Request for Tender No. 1518 - Nanaimo · A102 Floor Plan, RCP, Demo Plan, Sections A103 Schedules A104 Assemblies, Elevations A105 Details Structural N/A Mechanical M-1 Demolition

Request for Tender No. 1518

Beban Pool Sauna & Steam Room Renovation Project

Issue date: March 11, 2014

Closing Location Purchasing Department

2020 Labieux Road Nanaimo, BC V9T 6J9

City Contact Vic Cooper

Acting Manager, Facility Maintenance & Construction Telephone: (250)755-7513

Email: [email protected]

Closing date and time Responses must be received at the Purchasing Department before

3:00 PM Pacific Time on April 8, 2014

Mandatory Site Visit A mandatory site visit is scheduled for March 25, 2014 starting at 9:00 a.m.

convening in the lobby of the Beban Pool located at 2300 Bowen Road, Nanaimo, B.C. A sign in sheet will be provided.

Tenders will be opened in Public immediately after closing

mailto:[email protected]

INSTRUCTIONS TO BIDDERS 1. Project Overview

Tenders are invited from qualified and experienced firms to demolish and remove the existing sauna and steam room systems and legally dispose. Supply, install and commission new sauna and steam room systems as per the enclosed specifications by Checkwitch Poiron Architects, Rocky Point Engineering, Herold Engineering and RB Engineering.

Location and Construction Completion Dates:

A. Beban Pool, 2300 Bowen Road, Nanaimo, B.C. Project start date is July 28, 2014 as this is the beginning of the annual Pool Shutdown. Project completion on or before September 1, 2014

Tenders must be received prior to 3:00 PM, Pacific Time, April 8, 2014 at the Purchasing Department, 2020 Labieux Road, Nanaimo, BC, V9T 6J9 and will be opened in public immediately thereafter. Tenders received after the noted due time will not be considered.

2. Mandatory Site Meeting

A mandatory site visit is scheduled for March 25, 2014 starting at 9:00 a.m. convening in the lobby of the Beban Pool located at 2300 Bowen Road, Nanaimo, B.C. A sign in sheet will be provided at both sites.

3. Bid Submissions

Submission methods (use one of the methods below to submit your tender):

a) Via email at the only acceptable email address: [email protected] All email submissions must be less than 8MB b) Via hard copy: One (1) hard copy delivered to the Purchasing Department, 2020

Labieux Road, Nanaimo, B.C., V9T 6J9 c) Via facsimile at the only acceptable facsimile number: (250)756-5327

It is the Proponent’s sole responsibility to ensure their tender is received at the closing location prior to the posted closing date and time. The wall clock in the Purchasing Department is the official time piece.

Tenders must be signed by an officer of the company in a position to legally bind the

company to the statements contained herein. Signing the tender form is a mandatory requirement. Unsigned tenders will result in disqualification.

4. Form of Contract

The form of contract for this project will be CCDC2-2008 Stipulated Price Contract


5. Bidder’s Responsibilities Before submitting a bid, it is the Bidder’s responsibility to:

1) Examine and read the Bid Documents thoroughly. 2) Examine the site and ascertain the extent and nature of all conditions, limitations,

or regulations affecting the performance of the Work. All dimensions are to be confirmed on by on-site measurement by the Contractor.

3) Immediately notify the City of all perceived omissions and discovered conflicts, errors and discrepancies in the Bid Documents.

4) The bidder shall not engage in collusion of any sort and, in particular shall ensure that no person or other legal entity, other than the bidder has an interest in the bidder’s tender and prepare the tender without any knowledge of, comparison of figures with, or arrangement with any other person or firm preparing a Tender for the same work.

5) It is the Contractor’s responsibility to provide all labour, material, equipment and supervision to complete the work outlined in the specifications taking into account all site conditions, schedule and noise restrictions, work area restrictions, protection requirements, accessibility restrictions, etc. No extras will be entertained for inconveniences after award of this Contract. 6) The City may accept or waive a minor and inconsequential irregularity, or where

practicable to do so, the City may, as a condition of bid acceptance, request a Bidder to correct a minor and inconsequential irregularity with no change in bid price. The determination of what is, or is not, a minor and inconsequential irregularity, the determination of whether to accept, waive, or require correction of an irregularity, and the final determination of the validity of a bid, shall be at the City’s sole discretion.

7) The City reserves the right to cancel this tender up to award with no compensation should bids be over budget and negotiate with the lowest bidder or should the City determine it will not proceed with the project.

8) Addenda: a) Direct all questions in writing to the City. b) Answers to queries are only binding when confirmed by written Addenda,

issued by the City’s Purchasing Department. c) Addenda may be issued by the City during the bidding period. All Addenda

become part of the Bid and Contract Documents and costs arising from any Addenda are to be included in the Bid Price.

d) Complete and return the “Receipt Confirmation Form” for addenda to be sent directly. It is the contractor’s sole responsibility to check the City website or BC Bid website to check whether there has been addenda issued prior to submitting their tender.

9) The contractor shall ensure, through testing, training and close monitoring their forces are made fully aware of all hazards and risks associated with the site. The contractor will be responsible to take all conceivable precautions where the

general public may be in the vicinity including maintaining the site in a safe condition and employing only experienced skilled, competent and sober workers. Smoking, foul language, drug and alcohol consumption is strictly prohibited on the job site.

