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REQUEST OF PROPOSAL FOR PROVIDE, MANAGE AND OPERATE “RENTAL BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL FEBRUARY - 2015 30, Residency Area, A.B. Road, Opp. MGM College, Indore Ph. : (0731) 2499888, E-Mail Id : [email protected] ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE UNDER PPP MODEL

REQUEST OF PROPOSAL FOR - Indore City Bus for Rental Bike...ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL Page

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Page 1: REQUEST OF PROPOSAL FOR - Indore City Bus for Rental Bike...ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL Page

ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 1

REQUEST OF PROPOSAL FOR PROVIDE, MANAGE AND OPERATE

“RENTAL BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

FEBRUARY - 2015

30, Residency Area, A.B. Road, Opp. MGM College, Indore Ph. : (0731) 2499888, E-Mail Id : [email protected]

ATAL INDORE CITY TRANSPORT SERVICE LTD,

RENTAL BIKE SERVICE UNDER PPP MODEL

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 2

ISSUING FORM

THIS TENDER DOCUMENT TO OPERATE AND MANAGE THE “RENTAL BIKE SERVICE UNDER PPP

MODEL” HAS BEEN ISSUED BY THE MANAGING DIRECTOR, ATAL INDORE CITY TRANSPORT

SERVICES LTD, INDORE TO ------------------------------------------------------- ON DATED______________,

ON RECEIPT OF RS. 5,000/- (RS. FIVE THOUSAND ONLY) BY

CASH…………………………………………………… (RECEIPT NO. __________)

MANAGING DIRECTOR

ATAL INDORE CITY TRANSPORT SERVICES LTD, INDORE

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 3

TABLE OF CONTENTS

CONTENTS Page No.

1 Preamble……………………………………………………………………………………………………….…5

2. PROJECT REQUIREMENT: BIKE (TWO WHEELER) SERVICE OVERVIEW ………………….………..5

3. PUBLIC BIKE (TWO WHEELER) SERVICES CONCEPT….……………………………………….………5

4. INTENT OF CONTRACT………………………………………………………………… ......………….….…5

5. BIKE (TWO WHEELER) STANDS….……………………………………………………………………...…6

6. TYPES OF TWO WHEELER …….………………………………………………………………………….....7

7. OPERATION DETAILS….. ............................................................................................ ………………….….7

8. Advertising ...................................................................................................................... ………………….…..7

9. Branding of Scheme .......................................................................................................... …………………….7

10. Operating expenses ……………………………………………………………………………….……………7

11. Financial Arrangements ....................................................................................................................... ………7

12 . Hour of operation ................................................................................................................................. ……..7

13. Details of Bike User ............................................................................................................................ ………8

14. Bike Two Wheeler Fare….. ................................................................................................................. ………8

15. Cost of RFP Doc………………………………………………………………………………………………..8

16. Preparation of Bid……………………………………………………………………….…………………..… 8

17. Eligibility Criteria- Technical Stage………………………………………………………………………,,,,…13

18. Period of Contract………………………………………………………………………………………………14

19. Number of two wheeler……………………………………………………………..………………………… 14

20. Offer Bid……………………………………………………………………………………………………….. 14

21. Validity of offer…………………………..…………………………………………………………………. 15

22. Performance Guarantee…………………………………………………………………………………….…..15

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 4

23. Forfeiture the performance Guarantee/ bid security …………………………………………………………...15

24. Contract Under the Provisions…………………………………………………………………………….…...15

25. Insurance and Use of Helmet ........................................................................................... ……………………15

26. Termination of Agreement…………………………………………………………………………………….16

27. Dispute Resolution…………………………………………………………… .................................. …….….16

28 Tax Regime of the contract………………………………………………………………………………..……17

29. Surrender of Bike (Two Wheeler) station the operator……….………. ............................................. ….…….17

30. Termination of Agreement ……………………………………………………………… ................ …...…. 17 Annexure-I General Information ………….………..…………………………………………………...….…..19

Annexure -II Structure and Organization …….………………………………………………………….….…....20

Annexure -III Annual Turn Over……………………………………………………………………………..…...21

Annexure-IV Personnel Capabilities……………………………………………………………………….….…22

Annexure-V Financial Capabilities ………………………………………………………………………….…..23

Annexure-VI Format for Financial Bid………………………………………………………………..…….……26

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 5

NOTICE INVITING TENDER FOR PROVIDE, MANAGE AND OPERATE “RENTAL BIKE SERVICE”

(TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

RFP Notice no. R/B/ 57 Indore, Dated 25/02/2015

Atal Indore City Transport Services Limited has been incorporated as a company to operate and manage

the public transport system in Indore. AICTSL is duly constituted as a limited company under company’s

Act 1956.

