear the cost of purchasing the necessary licenses, if any, for any third party software used for the development of taxonomies and is also required to bear the cost of installation of the requisite licenses for the users of the RBI.

6.36.3 The vendor should document properly each and every stage of the development, including the source codes and hand over the source codes and all the related documents to the RBI.

6.36.4 The taxonomies, application software, source codes, related products, documents, manuals and any other related item generated as a direct product from this project or as a by-product to this project are the property of the RBI. The vendor is not authorized to use any material proprietary to the RBI elsewhere, either in part or full, without prior written permission of the RBI.

6.36.5 The project terms and conditions will be governed by the Agreement entered into between the RBI and the vendor after awarding the Project.

6.36.6 The Intellectual Property Rights (IPR), ownership of the source code of the system will remain with the RBI. The vendor should hand over the complete source code of the solution to the RBI immediately after the deployment of the solution in the live environment. The same should be submitted in CD/DVD along with the User Acceptance Test (UAT) certificate signed by the user department and the vendor jointly.

6.36.7 The RBI reserves the right to verify any or all statements made by the bidder in the tender document and to inspect the bidder’s facilities, if necessary, to establish to its satisfaction about the bidder’s capacity to perform the job. The technical evaluation will be based on such information.


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7. Instructions to the Bidders

7.1 Eligibility Criteria Sl.No. Criteria 1. The bidder must be a legal entity and a company incorporated in India and

registered under Companies Act 1956. 2. The turnover of the bidding company (not parent company) during the last

three financial years must not be less than ₹ 5 Crore each year with a positive net worth. Audited Balance sheet of the last three years should be submitted as proof of the same.

3. The bidder who has not satisfactorily completed any of the earlier contracts with the RBI and/or who have been debarred or black listed by the Government/ Government agency/ Banks/ Financial Institutions in India in the past, will not be eligible for the tender.

4. The bidder must demonstrate that it has been engaged with at least ONE major project on development and implementation of 'XBRL based data submission system' either within or outside the country during last 5 years. All the application referred by the vendor should be in use.

The supporting documents for the above criteria must be submitted by the bidder. The bidder must submit original EMD and Non-disclosure agreement, as per Annex IV and V respectively along with the envelope containing eligibility.

7.2 Three-Stage Bidding Process Three stage evaluation processes will be followed. The eligible bidder will be first selected based on the eligibility criteria (given above). The technical bids of the eligible bidders will be evaluated based on parameters (given in Annex II(B)). The third stage is the evaluation of the commercial bids submitted by the bidders.

7.3 Bid Submission 7.3.1 The bidders are not permitted to submit more than one bid. The bidder has to offer the

best solution available with him. The cost of bidding and submission of the bids is entirely the responsibility of the bidder, regardless of the conduct or outcome of the tendering process.

7.3.2 Sealed bids in accordance with the instructions should be delivered on or before 3:00 p.m. on November 30, 2015. Bids may be sent by registered post or hand delivery, so as to be received at the following address:

The Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex, Bandra(E), Mumbai 400 051, India.

7.3.3 Bids received after 3:00 p.m. on the aforesaid date will not be accepted under any circumstances. The RBI will not be responsible for any delay due to postal service or any other means.

7.3.4 The bidder must send the proof of delivery by courier/ post by e-mail.

mailto:[email protected]


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7.4 Site Inspection The bidder shall give references (preferably in India) for carrying out at least one site inspection opportunities where the bidder has completed a major project of similar type.

7.5 Instructions for Sealing and Marking of Bids 7.5.1 The bid containing the information regarding the eligibility criteria in original and labelled

'Original Bid for Eligibility for Development, Implementation and Maintenance of XBRL based Data Submission in RBI' shall be sealed and addressed to the addressee as indicated earlier.

7.5.2 The soft copy of this bid should also be submitted in Microsoft Word document format in a CD and enclosed in 'Original Bid for Eligibility for Development, Implementation and Maintenance of XBRL based Data Submission in RBI'

7.5.3 Technical bid in original and labelled ‘Original Technical Bid for Development Implementation and Maintenance of XBRL based Data Submission in RBI' shall be sealed and addressed to the addressee as indicated earlier.

7.5.4 The soft copy of the Technical Bid should also be submitted in Microsoft Word Document format in a CD and enclosed in ‘Original Technical Bid for Development Implementation and Maintenance of XBRL based Data Submission in RBI'.

7.5.5 Commercial bid in original and labelled ‘Original Commercial Bid for Development Implementation and Maintenance of XBRL based Data Submission in RBI' shall be sealed and addressed to the address as indicated earlier.

7.5.6 The soft copy of the Commercial Bid should also be submitted in Microsoft Excel format in a CD and enclosed in ‘Original Commercial Bid for Development Implementation and Maintenance of XBRL based Data Submission in RBI'.

7.5.7 All the aforesaid sealed covers of the bids should finally be submitted in a sealed cover labelled 'Original Bid for Development Implementation and Maintenance of XBRL based Data Submission in RBI'. Any commercial information appearing anywhere, other than the commercial bid, will lead to the disqualification of the vendor for further processing. No clarification will be sought from the RBI in such case.

7.6 Clarification on the Tender Documents 7.6.1 Written requests for clarification regarding the RFP may be sent by e-mail. Clarifications

to queries may be raised through e-mails only. Clarifications sought through any other means will not be entertained by the RBI. The clarifications will be published on the public webpage of the RBI as amendments to the RFP.

7.6.2 A pre-bid clarification meeting will be convened by the RBI tentatively on November 20, 2015 at conference room of the RBI in C-8, 4th floor, BKC, Bandra(E), Mumbai-51 at 2:30 p.m. The prospective bidder interested in attending the meeting are required to register by sending a confirmation mail by 2 p.m. on November 17, 2015 detailing the clarifications required referring the respective paras of the RFP. A maximum of two representative of the bidder will be allowed during the pre-bid meeting. Any change in the date, venue and time will be intimated through the website (https://www.rbi.org.in).

7.7 Amendments to Tender Documents 7.7.1 Amendments, if any, to the tender document may be issued by the RBI through website,

well before the deadline for submission of bids. The bidder is requested to browse the RBI website regularly.

7.7.2 From the date of issue, amendments to tender document shall be deemed to form an integral part of the tender document.

7.8 Documents Comprising the Bid



https://www.rbi.org.in/


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All bidders shall submit a tender response duly completed, as outlined in Annex II to V. The format of the letters to be attached to the Eligibility, Technical and Commercial Bids are indicated in Annex II (A, B & C). The bidder must submit three separate envelopes for Eligibility criteria, Technical and Commercial bid.

7.9 Period of Bid Validity The Bids shall be valid for a period of ONE YEAR from the closing date for submission of the bid.

7.10 Format and Signing of Bid The bids shall be typed or printed in a clear typeface. An accompanying letter is required, signed by an authorised signatory of the bidder, committing the contents of the response.

7.11 Domestic Presence of the Bidder The bidder will have to have a presence in Mumbai, during the entire period of contract.

7.12 Acceptance or Rejection of Bid The RBI reserves the right not to accept any or all bid(s), or to accept or reject a particular bid at its sole discretion.

7.13 Condition of Engagement 7.13.1 The engagement of the successful bidder with this project would be till the successful

implementation and for a further period for providing the Annual Maintenance Services as would be indicated in the bid. The RBI reserves the right to terminate the services of the successful bidder at any point of the project stating appropriate reason therefor.