Beban Pool Sauna

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- A101

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9-93 Commercial Street, Nanaimo, BC V9R 5G3

Architect's Seal

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© Copyright reserved. As instruments of service, these plans and designs are and at all times remain the property of Checkwitch Poiron Architects Inc. to be used only once for the project shown and may not be reproduced without consent.

Scale

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ARCHITECTUREINTERIORSPLANNING

415-207 West Hastings Street, Vancouver, BC V6B 1H7

Checkwitch Poiron Architects Inc. checkwitchpoiron.com

phone 250.714.1963phone 604.669.3444

Abbreviation Description

adj. adjustibleAFF above finished floorAVB air / vapour barrier

BCBC British Columbia Building CodeCL centre linec/w complete with

conc. concreteea. each

EPDM ethylene propylene diene monomerf.a. from abovef.b. from belowFFL finished floor levelFRR fire resistance ratingGL grid lineGB gypsum board

HSS hollow steel sectionHC accessible (handicap)ID inside dimension

max. maximumMDF medium density fibreboardmin. minimum or minute(s)NIC not in contracto/c on centreOD outside dimension

OWSJ open web steel joistPT pressure treated

PVC polyvinyl chlorideSAM self adhesive membraneSBS styrene butadiene styrenes/s stainless steel

UTR universal toilet roomVIF verify in fieldw/ with

WC water closetw/o withoutXPS extruded polystyrene

Symbol Description

Ø diameter˙ accessibility symbol

OwnerCity of Nanaimo2020 Labieux StreetNanaimo, BC250.755.7542 phoneContact: Ian Blackwood

[email protected]

ArchitectCheckwitch Poiron Architects Inc.9-93 Commercial StreetNanaimo, BC V9R 5G3250.714.1963 phoneContact: Derek Matthews

[email protected]

Structural ConsultantHerold Engineering Ltd.3701 Shenton RoadNanaimo, BC V9T 2H1250.751.8558 phoneContact: Jimmy Valliere

[email protected]

Mechanical ConsultantRocky Point Engineering Ltd.102 - 3721 Shenton RoadNanaimo, BC V9T 2H1250.585.0222 phoneContact: Aaron Mullaley

[email protected]

Electrical ConsultantRB Engineering Ltd.4-4488 Wellington RoadNanaimo, BC V9T 2H3250.756.4444 phoneContact: Les Brown

[email protected] [email protected]

Not To Scale

Contact List Drawing List Abbreviations

102

2 door type

room number

building section

elevation

detail

assembly type

C structural gridline

C window type

W1

Location Plan

xxA00

xxA00

xxA00

Drawing SymbolsArchitectural

A101 Location Plan, Contacts, Drawing List, Location, Abbreviations, Symbols

A102 Floor Plan, RCP, Demo Plan, SectionsA103 SchedulesA104 Assemblies, ElevationsA105 Details

StructuralN/A

MechanicalM-1 Demolition Floor PlanM-2 New Work Floor Plan

ElectricalE-1 Electrical LayoutE-2 Schedules and Specifications

proposed renovation location

Project North

B e b a n S a u n a R e n o v a t i o n2300 Bowen Road, Nanaimo, BC

CITY OF NANAIMOT H E H A R B O U R C I T Y

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W2

W1

101

103

102

Sauna Heater

Corridor(Low Ht. Sloped Ceiling)

Janitor

Staff

fd

fdfd

+/- 1

1'-9

1/2"

+/- 28'-1"

existingcolumn

8'-5

1/2"

11'-5

"

+/- 13'-10" +/- 14'-3 1/2"

+/- 8

'-0 1

/2"

Steam room Area Volume Steam generator

142 sqft 1010 cu.ft max. 1125 cu.ft

Sauna roomArea Volume

109 sqft 800 cu.ft max. 825 cu.ft

existing steam generator (relocated)

relocated steam generator

5A102

4A102

SaunaHeater

Storage Room103

Corridor104

Shower105

W101

W102

W104

W105

W103

W106

Wall LegendNew block wall

Existing block/ concrete wall

Steam Room101

Sauna102

fd

fd fd

Slop

e

Slop

e

Slop

e

W103

W102 W107

W109

W108

W108

5A105

4A105

3A105

3'-0"

3'-6"

5'-6"

lighting

fd

2A105

6A105

1A105

0 5 10 FT

Floor PlanScale: 1/4" = 1'-0"A102

2

project northactu

al north

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Corridor(Low Ht. Sloped Ceiling)

Sauna Sauna

Steam

Staff

fd

fd fd

fdfd

fd fd

fd

+/- 1

9'-10

"

+/- 28'-1"

existing concrete slab on graderemoved (hatched area)

Wall LegendWall removed

Existing block/ concrete wall

Janitor

existing concretewall removed

Demolition PlanScale: 1/4" = 1'-0"A102

1

project northactu

al north

0 5 10 FT

Janitor

Staff

8'-0" Tile

8'-0" Tile

8'-0" Wood

Exposed

8'-0" Tile

Storage Room103

Corridor104

Shower105

Steam Room101

Sauna102

lighting

Reflected Ceiling PlanScale: 1/4" = 1'-0"A102

3

project northactu

al north

0 5 10 FT

RCP LegendSupply/ Relief Vent

Sprinkler

Pot light

• Refer to Mechanical and Electrical Drawings.

