RESEARCH METHODOLOGY Sem 2 2015/2016 - …civil.utm.my/postgraduate-office/files/2013/10/Research-Management... · RESEARCH METHODOLOGY Sem 2 2015/2016 9 May 2016 . ... ... Be independence

RESEARCH MANAGEMENT [email protected],C07-313

Dr. Nor Eliza Alias

RESEARCH

METHODOLOGY

Sem 2 2015/2016 9 May 2016

Introduction

Dictionary:

“the systematic investigation into and

study of materials and sources in order to

establish facts and reach new conclusions.”

Research comprises "creative work undertaken on a systematic basis in order to

increase the stock of knowledge, including knowledge of humans, culture and

society, and the use of this stock of knowledge to devise new applications."[1] It is

used to establish or confirm facts, reaffirm the results of previous work, solve new

or existing problems, support theorems, or develop new theories.

http://en.wikipedia.org/wiki/Knowledge

http://en.wikipedia.org/wiki/Research

http://en.wikipedia.org/wiki/Theorem

http://en.wikipedia.org/wiki/Theory

Physical Modeling

Numerical Modeling

Statistical

Questionnaires Sites

And more ……

Topics

Roles of student, supervisor, examination panels

GOT

Rules and Regulation

Research Funds

Managing Time, Supervisor and Research Data

Maximizing Research Outputs

Examination Process

Roles of student, supervisor, examination panels

ROLES

Roles

Supervisor

Examination Panels

Chairman

Role - Supervisor

1. The supervisor ensure student has a plan and advice on academic or personal matters.

2. Provide guidance on the expected design and quality of research.

3. Assist in conducting the fieldwork/survey needed to be done outside of the University.

4. Ensure that the student keeps abreast with the development in the research field

5. Advice on deadlines for each stage of research

6. Review research papers and returns them with constructive comments within an appropriate period of time.

7. Encourage the student to present the research work at seminars and publish in journals.

8. Make assessment and submit the research progress report to the School of Graduate Studies through the Faculty’s

Postgraduate Studies Committee according to the stipulated time in every semester.

9. Ensure that the student adheres to safety procedures while in the lab and during fieldwork.

10. Conduct regular scheduled meeting sessions.

11. Propose names of internal and external examiners.

12. Ensure that the student in informed of all university regulations and matters related to registration.

13. Review and ensure that the thesis has reached the level worthy of an award prior to submission to the School of

Graduate Studies for examination purpose.

http://sps.utm.my/wp-content/uploads/2015/11/PANDUAN-TUGAS-PENYELIA.pdf

Supervisors' expectation From

STUDENT

Always be around

Always check and reply emails/massages

Always update and report research progress

Able to share problems with the supervisor

Keep up good attitude

Come to appointments and be prepared

Inform if could not make appointments/tasks (BE HONEST)

Do more than what is asked

Able to work independently (with SV consent)

Understand SV has other many responsiobilities

Appreciate the SV

STUDENTS' expectation From

Supervisor

Always be around

Know everything that they asked

Always reply emails/massages

Always be ready to help

Friendlier

Be understanding on personal problems

Understand if some task are unable to be performed

Able to motivate

Allow students to make decisions with some useful advices

Appreciate the student

Role – Examination Panels

Internal and external

Read and assess the quality of thesis

Question the student to make sure the research

work and thesis are being done by the student.

Provide a decision on the degree award.

Suggest corrections or additional works needed for

the thesis to meet the standard and quality.


Role – Chairman

Make sure the viva-voce runs smoothly according to the regulations

Make report and inform to the student on the decision and corrections suggested by the examiners

Is not an examiner thus could not question the student but can clarify the question made by the examiner to the student.

Is not involved in giving decision of the award but can assist in helping the mutual agreement among examiners.