7.13.2 The RBI engages and appoints the vendor to provide services as detailed under the scope of the project in consideration of the remuneration payable by the RBI to the vendor.


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8. Post Implementation Support Requirements

8.1 Warranty The warranty period for the application software provided by the vendor should be for a period of one year from the date of acceptance of the software by the RBI. During this period, any type of maintenance will be the responsibility of the vendor with no additional costs to the RBI. The vendor is required to provide the following support during the warranty period:

i. Respond to calls for troubleshooting within two hours ii. Make configuration and customization of the solution as and when

required iii. Undertake periodic preventive maintenance iv. Provide performance tuning of the system in terms of accessibility and

efficiency v. Provide support for any other reason that affects the normal functioning of

the solution vi. Provide day-to-day maintenance of the total solution

8.2 Annual Maintenance Contract(AMC)

8.2.1 The vendor has to provide Annual Maintenance Services for 7 years after the expiry of one year warranty period of the application software provided by them along with other components which are part of the application software. The rate for providing this service should be quoted by the bidder in the commercial bid. The bidder is supposed to furnish the first year maintenance cost in the commercial bid, which will remain the same for the first three years. The cost for the Annual Maintenance Services from the fourth year till the seventh year will be calculated based on the following formula.

AC

= BP

{15 + 45 x (WPIC

/ WPIP

) + 40 (CPIC

/ CPIp) } x 1/100 where, A

C = The application software maintenance amount for the current year.

Bp = The application software maintenance amount for the previous year. WPI

C = Wholesale Price Index for the month generally 6 months prior to the

commencement date of AMC for the current year. WPI

P = Wholesale Price Index for the month generally 6 months prior to the

commencement date of contract for the previous year. CPIc = Consumer Price Index for Urban for all India for the month generally 6 months prior to the commencement date of contract for the current year. CPIp = Consumer Price Index for Urban for all India for the month generally 6 months prior to the commencement date of contract for the previous year

8.2.2 AMC amount shall be paid on quarterly basis after the expiry of the quarter upon rendering satisfactory services. No advance payment will be made by the RBI in any case.

8.2.3 The maintenance agreement, as and when executed with the vendor, shall be for the duration of one year only and the same will be renewed annually under the same terms and conditions as per the discretion of the RBI. The RBI reserves the right to terminate the agreement anytime without stating any reason.

8.2.4 The RBI reserves the right to decide the period from which the returns developed in Phase I and II of the project will be brought under the AMC with the selected vendor.


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9. Terms and Conditions

9.1 Prices 9.1.1 All prices should be quoted in Indian Rupees (₹). The prices will be firm and stable and

not subject to any price escalation. 9.1.2 The charges for travel within or outside India, stay, conveyance etc. for the purpose of

this project will not be charged extra to the RBI. The entire cost in this regard will be borne by the vendor.

9.2 Taxes and Duties Taxes, duties, charges and levies of State or Central Governments, as applicable and subject to deduction of all statutory deductions applicable, should be mentioned clearly, if the same needs to be paid by the RBI. The benefits realised by the vendor due to lower rates of taxes, duties, charges and levies shall be passed on by the vendor to the RBI. If vendor fails to mention it clearly, the quoted cost will be treated as all inclusive and no separate taxes, charges, levies, etc. will be paid.

9.3 Confidentiality 9.3.1 The bidder agrees that all financial, statistical, marketing and personnel data relating to

the RBI’s business and other information identified as confidential by the RBI will be kept as confidential information of the RBI.

9.3.2 The bidder has to maintain all secrecy regarding the data reported by the reporting entities in different returns, while developing the system. Any violation of this resulting in data disclosure or in any other kind would be considered as a breach of the contract.

9.4 Indemnification 9.4.1 The vendor shall, at its own cost and expense, defend and indemnify the RBI against all

third-party claims including those of the infringement of Intellectual Property Rights, including patent, trademark, copyright, trade secret or industrial design rights, arising from the use of the products or any part thereof in India. This includes any claim arising due to unauthorised use of any third party software/tools.

9.4.2 The vendor shall expeditiously meet any such claims and shall have full rights to defend itself therefrom. If the RBI is required to pay compensation to a third party resulting from such infringement, the vendor shall be fully responsible therefor, including all expenses and court and legal fees, even after the expiry of the terms of the project.

9.4.3 The vendor shall also be liable to indemnify the RBI, at its own cost and expenses, against all losses/damages, which the RBI may suffer on account of violation by the vendor of any or all national/international trade laws, norms, standards, procedures etc.

9.5 Site Visits Site visits may be sought at the discretion of the RBI. The vendor shall provide, in

addition to customer sites, an invitation to the RBI to visit the vendor's own site.

9.6 Audits 9.6.1 The RBI can conduct any third party inspection/ audit for any phase. The vendor should

make all necessary changes as mentioned by the results of these audits. 9.6.2 The RBI will incur the cost of appointment of a third party for audit. Only after the

successful completion of the third party audits, will the vendor be allowed to proceed to the next phase.


Page 19 of 48

9.7 Notification of Award The acceptance of the offer from the selected bidder will be communicated in writing to

the address supplied by the bidder in his letter of intent. Any change in address of the bidder should therefore be promptly notified to the RBI.

9.8 Earnest Money Deposit (EMD)

9.8.1 The vendor shall submit EMD to the Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, Mumbai, along with its bids containing a Bank Guarantee from a scheduled commercial bank, payable on demand for an amount of ₹ Five Lakhs only, towards Earnest Money Deposit (EMD) as per the format given in Annex IV. The EMD bank guarantee should have validity up to 180 days from the last date of submission of the bids.

9.8.2 The EMD of unsuccessful bidders shall be returned within 15 days from the date of award of the project. The EMD of the successful bidder shall be returned after the successful bidder furnishes the Performance Bank Guarantee.

9.8.3 Offers made without the EMD will be rejected. 9.8.4 The amount of the Earnest Money Deposit would be forfeited in the following scenarios:

i. In case the bidder withdraws the bid prior to the validity period of the bid for any reason whatsoever; or

ii. In case the successful bidder fails to accept and sign the contract as specified in this document for any reason whatsoever; or

iii. In case the successful bidder fails to provide the Performance Bank Guarantee within 15 days from the date of placing the order by the RBI or signing of the contract, whichever is earlier, for any reason whatsoever.

9.9 Performance Bank Guarantee The vendor shall at his own expense submit to the Director, Systems Management

Division, Department of Statistics and Information Management, Reserve Bank of India, Mumbai, within thirty (30) working days of the date of notice of award of the tender, a Performance Bank Guarantee from a scheduled commercial bank, payable on demand for an amount equivalent to ten percent (10%) of the total cost of the project for the due performance and fulfilment of the commitment by the vendor. The format of the bank guarantee is as indicated in Annex III. This bank guarantee should be valid till 3 months from the date of expiry of the contract.

9.10 Signing of Contract

The vendor shall be required to enter into a contract with the RBI, on the basis of the Scope of Work/deliverables mentioned herein and other terms and conditions as indicated in this RFP.

9.11 Penalty

9.11.1 Whenever delay occurs because of reasons attributable to the vendor, liquidated damages shall be payable by the vendor to the extent of five (5) percent of the consideration payable for the milestone concerned for every month of delay.

9.11.2 In case the vendor fails to meet any of the requirements as per RFP/ agreement, the RBI will charge a penalty equivalent to a maximum of five (5) per cent of the total development cost.