1'-6" 1'-6"

1'-6

"1'

-6"

non-slip tile finish

Floor Elevation 0'-0"

Ceiling Elevation 8'-0"

relief duct, see mechanical

SAUNAW105

C102

F101

10A105

12A105

11A105

Sauna Room SectionScale: 1/2" = 1'-0"A102

4

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1'-6" 1'-6"

1'-6

"1'

-6"


Floor Elevation 0'-0"

Ceiling Ridge Elevation 8'-0"

relief duct, see mechanical

non-slip ceramic tile on cast in place concrete seats

steam nozzle (see mech.)

foam filler

slope

slope

STEAM ROOMW101

C101

F101

6A105

8A105

7A105

Steam Room SectionScale: 1/2" = 1'-0"A102

5

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Door Schedule – Materials and Hardware Legend

Door Type Lock Typevaries Refer to sheet A1101 D deadbolt

K knobDoor Size L lever

3070 nominal width (feet and inches) xheight in frame (feet and inches) Non-keyed Bored Lock Functions

F75 passage latch always unlocked, both sidesDoor Material F76 privacy lock interior pushbutton lock, outside emergency release

AL aluminum F77 patio lock inside pushbutton lock, inside knob releases buttonHS hollow steel F89 exit lock outside always fixed, inside always lockedHSI hollow steel insulated

HCW hollow core wood Keyed Bored Lock FunctionsSCW solid core wood F80 communicating lock key either side un/locks independantlyO.H. Overhead Coil Steel F81 entrance lock outside key unlocks, inside always unlocked

F82 office lock outside key unlocks, inside pushbutton lockingFrame F84 classroom lock outside un/locked by key, inside always unlocked

ALS aluminum storefront F86 storeroom lock outside fixed, key only, inside always unlockedPWS pressed welded steel F90 corridor lock outside un/locked by key, inside pushbutton lockSWF solid wood – fir F91 store lock key in either side un/locks both sidesSWS solid wood – spruce

Deadbolt Bored Lock FunctionsULC E01 cylinder thrown/retracted by key one side, no trim other side

45 minutes FRR as noted E41 double cylinder thrown/retracted by key either sideE51 single cylinder thrown/retracted by key outside, inside thumbturn

Hinge E61 one-way thrown/retracted by key only, blank other side3 total number of hinges E71 classroom thrown/retracted by key outside, inside thumbturn retract only

NRP non-removable pins E91 door bolt thrown/retracted by thumbturn only, no outside trimDA double acting

Closer GlazingD delay G1 single, 5 mm clear, tempered

HO hold-open G2 double, 3 mm clear, sealed unit, 12 mm airspace, temperedSF swing-free GW single, wired

ADO auto door operator

Threshold FlushboltsTB thermal break M manual

A automaticKickplate

2 number of kickplates Push/Pull PlatesH8 height in inches PS push plate

PL pull plateStop

F floor stopW wall stopK kick stop

+C as above with catchCL limit on closer 95°

Number Room Name Floor Material Base North East South West Ceiling101 Steam Room FT1 - WT1 WT1 WT1 WT1 WT1102 Sauna FT2 - WD WD WD WD WD103 Storage Room FC - PCB PCB PCB PCB -104 Corridor FT3 - WT2 WT2 WT2 WT2 WT2105 Shower FT3 - WT2 WT2 WT2 WT2 WT2

ID L

abel

Door

Typ

e

Leaf

Wid

th

Leaf

Heig

ht

Door

Mat

erial

Fram

e Ma

teria

l

Door

Fire

Rat

ing

(ULC

)

Lock

/ Lat

ch T

ype

Clos

er

Lock

Fun

ctio

n

Hing

es

Thre

shol

d, S

eals

and

Swee

p

Stop

Kick

plat

es

Pani

c Ba

r

Astra

gal a

nd F

lush

bolts

Push

Pul

l Plat

es

Glaz

ing

Note

s

101 SF 3'0" 7'0" Alum. Alum. - - Yes - 3 - W - - - PS/PL G2 see specification section 01 23 10 alternatives102 SD 3'0" 7'0" Wood Wood - - Yes - 3 - W - - - PS/PL G2 see specification section 01 23 10 alternatives103 M 3'0" 7'0" HS PWS - K Yes - 3 - W Yes - - - -

Door Schedule – Door Types

type M

door width

door

heig

ht

type SF

door width

door

heig

ht

kickplate

5"

door grille type SD

door width

door

heig

ht

Floor Legend Walls LegendFT1 Floor Tile Colour 1 WT1 Wall Tile Colour 1FT2 Floor Tile Colour 2 WT2 Wall Tile Colour 2FT3 Floor Tile Colour 3 WD 1x4 KD Clear CedarFC Finished Concrete PCB Painted Concrete Block

Ceiling LegendCT1 Ceiling Tile Colour 1CT2 Ceiling Tile Colour 2CT3 Ceiling Tile Colour 3

Notes Legend1. Refer to interior elevations for wall finish locations2. Proprietary insulated panels3. Refer to A1001 and A1002 for product specifications

door grille

Door ScheduleA103

1

Finish ScheduleA103

2

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W2W1

Window ScheduleA103

3

7'-2"

alig

n wi

th do

or

+/- 7'-6" +/- 9'-0"

• Storefront Windows to match Steam Room Door.• Refer to specification section 01 23 10 alternatives.• Confirm dimensions on site.

