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Research, Evaluation and AccountabilityResearch, Evaluation and AccountabilityTest Coordinator’s Training SeriesTest Coordinator’s Training Series
Preparing Your School’s Preparing Your School’s
FCAT Retake DocumentsFCAT Retake Documents
For ReturnFor Return
___1. Verify that all distributed secure materials have been returned. Notify the district coordinator immediately if any secure materials are missing and complete the necessary investigation.
___ 2. Make copies of and file the records of required administration information collected by each test administrator. (Page 19 of the manual)
___ 3. Make copies of and file the security checklists with the records of security numbers from each test administrator.
___ 4. Make copies of and file the Retake FCAT Security Log(s).
___ 5. Make copies of and file the Seating Charts.
As You Receive FCAT SSS TEST MATERIALS From As You Receive FCAT SSS TEST MATERIALS From The Test Administrators, Do The Following:The Test Administrators, Do The Following:
___ 6. Separate the Retake test materials into stacks as follows:
•Your School’s Retake Documents To Be Scored•By Grade Level and document type•Fall Reading SSS Retake Test and Answer Book •Fall Mathematics SSS Retake Test and Answer Book
•Your School’s Retake Documents Not To Be Scored MaterialsAll NOT TO BE SCORED documents which includes:
•Unused test and answer books and used test and answer books with the DNS bubble gridded
•Includes unused non-preidentified and preidentified documents and any documents with the DNS bubble gridded
As You Receive SSS TEST MATERIALS From As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following:The Test Administrators, Do The Following:
As You Receive SSS TEST MATERIALS From As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following:The Test Administrators, Do The Following:
___ 7. If a test is NOT TO BE SCORED, verify that the DNSDNS bubble has been gridded. If a DNS bubble has been gridded by mistake, verify that the DNS bubble has been erased and the UNDO bubble has been gridded, and place the document in the appropriate stack of TO BE SCORED materials.
Preparing Your School’s Preparing Your School’s TO BE SCORED Answer Documents For ReturnTO BE SCORED Answer Documents For Return
___8. Complete a separate RETAKE DOCUMENT
COUNT FORM for each document type and grade level tested.
•Verify that you have included all documents from make-up sessions before you complete the forms.
•DO NOT combine documents for more than one document type or grade level under the same form.
•The Count Form is scannable and must not be photocopied.
•Place the completed RETAKE Count Form on top of the first stack of TO BE SCORED documents.
Complete The Complete The SSS ANSWER DOCUMENT RETURN SUMMARYSSS ANSWER DOCUMENT RETURN SUMMARY
__9. Complete the SSS Answer Document RETURN SUMMARY as instructed below.
Every completed RETAKE DOCUMENT COUNT FORM must have an entry on the ANSWER DOCUMENT RETURN SUMMARY.
•Transfer the information from each RETAKE DOCUMENT COUNT FORM to the ANSWER DOCUMENT RETURN SUMMARY, making sure that the
Number of TO BE SCORED Documents Returned for each grade level and document type is correct.
•Complete only one ANSWER DOCUMENT RETURN SUMMARY for your regular print documents.
•Verify that the number of To Be Scored documents returned and the number of documents indicated on the RETAKE DOCUMENT COUNT FORMS
match the entries on the ANSWER DOCUMENT RETURN SUMMARY.
Complete the Complete the SSS ANSWER DOCUMENT RETURN SUMMARYSSS ANSWER DOCUMENT RETURN SUMMARY
___10. Complete the preidentified RETAKE ANSWER
DOCUMENT RETURN SUMMARY FORMS which have been provided for your school.
The following information has been preidentified on all Summary Forms.
•District Name and Number
•School Name and Number
•Grade Level and Subject Tested
Complete SSS Paper Bands Complete SSS Paper Bands __11. __11. Each grade level and document type must be paper banded separately. Each grade level and document type must be paper banded separately.
You may use more than one Paper Band per grade level, if You may use more than one Paper Band per grade level, if necessary. necessary. Follow Follow these steps for each paper band you use: these steps for each paper band you use:
Grid the appropriate administration (Fall).Grid the appropriate administration (Fall).Grid the appropriate document type. Grid the appropriate document type.
Write the school name and district/school number at the bottom of the Write the school name and district/school number at the bottom of the paper paper band. band.
Count the number of TO BE SCORED documents that will be banded in Count the number of TO BE SCORED documents that will be banded in each paper each paper band. Write that number under Number of To Be band. Write that number under Number of To Be Scored Documents Contained Scored Documents Contained in This Paper Band. in This Paper Band.
Under Number of banded Stacks per Retake Document Count Form, Under Number of banded Stacks per Retake Document Count Form, number number each paper band 1 of n, etc., where n is the school’s total each paper band 1 of n, etc., where n is the school’s total number of banded stacks per number of banded stacks per Retake Document Count Form. Retake Document Count Form.
Place a paper band around each stack of TO BE SCORED documents. Place a paper band around each stack of TO BE SCORED documents. Make sure Make sure that the that the Retake Document Count FormRetake Document Count Form is under the paper is under the paper band on top of the band on top of the stack labeled 1 of n. Be sure that the band stack labeled 1 of n. Be sure that the band securely holds the documents. Do not securely holds the documents. Do not use staples, paper clips, or tape. use staples, paper clips, or tape.