9.12 Jurisdiction All disputes and differences of any kind, whatsoever, arising out of the vendor's

propositions shall be referred by either party (the RBI or the vendor), after issuance of 30


Page 20 of 48

days’ notice in writing to the other, clearly mentioning the nature of the dispute / differences, to a single arbitrator, acceptable to both the parties, for initiation of arbitration proceedings and settlement of the dispute/s and difference/ strictly under the terms and conditions of this contract, executed between the RBI and the vendor. The arbitration shall be governed by the provisions of the applicable Indian Laws. The award shall be final and binding on both the parties. The venue for arbitration shall be at Mumbai, India.

9.13 Termination

The RBI, if so desires, can terminate the contract with the vendor any time during the period stating proper reason(s) therefor. For this purpose, the RBI will furnish a notice in writing to the vendor. The vendor will be asked to provide in writing any clarification against the displeasure of the RBI regarding the reason for discontinuation within 15 days from the date of issue of the letter by the RBI. The part developed, source codes and all other material will be the property of the RBI. The vendor will hand over all such material to the RBI within a period of 15 days from the date of the request from the RBI.

9.14 Liquidated Damages

9.14.1 The liquidated damages is an estimate of the loss or damage that the RBI may have suffered due to delay in performance or non‐performance of any or all the obligations (under the terms and conditions of the contract relating to development, installation, operationalisation, implementation, training, support/services, acceptance, etc.), of the solution by the vendor and the vendor shall be liable to pay the RBI a fixed amount for each day of delay / non‐performance of the obligations by way of liquidated damages, details of which will be specified in the contract. Without any prejudice to the RBI’s other rights under the law, the RBI shall recover the liquidated damages, if any, accruing to the RBI, as above, from any amount payable to the vendor either as per the contract, executed between the parties or under any other purchase agreement/ contract, the RBI may have executed / shall be executing with the vendor.

9.14.2 Liquidated Damages is not applicable for reasons attributable to the RBI and Force Majeure. However, it is the responsibility/onus of the vendor to prove that the delay is attributed to the RBI and Force Majeure. The vendor shall submit the proof authenticated by the vendor and the RBI’s official that the delay is attributed to the RBI and Force Majeure along with the bills requesting payment.

9.15 Force Majeure The vendor or the RBI shall not be responsible for delays or non‐performance of any or all contractual obligations caused by Force Majeure.

9.15.1 “Force Majeure” means an event, circumstance or situation beyond the control of the Company including an event, circumstance or situation which is a result of or caused by fire, lightning, earthquake, storm, tidal wave, flood, acts of God, acts of public enemy, civil commotion, war, insurrections, riots, passing of any statutory order by the competent authority/ties prohibiting performance of such obligations and restrictions of any country affecting the export of Goods or technology to the vendor or import regulations or requirements of India, whatever the causes are, which would be violated by the performance of the Agreement (between the vendor and the RBI). However, this does not include vendor’s default or negligence or carelessness or failure to assess the reasonable consequences of an act on the part of the vendor, resulting in such a situation.

9.15.2 In the event of any such intervening Force Majeure, the vendor shall notify the RBI in writing of such circumstances and the causes thereof immediately.


Page 21 of 48

9.15.3 Unless otherwise directed by the RBI, the vendor will continue to perform, render and discharge other obligations with due diligence as far as they can reasonably be performed, rendered and discharged and will seek all reasonable alternative means for the performance and the completion of the obligations, as affected by the event of Force Majeure.

9.15.4 The vendor shall resume the performance and the completion of all such Contractual Obligations, as may be affected by Force Majeure, as soon as practicable, after such event or events have come to an end or ceased to exist, after notifying the RBI in writing thereof and subject to the instructions by the RBI there against.

9.15.5 Continuation of the performance and the completion of the obligations shall be reviewed by the Parties, if the Force Majeure continues beyond sixty (60) days.

9.16 Non Negotiability on RFP 9.16.1 The RBI is not responsible for any assumptions or judgments made by the bidder

for arriving at any type of sizing or costing. The RBI at all times will benchmark the performance of the bidder to the RFP documents circulated to the bidders and the expected service levels as mentioned in these documents. In the event of any deviations from the requirements of these documents, the vendor should make good the same at no extra costs to the RBI, in order to achieve the desired service levels as well as meeting the requirements of these documents.

9.16.2 All terms and conditions, payments schedules, time frame for implementation, expected service levels as per this Tender will remain unchanged unless explicitly communicated by the RBI in writing to the vendor. The vendor shall at no point be entitled to excuse themselves from any claims by the RBI whatsoever for their deviations in conforming to the terms and conditions, payments schedules, expected service levels, time frame for implementation etc. as mentioned in this RFP.

9.16.3 The bidders shall adhere to the terms of this RFP and shall not deviate from the same.


Page 22 of 48

10. Payment Terms and Milestones

10.1 The payment will be released in stages. Groups of 6 returns each will be taken together for releasing the payment based on the milestones as defined below. Any 6 returns can form a group for payment purpose.

10.2 20% shall be released after signing off the SRS. The payment will be released as and when vendor will raise the invoice after singing off the SRS jointly by the user department's representative of the RBI and the vendor.

10.3 30% shall be released after the user department and the associated parties have given the UAT sign-off.

10.4 20% on report generation related to the return. 10.5 20% payment will be realised on completion of the data migration on submission of a

duly signed certificate on completion the activity. 10.6 10% of the payment shall be released after the warranty of one year. 10.7 The RBI may, if so desires, add new returns or replace existing returns or delete returns

under the scope of this phase itself. However, the payment to the vendor will be made only towards the developed returns. Payment for the new returns will be based on the cost indicated by the vendor in the commercial bid. The validity period of the price indicated in the commercial bid for addition of new returns will be for a period of 3 years from the date of signing the agreement.

10.8 The RBI has the right to do away with any phase of development (like element identification, migration etc.) at any point of time during the project. In such situations, payment will be made only for the milestone for which efforts were involved.

10.9 The vendor has to indicate element based cost for developing the taxonomy and submission platform, separately, for change management. Any repetitive element that appeared earlier, either under this phase or in previous phases will not be considered for costing related to taxonomy. This will be a reference cost for change management and will not be used for evaluation. The RBI, if so desires, can add new returns under this phase itself using this cost or the cost given for each return under section A of schedule of tendered prices.


Page 23 of 48

11. Evaluation Process and Award of Contract

11.1 The first selection will be done using the eligibility criteria. The bidders are required to submit the documents supporting the eligibility criteria. Only those bidders who meet the eligibility criteria will be considered for further processing of the bids.

11.2 The technical bids of the eligible bidders will be evaluated to determine responsiveness to the specifications. Any clarification / rectification in case of deviations, in the technical bids at this stage, will be called for in writing. The failure to submit the same within the specified time limit may result in rejection of the bid.

11.3 Technical comparison will be done based on the technical proposal given by the bidders in the sealed technical bid. The bidders will be evaluated based on certain parameters as indicated in Annex II (B).

11.4 The eligible bidders will be shortlisted for presentation based on criteria, Sr no. 1 to 5 of the Technical Evaluation Criteria (Annex-II (B)).

11.5 The bidder should be ready to give a short presentation in front of the technical committee in 3-4 days’ notice, on their proposed solution as a part of the technical evaluation. They are expected to reply to all the queries from the technical committee during this presentation.