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Site Office and Material StorageA103

4

Site Office and Material Storage Area

Pool

Arena

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Shower

A. South

A. North B. East C. South D. West

A. North B. East C. South D. West

B. East D. West

Shower

SaunaHeater

SaunaHeater

104 Corridor Elevation Scale: 1/4" = 1'-0"A104

3

102 Sauna ElevationScale: 1/4" = 1'-0"A104

2

101 Steam Room ElevationScale: 1/4" = 1'-0"A104

1

Steam Room Concrete Block Wall @ Shower

• ceramic tile (see elevations for configuration)• schluter kerdi board• 6 mil vapour barrier• 1 1/2" z girts

• 1 1/2" batt insulation• concrete block (match existing block), painted

W101

W102

Sauna Concrete Block Wall @ Corridor/ Shower• horizontal 1x4 KD cedar, clear v-joint• foil vapour barrier• 1 1/2" z girts

• 1 1/2" batt insulation• concrete block wall (match existing block)• schluter kerdi board• ceramic tile (see elevations for configuration)

W104


• 1 1/2" batt insulation• concrete block (match existing block)• schluter kerdi board• ceramic tile (see elevations for configuration)

Steam Room Concrete Block Wall @ Storage Sauna Concrete Block Wall @ Storage• horizontal 1x4 KD T&G cedar, clear • foil vapour barrier• 1 1/2" z girts

• 1 1/2" batt insulation• concrete block wall (match existing block), painted

W105


• 1 1/2" batt insulation• existing concrete block, painted

W103 Steam Room @ Existing Concrete Block Wall

Sauna @ Existing Concrete Block Wall• horizontal 1x4 KD T&G cedar, clear• foil vapour barrier• 1 1/2" z girts

• 1 1/2" batt insulation• existing concrete block wall

W106

• concrete board sheathing• 1 3/8" x 6" steel studs (sloped 1/12 for condensation)

• R20 batt insulation• schluter kerdi board• ceramic tile

C101 Steam/ Corridor Room Ceiling

• concrete board sheathing• 1 3/8" x 6" steel studs (sloped 1/12 for condensation)

• R20 batt insulation• foil vapour barrier• 1x4 KD T&G cedar, clear

C102 Sauna Room Ceiling

• non-slip ceramic tile• antifracture membrane• concrete slab on grade (sloped to drains, match existing thickness)• 6 mil poly (match existing)• compacted granular fill

F101 Slab on Grade Floor

Storage Room Concrete Block Wall @ ShowerW107• concrete block (match existing block)• schluter kerdi board• ceramic tile (see elevations for configuration)

Storage Room Existing Concrete Block Wall• existing concrete block wall, painted

W108

Corridor Existing Concrete Block Wall• ceramic tile (see elevations for configuration)• antifracture membrane• existing concrete block wall, painted

W109

AssembliesA104

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sealant at tops ofC-channels typical

painted galvanizedc-channel both sidesof concrete wall cut,

see structural

painted galvanized bolts,see structural

align underside ofc-channel with window

and door head, @ 7'-2"

tile underside of wall cut,@ 7'-2 1/2"

1/2"

C101

Corridor New Opening Head DetailScale: 6" = 1'-0"A105

5

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schluter rondec 316 L stainless steel




2"x2" cove base

wall tile finish


Horizontal and Vertical Tile Edge DetailScale: 1'-0" = 1'-0"A105

6 Steam Seat Tile Edge DetailScale: 1'-0" = 1'-0"A105

7 Cove Tile Base DetailScale: 1'-0" = 1'-0"A105

8 Vertical Tile End DetailScale: 1'-0" = 1'-0"A105

9

wall tile finish


W102

W104

rod and sealantstorefront window rod and sealant storefront window

wood sauna door

rod and sealant

wood door frame

Steam Room Window DetailScale: 6" = 1'-0"A105

2 Sauna Window DetailScale: 6" = 1'-0"A105

3 Sauna Door DetailScale: 6" = 1'-0"A105

4

3/4" bullnose

2x4 kd clear cedar

1/2" stainless ready rod, recessed with washer and nut

3/4" x 3 1/2" x 3 1/2" kd clear cedar spacers to align with beam s below

clear kd cedar bench slats, with 3/4" bullnose edges fixed with stainless steel screws, sunk and filled with wood plugs

4x4 cedar legs @ 4' max. span

4x4 cedar beams @ 4' max. span

2x8 clear kd cedar edge board

Sauna Bench Front Edge DetailScale: 6" = 1'-0"A105

10 Sauna Bench at Floor DetailScale: 6" = 1'-0"A105

12

4x4 cedar legs @ 4' max. span

1/2" stainless steel pin

3/4" plastic lumber spacer


weld stainless steel plate to backend of ready rods, attach plate with

stainless screws to preventspinning when tighting nut

4x4 cedar beams @ 4' max. span

cedar ledger if required

4x4 cedar legs @ 4' max. span 2x4 kd clear cedar

Sauna Bench Lower Rear Edge DetailScale: 6" = 1'-0"A105

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SAUNA

sealant at tops ofC-channels typical

painted galvanizedc-channel, see structural

painted galvanized bolts,see structural

storefront window head

insulate and clad c-channelinside sauna

align underside ofc-channel with window

and door head, 7'-2"

rod and sealant

Sauna Window Head DetailScale: 6" = 1'-0"A105

1

BEBAN POOL

SAUNA AND STEAM ROOM

RENOVATIONS

2300 BOWEN ROAD

Nanaimo, BC

NOVEMBER 2013

PJ

AM

13407 N528

S.McN.