Make sure no discussion between the student and supervisor are mad during the defense (unless needed to under a controlled manner)


Graduate On Time

GOT

Duration of Study

Graduate-On-Time (GOT) refers to students who

completed their study within specified/normal

duration

PhD = 7 semesters

Master (research) = 4 semesters

Master (course) = 3 semesters

http://sps.utm.my/wp-content/uploads/2015/01/11b-GOT-Slide-Session-2-PM-Dr-Niza.pdf

Progress Report

• Online progress report (week 8 to 13)

• Supervisor verify progress report

within 2 weeks

Thesis Submission Notification

• 3 months before submit thesis for viva-

voce

• Valid within 1-year after JAPSU

Early Thesis Submission

• PhD: Minimum 5th semester

• Submit application to faculty

Submission of Thesis for Examination

• Deadline for thesis submission is 2

weeks before start new semester

Course Registration

• Student must register courses every semester

within specified dates determined by the

university

• Fail to register without acceptable reasons

will be terminated

GSMS

http://spsapp3.utm.my:8080/gsmsv21/

http://webapps.sps.utm.my/



Rules and Regulations

RULES

http://www.sps.utm.my/download/bahan2016/PERATURAN%20AKADEMIK%20PENGAJIAN%20SISWAZAH%20-%2020160211%20-%20new.pdf

28 Items

Item 3- Entry Requirements

Item 4-Application and Offer of Study Program

Item 5-Program Registration

Item 6-Enrolment and Duration of Studies

Item 7-Change of Program of Study, Type of Registration, and Mode of Study

Item 8-Mode of study

Item 9-Registration of Courses

Item 10-Correction of Course Registration

Item 11-Withdrawal (TD) of a Course and Program

Item 12-Attendance

Item 13-Academic Load

Item 14-Credit Exemption and Transfer

Item 15-Thesis/Dissertation/Master Project Report

…..

Item 26 Plagiat

Item 27 Examination Mis conduct

Item 28- General Provisions


Item 15 Thesis/Dissertation/Master

Project Report




Item 26 Plagiarism

http://www.sps.utm.my/download/bahan2016/PERATURAN%20AKADEMIK%20PENG

AJIAN%20SISWAZAH%20-%2020160211%20-%20new.pdf

Item 27 Examination Misconduct


http://www.sps.utm.my/download/bahan2016/PERATURAN%20AKADEMIK%20PENGAJIAN%20SISWAZAH%

20-%2020160211%20-%20new.pdf

http://www.sps.utm.my/download/bahan2016/PERATURAN%20AKADEMIK%20PENGAJIAN%20SISWAZAH%

20-%2020160211%20-%20new.pdf

Managing Time, Supervisor and Research Data

MANAGING

Research Management

1. Time management

2. Strategic planning

3. Risks and challenges

4. Attitude

5. Environment

6. Manage your supervisor

7. Managing research data

8. Managing your references

1. TIME Management

Schedule/Plan –

e.g. Gant charts A basic time management tool

Short period (weeks to months) or long time planning (Years)

Create possible and reliable schedule. Be realistic.

Its ok to amend and remake the schedule or plan

Include holidays and risk margins

1. TIME Management

Target datelines and milestones

Keep your focus driven

Keep you more organized

Avoid time slipping

Data obtained and

fully checked

Return Period for

various duration

known

Temporal Pattern

completed Project

Complete

Research type:

Statistical Analysis

Finish disseminating

questionnaires Finish

Analysis Finish Report

Writing

Research type:

Questionnaires, surveys

2. Strategic planning

Activities Flow and Gant Charts

Make a flow chart of your research activities

Clearer view on what needs to be done

Keep you organize

Tips: Plan and do time consuming activities first. e.g.:

Ordering equipments early

Plan parallel activities- e.g. Do literature reviews parallel to other activities

Write early

Data collection

(Rainfall data from Drainage and Irrigation Department, Malaysian Meteorology Department)

Data screening

Fit data to the best

distribution model

Data processing (Convert data to Annual Maximum Series according

various rainfall periods and seasonal variation)

Determine the average recurrence interval ARI

for each site

Conduct spatial analysis on the ARIs according to the specific sub-

basins

Design the Rainfall

Temporal Distribution

Pattern

Quantify the ARI to the

rainfall events of the

December 2014 East-coast flood

Research type:

Statistical Analysis

Research title:

Extreme Rainfall

Analysis

Report writing

Research type:

Questionnaires, surveys

Research title:

Effectiveness of early

warning system in

Malaysia

Identify important parameters related to early warning system and the

community

Construct questionnaires

Conduct interviews at site on people at towns affected by the

flood

Disseminate questionnaires to relevant agencies trough emails or postage

services

Questionnaires Analysis

Conduct interviews at agencies to obtain information on the

standard of procedures to warn public against flood

Collect questionnaires from relevant agencies

Report writing

3. Risks and Challenges

False and broken equipments and research tools

Computers problems

Lab equipments or machineries

Software’s license expire

Takes time to recover/repair or buying a new one


How to avoid? VISIT: Before research starts, visit the

laboratory or research room

INTERVIEW: Ask the supervisors/technicians or existing/previous students on the condition of lab equipments or other research tools (including softwares, computers, etc.).