11.6 After the technical evaluation has been completed, the top three bidders who have attained a minimum of 60 marks in the technical evaluation would qualify for commercial evaluation. In case only two bidders have attained the minimum score of 60 marks, then only these two bidders will qualify for the commercial evaluation.

11.7 The Commercial bids of technically qualified bidders will then be evaluated based on the Total Cost of Ownership (TCO) given in Schedule of Tendered Prices of Annex II(C) as:

i. The cost of the project for designing Taxonomy, development of application software for data submission, data migration, cost of licences used, testing and operationalisation of the total solution for all the returns (A1, Annex II(C))

ii. Cost of designing/ developing reports related to all the returns (A2) iii. Costs of design, development and implementation of Masters Module (A3) iv. Any other Item related to development, not included above (A4) v. Net Present Value (NPV) of Annual Maintenance Charge over next 7 years

(Phase I,II and III) vi. NPV of Cost for XBRL Helpdesk for posting two engineers at Data Centre for

next 7 years vii. NPV of Change Management cost.

11.8 NPV will be worked out using discount rate of 8% on annual basis for 3 years after the warranty period and using 5% escalation and discount rate of 8% on annual basis for the remaining 4 years. The total number of man months will be normalised (average of the estimated man months given by the technically qualified bidders) for the project for the Application Development Project. These normalized number of man months will be taken as man month under Change Management. These man months under Change Management will be equally distributed over the maintenance period of 7 years and NPV will be worked out, considering the man-month rate given by the bidder.

11.9 The award of contract will be made to the bidder having the highest score in the Techno Commercial Evaluation giving 70% weightage to Technical Score and 30% weightage to Commercial Score. Techno commercial evaluation will be done based on the following formula : Techno-commercial Score = 0.7*Xi + 0.3*(L1/Yi )*100 where Xi= Marks obtained by ith bidder for technical evaluation, Yi= TCO of the ith bidder, L1= Lowest TCO. If there is a tie on the total score, the tie shall be broken by considering the higher technical score.


Page 24 of 48

12. Proposal Responses

This section contains the table of contents for the tender response. In order to facilitate evaluation and comparison of tender responses, vendor shall submit their responses in this format. A failure to do so may result in the tender being eliminated at the examination stage as unresponsive. Should the vendors have additional information to submit that cannot be encompassed by the current table of contents, additional sections may be added at the end.

12.1 Eligibility Bid The format of the letter forwarding the eligibility bid should be as per Annex–II(A). The information should be furnished in the following way in the eligibility bid: A tabular representation as indicated below should be given by the bidder for easy understanding regarding the availabilities of the supportive documents:

Sr. No.

Eligibility description

Bidder's response

Supportive documents

Deviation, if any

1

2

.

.

12.2 Technical Bid The format of the letter forwarding the technical bid should be as per the Annex- II (B). The Technical Bid should be in accordance with the following: 12.2.1 Introduction

Purpose Objectives Scope

12.2.2 Management Summary

Overview of Vendor 12.2.3 Understanding, Proposal, Technology and Methodology

In this section, it is expected that the bidder will give a detailed deliberation on their understanding of the project. Propose a suitable solution in line with the desired plan. Also mention technology used for development. Propose a methodology for designing, developing and implementing the proposed solution.

12.2.4 Effort and Time Estimation The bidder is supposed to propose total effort estimates using any standard effort estimation techniques and also estimate the required time to complete the entire project, keeping in view the time frame indicated in the RFP.

12.2.5 Project Experience The details of the past relevant projects related to XBRL in chronological sequence should be furnished in the format given below:


Page 25 of 48

Table 1: Project Experience Details

Sr N

o.

Nam

e of

th

e pr

ojec

t

Org

anis

atio

n

Dat

e of

co

mm

ence

me

t Dat

e of

co

mpl

etio

n

Tota

l M

an

Mon

th E

ffort

N

umbe

r of

El

emen

ts

Proj

ect

team

si

ze

Proj

ect d

etai

ls

Proj

ect

is

unde

r A

MC

or

not(

give

Dat

abas

e

Softw

are/

to

ols

used

Clie

nt C

onta

ct

Det

ails

Note: Copies of Purchase Order, Supporting Documents etc. to be furnished by the bidder

12.2.6 Project Team Composition The details about the team composition for the XBRL project, including the brief profile of the lead officials, should be given as per table 2.

Table 2: Project Team Details

Sr N

o.

Nam

e of

th

e of

ficia

ls

Job

prof

ile

(dev

elop

er,

proj

ect

lead

er,

etc.

)

Bas

ic

Qua

lific

atio

n

(C

A/

BE

/ B

. Te

ch/ M

. Tec

h,

PMP,

etc

.)

Add

ition

al

Qua

lific

atio

n

Expe

rienc

e (n

umbe

r of

ye

ars)

Nam

e of

th

e ea

rlier

Pr

ojec

t w

ith

whi

ch

asso

ciat

ed

Expe

rtis

e in

(T

axon

omy

deve

lopm

ent/

codi

ng/

repo

rt

gene

ratio

n/

any

othe

r)

Note: Supporting Documents, Certificates etc. to be furnished by the bidder

12.2.7 Profile of the Company The details related to the profile of the company should be furnished in the format given below:

Vendor The registered name of the bidding company

Business address for correspondence

Location Street Locality City Pin Code


Page 26 of 48

Country Telephone Facsimile e-mail Other

CONTACT NAME OF THE VENDOR

CONTACT’S POSITION WITH THE VENDOR

Contact addresses if different from above

Location Street Locality City Pin Code Country Telephone Facsimile e-mail Other

BUSINESS STRUCTURE BID COMPANY’S REGISTERED ADDRESS

Details of company registration

Names of Directors Chairman President/Managing Director Directors

Include a structure chart reflecting the organisation Financial standing of the vendor

(Information designed to give client confidence in the financial competence of the Vendor.) Audited financial accounts for past three years should be included in appendix. Total current employees 2012-13 2013-14 2014-15 Sales Turnover Net profit before tax Net worth Company Profile(s)

12.2.8 The Proposed Total Solution

Details of the activities and the time, effort estimation for the proposed project have to be furnished. Detailed project plan for logical groups of returns should also be provided.


Page 27 of 48

12.3 Commercial Bid

12.3.1 The bidder should quote the commercial value as per the Schedule of Tendered Prices (as given in Annex II(C) )

12.3.2 The amount quoted for total of each section should be written both in figures and words. In case of any mismatch between figures and word, the word will be taken as final.

12.3.3 The bidder should indicate unit price of each and every component proposed by them, wherever applicable.

12.3.4 The vendor must submit a blank Schedule of Tendered Prices (without mentioning the price) along with technical bid.

12.3.5 All the prices have to be quoted item-wise. The prices should mention the cost as well as the tax and duty components, if any. Once prices have been tendered to RBI, no change/modification will be entertained for any cause whatsoever (including changes in regulation, tax and duty structure etc.). The prices once provided by the vendor will be valid for the entire period of validity of the bid as defined in the present document.

12.3.6 Any revision in the rates of taxes, duties, charges and levies at a later date and during the tenure of the bid will be borne as under:

12.3.7 The benefits realised by the vendor due to lower rates of taxes, duties, charges and levies shall be passed on by the vendor to RBI.

12.3.8 Any increase in rates of taxes, duties, charges and levies will be borne by the vendor. The increase in service tax will be borne by RBI as per mutual agreement, as per the agreement signed.