AICTSL invites Tender from interested manufactures / companies / persons to provide, manage and operate “Rental

Bike Service” (two-wheeler) on Public Privet Partnership (PPP) model.

The RFP document can be purchased during office hour from the office of AICTSL, at 30, residency area, A.B. Road,

Indore from 02/03/2015 to 23/03/2015 by depositing Rs. 5000 (non refundable) payable in form of Demand Draft

from Nationalised Bank or could be downloaded from our website www.citybusindore.com. Cost of the tender form

if downloaded through website will have to deposited during submission of tender form otherwise tender document

will not be accepted. The deployment of bike (two wheeler) in the station phase vise as per under :-

Deployment No. of Bike Earnest Money (EMD)

First Phase 30 two wheeler

1,00000/- (one lack) Second Phase 30 two wheeler

Third Phase 40 two wheeler

Duly filled forms can be submitted till 3:00 PM on 24/03/2015 at AICTSL office. Technical bids will be opened on

the same date at 4:00 PM in the presence of operators or their representatives who wishes to be present.

Pre-bid meeting is scheduled on 13/03/2015 at 11:00 AM at AICTSL office.

Terms and Conditions and other details can be enquired from the same office during working hours. (Telephone

No. 0731-2499888).

Managing Director

Atal Indore City Transport Services Ltd, Indore

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 6

1. PREAMBLE

“Atal Indore City Transport Services Ltd” has been incorporated as company to operate and manage the public

transport system with Private sector participation in Indore City. The company is ideally constituted as a Public

Limited Company incorporated under the Companies Act, 1956. The Registered Office of the company is

situated at the Plot no 30, Residency Area, A.B. Road Indore.

2. PROJECT REQUIREMENT: BIKE (TWO WHEELER) SERVICE OVERVIEW-

Bike (two wheeler) service is aimed at promoting Indore tourism and transport as a last mile connection from

various feeder road, It is an eco friendly share ride public bike (two wheeler) system which require am offering of

convenient and economical way for travelers to conduct short distance trips to and from Stations, Bike (two

wheeler) stops, markets, workplaces, educational institutes, hospitals, parks and other places. This Bike (two

wheeler) feeder service enables a traveler to use a Bike (two wheeler) at economical rates & picking it up from

city Bike (two wheeler) station near to

3. PUBLIC BIKE (TWO WHEELER) SERVICES CONCEPT

“Cities would also be encouraged to explore the possibility of a public bike (two wheeler) service, where people

can rent a bike.

4. INTENT OF CONTRACT

The project seeks to provide an affordable and easy to use community Bike (two wheeler) hire scheme which will

provide a positive urban image and an enhanced perception of a quality urban lifestyle. It will increase the attractiveness of the city area as a preferred location for Indore citizens and visitors to work live and play. The Bike (two wheeler) services will use creative infrastructure design to reflect the character of Indore.

5. BIKE (TWO WHEELER) STANDS

Bike (two wheeler) stands will be setup at various location in Indore city.

AICTSL will provide free space for bike stand and necessary infrastructure will be the successful bidder’s

responsibility.

AICTSL's main focus will be on providing the excellent Bike (two wheeler) services to commuters.

AICTSL will allow to do advertisement on the structure of bike (two wheeler) stand.

Attendant should be in proper uniform and should also be polite and courteous while dealing with the customers.

Awareness to commuter for safe bike (two wheeler) driving.

Proper and regular maintenance and repairing of two wheeler as per needs on time to time to avoid

uncomfortably to commuters.

Displayed list of rental charges fixed for particular time period and security deposit amount

provision of receipt for rental charges.

6. TYPES OF TWO WHEELER

Branded - Color Scheme, name, logo, unique id serial number of each Bike (two wheeler), etc.

RFID / GPS Tracking enabled device with unique id for each bike.