AM

Vancouver Island Office

102 - 3721 Shenton Road

Nanaimo, BC V9T 2H1

www.rpeng.ca

Tel: (250) 585-0222

Fax: (250) 585-0333

AS NOTED

of 2

1 05/12/13 ISSUED FOR REVIEW AM

M-1

PARTIAL FLOOR PLAN

MECHANICAL

DEMOLITION

STEAM ROOM

BEBAN POOL

SAUNA AND STEAM ROOM

RENOVATIONS

2300 BOWEN ROAD

Nanaimo, BC

NOVEMBER 2013

PJ

AM

13407 N528

S.McN.

AM

Vancouver Island Office

102 - 3721 Shenton Road

Nanaimo, BC V9T 2H1

www.rpeng.ca

Tel: (250) 585-0222

Fax: (250) 585-0333

AS NOTED

of 2

1 05/12/13 ISSUED FOR REVIEW AM

M-2

PARTIAL FLOOR PLAN

MECHANICAL

NEW WORK

TENDER 1518 Beban Pool Sauna – Steam Room Renovation Project

TENDER FORM Page 1 of 2

The undersigned has examined Tender 1518 and having full knowledge of the requirements of the City, do hereby agree to be bound by the Terms, Conditions, Statements and Representations contained herein. I, the Tenderer, have read and understood this agreement and safework procedures relating to this project. By signing this document, I am stating I have the necessary qualifications and accept the responsibilities as the Prime Contractor for this project as defined in the WorkSafeBC Occupational Health and Safety Regulations, Notice of projects, section 20.2, and Coordination of multiple employer workplaces, section 20.3; and in the Workers Compensation Act, Coordination at multiple-employer workplaces, sections 118, subsections (1) and (2). I also acknowledge I understand the duties of the City as defined in the Workers Compensation Act, General duties of City, section 119. PRICING

1. Beban Pool Sauna – Steam Room Renovation Project

Lump Sum Price $ __________________________________

GST $ __________________________________ Total Price $ __________________________________

COMPLETION DATE I, the Tenderer, have read and understand the desired completion date and can substantially complete the work on, or, before ___________________________________________________

TENDER 1518 Beban Pool Sauna – Steam Room Renovation Project

TENDER FORM Page 2 of 2

ACCEPTANCE Company Name & Mailing Address: _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Authorized Signature: ___________________________________________________________ Printed Name: _________________________________________________________________ Email Address: ________________________________________________________________ Date: ________________________________________________________________________

TERMS AND CONDITIONS Insurance Requirements The successful contractor shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain throughout the Contract hereby granted the following insurance with insurers licensed in the Province of British Columbia and in forms and amounts acceptable to the City of Nanaimo.

(a) Commercial General Liability Insurance in an amount not less than $2 million inclusive per occurrence against bodily injury, personal injury and property damage and including liability assumed under this Contract and this insurance must: (a) Include the City of Nanaimo as an additional insured: (b) Be endorsed to provide the City of Nanaimo with (30) days advance written

notice of cancellation or material change; and (c) Include a cross liability clause.

(b) Automobile Liability Insurance covering both owned and non-owned automotive vehicles. This policy shall be written with a minimum $2 million third party liability inclusive and shall provide coverage for this amount against legal liability for bodily injury or death or damage to property of others and passenger hazard.

(c) Contractors' Equipment Insurance in an all risks form covering construction machinery and equipment used for the performance of the Work.

All insurance must be primary; and not require the sharing of any loss by an insurer of the City. The Contractor must, at the reasonable request of the City, provide the City with evidence of all required insurance in a form acceptable to the City, within seven (7) working days from award of this Contract. If the insurance policy(ies) expire before the end of the term of this Contract, the Contractor must provide within ten (10) working days of expiration, evidence of new or renewal policy(ies) of all expired insurance in a form acceptable to the City. The Contractor shall provide, maintain, and pay for, any additional insurance which it is required by law to carry, or which it considers necessary to cover risks not otherwise covered by insurance specified in this section in its sole discretion. The Contractor shall place and maintain, or cause any of its sub-contractors to place and maintain, such other insurance or amendments to the foregoing policies as the City may reasonably direct.

Business Licence The successful Contractor must have a current City of Nanaimo Business Licence or Nanaimo Inter-Community Business Licence prior to the commencement of any work.

WorkSafe BC The successful Contractor shall provide WorkSafeBC coverage for all workers on their payroll and provide the City with a satisfactory Letter of Clearance prior to the commencement of any work. Conduct of the Contract The conduct of the work performed in this Contract will be Dale Lindsay, Manager of Building Inspections, City of Nanaimo, or authorized designate. Prime Contractor Designation The Tenderer is to be designated as the Prime Contractor for this project per WorkSafe BC OH&S Regulations Sections 20.2 Notice of Project and 20.3 Coordination of Multiple Employer Workplaces and Workers’ Compensation Act, Section 118 Coordination of Multiple-Employer Workplaces (1) and (2). The Tenderer should also understand the general duties of the City as defined in the Workers’ Compensation Act, Section 119 General Duties of City. The Tenderer should have the necessary qualifications and be willing to accept the responsibilities as Prime Contractor for the project. Refer to Prime Contractor samples in Appendix A & B. Competency and Qualifications The successful contractor must have the necessary competence, experience, qualified personnel and equipment to carry out all aspects of the work of the Contract. The successful Contractor will employ properly licensed, trained and unimpaired workers throughout the duration of the contract. Failure to do so could result in termination. Copies of certifications may be requested by the City. Cancellation The City reserves the right to cancel this tender call for any reason whatsoever and at anytime without stating reasons therefore. The entire process is subject to final award approval by the City of Nanaimo whom retains the ability to cancel the process for any reason whatsoever without any compensation to anyone.