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Annex I

List of returns to be included under the Phase III of XBRL* Sr.No

Return name Description Department

1 Statement on reconciliation of inter-branch accounts

To monitor the entries outstanding for more than six months in inter-branch accounts

DBS

2 Statement on reconciliation of clearing differences

To monitor the entries outstanding for more than six months in clearing differences

DBS

3 Statement on the position of balancing of books

To monitor the number of branches, where books have been balanced/not balanced

DBS

4 Statement on quick special audit of sundry deposits/suspense account

To monitor outstanding entries for Rs.50,000/- and above for more than six months in these accounts

DBS

5 Statement on bad debts written off

To monitor the category-wise the amounts of bad debts written off

DBS

6 Reconciliation of outstanding entries in inter-bank (Nostro) accounts

Outstanding entries for more than six months in inter-bank accounts and NOSTRO accounts

DBS

7 Report on financial conglomerates

Capturing the intra-group transactions and exposures amongst the identified FCs

DBS

8 LCR - BLR1 Statement on Liquidity Coverage Ratio (LCR) - Basel III Liquidity Return (BLR) - 1

DBS


DBS


DBS


DBS


DBS

13 LCR - BLR6 Statement on Liquidity Coverage Ratio (LCR) - Basel III Liquidity Return (BLR) - 6 - Intraday Liquidity Management Monitoring Tools Return

DBS

14 RBS-Tranche 1 Risk Based Supervision - Tranche I DBS 15 RBS-Tranche 1 A Risk Based Supervision - Tranche 1A DBS 16 RBS-Tranche 2 Risk Based Supervision - Tranche 2 DBS 17 RBS-Tranche 3 Risk Based Supervision - Tranche 3 DBS 18 RBS-Bank Profile Risk Based Supervision - Bank Profile DBS 19 FSI Financial Stability Indicator DBS 20 RBI note refund rules -

statement of defective notes Statement of defective notes adjudicated at currency chests branches

DCM


Page 29 of 48

Sr.No


adjudicated at all bank branches 21 Counterfeit notes detected by

banks Part-1 contains State/Union Territory-wise summary of counterfeit notes detected by bank on an All-India basis. Part-2 reflects cases of FIRs lodged by banks

DCM

22 Format for furnishing addresses etc., particulars of Forged Note Vigilance Cell (FNVC) to RBI

Format for furnishing addresses etc., particulars of Forged Note Vigilance Cell (FNVC) to RBI

DCM

23 Status report on forged notes The report covers a brief account of the functions discharged by the Forged Note Vigilance Cell of the bank with reference to the points covered in para-7 of the master circular on detection and impounding of forged notes

DCM

24 Statement showing details of counterfeit bank notes detected by the branch during the month

The return comprises of two parts -(i) Denomination-wise and State/Union Territory-wise details of forged notes detected by the branch (ii) Details of cases of FIR filed with police

DCM

25 Transfer of Funds from NRO to NRE Account

Transfer of Funds from NRO to NRE Account

FED

26 FIIS Return Data relating to actual inflows/outflows of remittances on account of investments by Foreign Institutional Investors(FIIS) in the Indian capital market for the Day/Week ended :

FED

27 FTD Return Statement showing daily turnover of foreign exchange

FED

28 FVCI Return Data relating to actual inflows/outflows of remittances on account of investments by FVCI

FED

29 IOFHNI Inflow/Outflow of Foreign Exchange in to the account of Flls on behalf of High Net worth Individuals/Corporates (In USD Million)

FED

30 LEC-FII Return LEC-FII Transaction Data Entry FED 31 LRS Return Statement indicating the details of

remittance made by resident individuals under the Liberalized Remittance Scheme

FED

32 MV Return Market Value of FII Investments in India FED 33 List of offices/branches

maintaining (Rupee and ACU Dollar) accounts of non-resident banks and list of Vostro accounts

List of offices/branches maintaining (Rupee and ACU dollar) accounts of non-resident banks and list of Vostro accounts

FED


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Sr.No


34 Progress report on NRLM (earlier SGSY)

Contains State-wise return with targets, applications received, loans sanctioned: accounts and amount, loans disbursed: accounts and amount, applications returned, rejected and pending under NRLM scheme

FIDD

35 Progress report on SRMS Contains State-wise return with targets, application received, loans sanctioned: accounts and amount, loans disbursed: accounts and amount, applications returned, rejected and pending under SRMS scheme

FIDD

36 Loans outstanding without collateral security

Collateral free loans up to Rs. 25 lakh and of those covered under Credit Guarantee Scheme

FIDD

37 Composite Loans outstanding under the scheme of SIDBI and Banks

Composite Loans outstanding up to Rs 1 Crore under the scheme of SIDBI and Banks

FIDD

38 Statement showing the particulars of specialised SME branches operationalised

Performance of specialised SME branches FIDD

39 State-wise viability position of sick units

Details about No. of A/c and Amount Outstanding of micro, small and medium enterprises

FIDD

40 Credit Delivery to women Details about No. of A/c And Amount Outstanding in r/o of credit given to women under priority and non-priority sector

FIDD

41 Priority Sector Advances and Sectoral Deployment of Credit–Quarterly

Aggregated as well as few detail items relating to PSA and sectoral credit

FIDD

42 Priority Sector Advances and Sectoral Deployment of Credit– Annual

Detailed data relating to PSA and sectoral credit

FIDD

43 Credit facilities to SC/ST Outstanding accounts and balance (SC and ST separately) under various parameters of priority sector advances

FIDD

44 Credit Assistance to Minorities Priority sector advances sanctioned to members of specified minority communities vis-à-vis overall priority sector advances

FIDD

45 Advances under DRI Scheme Disbursements, demand, recovery, overdue and outstanding under various parameters

FIDD

46 Special Return II State-wise return (July to June) on demand, recovery, overdue and outstanding of direct finance to agriculture (short term loans and term loans

FIDD


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Sr.No


separately) 47 Statement showing Targets of

Annual Credit Plans ( ACP) for the year

Contains lead district-wise/non-lead district-wise/region-wise/State-wise disbursement under agriculture, SSI and OPS target under ACP scheme

FIDD

48 Statement showing Disbursements and Outstanding for the quarter

Progress made during the quarter for meeting the target under ACP scheme

FIDD

49 Statement showing Achievement vis-à-vis Targets for the quarter

Contains lead district-wise/non-lead district-wise/region-wise/State-wise disbursement under agriculture, SSI and OPS along with target and achievement position under ACP scheme

FIDD

50 Statement showing Annual Target under National Urban Livelihood Mission ( NULM)

Contains State-wise return with targets, applications received, loans sanctioned: accounts and amount, loans disbursed: accounts and amount, applications returned, rejected and pending under NULM scheme

FIDD

51 Quarterly Statement showing progress under National Urban Livelihood Mission (NULM)

Contains State-wise return with targets, applications received, loans sanctioned: accounts and amount, loans disbursed: accounts and amount, applications returned, rejected and pending under NULM scheme

FIDD

52 Statement showing FI Progress Progress made in r/o of FI during the quarter for meeting the target

FIDD

53 KCC Progress made in r/o of No. of KCC issued and loans O/s in r/o of crop loan and term loan

FIDD

54 Short Sale in G-Sec Short Sale in G-Sec FMRD 55 Total outstanding foreign

currency borrowings under all categories

Total outstanding foreign currency borrowings under all categories

FMRD

56 Limits granted and utilized by the clients under the facility of booking forward contracts on past performance basis

Limits granted and utilized by the clients under the facility of booking forward contracts on past performance basis

FMRD

57 List of all offices/branches, of an AD bank, which are maintaining Rupee accounts of non-resident banks

List of all offices/branches, of an AD bank, which are maintaining Rupee accounts of non-resident banks

FMRD

58 Doubtful transactions involving frequent cancellation of hedge transactions and / or the underlying trade transactions.