5 year guarantee of two wheeler

7. OPERATION DETAILS

Displayed list of rental charges for particular time, security deposit, monthly passes amount etc. Maintenance Proper and regular cleaning, maintenance and repairing of two wheeler should be carried out

efficiently to make max. no. of two wheeler always available for rent. Availability of repair team at each Bike (two

wheeler) stand is also required. Redistribution Licensee will ensure that two wheeler are always available for rent

at any Bike (two wheeler) stand by distributing two wheeler physically in case of accumulation of two wheeler at

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 7

certain stations at certain times of the day.

8. ADVERTISING

60% Advertisements revenue shall be received by the operator and 40% of revenue will be paid to AICTSL. For

this purpose the operator will intimate the rates of advertisement which he levies prior to entering into such deals

at this level. The Contractor will obtain at its own expense any necessary permits and/or approvals in relation to

the presentation of advertising materials.

9. BRANDING OF SCHEME

A distinctive branding of two wheeler and related infrastructure in keeping with the principles of active and

sustainable travel, and which acknowledges the uniqueness of Indore, shall be developed by the Contractor.

Branding shall incorporate acknowledgement of Indore City as the sponsor of the scheme.

10. OPERATING EXPENSES

All operating and maintenance cost, registration, road tax, insurance, PUC and other, cost required for operating

the services will be borne by the bike operator.

11. FINANCIAL ARRANGEMENTS

The Bike (two wheeler) services will be fully financed by the bike (two wheeler) operator. Income will be through any of the following sources:

Advertising on bike stand Rent

12. HOURS OF OPERATION

The Public Rental bike Services will be a 24 hour operation 365 days.

13. DETAILS OF RENTAL BIKE (TWO WHEELER) USER:-

A two wheeler user hiring the bike should have valid “Driving License” and any one Photo ID card Required as under:-

Voter ID Card Copy

Adhar Card

Address Proof Document Copy

PAN Card Copy

Any other Photo ID Card

14. RENTAL BIKE (TWO WHEELER) FARE

The Bike fare structure shall be decided by the Company from time to time and the Operator shall

be bound to collect such fares as specified by the Company.

15. COST OF RFP DOCUMENT

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 8

The RFP Document would cost Rs. 5,000/- (Rupees Five Thousand Only) (non refundable) to

be remitted payable in the form of a Demand Draft from a nationalised/scheduled bank in

India drawn in favour of “Atal Indore City Transport Services Limited”, Indore payable at

Indore.

16 PREPARATION OF BID

16.1 LANGUAGE OF BID

The Bid prepared by the Bidder, as well as all correspondence and documents relating to the Bid exchanged by

the Bidder and AICTSL shall be written in English only. However, in case Bidder chooses to enclose

certain supporting document(s) in any language other than English then Bidder shall also enclose

certified/authentic Translated copies of the same in English language. Any document which is not translated

into English will not be considered. For the purpose of interpretation and evaluation of the Bids, the English

language translation shall prevail.

16.2 BID CURRENCY

All prices quoted in the Bid shall be quoted in Indian National Rupee(s) (INR).

16.3 FORMAT OF EARNEST MONEY DEPOSIT (“EMD”) OR BID SECURITY

Bid submitted in response to the RFP document shall be accompanied by a interest free Bid Security of

Rs. 1 lack (Rupees One Lakh Only) (hereinafter referred to as “Bid Security” or “EMD”) form of a demand draft

from a Nationalised /Scheduled Bank in India drawn in favour of Atal Indore City Transport Services Limited, and

payable at Indore and shall be encashable at any branch of the bank at Indore. The technical bid shall not be

opened if no earnest money deposit in prescribed format is submitted.

16 .4 THE BID

The Bidder shall submit Technical Bid only in original form (no copies are required). Bidder shall submit only one

original of the Financial Bid, clearly marking the same as "Financial Bid”.