Ownership of Submissions All documents, including proposals, submitted to the City become the property of the City. They will be received and held in confidence by the City, subject to the provisions of the Province of British Columbia’s Freedom of Information and Protection of Privacy Act. Governing Law This agreement shall be governed by the laws of the Province of British Columbia.

Correspondence Both parties shall designate one person from their respective organizations to be primarily responsible for coordinating contractual and financial matters.

Invoicing The Contractor will be solely responsible for invoicing the City ensuring to include the City’s Purchase Order number on all invoices to assure timely payment. All invoices are subject to prior review and approval by the City and approved invoices will be paid on a net 30 day basis unless otherwise negotiated and agreed to in writing. If the City does not approve of the services or part of them which are the subject of the invoice, the City shall advise the Contractor in writing of the reasons for non-approval and the Contractor shall remedy at no additional cost to the City before the City shall be obliged to pay the invoice or any part of it, as the case may be.

Force Majeure (Act of God) Neither party shall be responsible for any delay or failure to perform its obligations under this Agreement where such delay or failure is due to fire, flood, explosion, war, embargo, governmental action, Act of Public Authority, Act of God or to any other cause beyond its control, except labour disruption. In the event Force Majeure occurs, the party who is delayed or fails to perform shall give prompt notice to the other party and shall take all reasonable steps to eliminate the cause. Should the Force Majeure event last longer than 30 calendar days, the City may terminate this Agreement immediately by written notice to the Contractor without further liability, expense, or cost of any kind. Dispute Resolution In the event of a dispute arising between the City and the Contractor as to their respective rights and obligations under the Agreement, both parties agree to resolve the dispute by:

a. Frank and open negotiations whereby both parties use their best efforts to resolve the dispute by mutual agreement including the most Senior Management of both parties.

b. If, after 30 calendar days, the dispute is not resolved, both parties agree to appoint a mediator to resolve the dispute. All costs to be split equally.

c. If, after the mediation process is complete and the dispute is not resolved, the parties shall proceed to arbitrations following the rules of procedures as per the British Columbia International Commercial Arbitration Centre located in Vancouver, B.C.. All costs, with the exception of legal fees, shall be borne equally.

Conflict of Interest The contractor declares that it has no financial interest, directly or indirectly in the business of any third party that would be or be seen to be a conflict of interest in carrying out the services. It warrants that neither it nor any of its officers or directors, or any employee with authority to bind the Bidder, has any financial or personal relationship or affiliation with any elected official or employee of the City or their immediate families which might in any way be seen by the City to create a conflict.

Indemnification The Contractor shall indemnify and save harmless the City, its agents, employees and elected officials from and against any and all liability whatsoever for losses, liens, charges, claims, demands, payments, suits, actions, recoveries, and judgments including legal fees and expenses of every nature and description brought or recovered against either the City, its agents and employees, or the consultant by reason of an act,error or omission of the Consultant, its agents employees or licencees in providing the services, including, without limiting the generality of the foregoing, loss or damage to property, injury to or the death of any persons, alleged copyright, patent or other intellectual property rights infringement or interference, defective design or damage to the environment. Local Preference Preference shall be given to suppliers located within the Regional District of Nanaimo where quality, service, and price are equivalent. Contractors’ Expense Contractors are solely responsible for their own expenses in preparing a tender. If the City elects to reject all tenders, the City will not be liable to any Contractor for any claims, whether for costs or damages incurred by the Contractor in preparing the Proposal, loss of anticipated profit or any other matter whatsoever. Independent Contractor The Contractor shall be, and in all respects be deemed to be, an independent contractor and nothing in this Agreement shall be construed to mean that the Contractor is an employee of the City or that any agency, joint venture or partnership exists between the Contractor and the City. The Contractor shall be responsible for providing own employment insurance, WorkSafe BC coverage, business licence, income tax remittance and complying with any other applicable laws and regulations applicable to an independent contractor. Non-solicitation Contractors and their agents are cautioned that solicitations of City staff, other than the identified City contact person, or members of the City Council or any Committee or Commission formed by or associated with the City during the tender period, or, anytime prior to award, may be cause for rejection of the Tender, as this will be viewed as one Contractor seeking an unfair advantage over other Contractor. Irrevocability Tenders will be irrevocable and remain open for acceptance by the City for a period of sixty (60) calendar days, after the closing time.

Withdrawal of Tenders Tenders may be withdrawn only by written notice, provided such notice is received at the Purchasing Department prior to the posted “closing date and time”.

