Research Management System - Non-WU Disclosure EntryQuick Guide

Research Management System - Non-WU Disclosure Entry - Quick Guide

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Table of Contents:

You may select any section heading in this table of contents to jump directly to that point in this document.

Navigating to the Annual Disclosure Form ............................................................................................................................ 3Conflict of Interest Submission .............................................................................................................................................. 4

Cover ................................................................................................................................................................................... 4Entity List ............................................................................................................................................................................ 6Adding Attachments ........................................................................................................................................................... 8Entity List continued .......................................................................................................................................................... 9Research Projects .............................................................................................................................................................. 11Certification ....................................................................................................................................................................... 14Viewing your Submitted Form ............................................................................................................................................ 16

Additional Support .............................................................................................................................................................. 16

Research Management System - Non-WU Disclosure Entry - Quick Guide

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A new window will open.

Navigating to the Annual Disclosure FormYou can access the Research Management System at https://rms.wustl.edu. Log in with your wustl key.

On the left hand side of the Home tab, hover over Conflict of Interest and then select Create/Update Disclosure.

To begin or update your disclosure, select the Enter/Update option in the Non-WU Disclosure section.

Select this if you wish to view a PDF of your most recently submitted disclosure

Research Management System - Non-WU Disclosure Entry - Quick Guide

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4. You will be presented with an initial question; A1. Select the appropriate answer.

• You should resolve any doubt as to whether or not a financial interest should be reported, in favor of disclosure.

Conflict of Interest Submission

Cover

Below are descriptions for the red reference numbers on the corresponding screen shot:

1. Options to exit, go back and save. Save often to ensure your work is retained in case of system timeouts.

2. Navigate to any folder at any time by selecting the desired folder.

3. Underlined phrases will either be a helpful link or hover-over help.

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If you answered “No” to question A1, no entity information will be required. Move on to the Research Projects section.

Once you are finished with the cover page, check the Completed box on the top right. This will automatically save your responses. You will see a green check mark on the Cover folder in the left navigation.

Note: If you need to edit something that has already been marked as Completed, uncheck Completed and you will be able to edit again.

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Entity List

If you answered “Yes” to question A1, entity information will be required.

Once you have completed the Cover page, navigate to the Entity List by selecting the folder.

1. To locate an entity, start typing any portion of the name in the dynamic search field.

2. Select the entity you are looking for.

3. Select Add.

If an entity is not found, type the name in the search field and select Add.

• Confirm spelling is correct before determining it is not on the list.

Note: If payments came through a consulting company, or you use an LLC rather than receiving payments directly, list the company you consulted for and not the LLC or pass-through company. (e.g. Consulting provided for ABC Inc., but paid through XYZ Consulting, list ABC Inc. as the entity.)

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Complete the necessary information by filling in the fields, selecting from the drop down menus and checking boxes.

Questions will be displayed based upon the activity type as well as their role at the University (e.g. Clinician). Looking at the section lettering, some questions and sections may seem to be missing. This is to be expected. Questions appear based on previous responses.

1. If you have more than one activity/interest for this entity, you may add another line with the Add Activity/Interest option.

If the same activity needs to be reported for multiple parties (e.g. both you and your spouse serve on an advisory board), complete one line for you, and add another line for each additional party.

You may upload attachments by selecting this icon(Instructions on next page)

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Tip: If your compensation was paid through a consulting company, law firm representing the entity being disclosed, or another 3rd party (such as a personal LLC), then list the 3rd party name here.

Tip: If you received stock or options for service (such as sitting on an advisory board), list both activities; Equity AND Compensation for Advisory Board Service. List the value of the AB service as $0. A question in the equity section will let you indicate the equity was in exchange for services.

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Adding Attachments

Once the upload attachments icon has been selected, a new window will appear.

Choose a file to upload.

Select Upload

Once uploaded, additional icons will appear; glasses to view and trashcan to delete.

Warning: Once the trashcan is selected, the attachment will be deleted. There will be no confirmation.

Each attachment icon will only allow one document. If you upload a new document at any given location, it will replace the previous one without warning.

View

Delete

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When finished entering the information for this entity, select the Completed check box.

Entity List continued

A notification will appear if fields still need to be completed.

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Once all fields have been completed, and the Completed check box has been checked, a green check mark will appear for this entity in the navigation pane. You will be directed back to the Entity List.

Repeat the steps for any additional entities to be reported. Link to beginning of Entity List section

You may always revisit an entity by selecting its folder in the left navigation pane. In order to edit, Completed must be unchecked.

Once you have added all entities to be disclosed and each has been marked complete, select Completed for the main Entity List page.

This will automatically save your work and you will see a green check mark on the Entity List folder.

Tip: Being able to provide the name of your WU employed spouse does not eliminate the requirement to report their financial interests that may be related to your institutional responsibilities.

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Select the Research Projects folder from the left navigation pane.

Research Projects

Select Add to add a project.

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Complete the necessary information. Additional fields may appear depending on your answer choices.

Upload attachments if desired.Link to attachments instructions

Once finished filling out this project’s research details, check the Completed box on the top right.

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A green check mark will appear for this project in the navigation pane. You will be directed back to the Research Projects list.

This will automatically save your responses. You will see a green check mark for the Research Projects section on the left navigation folder view.

Add as many projects as necessary. Once finished, select Completed on the Research Projects list page.

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Select the Certification folder from the left navigation pane.

Certification

Enter any necessary additional information and review the certification information.

Select the Completed check box on the top right. Once saving is complete, select Submit.

• All folders and sub-folders must be completed and have a green check mark before you can submit.

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A submission confirmation window will appear.

Once you select OK, you will be returned to the disclosure. On the top right of the Certification page, you will see the submitted date and have access to a PDF of your submission.

You may close the disclosure using the Done button on the top left . You have completed your conflict of interest submission.

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Viewing your Submitted FormYou may view your Conflict of Interest submission by going to Conflict of Interest > Create/Update Disclosure.

Select View Previous.

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