Doubtful transactions involving frequent cancellation of hedge transactions and / or the underlying trade transactions.

FMRD

59 Commodity Hedging Commodity Hedging FMRD


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Sr.No


60 Basic Statistical Returns-3 Monitoring of bank credit against sensitive commodities

MPD

61 Sector-wise and industry-wise deployment of bank credit (SIBC)

Analysing trends in sector- wise and industry-wise bank credit

MPD

62 Special Fortnightly Return-II Monitoring of daily CRR balances MPD 63 Supplementary return on daily

SLR Supplementary return on daily SLR MPD

64 Special Monthly Return (SMR)-VI-AB on interest rate

Deposit rates (including NRI deposits), rupee lending rates (outstanding as also on fresh loans sanctioned ) and foreign currency export credit of SCBs(excluding RRB)

MPD

65 Basic Statistical Return – 5 (BSR5)

Investment portfolio of SCBs DSIM

66 BAL Foreign currency balances of Authorized Dealers and rupee balances of non-resident banks

DSIM

67 Cp Issuance/ buyback/ default Commercial Paper Issuance/ Buyback/ default

FMRD

68 CD Issuance Certificate of Deposit (CDs) Issuance FMRD 69 Exports credit refinance return Monitoring limits and utilization of export

credit refinance MPD

70 LECNRI List of equity and convertible debentures by NRI

FED

71 NBS1 Quarterly Return for deposit accepting NBFCs

DNBS

72 NBS2 Quarterly Statement of Capital Funds, Risk Assets etc. as required under the Non-Banking Financial Companies Prudential Norms (Reserve Bank) Directions 1998 By NBFCs and RNBCs

DNBS

73 NBS3 Quarterly Return on Statutory Liquid Assets as per Section 45 IB of the Act By Deposit Taking NBFCs

DNBS

74 NBS4 Annual Return on Repayment of Deposits by the Rejected Companies holding Public Deposits

DNBS

75 NBS7 Quarterly Return of Capital Funds, Risk-Asset Ratio for NBFCs-ND-SI (Supervisory Return)

DNBS

76 ALM Asset-Liability Management (ALM) Return for NBFCs accepting/holding public deposits and having asset size of Rs.100 crore and above or public deposits of Rs. 20 crore and above

DNBS

77 500 Crore (NBFCs-ND-SI) Non-deposit taking systemically important DNBS


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Sr.No


NBFCs 78 SC/RC Quarterly Return on Assets acquired,

securitized and reconstructed DNBS

79 ALM_STDL Statement of Short Term Dynamic Liquidity (ALM 1)

DNBS

80 ALM_SL_IRS Statement of Structural Liquidity and Interest Rate Sensitivity

DNBS

81 ALM_YRLY Real estate exposure of NBFCs-ND-SI DNBS 82 NBS8 Annual Return for NBFCs having Asset

size between Rs. 100 to Rs. 500 crore DNBS

83 NBS9 Annual Return for NBFCs having Asset size between below Rs. 100 crore

DNBS

84 BRANCH_INFO Branch information return DNBS 85 Banking service price index

return Banking service price index return DSIM

86 Usage of Credit & Debit cards Usage of Credit & Debit cards DPSS 87 ATM failed customer complaints ATM failed customer complaints DPSS 88 ATM transaction decline ATM transaction decline DPSS 89 WLA customer complaints WLA customer complaints DPSS 90 PPI Transactions PPI Transactions DPSS 91 PPI customer grievances &

expired PPI customer grievances & expired DPSS

92 Mobile banking transactions Mobile banking transactions DPSS 93 Cheque clearing data (CTS &

ECCS) Cheque clearing data (CTS & ECCS) DPSS

94 MTSS business MTSS business data DPSS 95 Data on Call/Notice/Term

Money Transaction of Primary Dealers

Data on Call/Notice/Term Money Transaction of Primary Dealers

DEPR

(*This list is subject to change. For viewing the formats of these returns, please Click Here)

https://rbidocs.rbi.org.in/rdocs/content/zips/Format_of_All_Returns.zip


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Annex – II (A)

TENDER FORM The Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex, Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ ELIGIBILITY BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission in the Reserve Bank of India to meet such requirements and provide such services as are set out in the Tender Document. We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid. We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives. We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period. We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection.


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Dated this …………………………. Day of …………………..2015 ……………………………………………. ……………………………………………. (Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. ……………………………………………………………………………………………………

(Name and address of Bidding Company) Seal/Stamp of Tender Witness name: ………………………………………………………

Witness address: ……………………………………………………… ……………………………………………………...

Witness signature: …………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatories • Tender Technical Response

CERTIFICATE AS TO AUTHORISED SIGNATORIES I, certify that I am .........................................................

Secretary of the (Name of bidding company)

And that ……….………………………………………….. ……………………………………………………………….. (Name of above company signatory (s) )

Who signed the above Tender is authorised to bind the corporation by authority of its governing body. (Seal) ……………………………………………………..

(Secretary)


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Annex-II (B)

TENDER FORM

The Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex, Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ TECHNICAL BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OFXBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission in the Reserve Bank of India to meet such requirements and provide such services as are set out in the Tender Document. We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid. We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives. We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period. We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection.


Page 37 of 48

Dated this

…………………………. Day of …………………..2015

……………………………………………. ……………………………………………. (Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. ……………………………………………………………………………………………………

(Name and address of Bidding Company)

Seal/Stamp of Tender Witness name: ………………………………………………………

Witness address:

……………………………………………………… ……………………………………………………...

Witness signature:

…………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatories • Tender Technical Response


Secretary of the (Name of bidding company)


Who signed the above Tender is authorised to bind the corporation by authority of its governing body. (Seal) ……………………………………………………..

(Secretary)


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Technical Evaluation criteria

Sr No. Criteria Statement Bidders response

1 Experience Details of the past relevant projects in chronological sequence. Clearly indicate the level of involvement and responsibility. Furnish the details (as per Section 12, table 1), so that RBI, if desires, can carry site inspection.

2 Technical Understanding

Document that demonstrates the depth of the technical understanding and clarity that bidder has of RBI's XBRL project.

3 Project Team Composition

Project Team composition and lead team manager’s profile. The experience of the team lead managers should be indicated with all details (Section 12, Table 2).

4 Project Methodology

The bidder will provide a document that will articulate all details of the methodology that will be followed for project execution.

5 Project Plan The bidder has to attach a sheet to explain the project plan on how to deliver the project as per given timeline.