Retakes TO BE SCORED Test and Answer Books – RED LabelsRED Labels
NOT TO BE SCORED Materials – YELLOW LabelsYELLOW Labels
VI Test Materials if applicable – WHITE LabelsWHITE Labels
District Coordinator Box – Create your own LabelCreate your own Label
*It is your responsibility to package the materials correctly for processing and score reporting. Mispackaged materials will delay reporting of student results.
You Will Be Preparing The Following Types Of Boxes For You Will Be Preparing The Following Types Of Boxes For Return To The District Coordinator:Return To The District Coordinator:
Packing The Boxes Red Label – Retakes
3.Answer Document Return Summary
2. First banded stack containing a Retake DOCUMENT COUNT FORM, and TO BE SCORED test and answer books for one grade level and document type
1. Additional banded stacks, each containing TO BE SCORED test and answer books for one grade level and document type
Sealing The BoxesSealing The Boxes
Points To Remember
1. Make sure the packing tape does not cover the label.
2. Labels are scannable and should not be photocopied.
3. Do not place labels over the meeting point of the two flaps.
Labeling The BoxesLabeling The Boxes
Place the CORRECT COLORED LABEL on the top of each box.
Packing NOT TO BE SCORED MaterialsPacking NOT TO BE SCORED MaterialsYellow LabelsYellow Labels
1. Place all NOT TO BE SCORED secure materials in boxes. This would include:
_Unused Test and Answer Books
_Used Test and Answer Books with the DNS bubble gridded
2. Seal the box(es).
3. Place a YELLOW LABEL on the top of each box
4.Use the space on the labels marked Box __ of __ to number the boxes 1of n, 2of n, etc., where n is the school’s total number of boxes with yellow labels.
5.Return the yellow-labeled shipment to the District Coordinator.
Preparing LARGE PRINT and Preparing LARGE PRINT and BRAILLE Materials For ReturnBRAILLE Materials For Return
WHITE LabelWHITE Label
Complete the following as soon as testing has ended:
_Verify that all distributed secure materials have been returned. If any secure materials are
missing, notify the district coordinator immediately.
_Make copies of the records of required administration informatin collected by test
administrators and file the copies
_Make copies of all FCAT Security Logs and file the copies
_Verify that each student grid sheet has been completed correctly or has a student label
affixed.
_Check each Large Print and Braille Materials Return Envelope and verify that
each envelope contains documents for one student only.
_Ensure that the student’s name and district/school number appear in the
appropriate locations.
_If a test is TO BE SCORED, verify that DNS bubble has not been gridded. If the
DNS bubble has been gridded by mistake, erase the DNS bubble and grid
the UNDO bubble. If test is NOT TO BE SCORED, verify that the DNS
bubble has been gridded.
Preparing LARGE PRINT and BRAILLE Preparing LARGE PRINT and BRAILLE Materials For Return (continued)Materials For Return (continued)
Preparing LARGE PRINT and Preparing LARGE PRINT and BRAILLE Materials For Return BRAILLE Materials For Return
(continued)(continued)Complete a Retake Document Count Form for each grade level/document type for each student using large print or braille materials.
Make sure that each student’s envelope contains the following materials for each subject tested:
_Completed Retake Document Count Form _Large Print Retake Test and Answer Book _Completed Retake Document Count Form _Regular Print Test and Answer Book_Braille Test Book_Braille Answer Sheets containing student responses (separated by subject)Note:Note:
Although documents for more than one SUBJECT may be placed in the same envelope, do not place documents for more than one STUDENT in the same envelope.
DO NOT place NOT TO BE SCORED materials in a Large Print and Braille Materials Return Envelope.
Complete The LARGE PRINT And Complete The LARGE PRINT And BRAILLE Materials Return EnvelopeBRAILLE Materials Return Envelope
_Verify the completed information on the outside of each student envelope and seal the envelope.
_Complete the Large Print and Braille Answer Document Return Summary according to the directions on the form, and place it on top of the Return Envelope in the first box of large print and braille materials.
_Return all Large Print and Braille test materials in the original boxes in which they arrived. Seal the boxes. Page 71
__Place a WHITE label anywhere on the top of each box. Labels should not be photocopied.
Packing District Coordinator OnlyPacking District Coordinator OnlyBoxBox
1. Place all non-secure materials in the box(es). This would include:
_Original Security Checklists
_Original Fall Retake FCAT Security Log
_Original Records of Attendance
_Original Seating Charts
_Original Test Group Code Rosters
_Original Student Pre-ID Roster
_Math Reference Sheets
_Large Print and Braille scripts, Braille paper that does not contain student responses
2. Seal the box(es) and Write District Coordinator on the top of the box(es)
3. The District Coordinator will inform you when to return the boxes.
1. Test Administration Manuals (Store at your school site until Retakes test results are received for all students)
2. Unused paper bands (trash)
3. Unused Retake Document Count Forms (trash)
4. Unused Answer Document Return Summary Forms (trash)
5. Plastic bags from the return materials kit (trash)
6. Memos and packing slips from CTB (trash)
7. Unused return labels (trash)
8. Unused student pre-id labels (shred)
NON-SECURE MATERIALS