Permits and Regulations The Contractor shall at his own expense, obtain all permits, certificates and licences required by law for the conduct of the work and shall comply with all Federal, Provincial and City Laws, Regulations and Ordinances affecting the execution of the work. Site Maintenance and Clean up The working area shall be maintained in an orderly manner and shall not be encumbered with equipment, materials or debris. Minimum Rate of Pay “Minimum rate of pay for work performed under this Contract or under Sub-contract shall be as classified in the current Agreement between the City of Nanaimo and Canadian Union of Public Employees, Local 401.” See appendix “Article 31” for complete information. Change Orders All change orders must be in writing and signed off by both parties prior to the commencement of such work. Litigation Clause The City may, in its absolute discretion, reject a Submission submitted by Company, if the Company, or any officer or director of the Company is or has been engaged either directly or indirectly through another corporation in legal action against the City, its elected or appointed officers and employees in relation to: (a) any other contract for works or services; or (b) any matter arising from the City’s exercise of its powers, duties, or functions under the Local

Government Act, Community Charter or another enactment within five years of the date of this Call for Submissions. Taxes Unit and/or lump sum prices shall include provincial sales tax payable on all applicable materials and equipment incorporated in the work. GST is not to be included in the unit and/or lump sum prices. GST shall be shown separately. Any changes in taxes shall be passed onto the City. Utilities & Washroom Facilities The City will supply any utilities (power, water, etc.) and access to existing washroom facilities within reason.

RFT 1086 Issued October 26/2010

Prime Contractor General Information Form

APPENDIX “A”

This document does not replace the Workers Compensation Act or OH&S Regulations

Sections 118 of the Workers Compensation Act: “multiple employer workplace” means a workplace where workers of 2 or more employers are working at the same time. Note:

• Workers of one employer do not necessarily have to come in contact with workers of the other • They do not have to be in the same place at the same time • Workers’ activities could affect the health and safety of another employer’s workers. This is true

even if the workers at the workplace are workers of the owner or contractor. “prime contractor” means, in relation to a multiple-employer workplace,

(a) the directing contractor, employer or other person who enters into a written agreement with the owner of that workplace to be the prime contractor for the purposes of this Part, or

(b) if there is no agreement referred to in paragraph (a), the owner of the workplace. The prime contractor of a multiple employer workplace must

• Ensure that the activities of all employers, workers (including the owners), and other persons at the workplace relating to occupational health and safety are coordinated and

• Do everything that is reasonably practicable to establish and maintain a system or process that will ensure compliance with the WC Act and the Regulation in respect of the workplace

Each employer of workers at a multiple employer workplace must give to the prime contractor the name of the person the employer has designated to supervise the employer’s workers at that workplace. For the sake of clarity, the following apply in determining whether there is a “multiple-employer” workplace:

• Two or more adjacent workplaces do not constitute a “multiple-employer workplace”, even though the activities at one place might affect the health and safety of workers at an adjacent workplace.

• In contrast, the workplace will generally be a “multiple-employer” workplace in the following situations:

-Workers of different employers are present at the same time working on the different projects; or -Workers of different employers are present at the same time working on the same project.


In either case the workplace would be considered a “multiple-employer” worksite.


Page 2 of 3

• In determining whether “workers of 2 or more employers are working at the same time”, the phrase “at the same time” will be given such fair, large and liberal construction as may best attain the objectives of section 118. “At the same time” does not mean that, at any precise point in time, there are workers of 2 or more employers present in the workplace. Rather, it means that, over an appropriate interval, there are workers of 2 or more employers present in the workplace, whether or not the 2 or more groups of workers are actually present together in the workplace at any precise point in time at all. The duration of the interval of time to be considered will depend upon the circumstances of the individual workplace.

• Whether the workers of the one employer come into actual contact with the workers of the other employer does not generally affect the determination of whether the workplace is a “multiple-employer workplace”. An employer, the employer’s workers and their activities could well affect the health and safety of another employer’s workers who come into the workplace later in the day or on another day, even though there may be no actual contact between the two groups of workers. However, the degree to which the activities of the first employer and its workers affect the health and safety of the second employer’s workers will generally affect the determination of the responsibilities of the prime contractor and of the two employers under Part 3 and the regulations

• Virtually all workplaces will be visited by workers of other employers. For

example, workers may deliver or pick up mail, goods or materials or enter to inspect the premises. Short term visits of this type, even if regular, do not make the workplace a “multiple-employer workplace” for purposes of section 118(1).

The written agreement referred to in section 118(1) of the Act must be made available within a reasonable time if requested by a Board officer. There can be only one "prime contractor" at a workplace at any point in time. If an owner enters into more than one agreement purporting to create a "prime contractor" for the same period of time, the owner is considered to be the prime contractor.



Page 3 of 3 Section 119 of the Workers Compensation Act: Every owner of a workplace must

(a) provide and maintain the owner's land and premises that are being used

as a workplace in a manner that ensures the health and safety of persons at

or near the workplace,

(b) give to the employer or prime contractor at the workplace the information

known to the owner that is necessary to identify and eliminate or control

hazards to the health or safety of persons at the workplace, and

(c) comply with this Part, the regulations and any applicable orders. Prime Contractor Qualified Coordinator OH&S Regulations 20.3: If a work location has overlapping or adjoining work activities of 2 or more employers that create a hazard to workers, and the combined workforce at the workplace is more than 5,

(a) the owner, or if the owner engages another person to be the prime contractor, then that person must

(i) appoint a qualified coordinator for the purpose of ensuring the coordination of health and safety activities for the location, and

(ii) provide up-to-date information as specified in subsection (4), readily available on site, and

(b) each employer must give the coordinator appointed under paragraph (a)(i) the name of a qualified person designated to be responsible for that employer's site health and safety activities.