6 Presentation by the Bidder

Presentation and interactions with Technical Committee by bidder


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Annex II (C)

TENDER FORM The Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex, Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ COMMERCIAL BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission in the Reserve Bank of India to meet such requirements and provide such services as are set out in the Tender Document. We attach hereto the Tender Commercial Response as required by the Tender document, which constitutes my/our bid. We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives. If our Tender Response is accepted, we will obtain a performance bank guarantee in the format given in the Tender Document, issued by a scheduled commercial bank in India, for a sum equivalent to 10% of the contract sum for the due performance of the contract. We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after expiry of the warranty period. We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the goods/products specified in the Tender Response without assigning any reason whatsoever. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection


Page 40 of 48

Dated this

…………………………. Day of …………………..2015

……………………………………………. ……………………………………………. (Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of:

……………………………………………………………………………………………………… ……………………………………………………………………………………………………… (Name and address of Bidding Company) Seal/Stamp of Tender Witness name: …………………………………………

……………

Witness address: ……………………………………………………… …………………………………………………

Witness signature: …………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatures • Tender Technical Response


Secretary of the

(Name of bidding company)


Who signed the above Tender is authorised to bind the corporation by authority of its governing body. (Seal) …………………………………………

………….. (Secretary)


Page 41 of 48

SCHEDULE OF TENDERED PRICES A. Return based Costing

Item Description Unit Price

Taxes, duties, and other costs charges (itemized)

Gross price per item

Quantity Total costs

(1) (2) (3) (4) (5) = (3)+(4) (6) (7) =

(5)*(6)

A.1

Cost of designing taxonomy, development of application software for data submission, data migration, testing and operationalistion of the total solution for all the returns

A.2 Cost of designing/ developing reports related to all the returns

A.3 Master Maintenance Module

A.4 Any other Item related to development, not included above

A.5 AMC cost for returns under XBRL Phase III

A.6 AMC cost for returns under XBRL Phase I & II

A.7 Cost for XBRL Helpdesk for posting 2 engineers at Data Centre

A.8 TOTAL for Section A

B. Element based Costing for Change Management

B.1 Taxonomy development for per 25 elements

B.2 cost for application development for each dataset (set of elements) related to data submission

B.3 Cost of designing/ developing reports related to each dataset (set of elements)

B.4 Any other Item not included above B.5 TOTAL for Section B C: Other information

C.1 Effort Estimation in man-month C.2 Productivity Rate

C.3 Man month rate (22 working days in a month)

Unit Prices wherever applicable


Page 42 of 48

Annex -III

PERFORMANCE BANK GUARANTEE The Director, Systems Management Division, Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex, Bandra(E), Mumbai 400 051, India. Dear Sir, PERFORMANCE BANK GUARANTEE – to develop, implement and maintain XBRL based Data Submission in the Reserve Bank of India to meet such requirements and provide such services as are set out in the Tender Document. WHEREAS M/s. (name of Company), a company registered under the Companies Act, 1956, having its registered and corporate office at (address of the Vendor), (hereinafter referred to as “our constituent”, which expression, unless excluded or repugnant to the context or meaning thereof, includes its successors and assigns), entered into an Agreement dated …….. (hereinafter, referred to as “the said Agreement”) with you (Reserve Bank of India) to develop, implement and maintain XBRL based Data Submission for the Reserve Bank of India to meet such requirements and provide such services as are set out in the Tender Document. We are aware of the fact that in terms of sub-para (…), Section (…), Chapter (…) of the said Agreement, our constituent is required to furnish a Bank Guarantee for an amount Rs…….. (in words and figures), being 10% of the Contract Price of Rs. … (in words and figures), as per the said Agreement, as security against breach/default of the said Agreement by our Constituent. In consideration of the fact that our constituent is our valued customer and the fact that he has entered into the said Agreement with you, we, (name and address of the bank), have agreed to issue this Performance Bank Guarantee. Therefore, we (name and address of the bank) hereby unconditionally and irrevocably guarantee you as under: I. In the event of our constituent committing any breach/default of the said Agreement,

which breach/default has not been rectified within a period of thirty (30) days after receipt of written notice from you, we hereby agree to pay you forthwith on demand such sum/s not exceeding the sum of Rs…… (in words and figures) without any demur.

II. Notwithstanding anything to the contrary, as contained in the said Agreement, we

agree that your decision as to whether our constituent has made any such default/s / breach/es, as afore-said and the amount or amounts to which you are entitled by reasons thereof, subject to the terms and conditions of the said Agreement, will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Performance Bank Guarantee, but will pay the same forthwith on your demand without any protest or demur.

III. This Performance Bank Guarantee shall continue and hold good till the completion of

the warranty period for the ‘Total Solution’ i.e. (date), subject to the terms and conditions in the said Agreement.


Page 43 of 48

IV. We bind ourselves to pay the above said amount at any point of time commencing from the date of the said Purchase Agreement until the completion of the warranty period for the Total Solution as per said Agreement.

V. We further agree that the termination of the said Agreement, for reasons solely

attributable to our constituent, virtually empowers you to demand for the payment of the above said amount under this guarantee and we have an obligation to honour the same without demur.

VI. In order to give full effect to the guarantee contained herein, we (name and address

of the bank), agree that you shall be entitled to act as if we were your principal debtors in respect of your claims against our constituent. We hereby expressly waive all our rights of suretyship and other rights, if any, which are in any way inconsistent with any of the provisions of this Performance Bank Guarantee.

VII. We confirm that this Performance Bank Guarantee will cover your claim/s against

our constituent made in accordance with this Guarantee from time to time, arising out of or in relation to the said Agreement and in respect of which your claim is lodged with us on or before the date of expiry of this Performance Guarantee, irrespective of your entitlement to other claims, charges, rights and reliefs, as provided in the said Agreement.

VIII. Any notice by way of demand or otherwise hereunder may be sent by special

courier, telex, fax, registered post or other electronic media to our address, as aforesaid and if sent by post, it shall be deemed to have been given to us after the expiry of 48 hours when the same has been posted.

IX. If it is necessary to extend this guarantee on account of any reason whatsoever, we

undertake to extend the period of this guarantee on the request of our constituent under intimation to you (Reserve Bank of India).

X. This Performance Bank Guarantee shall not be affected by any change in the

constitution of our constituent nor shall it be affected by any change in our constitution or by any amalgamation or absorption thereof or therewith or reconstruction or winding up, but will ensure to the benefit of you and be available to and be enforceable by you.

XI. Notwithstanding anything contained hereinabove, our liability under this Performance

Guarantee is restricted to Rs…… (in words and figures) and shall continue to exist, subject to the terms and conditions contained herein, unless a written claim is lodged on us on or before the afore-said date of expiry of this guarantee.

XII. We hereby confirm that we have the power/s to issue this Guarantee in your favour

under the Memorandum and Paras of Association/ Constitution of our bank and the undersigned is/are the recipient of authority by express delegation of power/s and has/have full power/s to execute this guarantee under the Power of Attorney issued by the bank in his/their favour.

2. We further agree that the exercise of any of your rights against our constituent to enforce

or forbear to enforce or any other indulgence or facility, extended to our constituent to carry out the contractual obligations as per the said Agreement, would not release our liability under this guarantee and that your right against us shall remain in full force and


Page 44 of 48

effect, notwithstanding any arrangement that may be entered into between you and our constituent, during the entire currency of this guarantee.

Notwithstanding anything contained herein: I. Our liability under this Performance Bank Guarantee shall not exceed Rs. …. (in words

and figure) ; II. this Performance Bank Guarantee shall be valid only up to …….. (date, i.e.

completion of warranty period for the Total Solution) ; and III. we are liable to pay the guaranteed amount or part thereof under this Performance

Bank Guarantee only and only if we receive a written claim or demand on or before …. (date i.e. completion of the warranty period for the Total Solution).