What can be done?

REPORT to technicians/supervisor as soon as

possible

ASK for new equipments as soon as possible

FIND new alternatives (e.g. borrow/rent, attachment)


Family or personal problems

Sickness or death

Homesick, lonely

Others – fighting, conflict


How to avoid?

Sickness/death: You cant. God‘s hands

UNDERSTAND other cultures

RESPECTFUL to others

POSITIVE thinking


What can be done?

DISCUSS: Don’t be afraid to discuss with supervisor

COUNSALING

RE-SCHEDULE and plan

TAKE A BREAK

4. Attitude

GOOD ATTITUDE IS THE KEY!!

Discipline

Visit supervisor periodically

Consistent

Work hard

5. Environment

Conducive research environment

5. Environment


5. Environment


Clean

Organized

Best practice research room

Research group

Private library

Private pantry and rest area

6. Managing supervisor

Fierce ?


Proud ?


Missing ? Can you find my

supervisor..


What can be done? How to manage your supervisor: Maintain good relationship Periodic meeting –try meeting once a week

even if you think you have nothing to talk about

Attend every group meeting/conference/seminar your supervisor suggests

Keep your emails short and to the point


What can be done? How to manage your supervisor: Understand your supervisor

What kind of person he/she is?

What he does/doesn’t like about his student?

Avoid what he doest like and do what he likes


What can be done? How to manage your supervisor: If difficult to find and is very busy Chase your supervisor and ask for his short time

to discuss/ask something really important

Make appointment and be punctual

Prepare short questions

Plan and draft what you think is right for your research in advance before asking him/her plainly what to do

Be independence but with supervisor’s consent and awareness


What can be done? How to

manage your supervisor:

If very difficult to handle and can risk

your research

Report to dean

Change supervisor

Request for a co-supervisor that can help

you

7. Managing research data and

references

Managing research data and references:

Identify data management software during early stages of research

Take time in the beginning to learn them. Do not wait last minute

Use managing Software from the beginning

To manage references: e.g. Endnote, Zotero, Mendalay

To manage thesis writing: e.g. Microsoft Office words Styles and Formats, Zero Draft Thesis (Book)

7. Managing research data and

references

Managing research data and references:

Back-up your data:

External hardisks/Cds

Servers (Dropbox/Google Drives etc.)

Proper filing of literatures

Use endnote

Site while you write

Research Funds

FUNDS

Limited Financial Aid Schemes for

Graduate Students

UTM Zamalah for Doctoral Degree

UTM Zamalah for Master Degree

International Doctoral Fellowship (IDF) for Doctoral

Degree

Ainuddin Wahid scholarship

Graduate Assistantship

UTM Zamalah

IDF

Ainuddin Wahid scholarship

More..

Doctoral Research Grant

Graduate RMC Grant

Graduate Supervision Grant

Publication incentive

RSG and SPB (SV’s research grant)

Postgraduate Tempoh

Lazim Kadar Elaun

RSG-MSc/PhD 3 tahun (max)

1,000.00 - 2,050.00

RSG-BSc/MSc 2 tahun (max)

700.00-1,850.00

RSG and SPB (SV’s research grant)

Qualification Rate/ Hour

(RM) Rate/ Day (RM)

Rate/ 22 Days (RM)

Working Student Scheme

(SPB)

STPM/Matriks/Year 1, 2, 3

4 32 704

Diploma/ Year 4,5

5 40 880

First Degree 7 56 1,232.00

Master 9 72 1,584.00

Maximizing Research Outputs

MAXIMIZING

Write, write and write (Publication- Conference,

indexed journal, Scopus)

Involve in Research Social Networks (Research

Gate, LinkedIn, etc.)

Register Intellectual Property ( Patent, trademark,

copy right, etc.)

http://www.myipo.gov.my/

http://www.icc.utm.my/

http://www.myipo.gov.my/

http://www.icc.utm.my/

REMINDER – Submit e-ppp

THANK YOU Good Luck!

Documents

RESEARCH METHODOLOGY Sem 2 2015/2016 - …civil.utm.my/postgraduate-office/files/2013/10/Research-Management... · RESEARCH METHODOLOGY Sem 2 2015/2016 9 May 2016 . ... ... Be independence