16.5 SEALING AND MARKING OF BIDS

1. “Envelope A: Technical Bid for Bike (two wheeler) operation. Should contain :

(a) The original of the Bid Security of the required value and in approved format in a

separate envelop duly marked as EMD

(b) The original of the Technical Bid (Annexure- I to VII)

(c) Original RFP document/MoM/any other correspondence duly signed by authorized signatory

2. “Envelope B : Financial Proposal for Bike (two wheeler) operation on suburban routes

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 9

(a) The original of the Financial Bids shall be sealed

separately (Annexure- VIII)

(b) Both the envelopes viz. „ A‟ and „ B‟ along with the original

bid documents issued by AICTSL along with updated

addendums/amendments thereto, duly signed by the Bidder through

its authorized signatory on all pages shall then be sealed in one outer

envelope.

i. The inner and outer envelopes shall be addressed to The Managing Director Atal

Indore City Transport Services Limited Indore, and marked as below:

“Tender for operate and maintain Public Bike (two wheeler) Indore ”

ii. The outer as well as inner envelopes shall indicate the name and address of the

Bidder to enable the Bid to be returned unopened in case it is received late or not supported

by valid earnest money deposit.

iii. If the outer envelope is not sealed and marked as above, AICTSL will assume no

responsibility for the misplacement or premature opening of the Bid.

16.5 VALIDITY PERIOD

Bids shall remain valid for a period of 120 days (one hundred and twenty) after the date of

Financial bid opening prescribed by AICTSL. AICTSL reserves the right to reject a Bid as non-

responsive if such Bid is valid for a period of less than 120 (one hundred and twenty) days and

AICTSL shall not be liable to send an intimation of any such rejection to such Bidder.

16.6 EXTENSION OF PERIOD OF VALIDITY

In exceptional circumstances, AICTSL may solicit the Bidder’s consent for an extension of the

period of Bid validity. Any such request by the AICTSL and the response thereto shall be

made in writing and such extension of Bid validity period by the Bidder should be

unconditional. A Bidder may refuse AICTSL’s request for such extension without forfeiting the

Bid Security. A Bidder accepting the request of AICTSL shall not be permitted to modify its

Bid.

16.7 AMENDMENT OF BIDDING DOCUMENTS

At any time before the Deadline for Submission of Bids, AICTSL may, for any reason, whether at

its own initiative or in response to a clarification requested by a prospective Bidder, modify the

RFP by amendment. Any amendments / modifications to the RFP Document, which may

become necessary for any reason, shall be through issue of addendum(s) to the RFP which

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

Page 10

shall set forth the said amendments/modifications thereto (hereinafter referred to as the

“Addendum(s)”). All prospective Bidders who have purchased the RFP document shall be

informed of such Addendum(s) in writing by e-mail and / or registered post, and the contents,

terms and conditions of all such Addendums(s) shall be binding on Bidders. If required, in order

to allow prospective Bidders reasonable time in which to take the Addendum(s) into account in

preparing their respective Bids, AICTSL, reserves the right to extend the deadline for the

submission of Bids. However no request from the prospective Bidder(s), shall be binding on

AICTSL for the same.

16.8 PRE-BID MEETING

A pre-bid meeting shall be held for any clarifications and replies to the queries raised by prospective bidders

on 13/03/2014 at 11.00 AM in Board Room of Atal Indore City Transport Services Limited, Indore.

16.9 DATE & PLACE OF ISSUING OF FORM

Tender form can be purchased during office hours from the office of Managing Director, AICTSL, Plot No. 30,

Residency Area, A.B. Road, Indore, from 02/03/2015 to 23/03/2015. The other details can be enquired from

the same office during working hours.

16.10 DATE & PLACE OF SUBMISSION OF FORM

Dully filled application form shall be submitted as per instructions till 3:00 PM on 24/03/2015 at the

office of Managing Director. Technical bids will be opened on the same date at 4.00 PM.

16.11 FINANCIAL BID

The Financial Bids should be in the form and manner set forth in Annexure-VIII to this RFP.

16.12 LATE BIDS

Any Bid received after the Deadline for Submission of Bids prescribed by AICTSL will be

summarily rejected and returned unopened to the Bidder. AICTSL shall not be responsible for any postal

delay or non-receipt/non-delivery of any documents. No further correspondence on this subject shall be

entertained by AICTSL.

16.13 MODIFICATION AND WITHDRAWAL OF BIDS

Bidder shall be allowed to modify any part of its Bid or withdraw the bid in its entirety after the

Bid submission but only up to the Deadline for Submission of Bids. This shall be done by the

bidder through written notice to be put in the tender box before the deadline for submission.

16.14 BID PROCESS - STEPS & EVALUATION

I. OPENING OF TECHNICAL BIDS

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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The envelop containing EMD shall first be opened. If the EMD is found in order then only

Technical Bids received in response to this RFP shall be opened by AICTSL in the presence

of Bidders’s representatives who choose to attend the opening of Technical Bid at 4:00 PM on

24.03.2015 in the Board Room of Atal Indore City Transport Services Ltd. The Bidders’s

representatives who are present at such opening shall sign a register evidencing their

attendance as a witness to the Bids opening process. In the event of the specified date of Bid

opening being declared a holiday for AICTSL, the Bids shall be opened at the appointed time and

location on the next working day.

II. ANNOUNCEMENT OF BIDS

The Bidder’s names, the presence or absence of requisite Bid Security and such other details

as AICTSL in its sole discretion may consider appropriate, will be announced at the opening

of Technical Bid. Bids, in the absence of EMD will be considered as non responsive and solely

rejected.

III. OPENING OF FINANCIAL BIDS

(a) After the evaluation of Technical Bid has been completed, AICTSL shall open the

Financial Bids of only those Bidders who qualify the prescribed criteria for the

Technical Bid. Decision of AICTSL in this regard will be final. Financial Bids of those

Bidders who do not qualify on the basis of evaluation of their Technical Bids shall not

be opened and shall be returned to such bidders as per the procedure set forth in this

RFP.

(b) Financial Bids shall be opened in the presence of Bidder’s representatives who

choose to attend the Financial Bid opening on such date and time which shall be

communicated to the Bidders who have been found to qualify on the basis of their

Technical Bids. The Bidder’s representatives who are present at such opening of

Financial Bids shall sign a register evidencing their attendance as a witness to the

Bids opening process. The name of Bidder, Bid rates, etc. will be announced at such

opening.

(c) AICTSL reserves all the rights related to the opening, evaluation and cancellation of

bids without assigning any reasons thereof.

(d) AICTSL can accept or reject the financial bids without assigning any reason and

decision of the AICTSL will be final in this regard.

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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16.15 CRITERIA FOR EVALUATION OF BIDS

I. CRITERIA FOR EVALUATION OF TECHNICAL BIDS

The Technical Bids shall be evaluated in accordance with the information submitted by the bidder in

response.

16.16 DISCHARGE OF BID SECURITY OF SUCCESSFUL BIDDER

The Bid security of successful bidder shall be retained as interest free security during the

currency of Public Bike (two wheeler) Service Agreement. The Successful Bidder shall be required to

furnish a Performance Guarantee on or before the date of signing the Bike (two wheeler) Operator

Agreement.

16.17 CONTACTING AICTSL

Unless specifically requested by AICTSL for a clarification, no Bidder shall contact AICTSL on any matter

relating to its Bid, from the time of Qualification Bid opening to the time the Public Bike (two wheeler)

Service Agreement is executed with the Successful Bidder.

16.18 AICTSL’S RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL BIDS

AICTSL reserves the right to accept or reject any Bid in its sole discretion, and to annul the

bidding process and reject all Bids without assigning any reason whatsoever at its sole

discretion at any time before issuance of a Letter of Acceptance without incurring any liability.

16.19 AWARD OF CONTRACT

AICTSL may award the contract to Highest Bidder (H-1) whose offer is determined to be the

highest acceptable for award of contract.

6.20 ANNULMENT OF AWARD

Failure of the Successful Bidder to comply with the requirements set forth in this RFP Document

and /or the provisions of the Public Bike (two wheeler) Service Agreement shall constitute sufficient grounds

for the annulment of the award and forfeiture of the Bid Security & performance guarantee.

16.21 PART OF AGREEMENT FOLLOWING DOCUMENT

(a) The Letter of Acceptance;

(b) Pre bids Minutes of Meeting

(c) RFP document

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17. ELIGIBILITY CRITERIA- TECHNICAL STAGE :-

A bidder shall be required to fulfill the following eligibility criteria:-

Experience in public rental bike services this must be supported by authentic documents copies of the

documents must be enclosed.

A bidder shall be required rental bike (two wheeler) commercial license in M.P. state.

FINANCIAL CAPABILITY :-

Net Worth Turnover

(Rs. in Millions) (Rs. in Millions)

1.00 2.00

Note - A: The Bidder fulfilling any one of the above mentioned criteria (i.e. Turnover or Net

Worth) shall be considered as Financially Capable.

Note- B: last three financial years shall be reckoned as F.Y. 2012- 13, 2013- 14 and 2014-15

In order that Bidder(s) qualify to bid for this RFP, Bidder(s) shall be liable to submit a Technical Bid in the

form and manner set forth in Annexure- I to VII of the RFP Document along with all documents required to be

submitted as per the said Annexure including but without limitation any Memorandum of Understanding and

the Bid Security. The said Technical Bids shall be evaluated by AICTSL in its sole discretion.

18. PERIOD OF CONTRACT

The contract will be awarded for the period of Five Years which can be renewed up to Two more years

depending upon the condition of the Bike (two wheeler) and performance of the operator. The extension

shall be subject increase of 10% in premium every year.

19. NUMBER OF BIKE

The company will allow to the selected Bike (two wheeler) operators to operate and maintain with minimum

10 of given on each two wheeler station daily between the specified timings. Any changes in number of

two wheeler will be subjected to the prior permission of the company. The Deployment of Bike (two wheeler)

in the station phase vise as per under :-

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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First Phase 30 two wheeler

Second Phase 30 two wheeler

Third Phase 40 two wheeler

Company can increase the number of bike on any location/station as required and desired. However in case

of increase in number of bike on any location/station, the operator will be given preference at the discretion of

AICTSL.

20. OFFER BID

Monthly amount per two wheeler quoted for all station by the operator to operate and

manage the public rental bike system in Indore City in the prescribed form of Price Bid

Offer given in the tender/offer document shall be firm and shall not be subjected to any

exchange variations, labour conditions, and fluctuations in freight, taxes, and any

conditions whatsoever. Amount quoted by the operator shall exclude expenditure for

providing all the required staff, daily consumables, fuel, issuing tickets, maintenance of

bike (two wheeler) to keep it in excellent condition, to fulfill all the mandatory and statuary

requirements, etc. The amount of premium shall be deposited by 5th of the succeeding

month failing which interest of normal banking rates will be levied on overdue amount.

21. VALIDITY OF OFFER

Tender/offer shall remain open to acceptance for a period of 120 days from the date of opening of price bid.

22. PERFORMANCE GUARANTEE

The Earnest Money Deposit shall, on acceptance of tender, shall be termed as Performance

Guarantee which will be retained till completes of contract.

23. FORFEITURE THE PERFORMANCE GUARANTEE/BID SECURITY

The Bid Security of a Bidder shall be forfeited in the following events:

(i) If a Bidder withdraws or amends the bid proposal during the period of Bid validity or, (ii) In the

case of a Successful Bidder, if the Bidder fails to sign the Bike (two wheeler) Operator

Agreement.

(iii) In the case of any other situation as may be specified in the RFP document. (iv) In case

of breach of Agreement by the operator.

(v) Bid security shall be retained till completion of the contract.

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

ON PUBLIC PRIVET PARTNERSHIP (PPP) MODEL

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24. INSURANCE AND USE OF HELMET

A rental bike (two wheeler) operator will provide the helmet to the bike user with adequate insurance facility of bike user.

25. CONTRACT UNDER THE PROVISIONS

The Bike (two wheeler) operator shall at all times indemnify the Corporation against all claims, damages

or compensation under this contract under the provisions of,

i. Payment of Wages Act, 1936;

ii. Minimum Wages Act, 1948;

iii. Employers Liability Act, 1938;

iv. The Workmen’s Compensation Act, 1923;

v. Industrial Dispute Act, 1947;

vi. Indian Factories Act, 1948; and

vii. Maternity Benefit Act, 1961

viii. Any other relevant Act

Or any modifications thereof and rules made there under time to time or as a consequence or any accident

or injury to any workman or other persons in or about the operations, and also against all cost, charges

and expenses of any suit, action or proceedings arising out of such accident injury and against all sum or

sums which may with the consent of the Bike (two wheeler) Operator be paid to compromise or compound

any such claim without limiting his/her obligations and liabilities.

26. TERMINATION OF AGREEMENT

a. Annulment of Agreement :

Failure of the Successful Bidder to comply with the requirements set forth in this RFP Document

and/or the provisions of the Rental Bike Operator Agreement shall constitute sufficient grounds for the

annulment of the award and forfeiture of the Bid Security.

b. Failure to abide by the rental bike (two wheeler) operator agreement The conditions stipulated in the Bike (two

wheeler) operator agreement shall be strictly adhered to by the Bike (two wheeler) Operator and any violation

thereof by the Bike (two wheeler) operator may result in termination of the Bike (two wheeler) operator

agreement without prejudice to any rights available to AICTSL upon such termination as set forth in the Bike

(two wheeler) operator agreement.

c Without prejudice to any other rights available to AICTSL for breach of contract or otherwise AICTSL

may in its sole discretion terminate the Bike (two wheeler) operator agreement in whole or in part if:

(i) bike operator fails to perform any of bike (two wheeler) operation obligations set forth in

the bike operator agreement; and / or

(ii) rental bike operator fails to adhere to the timelines set forth in the operator

agreement for performance of rental bike operator’s obligations there under; and/or (iii) rental

bike operator fails to comply with the applicable laws, rules, regulations,

NB:- AICTSL shall however issue a 15 days show cause notice before actually terminating the contract

and will allow the Bike (two wheeler) operator to respond to such show cause notice.

d. In any of the above mentioned conditions, AICTSL shall have the right to

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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-- Invoke the Performance Guarantee and/or take any other action including

provisioning of buses through another Bike (two wheeler) operator agreement with

any replacement Bike (two wheeler) operator selected by AICTSL in its sole discretion.

e. If Bike (two wheeler) Operator, having been notified, fails to remedy the defect(s) within a timeframe

specified in the Service Level Acceptance metrics section, AICTSL may proceed to take such

remedial action as may be necessary, at Bike (two wheeler) operator’s risk and expense and without

prejudice to any other rights which AICTSL may have against the Bike (two wheeler) operator

under the Bike (two wheeler) Operator Agreement.

27. DISPUTE RESOLUTION

27.1 AMICABLE RESOLUTION

(a) Save where expressly stated otherwise in this Agreement, any dispute, difference or controversy of

whatever nature howsoever arising under, out of or in relation to this agreement between the Parties

and so notified in writing by either Party to the other (the "Dispute") in the first instance shall be

attempted to be resolved amicably by the Parties, in accordance with the procedure set forth in sub-

article (b) below.

(b) Either Party may require the Dispute to be referred to the Managing Director (MD), AICTSL for

amicable settlement. Upon such reference, both the Parties and the MD or his nominee (who may or may

not be an employee of AICTSL shall meet at the earliest mutual convenience and in any event within 15

(fifteen) days of such reference to discuss and attempt to amicably resolve the Dispute. If the Dispute

is not amicably resolved within 15 (fifteen) days of such meeting, either Party may refer the Dispute to

Arbitration.

28. TAX REGIME OF THE CONTRACT

The tax matters of this contract will be governed in accordance with the following:

i. The execution of this contract will be in accordance with the provisions of applicable tax

regulations of the State of Madhya Pradesh and GOI.

ii. All existing taxes, duties and contributions imposed at the National level, State level or by any

territorial entity or any other authority, and which accrue as a result of the execution, signature,

performance, compliance or liquidation of this contract will be assumed by the Bike (two wheeler)

Operator.

iii. The existing taxes, duties or contributions imposed on the title of the assets delivered under

administration if any, will be assumed by the Bike (two wheeler) Operator as of the date of the

Delivery Certificate of the assets, if any, whether provisional or final.

29. SURRENDER OF BIKE STATION THE OPERATOR

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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In case an Operator chooses to terminate the Agreement before completion of the term then if he is

awarded all Bike (two wheeler) station then he will surrender only one Bike (two wheeler) station in

particular location, if he is awarded all location in city then all the city Bike (two wheeler) station of

the same operator shall be surrendered. Also, the Performance Guarantee given by the Operator

shall be invoked and amount forfeited.

30. TERMINATION OF AGREEMENT

AICTSL may at any time terminate the Agreement by giving written notice of 30 days to

Bike (two wheeler) Operator without any compensation to Bike (two wheeler) Operator, if Bike (two

wheeler) Operator becomes bankrupt or otherwise insolvent or in case of dissolution of firm or winding

up of the company, provided that such termination will not prejudice any other rights of AICTSL. In the

case of such an event, provisions of this section shall be applicable.

This Agreement shall be executed on the understanding that there will be no change in the

legal and beneficial ownership of the Operator. If the Operator is a partnership firm or corporate body

and there is any change in the composition of partners/directors or their profit sharing ratio/shareholding

pattern, the Operator shall be required to obtain the prior permission of such change from the AICTSL.

In case of failure to obtain the permission, the same shall be treated as default by Operator and the

consequences for non fulfillment of obligations shall follow.

THE AICTSL RESERVES THE RIGHT TO REJECT ANY/ALL OFFERS WITHOUT ASSIGNING ANY

REASON. ACCEPTANCE OF THE HIGHEST BID/OFFER IS NOT BINDING ON THE AICTSL.

In Witness whereof the parties hereto have caused this Agreement to be executed the day and year first

before written.

The Common seal of _________________________ was hereunto affixed in the presence of: or Signed,

Sealed and Delivered by the said ____________________ in the presence of:

Binding Signature of Employer Binding Signature of the Bike (two wheeler) Operator

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-I

GENERAL INFORMATION

All Individual firms applying for Expression of Interest are requested to complete the information in this

form. Information to be provided for all owners or application who are partnership or individually

owned firms.

In case of Joint Ventures the details of all the firms entering into Joint Venture are to be submitted separately.

1. Name of Firm................................................................................................................................

2. Head office address.......................................................................................................................

3. Telephone.........................................., Contact.............................................................................

4. Fax..................................................., Telex..................................................................................

5. Place of incorporation....................., Year of incorporation /Registration

/Registration

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-II

STRUCTURE AND ORGANIZATION

1. The applicant is _________________________

(a) an individual

(b) an proprietor firm (c) an firm partnership

(d) an Limited Company or

Corporation.

2. Attach the organization Chart

showing the structure of the __________________________

Organization, including the

Names of the Directors and

Position of offers. ___________________________

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-III

ANNUAL TURN OVER

Year

annual turn over in indian rs. as per balance sheet or income tax clearance returns

2012-2013

Rs.

2013-2014

Rs.

2014-2015

Rs.

NOTE: The above data is to be supported by balance sheets / ITC Returns In case of JV the annual turnover of each company

separately and cumulative should be submitted.

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-IV

PERSONNEL CAPBILITIES

SI. NO.

Name & Address of the Employee Technical

Qualifications

Post held Date of

Employment

1.

2.

3.

4.

5.

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-V

FINANCIAL CAPABILITIES

Financial Information in Rs.

equivalent

For year 2012-2013

For year 2013-2014

For year 2014-2015

1.Total Assets

2.Current Assets

3. Total Liabilities

4.Current Liabilities

5. Profit before Tax

6. Profit after Tax

7.Net Worth

8.Liquid Assets

9.Solvency Certificate from banker

Attach audited balance sheets for all three years

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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ANNEXTURE-VI

INVITATIONS OF PROPOSAL FOR PROVIDE, MANAGE AND OPERATE “RENTAL

BIKE SERVICE” (TWO-WHEELER) ON PUBLIC PRIVET PARTNERSHIP

(PPP) MODEL.

FORMAT FOR FINANCIAL BID

To,

The Managing Director,

Atal Indore City Transport Services Limited,

30, Residency Area Opp. MGM, Medical College,

Indore

Subject :- Submission of Bid for operating and manage Public Bike (two Wheeler)in Indore city on

specified location.

Dear Sir,

1.0 I the undersigned --------------------------------------------------- on behalf of --------------------------------------------

------- ----------------------------------- herewith submit my offer as under:

2.0 I have read RFP documents in detail and on the basis of my full study of the above mentioned document and

the conditions, I undertake to operate and manage the Public Bike (two wheeler) System in Indore city area

exactly in accordance with the conditions as provided in the above mentioned documents

3.0 I undertake to pay to the Atal Indore City Transport Services Ltd. Indore a monthly premium per Bike (two

wheeler) as mentioned below:- premium quoted by bidder per bike (two wheeler) per month.

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ATAL INDORE CITY TRANSPORT SERVICE LTD, RENTAL BIKE SERVICE” (TWO-WHEELER)

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Particular

Premium quoted by bidder per bike (per two

wheeler), per month

Rs. In Words Rs. In Figures

Rental bike services

Note:- 1. In case of difference between words and figures, highest figure will prevail

4.0 In addition to above, I undertake if our bid is accepted, to completely discharge our obligations,

commence operations and manage as per the RFP else to forefeet my earnest money deposit.

Binding Signature of Employer

Dated------------ Binding Signature of the Bike (two wheeler) Operator

Full Address of the Bidder

Witness to the Signature of Bidder