(3) The duties of the qualified coordinator appointed under paragraph (2)(a)(i) include

(a) informing employers and workers of the hazards created, and

(b) ensuring that the hazards are addressed throughout the duration of the work activities.

(4) The information required by subsection (2)(a)(ii) includes

(a) the name of the qualified coordinator appointed under subsection (2)(a)(i),

(b) a site drawing, which must be posted, showing project layout, first aid location, emergency transportation provisions, and the evacuation marshalling station, and

(c) a set of construction procedures designed to protect the health and safety of workers at the workplace, developed in accordance with the requirements of this Regulation.


Prime Contractor

Preconstruction Meeting Form APPENDIX “B”

Date: Meeting Location: Firm Name: Contract #: Prime Contractor: Prime Contractor’s Superintendent: City’s Contract Representative: AGREEMENT The Prime Contractor:

Acknowledges appointment as Prime Contractor defined by WorkSafe BC OH&S Regulations Sections 20.2 and 20.3, and in the Workers’ Compensation Act, Sections 118 Clauses 1 and 2.

Understands the Owners duties as defined in the Workers’ Compensation Act, Section 119. Understands for any discrepancy establishing health and safety protocol, WorkSafe BC OH&S

Regulation and/or the Workers’ Compensation Act (Part 3) shall prevail. Acknowledges being informed of any known workplace hazards by the owner or owner’s

delegate, by signing attached “Existing Known Hazard Assessment” form. Shall communicate known hazards to any persons who may be affected and ensure

appropriate measures are taken to effectively control or eliminate the hazards. Shall ensure all workers are suitably trained and qualified to perform the duties for which they

have been assigned. Shall ensure or coordinate first aid equipment and services as required by WorkSafe BC OH&S

Regulation. Shall coordinate the occupational health and safety activities for the project. Assumes responsibility for the health and safety of all workers and for ensuring compliance by

all workers with the Workers Compensation Act (Part 3) and WorkSafe BC OH&S Regulation. Understands any WorkSafe BC violation by the Prime Contractor may be considered a breach

of contract resulting in possible termination or suspension of the contract and/or any other actions deemed appropriate at the discretion of the City.

Understands any penalties, sanctions or additional costs levied against the Prime Contractor will be the responsibility of the Prime Contractor.

Accepts the following required documents shall be maintained and made available upon request from the City and/or WorkSafe BC Prevention officer at the workplace.


The documents required to be maintained and available by the Prime Contractor will include, but not be limited to: All notices which the Prime Contractor is required to provide to WorkSafe BC as per

WorkSafe BC OH&S Regulation. Any written summaries of remedial action taken to reduce occupational health and safety

hazards within the area of responsibility. All directives and inspection reports issued by WorkSafe BC. Records of any incidents and accidents occurring within the Prime Contractor’s area of

responsibility. Completed accident investigations for any incidents and accidents occurring within the

Prime Contractor’s area of responsibility.

On a construction workplace, these additional documents are required to be maintained and available by the Prime Contractor: • Records of all orientation and regular safety meetings held between contractors and their

workers, including topics discussed, worker names and companies in attendance. • Written evidence of regular inspections within the workplace. • Occupational first aid records. • Worker training records. • Current list of the name of a qualified person designated to be responsible for each

subcontractor (employer’s) site health and safety activities. • Diagram of the emergency route to the hospital.

The following information must be provided to the City Contract Representative:

WorkSafe BC Notice of Project WorkSafe BC Clearance Letter Prime Contractor’s OH&S Safety Program Prime Contractor’s OH&S Safety Program Document

First Aid Attendants:

Safety Supervisor:

Location of First Aid Station:

Signature of Prime Contractor:


Signature of City Contract Representative:

EXISTING KNOWN HAZARD ASSESSMENT Discussion between the Prime Contractor and the City Contract Representative Date: Meeting Location: Prime Contractor: Prime Contractor Representative: • City Contract Representative to make the Prime Contractor aware of any known extraordinary

pre-existing hazards peculiar to the contract. • It is recognized the known pre-existing hazards identified may not be a comprehensive list and

due caution is always required. • Use additional pages if necessary.

Identified Extraordinary Hazards Action required to eliminate or control hazards and ensure worker safety

Comment:

Comment:

Comment:

Prime Contractor Representative (signature) City Contract Representative (signature)


Prime Contractor Representative (printed) City Contract Representative (printed)

RECEIPT CONFIRMATION FORM

Request for Tender No. 1518

BEBAN POOL SAUNA – STEAM ROOM RENOVATION PROJECT

Closing date and time: 3:00 PM, Pacific Standard Time, April 8, 2014

As receipt of this document, and to receive any further information about this Request for Tender please return this form to:

Attention: Kurtis Felker

Manager, Purchasing & Stores City of Nanaimo

2020 Labieux Road, Nanaimo, BC, V2T 4M7 Fax: 250.756.5327

Email: [email protected]

COMPANY NAME: ________________________________________________

STREET ADDRESS: _______________________________________________

CITY/PROVINCE: _________________________________________________

POSTAL CODE: __________________________________________________

PHONE NUMBER: ________________________________________________

FAX NUMBER: ___________________________________________________

CONTACT PERSON: ______________________________________________

EMAIL ADDRESS: ________________________________________________

SIGNATURE: ___________________________________________________________
