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Research: Maximising visibility using ORA
Sally RumseyThe Bodleian Libraries
Maximise visibility
“Each Faculty member grants to the President and Fellows of Harvard College permission to make available his or her scholarly articles and to exercise the copyright in those articles…The policy will apply to all scholarly articles written while the person is a member of the Faculty ... The Dean … will waive application of the policy for a particular article upon written request by a Faculty member … each Faculty member will provide an electronic copy of the final version of the article …. The Provost’s Office may make the article available to the public in an open-access repository...
http://osc.hul.harvard.edu/hfaspolicy
Now extends across many
other faculties
Now MIT & UCLas well
• Conference items: Papers; Posters; Presentations• Articles: Including supplementary material and extended
versions; No page limit • Books and book sections and chapters; Out of print• Working and discussion papers• Reports• Questionnaires (uncompleted)• Pre-prints• Diagrams • Research theses• [Datasets [DOIs]; Audio files; Images]
ORA is designed to hold any type of item produced as a result of academic research
• Not provided by department websites, personal websites or necessarily by publishers
• Source file whatever application
• ‘Dark archive’
• Bodleian Libraries’ commitment
Retaining a copy at Oxford
Supplementary materials
Additional text (no
page charges)
Illustrations
Diagrams
Graphs
[Data]
Keeping up with other researchers and universities
Persistent links
RSS feeds
Harvesting metadata
Author choice of version+ versions of other item types; record only
Relationship with subject and other open access archives
Other institutions’ archives
ORA for theses
Exploratory Hands-on
Items in ORA• http://ora.ouls.ox.ac.uk/• Mandela [title & abstract –
2 hits] – PDF & Word • author: Boehmer • faculty:English • supervisor:houlsby
Background• Research Councils UK access
to research outputs www.rcuk.ac.uk/research/Pages/outputs.aspx
• Budapest Open Access initiative www.soros.org/openaccess
• Harvard Policyhttp://osc.hul.harvard.edu/hfaspolicy
Part 2 Rights and permissions
Most journal publishers permit authors to deposit their author final
peer-reviewed version of an article in ORA…
…but ORA is not just about journal articles
Books and book sections
http://www.flickr.com/photos/phonono/520421532/
Conference papers and
other conference
items
Reports, working and discussion
papers
Grey literature
[unpublished works]
http://www.flickr.com/photos/western4uk/13779985/
Help with journal publishers’ policies
www.sherpa.ac.uk/romeo/
Funders’ Policies
www.sherpa.ac.uk/juliet
You might have to find out about deposit policies if your research is
externally funded
Comparing ‘green’ to ‘gold’
Gold• Fully OA or Open option• Cost• Include costs in some
funding applications• Impact factor
Green• Make green via ORA or
subject repository• Publish in journal of
choice• No cost• Immediate
dissemination
Websites of interest
• DOAJ: Directory of Open Access Journals http://www.doaj.org/
• SPARC: Advocating change in scholarly communications for the benefit of researchers and society SPARC: http://www.sparceurope.org/
• Oxford Open (OUP’s stable of open access journals or journals with an open option) http://www.oxfordjournals.org/oxfordopen/
• PLoS (Public Library of Science) a rapidly expanding science publisher using a fully open access modelhttp://www.plos.org/
Exploratory Hands-on
Check out rights• Take a look the deposit
policies of some of the journals you most frequently use
• Use either:• www.sherpa.ac.uk/romeo• Or search the journal
website for author permission
• Check funding body policy (if appropriate) www.sherpa.ac.uk/juliet
Questions• Does the journal allow you
to deposit a version of your work in ORA?
• Are there any restrictions or conditions?
• Are there any terms or phrases that are confusing?
• Can make use of your work as you would wish?
Part 3: How to deposit your
research in ORA
Author self-archiving
[Symplectic+ batch upload]
Deposit by your representative
Mediated deposit (ORA)
Symplectic – ORA connector
Symplectic http://www.admin.ox.ac.uk/pras/research/symplectic/
Bulk uploads Faculty sources
Other university repositories
Online form
New items Legacy items
www.flickr.com/photos/desiitaly/2192939015/
Where to find help• ORA Help & Info website
www.bodleian.ox.ac.uk/ora
• ORA email [email protected]
• ORA Helpdesk 83860
• Your subject librarian
• ORA Archive Assistant: Catherine Goudie [email protected]
• ORA Manager: Sally Rumsey [email protected]
Hands-on deposit
Easy email• If you can access your
webmail:Send an email to [email protected]
• Ask that an item be deposited into ORA.
• Attach a copy of the file(s) – author final peer-reviewed copy if a journal article (PDF will be used by ORA staff if permitted)
Online deposit• Go to
http://ora.ouls.ox.ac.uk/ • Click on ‘Contribute’• Grant of licence• Add data to mandatory
boxes• Add more data if you wish• Attach the file• Submit the files (it will be
checked)
Questions and surgery