This Performance Bank Guarantee must be returned to the bank upon its expiry. If the Performance Bank Guarantee is not received by the bank within the above-mentioned period, subject to the terms and conditions contained herein, it shall be deemed to be automatically cancelled. Dated ……………………. this ……….. day …………. 2015. Yours faithfully, For and on behalf of the …………… Bank, (Signature) Designation (Address of the Bank) Note :

a) This guarantee will attract stamp duty as a security bond under Para 54(b) of the Mumbai Stamp Act, 1958.

b) A duly certified copy of the requisite authority conferred on the official/s to execute the guarantee on behalf of the bank should be annexed to this guarantee for verification and retention thereof as documentary evidence in the matter.


Page 45 of 48

Annex IV Proforma for Bank Guarantee In Lieu of Earnest Money Deposit (To be submitted on non-judicial stamp paper of appropriate value purchased in the name of the issuing Bank) This deed of guarantee made this ____ day of ____ two thousand ____ between ____ (Name of Banker) having its registered office at ______ (place) and one of its local offices at ____ (hereinafter referred to as the Surety), and Reserve Bank of India, a Corporation constituted by the Reserve Bank of India Act, 1934, having its Central Office at Central Office Building, Shahid Bhagat Singh Road, Mumbai-400 001 INDIA (hereinafter referred to as the Bank). WHEREAS _______ (Bidder’s name hereinafter referred to as ‘Bidder') a Company registered under _____ and having its registered office at ______ is bound to deposit with the Bank by way of earnest money ` _____ (Rupees ___________ only) in connection with its Tender for development, implementation and maintenance of XBRL based data submission for the Reserve Bank of India and the specifications and terms and conditions enclosed therein. WHEREAS the Bidder as per clause No. _____ Section II of Instructions to Bidder and special conditions has agreed to furnish a Bank Guarantee valid up to ____ instead of deposit of earnest money in cash. NOW THIS WITNESSETH:

1. That the Surety in consideration of the above Tender made by the Bidder to the Bank hereby undertakes to guarantee payment on demand without demur to the Bank the said amount of ₹5,000,00(Rupees five lakhs only) within one week from the date of receipt of the demand from the Bank on presentation of this deed of guarantee, which the Bidder is bound to deposit with the bank by way of earnest money in connection with his Tender.

2. This guarantee shall not be affected by any infirmity or irregularity on the part of the Bidder or by the dissolution or any change in the constitution of the Bank, Bidder or the Surety.

3. The Bank shall be eligible to make any claim under this guarantee if the Bidder after submitting his Tender, rescinds from his offer or modifies the terms and conditions thereof in a manner not acceptable to the Bank or expresses his unwillingness to accept the order after the Bank has decided to place order with the Bidder for development, implementation and maintenance of XBRL based Data Submission for the Reserve Bank of India. The Banks’ decision in this regard shall be final and binding.

4. The Surety shall not and cannot revoke this guarantee during its currency except with previous consent of RBI in writing.

5. Notwithstanding anything contained in the foregoing, the Surety’s liability under the guarantee is restricted to ₹5,00,000 (Rupees five lakhs only).

6. This guarantee shall remain in force and effective up to __________ and shall expire and become ineffective on intimation thereof being given to the Surety by the Bank in which event this guarantee shall stand discharged.

7. The Surety will make the payment pursuant to the demand notice issued by the Bank, notwithstanding any dispute that may exist or arise between the Bidder and the Bank or any other person.

8. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Bidder shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by RBI.

9. Notwithstanding anything contained hereinabove, unless a demand or claim under this guarantee is made on the Surety in writing on or before, the Surety shall be discharged from all liabilities under guarantee thereafter.


Page 46 of 48

10. The Surety has the power to issue this guarantee under its Memorandum and Articles of Association and the person who is hereby executing this deed has the necessary powers to do so under the Power of Attorney granted to him by the Surety.

SIGNED AND DELIVERED For and on behalf of For and on behalf of above named Bank. (Banker’s Name and Seal) Branch Manager (Banker’s seal)


Page 47 of 48

Annex V

Non‐Disclosure Agreement All bidders must sign the Non-Disclosure Agreement (NDA) before submitting the tender. Bidders must comply with all clauses mentioned in the NDA. No changes to the NDA are allowed. The NDA must be executed on the bidder’s company letterhead. Draft of the NDA is as under. The NDA needs to be submitted along with the Eligibility criteria. (On INR 100 stamp paper) Strictly Private and Confidential The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 4th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India [Date] [Salutation] Confidentiality Undertaking We acknowledge that during the course of bidding for Request for Proposal (RFP) floated for development, implementation and maintenance of XBRL based data submission in the Reserve Bank of India (RBI), we shall have access to and be entrusted with Confidential Information. In this letter, the phrase "Confidential Information" shall mean information (whether of a commercial, technical, scientific, operational, administrative, financial, marketing, business, or intellectual property nature or otherwise), whether oral or written, relating to RBI and its business that is provided to us pursuant to this Agreement. In consideration of you making Confidential Information available to us, we agree to the terms set out below: 1. We shall treat all Confidential Information as strictly private and confidential and take all steps

necessary (including but not limited to those required by this Agreement) to preserve such confidentiality.

2. We shall use the Confidential Information solely for the preparation of our response to the RFP and not for any other purpose.

3. We shall not disclose any Confidential Information to any other person or firm, other than as permitted by item 5 below.

4. We shall not disclose or divulge any of the Confidential Information to any other client of [name of product vendor / implementation partner]

5. This Agreement shall not prohibit disclosure of Confidential Information: • To our partners/directors and employees who need to know such Confidential

Information to assist with the bidding for RFP floated for development, implementation and maintenance of XBRL based data submission by RBI. With your prior written consent, such consent not to be unreasonably withheld;

• To the extent that such disclosure is required by law; • To the extent that such disclosure is required by any rule or requirement of any

regulatory authority with which we are bound to comply; and • To our professional advisers for the purposes of our seeking advice. Such professional

advisors will be informed of the need to keep the information confidential. 6. Upon your request we shall arrange delivery to you of all Confidential Information, and copies

thereof, that is in documentary or other tangible form, except:


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• For the purpose of a disclosure permitted by item 5 above; and • To the extent that we reasonably require to retain sufficient documentation that is

necessary to support any advice, reports, or opinions that we may provide. 7. This Agreement shall not apply to Confidential Information that:

• Is in the public domain at the time it is acquired by us; • Enters the public domain after that, otherwise than as a result of unauthorized

disclosure by us; • Is already in our possession prior to its disclosure to us; and • Is independently developed by us.

8. This Agreement shall continue perpetually unless and to the extent that you may release it in writing.

9. We acknowledge that the Confidential Information will not form the basis of any contract between you and us.

10. We warrant that we are acting as principal in this matter and not as agent or broker for any person, company, or firm.

11. We acknowledge that no failure or delay by you in exercising any right, power or privilege under this Agreement shall operate as a waiver thereof nor shall any single or partial exercise thereof or the exercise of any other right, power, or privilege.

12. This Agreement shall be governed by and construed in accordance with Indian law and any dispute arising from it shall be subject to the exclusive jurisdiction of the Mumbai courts.

We have read this Agreement fully and confirm our agreement with its terms Yours sincerely Signature and Stamp of Company [Authorized Signatory (same as signing the proposal) – Implementation Partner] Name: Designation: Date: